ODESSA COUNCIL FOR THE ARTS & HUMANITIES: Form 990, tax year 2011

View the entire original 990 at ProPublica ↗

Organization: ODESSA COUNCIL FOR THE ARTS & HUMANITIES (EIN 75-1663253)
Tax period: 2011-10-01 to 2012-09-30
Filed: 2013-02-11
IRS object ID: 201340429349300039
Schema version: 2011v1.2
Source: Download XML · Original 990 at ProPublica

Every field in the e-filed return. Faint text is the IRS element name, for citing.

Return header
Form 990
Schedule A
Schedule I
Schedule O

Return header ReturnHeader

Field	Value	IRS element (for citing)
Timestamp	2013-02-11T18:46:17-08:00	Timestamp
Tax Period End Date	2012-09-30	TaxPeriodEndDate

Preparer Firm PreparerFirm

Preparer Firm Business Name PreparerFirmBusinessName

Field	Value	IRS element (for citing)
Business Name Line1	RON KIRBY CPA	BusinessNameLine1

Preparer Firm US Address PreparerFirmUSAddress

Field	Value	IRS element (for citing)
Address Line1	2626 JBS PKWY STE B 200	AddressLine1
City	ODESSA	City
State	TX	State
ZIP Code	797611957	ZIPCode

Field	Value	IRS element (for citing)
Return Type	990	ReturnType
Tax Period Begin Date	2011-10-01	TaxPeriodBeginDate

Filer Filer

Field	Value	IRS element (for citing)
EIN	751663253	EIN

Name Name

Field	Value	IRS element (for citing)
Business Name Line1	ODESSA COUNCIL FOR THE ARTS & HUMANITIES	BusinessNameLine1

Field	Value	IRS element (for citing)
Name Control	ODES	NameControl
Phone	4323371492	Phone

US Address USAddress

Field	Value	IRS element (for citing)
Address Line1	P O BOX 7195	AddressLine1
City	ODESSA	City
State	TX	State
ZIP Code	797607195	ZIPCode

Officer Officer

Field	Value	IRS element (for citing)
Name	CARLA BRYANT	Name
Title	EXECUTIVE DIRECTOR	Title
Phone	4323371492	Phone
Date Signed	2013-01-28	DateSigned
Authorize Third Party	true	AuthorizeThirdParty

Preparer Preparer

Field	Value	IRS element (for citing)
Name	RON KIRBY CPA	Name
Phone	4325502708	Phone
Date Prepared	2013-02-11	DatePrepared

Field	Value	IRS element (for citing)
Tax Year	2011	TaxYear
Build TS	2016-02-25 16:41:14Z	BuildTS

Form 990 IRS990

Field	Value	IRS element (for citing)
Name Of Principal Officer Person	CARLA BRYANT	NameOfPrincipalOfficerPerson

Address Principal Officer US AddressPrincipalOfficerUS

Field	Value	IRS element (for citing)
Address Line1	PO BOX 7195	AddressLine1
City	ODESSA	City
State	TX	State
ZIP Code	797607195	ZIPCode

Field	Value	IRS element (for citing)
Gross Receipts	321597	GrossReceipts
Group Return For Affiliates	false	GroupReturnForAffiliates
Organization501c3	X	Organization501c3
Web Site	WWW.ODESSAARTS.ORG	WebSite
Type Of Organization Corporation	X	TypeOfOrganizationCorporation
Year Formation	1978	YearFormation
State Legal Domicile	TX	StateLegalDomicile
Activity Or Mission Description	THE MISSION OF OCAH IS TO COORDINATE, COMMUNICATE AND SUPPORT THE VISUAL, PERFORMING AND LITERARY ARTS AND HUMANITIES IN ODESSA.	ActivityOrMissionDescription
Nbr Voting Members Governing Body	16	NbrVotingMembersGoverningBody
Nbr Independent Voting Members	16	NbrIndependentVotingMembers
Total Nbr Employees	0	TotalNbrEmployees
Total Nbr Volunteers	20	TotalNbrVolunteers
Total Gross UBI	0	TotalGrossUBI
Contributions Grants Prior Year	378351	ContributionsGrantsPriorYear
Contributions Grants Current Year	318368	ContributionsGrantsCurrentYear
Program Service Revenue CY	0	ProgramServiceRevenueCY
Investment Income Prior Year	47	InvestmentIncomePriorYear
Investment Income Current Year	209	InvestmentIncomeCurrentYear
Other Revenue Prior Year	-39029	OtherRevenuePriorYear
Other Revenue Current Year	-16520	OtherRevenueCurrentYear
Total Revenue Prior Year	339369	TotalRevenuePriorYear
Total Revenue Current Year	302057	TotalRevenueCurrentYear
Grants And Similar Amnts Prior Year	272233	GrantsAndSimilarAmntsPriorYear
Grants And Similar Amnts CY	245143	GrantsAndSimilarAmntsCY
Benefits Paid To Members CY	0	BenefitsPaidToMembersCY
Salaries Etc Prior Year	39042	SalariesEtcPriorYear
Salaries Etc Current Year	41439	SalariesEtcCurrentYear
Total Prof Fundrsng Exp CY	0	TotalProfFundrsngExpCY
Total Fundrsng Exp Current Year	0	TotalFundrsngExpCurrentYear
Other Expense Prior Year	24099	OtherExpensePriorYear
Other Expenses Current Year	26312	OtherExpensesCurrentYear
Total Expenses Prior Year	335374	TotalExpensesPriorYear
Total Expenses Current Year	312894	TotalExpensesCurrentYear
Revenues Less Expenses Prior Year	3995	RevenuesLessExpensesPriorYear
Revenues Less Expenses CY	-10837	RevenuesLessExpensesCY
Total Assets BOY	282131	TotalAssetsBOY
Total Assets EOY	265334	TotalAssetsEOY
Total Liabilities BOY	62334	TotalLiabilitiesBOY
Total Liabilities EOY	56374	TotalLiabilitiesEOY
Net Assets Or Fund Balances BOY	219797	NetAssetsOrFundBalancesBOY
Net Assets Or Fund Balances EOY	208960	NetAssetsOrFundBalancesEOY
Mission Description	THE MISSION OF OCAH IS TO COORDINATE,	MissionDescription
Significant New Program Services	false	SignificantNewProgramServices
Significant Change	false	SignificantChange
Expense	307474	Expense
Grants	245143	Grants
Revenue	321223	Revenue
Description	AWARD GRANTS, PROMOTE AND ADVERTISE FOR VARIOUS CULTURAL ORGANIZATIONS AND ACTIVITIES IN THE PERMIAN BASIN AREA OF WEST TEXAS	Description
Total Program Service Expense	307474	TotalProgramServiceExpense
Described In501 C3	true	DescribedIn501C3
Schedule B Required	false	ScheduleBRequired
Political Activities	false	PoliticalActivities
Lobbying Activities	false	LobbyingActivities
Subject To Proxy Tax	false	SubjectToProxyTax
Donor Advised Funds	false	DonorAdvisedFunds
Conservation Easements	false	ConservationEasements
Collections Of Art	false	CollectionsOfArt
Credit Counseling	false	CreditCounseling
Term Or Permanent Endowments	false	TermOrPermanentEndowments
Report Land Bldg Equip	false	ReportLandBldgEquip
Report Invest Oth Securities	false	ReportInvestOthSecurities
Report Prog Rel Invest	false	ReportProgRelInvest
Report Other Assets	false	ReportOtherAssets
Report Other Liabilities	false	ReportOtherLiabilities
Report Fin48 Footnote	false	ReportFin48Footnote
Independent Audit Financial Stmt	false	IndependentAuditFinancialStmt
Consolidated Audit Financial Stmt	false	ConsolidatedAuditFinancialStmt
School	false	School
Foreign Office	false	ForeignOffice
Foreign Activities	false	ForeignActivities
More Than5000 K To Organizations	false	MoreThan5000KToOrganizations
More Than5000 K To Individuals	false	MoreThan5000KToIndividuals
Professional Fundraising	false	ProfessionalFundraising
Fundraising Activities	false	FundraisingActivities
Gaming	false	Gaming
Hospital	false	Hospital
Grants To Organizations	true	GrantsToOrganizations
Grants To Individuals	true	GrantsToIndividuals
Schedule J Required	false	ScheduleJRequired
Tax Exempt Bonds	false	TaxExemptBonds
Excess Benefit Transaction	false	ExcessBenefitTransaction
Prior Excess Benefit Transaction	false	PriorExcessBenefitTransaction
Loan To Officer Or DQP	false	LoanToOfficerOrDQP
Grant To Related Person	false	GrantToRelatedPerson
Bsnss Rltnshp With Organization	false	BsnssRltnshpWithOrganization
Bsnss Rltnshp Thru Family Member	false	BsnssRltnshpThruFamilyMember
Officer Entity With Bsnss Rltnshp	false	OfficerEntityWithBsnssRltnshp
Deductible Non Cash Contributions	false	DeductibleNonCashContributions
Deductible Contributions Of Art	false	DeductibleContributionsOfArt
Terminated	false	Terminated
Partial Liquidation	false	PartialLiquidation
Disregarded Entity	false	DisregardedEntity
Related Entity	false	RelatedEntity
Related Org Controlled Entity	false	RelatedOrgControlledEntity
Transaction Related Entity	false	TransactionRelatedEntity
Activities Conducted Partnership	false	ActivitiesConductedPartnership
Schedule O Required	true	ScheduleORequired
Number Forms Transmitted With1096	0	NumberFormsTransmittedWith1096
Number W2 G Included	0	NumberW2GIncluded
Compliance With Backup Witholding	true	ComplianceWithBackupWitholding
Number Of Employees	0	NumberOfEmployees
Employment Tax Returns Filed	true	EmploymentTaxReturnsFiled
Unrelated Business Income	false	UnrelatedBusinessIncome
Foreign Financial Account	false	ForeignFinancialAccount
Prohibited Tax Shelter Trans	false	ProhibitedTaxShelterTrans
Taxable Party Notification	false	TaxablePartyNotification
Non Deductible Contributions	false	NonDeductibleContributions
Quid Pro Quo Contributions	false	QuidProQuoContributions
Form8282 Property Disposed Of	false	Form8282PropertyDisposedOf
Funds To Pay Premiums	false	FundsToPayPremiums
Premiums Paid	false	PremiumsPaid
Excess Business Holdings	false	ExcessBusinessHoldings
Taxable Distributions	false	TaxableDistributions
Distribution To Donor	false	DistributionToDonor
Indoor Tanning Services	false	IndoorTanningServices
Info In Schedule O Part VI	X	InfoInScheduleOPartVI
Nbr Voting Governing Body Members	16	NbrVotingGoverningBodyMembers
Number Independent Voting Members	16	NumberIndependentVotingMembers
Family Or Business Relationship	false	FamilyOrBusinessRelationship
Delegation Of Management Duties	false	DelegationOfManagementDuties
Changes To Organizing Docs	false	ChangesToOrganizingDocs
Material Diversion Or Misuse	false	MaterialDiversionOrMisuse
Members Or Stockholders	false	MembersOrStockholders
Election Of Board Members	false	ElectionOfBoardMembers
Decisions Subject To Approval	false	DecisionsSubjectToApproval
Minutes Of Governing Body	true	MinutesOfGoverningBody
Minutes Of Committees	false	MinutesOfCommittees
Officer Mailing Address	false	OfficerMailingAddress
Local Chapters	false	LocalChapters
Form990 Provided To Governing Body	false	Form990ProvidedToGoverningBody
Conflict Of Interest Policy	false	ConflictOfInterestPolicy
Whistleblower Policy	false	WhistleblowerPolicy
Document Retention Policy	false	DocumentRetentionPolicy
Compensation Process CEO	false	CompensationProcessCEO
Compensation Process Other	false	CompensationProcessOther
Investment In Joint Venture	false	InvestmentInJointVenture
Upon Request	X	UponRequest

The Books Are In Care Of TheBooksAreInCareOf

Field	Value	IRS element (for citing)
Name Person	CARLA BRYANT	NamePerson
Telephone Number	4323371492	TelephoneNumber

Address US AddressUS

Field	Value	IRS element (for citing)
Address Line1	119 W 4TH ST STE 105	AddressLine1
City	ODESSA	City
State	TX	State
ZIP Code	797617195	ZIPCode

Form990 Part VII Section A Form990PartVIISectionA (5 entries)

TitleTitle	Average Hours Per WeekAverageHoursPerWeek	Individual Trustee Or DirectorIndividualTrusteeOrDirector	Reportable Comp From OrganizationReportableCompFromOrganization	Reportable Comp From Related OrgsReportableCompFromRelatedOrgs	Other CompensationOtherCompensation	OfficerOfficer
CARLA BRYANT
EX DIRECTOR	20.00	X	38288	0	0
STEVE GOFF
PRES	2.00		0	0	0	X
ERIC BAKER
PRES ELECT	2.00		0	0	0	X
SHERRILL RHODES
SECR	2.00		0	0	0	X
BRUCE SHEARER
TREA	2.00		0	0	0	X

Field	Value	IRS element (for citing)
Total Reportable Comp From Org	38288	TotalReportableCompFromOrg
Formers Listed	false	FormersListed
Total Comp GT150 K	false	TotalCompGT150K
Compensation From Other Sources	false	CompensationFromOtherSources
Membership Dues	2332	MembershipDues
Government Grants	316036	GovernmentGrants
Total Contributions	318368	TotalContributions

Investment Income InvestmentIncome

Field	Value	IRS element (for citing)
Total Revenue Column	209	TotalRevenueColumn

Field	Value	IRS element (for citing)
Gross Income Fundraising Events	2490	GrossIncomeFundraisingEvents
Fundraising Direct Expenses	19166	FundraisingDirectExpenses

Net Income From Fundraising Events NetIncomeFromFundraisingEvents

Field	Value	IRS element (for citing)
Total Revenue Column	-16676	TotalRevenueColumn
Exclusion	-$16,676	ExclusionAmount

Field	Value	IRS element (for citing)
Gross Sales Of Inventory	530	GrossSalesOfInventory
Cost Of Goods Sold	374	CostOfGoodsSold

Net Income Or Loss NetIncomeOrLoss

Field	Value	IRS element (for citing)
Total Revenue Column	156	TotalRevenueColumn
Related Or Exempt Function Income	156	RelatedOrExemptFunctionIncome

Total Revenue TotalRevenue

Field	Value	IRS element (for citing)
Total Revenue Column	302057	TotalRevenueColumn
Related Or Exempt Function Income	365	RelatedOrExemptFunctionIncome
Exclusion	-$16,676	ExclusionAmount

Grants To Domestic Orgs GrantsToDomesticOrgs

Field	Value	IRS element (for citing)
Total	245143	Total
Program Services	245143	ProgramServices

Comp Current Officers Directors CompCurrentOfficersDirectors

Field	Value	IRS element (for citing)
Total	38288	Total
Program Services	35225	ProgramServices
Management And General	3063	ManagementAndGeneral
Fundraising	0	Fundraising

Payroll Taxes PayrollTaxes

Field	Value	IRS element (for citing)
Total	3151	Total
Program Services	2899	ProgramServices
Management And General	252	ManagementAndGeneral
Fundraising	0	Fundraising

Fees For Services Accounting FeesForServicesAccounting

Field	Value	IRS element (for citing)
Total	1600	Total
Program Services	1472	ProgramServices
Management And General	128	ManagementAndGeneral
Fundraising	0	Fundraising

Advertising Advertising

Field	Value	IRS element (for citing)
Total	15325	Total
Program Services	14099	ProgramServices
Management And General	1226	ManagementAndGeneral
Fundraising	0	Fundraising

Office Expenses OfficeExpenses

Field	Value	IRS element (for citing)
Total	2758	Total
Program Services	2537	ProgramServices
Management And General	221	ManagementAndGeneral
Fundraising	0	Fundraising

Occupancy Occupancy

Field	Value	IRS element (for citing)
Total	1200	Total
Program Services	1104	ProgramServices
Management And General	96	ManagementAndGeneral
Fundraising	0	Fundraising

Insurance Insurance

Field	Value	IRS element (for citing)
Total	2235	Total
Program Services	2056	ProgramServices
Management And General	179	ManagementAndGeneral
Fundraising	0	Fundraising

Other Expenses OtherExpenses (3 entries)

DescriptionDescription	TotalTotal	Program ServicesProgramServices	Management And GeneralManagementAndGeneral
SUPPLIES	517	476	41
EQUIPMENT MAINTENANCE	487	448	39
MISCELLANEOUS	2190	2015	175

Total Functional Expenses TotalFunctionalExpenses

Field	Value	IRS element (for citing)
Total	312894	Total
Program Services	307474	ProgramServices
Management And General	5420	ManagementAndGeneral
Fundraising	0	Fundraising

Field	Value	IRS element (for citing)
Joint Costs	X	JointCosts

Total Joint Costs TotalJointCosts

Field	Value	IRS element (for citing)
Total	0	Total
Program Services	0	ProgramServices
Management And General	0	ManagementAndGeneral
Fundraising	0	Fundraising

Cash Non Interest Bearing CashNonInterestBearing

Field	Value	IRS element (for citing)
BOY	282131	BOY
EOY	265334	EOY

Total Assets TotalAssets

Field	Value	IRS element (for citing)
BOY	282131	BOY
EOY	265334	EOY

Accounts Payable Accrued Expenses AccountsPayableAccruedExpenses

Field	Value	IRS element (for citing)
BOY	2787	BOY
EOY	3049	EOY

Grants Payable GrantsPayable

Field	Value	IRS element (for citing)
BOY	59547	BOY
EOY	53325	EOY

Total Liabilities TotalLiabilities

Field	Value	IRS element (for citing)
BOY	62334	BOY
EOY	56374	EOY

Field	Value	IRS element (for citing)
Follow SFAS117	X	FollowSFAS117

Unrestricted Net Assets UnrestrictedNetAssets

Field	Value	IRS element (for citing)
BOY	219797	BOY
EOY	208960	EOY

Total Net Assets Fund Balances TotalNetAssetsFundBalances

Field	Value	IRS element (for citing)
BOY	219797	BOY
EOY	208960	EOY

Total Liab Net Assets Fund Balances TotalLiabNetAssetsFundBalances

Field	Value	IRS element (for citing)
BOY	282131	BOY
EOY	265334	EOY

Field	Value	IRS element (for citing)
Reconcilation Revenue Expenses	-10837	ReconcilationRevenueExpenses
Method Of Accounting Accrual	X	MethodOfAccountingAccrual
Accountant Compile Or Review	true	AccountantCompileOrReview
FS Audited	false	FSAudited
Audit Committee	false	AuditCommittee
Financial Statement Separate	X	FinancialStatementSeparate
Federal Grant Audit Required	false	FederalGrantAuditRequired

Schedule A IRS990ScheduleA

Field	Value	IRS element (for citing)
Publicly Supported Org170b1 Avi	X	PubliclySupportedOrg170b1Avi

Gifts Grants Contrib Received170 GiftsGrantsContribReceived170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	5320	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	311344	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	416475	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	378351	CurrentTaxYearMinus1Year
Current Tax Year	318368	CurrentTaxYear
Total	1429858	Total

Total170 Total170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	5320	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	311344	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	416475	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	378351	CurrentTaxYearMinus1Year
Current Tax Year	318368	CurrentTaxYear
Total	1429858	Total

Field	Value	IRS element (for citing)
Public Support Total170	1429858	PublicSupportTotal170

Gross Investment Income170 GrossInvestmentIncome170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	228	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	160	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	76	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	47	CurrentTaxYearMinus1Year
Current Tax Year	209	CurrentTaxYear
Total	720	Total

Field	Value	IRS element (for citing)
Total Support	1430578	TotalSupport
Public Support Pertcentage170	0.99950	PublicSupportPertcentage170
Public Support Pertcent Prior Year	0.99930	PublicSupportPertcentPriorYear
Thirty Three Percnt Tests CY170	X	ThirtyThreePercntTestsCY170
Public Support Total509	0	PublicSupportTotal509
Public Support Percentage509	0	PublicSupportPercentage509
Investment Income Percentage	0	InvestmentIncomePercentage

Schedule I IRS990ScheduleI

Field	Value	IRS element (for citing)
Records Maintained	true	RecordsMaintained

Form990 Schedule I Part III Form990ScheduleIPartIII

Field	Value	IRS element (for citing)
Type Of Grant	ARTS & HUMANITIES	TypeOfGrant
Number Of Recipients	12	NumberOfRecipients
Amount Of Cash Grant	245143	AmountOfCashGrant

Form990 Schedule I Part IV Form990ScheduleIPartIV (6 entries)

IdentifierIdentifier	ExplanationExplanation
Pt I Line 2	THE COUNCIL DISTRIBUTES GRANT AWARDS IN FOUR EQUAL PAYMENTS QUARTERLY AN WHENEVER AN
Pt I Line 2	APPROVED EVALUATION IS RECEIVED. THE LAST PAYMENT IS NOT AWARDED WITHOUT EVALUATION, WHICH INCLUDES
Pt I Line 2	PROOF OF PAYMENT ON ALL EXPENSES PERTAINING TO THE GRANT. IF IT IS NOT RECEIVED
Pt I Line 2	BY THAT TIME, THEY FORFEIT THE LAST PAYMENT AND BECOME INELIGIBLE FOR THE NEXT GRANT
Pt I Line 2	CYCLE. IF THE PROJECT WAS NOT DONE, WE REQUEST THAT THE FUNDS BE RETURNED. IF THEY DO NOT COMPLY,
PT 1 LINE 2	THE COUNCIL TURNS THE SITUATION OVER TO THE CITY ATTORNEY FOR FURTHER ACTION.

Schedule O IRS990ScheduleO

General Explanation GeneralExplanation (5 entries)

IdentifierIdentifier	ExplanationExplanation
Pt VI, Line 8b	DOCUMENTS ARE KEPT AT THE OCAH OFFICE.
Pt VI, Line 11a	COPIES OF THE FORM 990 ARE AVAILABLE AT THE MONTHLY MEETING
	AFTER IT HAS BEEN FILED.
Form 990EZ, Part II, Line 24	GRANTS RECEIVABLE - NET
Form 990EZ, Part II, Line 26	GRANTS PAYABLE