POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC: Form 990, tax year 2011

View the entire original 990 at ProPublica ↗

Organization: POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC (EIN 15-0532293)
Tax period: 2011-06-01 to 2012-05-31
Filed: 2012-08-21
IRS object ID: 201212349349300616
Schema version: 2011v1.2
Source: Download XML · Original 990 at ProPublica

Every field in the e-filed return. Faint text is the IRS element name, for citing.

Return header
Form 990
Schedule A
Schedule D
Schedule I
Schedule O

Return header ReturnHeader

Field	Value	IRS element (for citing)
Timestamp	2012-08-21T15:07:24-05:00	Timestamp
Tax Period End Date	2012-05-31	TaxPeriodEndDate

Preparer Firm PreparerFirm

Preparer Firm Business Name PreparerFirmBusinessName

Field	Value	IRS element (for citing)
Business Name Line1	POULSEN & PODVIN CPA PC	BusinessNameLine1

Preparer Firm US Address PreparerFirmUSAddress

Field	Value	IRS element (for citing)
Address Line1	145 CLINTON ST STE 109	AddressLine1
City	WATERTOWN	City
State	NY	State
ZIP Code	136013621	ZIPCode

Field	Value	IRS element (for citing)
Return Type	990	ReturnType
Tax Period Begin Date	2011-06-01	TaxPeriodBeginDate

Filer Filer

Field	Value	IRS element (for citing)
EIN	150532293	EIN

Name Name

Field	Value	IRS element (for citing)
Business Name Line1	POTSDAM AUXILIARY & COLLEGE EDUCATI	BusinessNameLine1

Field	Value	IRS element (for citing)
Name Control	POTS	NameControl

US Address USAddress

Field	Value	IRS element (for citing)
Address Line1	STATE UNIVERSITY	AddressLine1
City	POTSDAM	City
State	NY	State
ZIP Code	13676	ZIPCode

Officer Officer

Field	Value	IRS element (for citing)
Name	DANIEL HAYES	Name
Title	EXECUTIVE DIRECTOR	Title
Date Signed	2012-07-27	DateSigned
Authorize Third Party	true	AuthorizeThirdParty

Preparer Preparer

Field	Value	IRS element (for citing)
Name	RICHARD POULSEN	Name
Phone	3157885490	Phone
Date Prepared	2012-07-27	DatePrepared

Field	Value	IRS element (for citing)
Tax Year	2011	TaxYear
Build TS	2016-02-24 21:20:13Z	BuildTS

Form 990 IRS990

Field	Value	IRS element (for citing)
Gross Receipts	16050333	GrossReceipts
Group Return For Affiliates	false	GroupReturnForAffiliates
Organization501c3	X	Organization501c3
Web Site	N/A	WebSite
Type Of Organization Corporation	X	TypeOfOrganizationCorporation
Activity Or Mission Description	TO PROVIDE AUXILIARY AND COLLEGE SERVICES TO THE STUDENTS, FACULTY AND STAFF AT SUNY POTSDAM. SERVICES INCLUDE DINING SERVICES, COLLEGE STORE, VENDING AND LAUNDRY SERVICES AND ADMINISTRATIVE SERVICES.	ActivityOrMissionDescription
Nbr Voting Members Governing Body	10	NbrVotingMembersGoverningBody
Nbr Independent Voting Members	10	NbrIndependentVotingMembers
Total Nbr Employees	794	TotalNbrEmployees
Total Nbr Volunteers	10	TotalNbrVolunteers
Total Gross UBI	0	TotalGrossUBI
Contributions Grants Current Year	0	ContributionsGrantsCurrentYear
Program Service Revenue Prior Year	825134	ProgramServiceRevenuePriorYear
Program Service Revenue CY	614781	ProgramServiceRevenueCY
Investment Income Prior Year	12040	InvestmentIncomePriorYear
Investment Income Current Year	12991	InvestmentIncomeCurrentYear
Other Revenue Prior Year	8810521	OtherRevenuePriorYear
Other Revenue Current Year	9011472	OtherRevenueCurrentYear
Total Revenue Prior Year	9647695	TotalRevenuePriorYear
Total Revenue Current Year	9639244	TotalRevenueCurrentYear
Grants And Similar Amnts Prior Year	425000	GrantsAndSimilarAmntsPriorYear
Grants And Similar Amnts CY	450000	GrantsAndSimilarAmntsCY
Benefits Paid To Members CY	0	BenefitsPaidToMembersCY
Salaries Etc Prior Year	5793125	SalariesEtcPriorYear
Salaries Etc Current Year	6119426	SalariesEtcCurrentYear
Total Prof Fundrsng Exp CY	0	TotalProfFundrsngExpCY
Total Fundrsng Exp Current Year	0	TotalFundrsngExpCurrentYear
Other Expense Prior Year	2472445	OtherExpensePriorYear
Other Expenses Current Year	3959098	OtherExpensesCurrentYear
Total Expenses Prior Year	8690570	TotalExpensesPriorYear
Total Expenses Current Year	10528524	TotalExpensesCurrentYear
Revenues Less Expenses Prior Year	957125	RevenuesLessExpensesPriorYear
Revenues Less Expenses CY	-889280	RevenuesLessExpensesCY
Total Assets BOY	8541725	TotalAssetsBOY
Total Assets EOY	8672496	TotalAssetsEOY
Total Liabilities BOY	7058651	TotalLiabilitiesBOY
Total Liabilities EOY	8078702	TotalLiabilitiesEOY
Net Assets Or Fund Balances BOY	1483074	NetAssetsOrFundBalancesBOY
Net Assets Or Fund Balances EOY	593794	NetAssetsOrFundBalancesEOY
Mission Description	TO PROVIDE AUXILIARY AND COLLEGE SERVICES TO THE STUDENTS, FACULTY AND STAFF AT SUNY POTSDAM. SERVICES INCLUDE DINING SERVICES, COLLEGE STORE, VENDING AND LAUNDRY SERVICES AND ADMINISTRATIVE SERVICES.	MissionDescription
Significant New Program Services	false	SignificantNewProgramServices
Significant Change	false	SignificantChange
Expense	8927528	Expense
Revenue	9011472	Revenue
Description	OPERATE DINING SERVICES, COLLEGE BOOKSTORE, AND VENDING SERVICES	Description

Activity2 Activity2

Field	Value	IRS element (for citing)
Expense	450000	Expense
Grants	450000	Grants
Description	PROGRAM SUPPORT	Description

Activity3 Activity3

Field	Value	IRS element (for citing)
Expense	606848	Expense
Revenue	614781	Revenue
Description	SGA	Description

Field	Value	IRS element (for citing)
Total Program Service Expense	9984376	TotalProgramServiceExpense
Described In501 C3	true	DescribedIn501C3
Schedule B Required	false	ScheduleBRequired
Political Activities	false	PoliticalActivities
Lobbying Activities	false	LobbyingActivities
Subject To Proxy Tax	false	SubjectToProxyTax
Donor Advised Funds	false	DonorAdvisedFunds
Conservation Easements	false	ConservationEasements
Collections Of Art	false	CollectionsOfArt
Credit Counseling	false	CreditCounseling
Term Or Permanent Endowments	false	TermOrPermanentEndowments
Report Land Bldg Equip	true	ReportLandBldgEquip
Report Invest Oth Securities	false	ReportInvestOthSecurities
Report Prog Rel Invest	false	ReportProgRelInvest
Report Other Assets	false	ReportOtherAssets
Report Other Liabilities	true	ReportOtherLiabilities
Report Fin48 Footnote	false	ReportFin48Footnote
Independent Audit Financial Stmt	true	IndependentAuditFinancialStmt
Consolidated Audit Financial Stmt	false	ConsolidatedAuditFinancialStmt
School	false	School
Foreign Office	false	ForeignOffice
Foreign Activities	false	ForeignActivities
More Than5000 K To Organizations	false	MoreThan5000KToOrganizations
More Than5000 K To Individuals	false	MoreThan5000KToIndividuals
Professional Fundraising	false	ProfessionalFundraising
Fundraising Activities	false	FundraisingActivities
Gaming	false	Gaming
Hospital	false	Hospital
Grants To Organizations	true	GrantsToOrganizations
Grants To Individuals	false	GrantsToIndividuals
Schedule J Required	false	ScheduleJRequired
Tax Exempt Bonds	false	TaxExemptBonds
Excess Benefit Transaction	false	ExcessBenefitTransaction
Prior Excess Benefit Transaction	false	PriorExcessBenefitTransaction
Loan To Officer Or DQP	false	LoanToOfficerOrDQP
Grant To Related Person	false	GrantToRelatedPerson
Bsnss Rltnshp With Organization	false	BsnssRltnshpWithOrganization
Bsnss Rltnshp Thru Family Member	false	BsnssRltnshpThruFamilyMember
Officer Entity With Bsnss Rltnshp	false	OfficerEntityWithBsnssRltnshp
Deductible Non Cash Contributions	false	DeductibleNonCashContributions
Deductible Contributions Of Art	false	DeductibleContributionsOfArt
Terminated	false	Terminated
Partial Liquidation	false	PartialLiquidation
Disregarded Entity	false	DisregardedEntity
Related Entity	false	RelatedEntity
Related Org Controlled Entity	false	RelatedOrgControlledEntity
Transaction Related Entity	false	TransactionRelatedEntity
Transfers To Exempt Non Chrtbl Org	false	TransfersToExemptNonChrtblOrg
Activities Conducted Partnership	false	ActivitiesConductedPartnership
Schedule O Required	true	ScheduleORequired
Number Forms Transmitted With1096	118	NumberFormsTransmittedWith1096
Number W2 G Included	0	NumberW2GIncluded
Compliance With Backup Witholding	false	ComplianceWithBackupWitholding
Number Of Employees	794	NumberOfEmployees
Employment Tax Returns Filed	true	EmploymentTaxReturnsFiled
Unrelated Business Income	false	UnrelatedBusinessIncome
Foreign Financial Account	false	ForeignFinancialAccount
Prohibited Tax Shelter Trans	false	ProhibitedTaxShelterTrans
Taxable Party Notification	false	TaxablePartyNotification
Non Deductible Contributions	false	NonDeductibleContributions
Quid Pro Quo Contributions	false	QuidProQuoContributions
Form8282 Property Disposed Of	false	Form8282PropertyDisposedOf
Funds To Pay Premiums	false	FundsToPayPremiums
Premiums Paid	false	PremiumsPaid
Form8899 Filed	false	Form8899Filed
Form1098 C Filed	false	Form1098CFiled
Excess Business Holdings	false	ExcessBusinessHoldings
Taxable Distributions	false	TaxableDistributions
Distribution To Donor	false	DistributionToDonor
Indoor Tanning Services	false	IndoorTanningServices
Info In Schedule O Part VI	X	InfoInScheduleOPartVI
Nbr Voting Governing Body Members	10	NbrVotingGoverningBodyMembers
Number Independent Voting Members	10	NumberIndependentVotingMembers
Family Or Business Relationship	false	FamilyOrBusinessRelationship
Delegation Of Management Duties	false	DelegationOfManagementDuties
Changes To Organizing Docs	false	ChangesToOrganizingDocs
Material Diversion Or Misuse	false	MaterialDiversionOrMisuse
Members Or Stockholders	false	MembersOrStockholders
Election Of Board Members	false	ElectionOfBoardMembers
Decisions Subject To Approval	false	DecisionsSubjectToApproval
Minutes Of Governing Body	true	MinutesOfGoverningBody
Minutes Of Committees	true	MinutesOfCommittees
Officer Mailing Address	false	OfficerMailingAddress
Local Chapters	false	LocalChapters
Form990 Provided To Governing Body	true	Form990ProvidedToGoverningBody
Conflict Of Interest Policy	true	ConflictOfInterestPolicy
Annual Disclosure Covered Persons	false	AnnualDisclosureCoveredPersons
Regular Monitoring Enforcement	true	RegularMonitoringEnforcement
Whistleblower Policy	false	WhistleblowerPolicy
Document Retention Policy	false	DocumentRetentionPolicy
Compensation Process CEO	true	CompensationProcessCEO
Compensation Process Other	true	CompensationProcessOther
Investment In Joint Venture	false	InvestmentInJointVenture
States Where Copy Of Return Is Filed	NY	StatesWhereCopyOfReturnIsFiled
Upon Request	X	UponRequest

The Books Are In Care Of TheBooksAreInCareOf

Field	Value	IRS element (for citing)
Name Person	DAN HAYES	NamePerson
Telephone Number	3152672147	TelephoneNumber

Address US AddressUS

Field	Value	IRS element (for citing)
Address Line1	STATE UNIVERSITY	AddressLine1
City	POTSDAM	City
State	NY	State
ZIP Code	13676	ZIPCode

Field	Value	IRS element (for citing)
No Listed Persons Compensated	X	NoListedPersonsCompensated

Form990 Part VII Section A Form990PartVIISectionA (10 entries)

TitleTitle	Average Hours Per WeekAverageHoursPerWeek	Individual Trustee Or DirectorIndividualTrusteeOrDirector	Reportable Comp From OrganizationReportableCompFromOrganization	Reportable Comp From Related OrgsReportableCompFromRelatedOrgs	Other CompensationOtherCompensation	OfficerOfficer
CHIP MORRIS
MEMBER	1.00	X	0	0	0
TARA BOHON
MEMBER	1.00	X	0	0	0
CASSIE LEBAUER
	1.00	X	0	0	0
MICHAEL LEWIS
TREASURER	1.00	X	0	0	0	X
AMY SWARTELE
MEMBER	1.00	X	0	0	0
KAREN O'BRIEN
MEMBER	1.00	X	0	0	0
JAN TRYBULA
PRESIDENT	1.00	X	0	0	0	X
DANIEL SCOTT
VICE PRESIDE	1.00	X	0	0	0	X
SAM MCCAFFREY
MEMBER	1.00	X	0	0	0
SHARON HOUSE
MEMBER	1.00	X	0	0	0

Field	Value	IRS element (for citing)
Formers Listed	false	FormersListed
Total Comp GT150 K	false	TotalCompGT150K
Compensation From Other Sources	false	CompensationFromOtherSources

Program Service Revenue ProgramServiceRevenue

Field	Value	IRS element (for citing)
Description	PROGRAM SERVICE REVENUE	Description
Total Revenue Column	614781	TotalRevenueColumn
Related Or Exempt Function Income	614781	RelatedOrExemptFunctionIncome

Field	Value	IRS element (for citing)
Total Program Service Revenue	614781	TotalProgramServiceRevenue

Investment Income InvestmentIncome

Field	Value	IRS element (for citing)
Total Revenue Column	12991	TotalRevenueColumn
Exclusion	$12,991	ExclusionAmount

Field	Value	IRS element (for citing)
Gross Sales Of Inventory	15422561	GrossSalesOfInventory
Cost Of Goods Sold	6411089	CostOfGoodsSold

Net Income Or Loss NetIncomeOrLoss

Field	Value	IRS element (for citing)
Total Revenue Column	9011472	TotalRevenueColumn
Related Or Exempt Function Income	9011472	RelatedOrExemptFunctionIncome

Total Revenue TotalRevenue

Field	Value	IRS element (for citing)
Total Revenue Column	9639244	TotalRevenueColumn
Related Or Exempt Function Income	9626253	RelatedOrExemptFunctionIncome
Exclusion	$12,991	ExclusionAmount

Grants To Domestic Orgs GrantsToDomesticOrgs

Field	Value	IRS element (for citing)
Total	450000	Total
Program Services	450000	ProgramServices

Comp Current Officers Directors CompCurrentOfficersDirectors

Field	Value	IRS element (for citing)
Total	136748	Total
Management And General	136748	ManagementAndGeneral

Other Salaries And Wages OtherSalariesAndWages

Field	Value	IRS element (for citing)
Total	4189173	Total
Program Services	4022567	ProgramServices
Management And General	166606	ManagementAndGeneral

Pension Plan Contributions PensionPlanContributions

Field	Value	IRS element (for citing)
Total	265721	Total
Program Services	235721	ProgramServices
Management And General	30000	ManagementAndGeneral

Payroll Taxes PayrollTaxes

Field	Value	IRS element (for citing)
Total	1527784	Total
Program Services	1442312	ProgramServices
Management And General	85472	ManagementAndGeneral

Fees For Services Accounting FeesForServicesAccounting

Field	Value	IRS element (for citing)
Total	13000	Total
Management And General	13000	ManagementAndGeneral

Advertising Advertising

Field	Value	IRS element (for citing)
Total	17020	Total
Program Services	17020	ProgramServices

Office Expenses OfficeExpenses

Field	Value	IRS element (for citing)
Total	13526	Total
Program Services	9607	ProgramServices
Management And General	3919	ManagementAndGeneral

Occupancy Occupancy

Field	Value	IRS element (for citing)
Total	390774	Total
Program Services	390774	ProgramServices

Travel Travel

Field	Value	IRS element (for citing)
Total	47559	Total
Program Services	40944	ProgramServices
Management And General	6615	ManagementAndGeneral

Interest Interest

Field	Value	IRS element (for citing)
Total	407692	Total
Program Services	407692	ProgramServices

Depreciation Depletion DepreciationDepletion

Field	Value	IRS element (for citing)
Total	352723	Total
Program Services	347877	ProgramServices
Management And General	4846	ManagementAndGeneral

Insurance Insurance

Field	Value	IRS element (for citing)
Total	66784	Total
Program Services	57614	ProgramServices
Management And General	9170	ManagementAndGeneral

Other Expenses OtherExpenses (4 entries)

DescriptionDescription	TotalTotal	Program ServicesProgramServices	Management And GeneralManagementAndGeneral
PENSION PLAN ADJUSTMENT	1066022	1066022
SUPPLIES	608470	601677	6793
SGA	606848	606848
CONTRACT SERVICES	204197	137806	66391

All Other Expenses AllOtherExpenses

Field	Value	IRS element (for citing)
Total	164483	Total
Program Services	149895	ProgramServices
Management And General	14588	ManagementAndGeneral

Total Functional Expenses TotalFunctionalExpenses

Field	Value	IRS element (for citing)
Total	10528524	Total
Program Services	9984376	ProgramServices
Management And General	544148	ManagementAndGeneral
Fundraising	0	Fundraising

Cash Non Interest Bearing CashNonInterestBearing

Field	Value	IRS element (for citing)
BOY	7100	BOY
EOY	8545	EOY

Savings And Temp Cash Investments SavingsAndTempCashInvestments

Field	Value	IRS element (for citing)
BOY	3779388	BOY
EOY	3522891	EOY

Accounts Receivable AccountsReceivable

Field	Value	IRS element (for citing)
BOY	344690	BOY
EOY	355701	EOY

Inventories For Sale Or Use InventoriesForSaleOrUse

Field	Value	IRS element (for citing)
BOY	753637	BOY
EOY	694825	EOY

Prepaid Expenses Deferred Charges PrepaidExpensesDeferredCharges

Field	Value	IRS element (for citing)
BOY	799237	BOY
EOY	1352736	EOY

Field	Value	IRS element (for citing)
Land Buildings Equipment Basis	6780453	LandBuildingsEquipmentBasis
Land Bldg Equipment Accum Deprec	4042655	LandBldgEquipmentAccumDeprec

Land Buildings Equipment Basis Net LandBuildingsEquipmentBasisNet

Field	Value	IRS element (for citing)
BOY	2857673	BOY
EOY	2737798	EOY

Total Assets TotalAssets

Field	Value	IRS element (for citing)
BOY	8541725	BOY
EOY	8672496	EOY

Accounts Payable Accrued Expenses AccountsPayableAccruedExpenses

Field	Value	IRS element (for citing)
BOY	2258925	BOY
EOY	1953103	EOY

Deferred Revenue DeferredRevenue

Field	Value	IRS element (for citing)
BOY	33233	BOY
EOY	33226	EOY

Mort Notes Pybl Secured Invest Prop MortNotesPyblSecuredInvestProp

Field	Value	IRS element (for citing)
BOY	2395000	BOY
EOY	2355000	EOY

Other Liabilities OtherLiabilities

Field	Value	IRS element (for citing)
BOY	2371493	BOY
EOY	3737373	EOY

Total Liabilities TotalLiabilities

Field	Value	IRS element (for citing)
BOY	7058651	BOY
EOY	8078702	EOY

Field	Value	IRS element (for citing)
Follow SFAS117	X	FollowSFAS117

Unrestricted Net Assets UnrestrictedNetAssets

Field	Value	IRS element (for citing)
BOY	1483074	BOY
EOY	593794	EOY

Total Net Assets Fund Balances TotalNetAssetsFundBalances

Field	Value	IRS element (for citing)
BOY	1483074	BOY
EOY	593794	EOY

Total Liab Net Assets Fund Balances TotalLiabNetAssetsFundBalances

Field	Value	IRS element (for citing)
BOY	8541725	BOY
EOY	8672496	EOY

Field	Value	IRS element (for citing)
Reconcilation Revenue Expenses	-889280	ReconcilationRevenueExpenses
Method Of Accounting Accrual	X	MethodOfAccountingAccrual
Accountant Compile Or Review	false	AccountantCompileOrReview
FS Audited	true	FSAudited
Audit Committee	true	AuditCommittee
Federal Grant Audit Required	false	FederalGrantAuditRequired

Schedule A IRS990ScheduleA

Field	Value	IRS element (for citing)
College Support Org170b1 Aiv	X	CollegeSupportOrg170b1Aiv

Gifts Grants Contrib Received170 GiftsGrantsContribReceived170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	480513	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	560863	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	574211	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	825134	CurrentTaxYearMinus1Year
Current Tax Year	614781	CurrentTaxYear
Total	3055502	Total

Total170 Total170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	480513	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	560863	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	574211	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	825134	CurrentTaxYearMinus1Year
Current Tax Year	614781	CurrentTaxYear
Total	3055502	Total

Field	Value	IRS element (for citing)
Public Support Total170	3055502	PublicSupportTotal170

Gross Investment Income170 GrossInvestmentIncome170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	33397	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	23366	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	13198	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	12040	CurrentTaxYearMinus1Year
Current Tax Year	12991	CurrentTaxYear
Total	94992	Total

Field	Value	IRS element (for citing)
Total Support	3150494	TotalSupport
Gross Receipts From Admissions Etc	16037342	GrossReceiptsFromAdmissionsEtc
Public Support Pertcentage170	0.96980	PublicSupportPertcentage170
Public Support Pertcent Prior Year	0.95450	PublicSupportPertcentPriorYear
Thirty Three Percnt Tests CY170	X	ThirtyThreePercntTestsCY170

Schedule D IRS990ScheduleD

Field	Value	IRS element (for citing)
Disclosed Orgs Legal Control	false	DisclosedOrgsLegalControl
Disclosed For Charitable Purposes	false	DisclosedForCharitablePurposes
Written Policy Monitoring	false	WrittenPolicyMonitoring
Sect170h Requirements Satisfied	false	Sect170hRequirementsSatisfied
Solicited Assets For Sale	false	SolicitedAssetsForSale
Agent Trustee Etc	false	AgentTrusteeEtc
Included On FS	false	IncludedOnFS
Endowments Held By Unrelated Orgs	false	EndowmentsHeldByUnrelatedOrgs
Endowments Held By Related Orgs	false	EndowmentsHeldByRelatedOrgs
Are Related Orgs Listed Schedule R	false	AreRelatedOrgsListedScheduleR

Equipment Equipment

Field	Value	IRS element (for citing)
Other Cost Or Other Basis	6780453	OtherCostOrOtherBasis
Depreciation	4042655	Depreciation
Book Value	2737798	BookValue

Field	Value	IRS element (for citing)
Total Of Book Value Land Buildings	2737798	TotalOfBookValueLandBuildings

Other Liabilities OtherLiabilities (2 entries)

DescriptionDescription	AmountAmount
MINIMUM PENSION LIABILITY	$3,028,024
INTEREST RATE CONTRACT	$709,349

Field	Value	IRS element (for citing)
Total Of Amounts	3737373	TotalOfAmounts
Total Revenue	9639244	TotalRevenue
Total Expenses	10528524	TotalExpenses
Excess Or Deficit For Year	-889280	ExcessOrDeficitForYear
Excess Or Deficit Per FS	-889280	ExcessOrDeficitPerFS
Tot Revenue Etc Audited Fincl Stmt	9639244	TotRevenueEtcAuditedFinclStmt
Revenue Subtotal	9639244	RevenueSubtotal
Total Revenue Per Form990	9639244	TotalRevenuePerForm990
Tot Expenses Etc Audited Fincl Stmt	10528524	TotExpensesEtcAuditedFinclStmt
Expenses Subtotal	10528524	ExpensesSubtotal
Total Expenses Per Form990	10528524	TotalExpensesPerForm990

Schedule I IRS990ScheduleI

Field	Value	IRS element (for citing)
Records Maintained	false	RecordsMaintained

Recipient Table RecipientTable

Recipient Name Business RecipientNameBusiness

Field	Value	IRS element (for citing)
Business Name Line1	POTSDAM COLLEGE	BusinessNameLine1
Business Name Line2	FOUNDATION	BusinessNameLine2

Address US AddressUS

Field	Value	IRS element (for citing)
Address Line1	44 PIERRPONT AVENUE	AddressLine1
City	POTSDAM	City
State	NY	State
ZIP Code	13676	ZIPCode

Field	Value	IRS element (for citing)
EIN Of Recipient	237088021	EINOfRecipient
Amount Of Cash Grant	450000	AmountOfCashGrant
Purpose Of Grant	SCHOLARSHIPS	PurposeOfGrant

Schedule O IRS990ScheduleO

General Explanation GeneralExplanation (5 entries)

IdentifierIdentifier	Return ReferenceReturnReference	ExplanationExplanation
ORGANIZATION'S PROCESS USED TO REVIEW FORM 990	FORM 990, PAGE 6, PART VI, LINE 11B	AUDITED FINANCIAL STATEMENTS AND FORM 990 ARE PRESENTED EACH YEAR AS PART OF THE AGENDA FOR THE FIRST BOARD MEETING OF THE FISCAL YEAR.
ENFORCEMENT OF CONFLICTS POLICY	FORM 990, PAGE 6, PART VI, LINE 12C	THE ORGANIZATION FOLLOWS THE COLLEGE POLICY IN THIS AREA
COMPENSATION PROCESS FOR TOP OFFICIAL	FORM 990, PAGE 6, PART VI, LINE 15A	ANNUAL REVIEW IS PERFORMED. TYPICALLY THE INCREASE FOLLOWS THE PERCENTAGE INCREASE GIVEN TO ALL OTHER EMPLOYEES. THE EXECUTIVE DIRECTOR'S SALARY HAS BEEN REVIEWED AND APPROVED BY THE VP OF BUSINESS AFFAIRS (IF THE INCREASE IS MORE THAN THE INCREASE GIVEN TO ALL OTHER EMPLOYEES).
COMPENSATION PROCESS FOR OFFICERS	FORM 990, PAGE 6, PART VI, LINE 15B	ANNUAL REVIEW IS DONE FOR ALL EMPLOYEES. THE ORGANIZATION USES COLLEGE SALARIES, NATIONAL SALARY SURVEYS AND A SURVEY OF OTHER SUNY AUXILIARY SERVICES TO DETERMINE APPROPRIATE LEVELS OF COMPENSATION. THE DECISION FOR INCREASES IS MADE BY THE EXECUTIVE DIRECTOR IN CONSULTATION WITH OTHER PACES SUPERVISORS.
GOVERNING DOCUMENTS DISCLOSURE EXPLANATION	FORM 990, PAGE 6, PART VI, LINE 19	DOCUMENTS MADE AVAILABLE UPON REQUEST.

POTSDAM AUXILIARY & COLLEGE EDUCATIONAL SERVICES INC: Form 990, tax year 2011

Return header ReturnHeader

Preparer Firm PreparerFirm

Preparer Firm Business Name PreparerFirmBusinessName

Preparer Firm US Address PreparerFirmUSAddress

Filer Filer

Name Name

US Address USAddress

Officer Officer

Preparer Preparer

Form 990 IRS990

Activity2 Activity2

Activity3 Activity3

The Books Are In Care Of TheBooksAreInCareOf

Address US AddressUS

Form990 Part VII Section A Form990PartVIISectionA (10 entries)

Program Service Revenue ProgramServiceRevenue

Investment Income InvestmentIncome

Net Income Or Loss NetIncomeOrLoss

Total Revenue TotalRevenue

Grants To Domestic Orgs GrantsToDomesticOrgs

Comp Current Officers Directors CompCurrentOfficersDirectors

Other Salaries And Wages OtherSalariesAndWages

Pension Plan Contributions PensionPlanContributions

Payroll Taxes PayrollTaxes

Fees For Services Accounting FeesForServicesAccounting

Advertising Advertising

Office Expenses OfficeExpenses

Occupancy Occupancy

Travel Travel

Interest Interest

Depreciation Depletion DepreciationDepletion

Insurance Insurance

Other Expenses OtherExpenses (4 entries)

All Other Expenses AllOtherExpenses

Total Functional Expenses TotalFunctionalExpenses

Cash Non Interest Bearing CashNonInterestBearing

Savings And Temp Cash Investments SavingsAndTempCashInvestments

Accounts Receivable AccountsReceivable

Inventories For Sale Or Use InventoriesForSaleOrUse

Prepaid Expenses Deferred Charges PrepaidExpensesDeferredCharges

Land Buildings Equipment Basis Net LandBuildingsEquipmentBasisNet

Total Assets TotalAssets

Accounts Payable Accrued Expenses AccountsPayableAccruedExpenses

Deferred Revenue DeferredRevenue

Mort Notes Pybl Secured Invest Prop MortNotesPyblSecuredInvestProp

Other Liabilities OtherLiabilities

Total Liabilities TotalLiabilities

Unrestricted Net Assets UnrestrictedNetAssets

Total Net Assets Fund Balances TotalNetAssetsFundBalances

Total Liab Net Assets Fund Balances TotalLiabNetAssetsFundBalances

Schedule A IRS990ScheduleA

Gifts Grants Contrib Received170 GiftsGrantsContribReceived170

Total170 Total170

Gross Investment Income170 GrossInvestmentIncome170

Schedule D IRS990ScheduleD

Equipment Equipment

Other Liabilities OtherLiabilities (2 entries)

Schedule I IRS990ScheduleI

Recipient Table RecipientTable

Recipient Name Business RecipientNameBusiness

Address US AddressUS

Schedule O IRS990ScheduleO

General Explanation GeneralExplanation (5 entries)

Comments