ODESSA COUNCIL FOR THE ARTS & HUMANITIES: Form 990, tax year 2012

View the entire original 990 at ProPublica ↗

Organization: ODESSA COUNCIL FOR THE ARTS & HUMANITIES (EIN 75-1663253)
Tax period: 2012-10-01 to 2013-09-30
Filed: 2014-03-12
IRS object ID: 201410719349300331
Schema version: 2012v2.0
Source: Download XML · Original 990 at ProPublica

Every field in the e-filed return. Faint text is the IRS element name, for citing.

Return header
Form 990
Schedule A
Schedule I
Schedule O

Return header ReturnHeader

Field	Value	IRS element (for citing)
Timestamp	2014-03-12T14:46:04-07:00	Timestamp
Tax Period End Date	2013-09-30	TaxPeriodEndDate

Preparer Firm PreparerFirm

Preparer Firm Business Name PreparerFirmBusinessName

Field	Value	IRS element (for citing)
Business Name Line1	RON KIRBY CPA	BusinessNameLine1

Preparer Firm US Address PreparerFirmUSAddress

Field	Value	IRS element (for citing)
Address Line1	2626 JBS PKWY STE B 200	AddressLine1
City	ODESSA	City
State	TX	State
ZIP Code	797611957	ZIPCode

Field	Value	IRS element (for citing)
Return Type	990	ReturnType
Tax Period Begin Date	2012-10-01	TaxPeriodBeginDate

Filer Filer

Field	Value	IRS element (for citing)
EIN	751663253	EIN

Name Name

Field	Value	IRS element (for citing)
Business Name Line1	ODESSA COUNCIL FOR THE ARTS & HUMANITIES	BusinessNameLine1

Field	Value	IRS element (for citing)
Name Control	ODES	NameControl
Phone	4323371492	Phone

US Address USAddress

Field	Value	IRS element (for citing)
Address Line1	P O BOX 7195	AddressLine1
City	ODESSA	City
State	TX	State
ZIP Code	797607195	ZIPCode

Officer Officer

Field	Value	IRS element (for citing)
Name	CARLA BRYANT	Name
Title	EXECUTIVE DIRECTOR	Title
Phone	4323371492	Phone
Date Signed	2014-03-06	DateSigned
Authorize Third Party	true	AuthorizeThirdParty

Preparer Preparer

Field	Value	IRS element (for citing)
Name	RON KIRBY CPA	Name
Phone	4325502708	Phone
Date Prepared	2014-03-12	DatePrepared
Self Employed	X	SelfEmployed

Field	Value	IRS element (for citing)
Tax Year	2012	TaxYear
Build TS	2015-11-30 17:44:51Z	BuildTS

Form 990 IRS990

Field	Value	IRS element (for citing)
Name Of Principal Officer Person	CARLA BRYANT	NameOfPrincipalOfficerPerson

Address Principal Officer US AddressPrincipalOfficerUS

Field	Value	IRS element (for citing)
Address Line1	PO BOX 7195	AddressLine1
City	ODESSA	City
State	TX	State
ZIP Code	797607195	ZIPCode

Field	Value	IRS element (for citing)
Gross Receipts	474350	GrossReceipts
Group Return For Affiliates	false	GroupReturnForAffiliates
Organization501c3	X	Organization501c3
Web Site	WWW.ODESSAARTS.ORG	WebSite
Type Of Organization Corporation	X	TypeOfOrganizationCorporation
Year Formation	1978	YearFormation
State Legal Domicile	TX	StateLegalDomicile
Activity Or Mission Description	THE MISSION OF OCAH IS TO COORDINATE, COMMUNICATE AND SUPPORT THE VISUAL, PERFORMING AND LITERARY ARTS AND HUMANITIES IN ODESSA.	ActivityOrMissionDescription
Nbr Voting Members Governing Body	16	NbrVotingMembersGoverningBody
Nbr Independent Voting Members	16	NbrIndependentVotingMembers
Total Nbr Employees	1	TotalNbrEmployees
Total Nbr Volunteers	20	TotalNbrVolunteers
Total Gross UBI	0	TotalGrossUBI
Contributions Grants Prior Year	318368	ContributionsGrantsPriorYear
Contributions Grants Current Year	409459	ContributionsGrantsCurrentYear
Program Service Revenue CY	0	ProgramServiceRevenueCY
Investment Income Prior Year	209	InvestmentIncomePriorYear
Investment Income Current Year	453	InvestmentIncomeCurrentYear
Other Revenue Prior Year	-16520	OtherRevenuePriorYear
Other Revenue Current Year	39892	OtherRevenueCurrentYear
Total Revenue Prior Year	302057	TotalRevenuePriorYear
Total Revenue Current Year	449804	TotalRevenueCurrentYear
Grants And Similar Amnts Prior Year	245143	GrantsAndSimilarAmntsPriorYear
Grants And Similar Amnts CY	361370	GrantsAndSimilarAmntsCY
Benefits Paid To Members CY	0	BenefitsPaidToMembersCY
Salaries Etc Prior Year	41439	SalariesEtcPriorYear
Salaries Etc Current Year	45167	SalariesEtcCurrentYear
Total Prof Fundrsng Exp CY	0	TotalProfFundrsngExpCY
Total Fundrsng Exp Current Year	0	TotalFundrsngExpCurrentYear
Other Expense Prior Year	26312	OtherExpensePriorYear
Other Expenses Current Year	29706	OtherExpensesCurrentYear
Total Expenses Prior Year	312894	TotalExpensesPriorYear
Total Expenses Current Year	436243	TotalExpensesCurrentYear
Revenues Less Expenses Prior Year	-10837	RevenuesLessExpensesPriorYear
Revenues Less Expenses CY	13561	RevenuesLessExpensesCY
Total Assets BOY	265334	TotalAssetsBOY
Total Assets EOY	293951	TotalAssetsEOY
Total Liabilities BOY	56374	TotalLiabilitiesBOY
Total Liabilities EOY	71430	TotalLiabilitiesEOY
Net Assets Or Fund Balances BOY	208960	NetAssetsOrFundBalancesBOY
Net Assets Or Fund Balances EOY	222521	NetAssetsOrFundBalancesEOY
Mission Description	THE MISSION OF OCAH IS TO COORDINATE,	MissionDescription
Significant New Program Services	false	SignificantNewProgramServices
Significant Change	false	SignificantChange
Expense	430253	Expense
Grants	361370	Grants
Revenue	474004	Revenue
Description	AWARD GRANTS, PROMOTE AND ADVERTISE FOR VARIOUS CULTURAL ORGANIZATIONS AND ACTIVITIES IN THE PERMIAN BASIN AREA OF WEST TEXAS	Description
Total Program Service Expense	430253	TotalProgramServiceExpense
Described In501 C3	true	DescribedIn501C3
Schedule B Required	false	ScheduleBRequired
Political Activities	false	PoliticalActivities
Lobbying Activities	false	LobbyingActivities
Subject To Proxy Tax	false	SubjectToProxyTax
Donor Advised Funds	false	DonorAdvisedFunds
Conservation Easements	false	ConservationEasements
Collections Of Art	false	CollectionsOfArt
Credit Counseling	false	CreditCounseling
Term Or Permanent Endowments	false	TermOrPermanentEndowments
Report Land Bldg Equip	false	ReportLandBldgEquip
Report Invest Oth Securities	false	ReportInvestOthSecurities
Report Prog Rel Invest	false	ReportProgRelInvest
Report Other Assets	false	ReportOtherAssets
Report Other Liabilities	false	ReportOtherLiabilities
Report Fin48 Footnote	false	ReportFin48Footnote
Independent Audit Financial Stmt	false	IndependentAuditFinancialStmt
Consolidated Audit Financial Stmt	false	ConsolidatedAuditFinancialStmt
School	false	School
Foreign Office	false	ForeignOffice
Foreign Activities	false	ForeignActivities
More Than5000 K To Organizations	false	MoreThan5000KToOrganizations
More Than5000 K To Individuals	false	MoreThan5000KToIndividuals
Professional Fundraising	false	ProfessionalFundraising
Fundraising Activities	false	FundraisingActivities
Gaming	false	Gaming
Hospital	false	Hospital
Grants To Organizations	true	GrantsToOrganizations
Grants To Individuals	true	GrantsToIndividuals
Schedule J Required	false	ScheduleJRequired
Tax Exempt Bonds	false	TaxExemptBonds
Excess Benefit Transaction	false	ExcessBenefitTransaction
Prior Excess Benefit Transaction	false	PriorExcessBenefitTransaction
Loan To Officer Or DQP	false	LoanToOfficerOrDQP
Grant To Related Person	false	GrantToRelatedPerson
Bsnss Rltnshp With Organization	false	BsnssRltnshpWithOrganization
Bsnss Rltnshp Thru Family Member	false	BsnssRltnshpThruFamilyMember
Officer Entity With Bsnss Rltnshp	false	OfficerEntityWithBsnssRltnshp
Deductible Non Cash Contributions	false	DeductibleNonCashContributions
Deductible Contributions Of Art	false	DeductibleContributionsOfArt
Terminated	false	Terminated
Partial Liquidation	false	PartialLiquidation
Disregarded Entity	false	DisregardedEntity
Related Entity	false	RelatedEntity
Related Org Controlled Entity	false	RelatedOrgControlledEntity
Transaction Related Entity	false	TransactionRelatedEntity
Activities Conducted Partnership	false	ActivitiesConductedPartnership
Schedule O Required	true	ScheduleORequired
Number Forms Transmitted With1096	8	NumberFormsTransmittedWith1096
Number W2 G Included	0	NumberW2GIncluded
Compliance With Backup Witholding	true	ComplianceWithBackupWitholding
Number Of Employees	1	NumberOfEmployees
Employment Tax Returns Filed	true	EmploymentTaxReturnsFiled
Unrelated Business Income	false	UnrelatedBusinessIncome
Foreign Financial Account	false	ForeignFinancialAccount
Prohibited Tax Shelter Trans	false	ProhibitedTaxShelterTrans
Taxable Party Notification	false	TaxablePartyNotification
Non Deductible Contributions	false	NonDeductibleContributions
Quid Pro Quo Contributions	false	QuidProQuoContributions
Form8282 Property Disposed Of	false	Form8282PropertyDisposedOf
Funds To Pay Premiums	false	FundsToPayPremiums
Premiums Paid	false	PremiumsPaid
Excess Business Holdings	false	ExcessBusinessHoldings
Taxable Distributions	false	TaxableDistributions
Distribution To Donor	false	DistributionToDonor
Indoor Tanning Services	false	IndoorTanningServices
Info In Schedule O Part VI	X	InfoInScheduleOPartVI
Nbr Voting Governing Body Members	16	NbrVotingGoverningBodyMembers
Number Independent Voting Members	16	NumberIndependentVotingMembers
Family Or Business Relationship	false	FamilyOrBusinessRelationship
Delegation Of Management Duties	false	DelegationOfManagementDuties
Changes To Organizing Docs	false	ChangesToOrganizingDocs
Material Diversion Or Misuse	false	MaterialDiversionOrMisuse
Members Or Stockholders	false	MembersOrStockholders
Election Of Board Members	false	ElectionOfBoardMembers
Decisions Subject To Approval	false	DecisionsSubjectToApproval
Minutes Of Governing Body	true	MinutesOfGoverningBody
Minutes Of Committees	false	MinutesOfCommittees
Officer Mailing Address	false	OfficerMailingAddress
Local Chapters	false	LocalChapters
Form990 Provided To Governing Body	false	Form990ProvidedToGoverningBody
Conflict Of Interest Policy	false	ConflictOfInterestPolicy
Whistleblower Policy	false	WhistleblowerPolicy
Document Retention Policy	false	DocumentRetentionPolicy
Compensation Process CEO	false	CompensationProcessCEO
Compensation Process Other	false	CompensationProcessOther
Investment In Joint Venture	false	InvestmentInJointVenture
Upon Request	X	UponRequest

The Books Are In Care Of TheBooksAreInCareOf

Field	Value	IRS element (for citing)
Name Person	CARLA BRYANT	NamePerson
Telephone Number	4323371492	TelephoneNumber

Address US AddressUS

Field	Value	IRS element (for citing)
Address Line1	119 W 4TH ST STE 105	AddressLine1
City	ODESSA	City
State	TX	State
ZIP Code	797617195	ZIPCode

Form990 Part VII Section A Form990PartVIISectionA (5 entries)

TitleTitle	Average Hours Per WeekAverageHoursPerWeek	Individual Trustee Or DirectorIndividualTrusteeOrDirector	Reportable Comp From OrganizationReportableCompFromOrganization	Reportable Comp From Related OrgsReportableCompFromRelatedOrgs	Other CompensationOtherCompensation	OfficerOfficer
CARLA BRYANT
EX DIRECTOR	20.00	X	41686	0	0
ERIC BAKER
PRES	2.00		0	0	0	X
RANDALL HAM
PRES ELECT	2.00		0	0	0	X
SHERRILL RHODES
SECR	2.00		0	0	0	X
BRUCE SHEARER
TREA	2.00		0	0	0	X

Field	Value	IRS element (for citing)
Total Reportable Comp From Org	41686	TotalReportableCompFromOrg
Formers Listed	false	FormersListed
Total Comp GT150 K	false	TotalCompGT150K
Compensation From Other Sources	false	CompensationFromOtherSources
Membership Dues	2095	MembershipDues
Government Grants	407364	GovernmentGrants
Total Contributions	409459	TotalContributions

Investment Income InvestmentIncome

Field	Value	IRS element (for citing)
Total Revenue Column	453	TotalRevenueColumn

Field	Value	IRS element (for citing)
Gross Income Fundraising Events	63907	GrossIncomeFundraisingEvents
Fundraising Direct Expenses	24200	FundraisingDirectExpenses

Net Income From Fundraising Events NetIncomeFromFundraisingEvents

Field	Value	IRS element (for citing)
Total Revenue Column	39707	TotalRevenueColumn
Exclusion	$39,707	ExclusionAmount

Field	Value	IRS element (for citing)
Gross Sales Of Inventory	531	GrossSalesOfInventory
Cost Of Goods Sold	346	CostOfGoodsSold

Net Income Or Loss NetIncomeOrLoss

Field	Value	IRS element (for citing)
Total Revenue Column	185	TotalRevenueColumn
Exclusion	$185	ExclusionAmount

Total Revenue TotalRevenue

Field	Value	IRS element (for citing)
Total Revenue Column	449804	TotalRevenueColumn
Related Or Exempt Function Income	453	RelatedOrExemptFunctionIncome
Exclusion	$39,892	ExclusionAmount

Grants To Domestic Orgs GrantsToDomesticOrgs

Field	Value	IRS element (for citing)
Total	361370	Total
Program Services	361370	ProgramServices

Comp Current Officers Directors CompCurrentOfficersDirectors

Field	Value	IRS element (for citing)
Total	41686	Total
Program Services	38351	ProgramServices
Management And General	3335	ManagementAndGeneral
Fundraising	0	Fundraising

Payroll Taxes PayrollTaxes

Field	Value	IRS element (for citing)
Total	3481	Total
Program Services	3203	ProgramServices
Management And General	278	ManagementAndGeneral
Fundraising	0	Fundraising

Fees For Services Accounting FeesForServicesAccounting

Field	Value	IRS element (for citing)
Total	1600	Total
Program Services	1472	ProgramServices
Management And General	128	ManagementAndGeneral
Fundraising	0	Fundraising

Advertising Advertising

Field	Value	IRS element (for citing)
Total	18535	Total
Program Services	17052	ProgramServices
Management And General	1483	ManagementAndGeneral
Fundraising	0	Fundraising

Office Expenses OfficeExpenses

Field	Value	IRS element (for citing)
Total	3281	Total
Program Services	3019	ProgramServices
Management And General	262	ManagementAndGeneral
Fundraising	0	Fundraising

Occupancy Occupancy

Field	Value	IRS element (for citing)
Total	1200	Total
Program Services	1104	ProgramServices
Management And General	96	ManagementAndGeneral
Fundraising	0	Fundraising

Insurance Insurance

Field	Value	IRS element (for citing)
Total	2346	Total
Program Services	2158	ProgramServices
Management And General	188	ManagementAndGeneral
Fundraising	0	Fundraising

Other Expenses OtherExpenses (3 entries)

DescriptionDescription	TotalTotal	Program ServicesProgramServices	Management And GeneralManagementAndGeneral
ADMIN EXP-OFFICE SUPPLIES	1938	1783	155
ADMIN EXP-EQUIPMENT	392	360	32
ADMIN EXP-MEMORIALS	414	381	33

Total Functional Expenses TotalFunctionalExpenses

Field	Value	IRS element (for citing)
Total	436243	Total
Program Services	430253	ProgramServices
Management And General	5990	ManagementAndGeneral
Fundraising	0	Fundraising

Field	Value	IRS element (for citing)
Joint Costs	X	JointCosts

Total Joint Costs TotalJointCosts

Field	Value	IRS element (for citing)
Total	0	Total
Program Services	0	ProgramServices
Management And General	0	ManagementAndGeneral
Fundraising	0	Fundraising

Cash Non Interest Bearing CashNonInterestBearing

Field	Value	IRS element (for citing)
BOY	265334	BOY
EOY	293951	EOY

Total Assets TotalAssets

Field	Value	IRS element (for citing)
BOY	265334	BOY
EOY	293951	EOY

Accounts Payable Accrued Expenses AccountsPayableAccruedExpenses

Field	Value	IRS element (for citing)
BOY	3049	BOY

Grants Payable GrantsPayable

Field	Value	IRS element (for citing)
BOY	53325	BOY
EOY	71430	EOY

Total Liabilities TotalLiabilities

Field	Value	IRS element (for citing)
BOY	56374	BOY
EOY	71430	EOY

Field	Value	IRS element (for citing)
Follow SFAS117	X	FollowSFAS117

Unrestricted Net Assets UnrestrictedNetAssets

Field	Value	IRS element (for citing)
BOY	208960	BOY
EOY	222521	EOY

Total Net Assets Fund Balances TotalNetAssetsFundBalances

Field	Value	IRS element (for citing)
BOY	208960	BOY
EOY	222521	EOY

Total Liab Net Assets Fund Balances TotalLiabNetAssetsFundBalances

Field	Value	IRS element (for citing)
BOY	265334	BOY
EOY	293951	EOY

Field	Value	IRS element (for citing)
Reconcilation Revenue Expenses	13561	ReconcilationRevenueExpenses
Method Of Accounting Accrual	X	MethodOfAccountingAccrual
Accountant Compile Or Review	true	AccountantCompileOrReview
FS Audited	false	FSAudited
Audit Committee	false	AuditCommittee
Federal Grant Audit Required	false	FederalGrantAuditRequired

Schedule A IRS990ScheduleA

Field	Value	IRS element (for citing)
Publicly Supported Org170b1 Avi	X	PubliclySupportedOrg170b1Avi

Gifts Grants Contrib Received170 GiftsGrantsContribReceived170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	311344	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	416475	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	378351	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	318368	CurrentTaxYearMinus1Year
Current Tax Year	318359	CurrentTaxYear
Total	1742897	Total

Total170 Total170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	311344	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	416475	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	378351	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	318368	CurrentTaxYearMinus1Year
Current Tax Year	318359	CurrentTaxYear
Total	1742897	Total

Field	Value	IRS element (for citing)
Public Support Total170	1742897	PublicSupportTotal170

Gross Investment Income170 GrossInvestmentIncome170

Field	Value	IRS element (for citing)
Current Tax Year Minus4 Years	160	CurrentTaxYearMinus4Years
Current Tax Year Minus3 Years	76	CurrentTaxYearMinus3Years
Current Tax Year Minus2 Years	47	CurrentTaxYearMinus2Years
Current Tax Year Minus1 Year	209	CurrentTaxYearMinus1Year
Current Tax Year	453	CurrentTaxYear
Total	945	Total

Field	Value	IRS element (for citing)
Total Support	1743842	TotalSupport
Public Support Pertcentage170	0.99950	PublicSupportPertcentage170
Public Support Pertcent Prior Year	0.99950	PublicSupportPertcentPriorYear
Thirty Three Percnt Tests CY170	X	ThirtyThreePercntTestsCY170
Public Support Total509	0	PublicSupportTotal509
Public Support Percentage509	0	PublicSupportPercentage509
Investment Income Percentage	0	InvestmentIncomePercentage

Schedule I IRS990ScheduleI

Field	Value	IRS element (for citing)
Records Maintained	true	RecordsMaintained

Form990 Schedule I Part III Form990ScheduleIPartIII

Field	Value	IRS element (for citing)
Type Of Grant	ARTS & HUMANITIES	TypeOfGrant
Number Of Recipients	28	NumberOfRecipients
Amount Of Cash Grant	361370	AmountOfCashGrant

Form990 Schedule I Part IV Form990ScheduleIPartIV (6 entries)

IdentifierIdentifier	ExplanationExplanation
Pt I Line 2	THE COUNCIL DISTRIBUTES GRANT AWARDS IN FOUR EQUAL PAYMENTS QUARTERLY AN WHENEVER AN
Pt I Line 2	APPROVED EVALUATION IS RECEIVED. THE LAST PAYMENT IS NOT AWARDED WITHOUT EVALUATION, WHICH INCLUDES
Pt I Line 2	PROOF OF PAYMENT ON ALL EXPENSES PERTAINING TO THE GRANT. IF IT IS NOT RECEIVED
Pt I Line 2	BY THAT TIME, THEY FORFEIT THE LAST PAYMENT AND BECOME INELIGIBLE FOR THE NEXT GRANT
Pt I Line 2	CYCLE. IF THE PROJECT WAS NOT DONE, WE REQUEST THAT THE FUNDS BE RETURNED. IF THEY DO NOT COMPLY,
PT 1 LINE 2	THE COUNCIL TURNS THE SITUATION OVER TO THE CITY ATTORNEY FOR FURTHER ACTION.

Schedule O IRS990ScheduleO

General Explanation GeneralExplanation (5 entries)

IdentifierIdentifier	ExplanationExplanation
Pt VI, Line 8b	DOCUMENTS ARE KEPT AT THE OCAH OFFICE.
Pt VI, Line 11b	COPIES OF THE FORM 990 ARE AVAILABLE AT THE MONTHLY MEETING
	AFTER IT HAS BEEN FILED.
Form 990EZ, Part II, Line 24	GRANTS RECEIVABLE - NET
Form 990EZ, Part II, Line 26	GRANTS PAYABLE