2011-05-12T18:11:34-05:00 2010-06-30 KPMG LLP 801 Second Avenue Suite 900 Seattle WA 98104 990 2009-07-01 930386892 PACIFIC UNIVERSITY PACI 5033522819 2043 COLLEGE WAY FOREST GROVE OR 97116 Michael Mallery 2011-03-24 Kilmer Tadj 2069134000 2011-05-12 2009 2016-02-24 21:20:13Z DR PHILLIP D CREIGHTON 2043 College Way Forest Grove OR 97116 108881357 false X WWW.PACIFICU.EDU X SCHOOL 1849 OR TO PROVIDE EDUCATIONAL SERVICES TO ATTENDING STUDENTS. 36 31 2446 443 379675 96060 4804727 5373403 91690052 97361413 -1838638 2060089 0 0 94656141 104794905 16789820 18618292 0 0 47254218 49351181 0 0 3413102 29983239 29621396 94027277 97590869 628864 7204036 166374329 209001911 75098466 107829425 91275863 101172486 PACIFIC UNIVERSITY HAD ITS ORIGIN IN A MEETING OF THE ASSOCIATION OF CONGREGATIONAL AND PRESBYTERIAN BRETHREN HELD AT OREGON CITY, OREGON, ON SEPTEMBER 21, 1848 FOR THE PURPOSE OF ESTABLISHING A SEMINARY OF LEARNING FOR THE INSTRUCTION OF PERSONS OF BOTH SEXES IN SCIENCE AND LITERATURE. PACIFIC UNIVERSITY IS ONE OF THE OLDEST CHARTERED INSTITUTIONS OF HIGHER EDUCATION IN THE WEST. ITS HISTORICAL AND GROWING TIES TO COLLEGES AND BUSINESSES IN EAST ASIA, ESPECIALLY JAPAN, ENSURE ITS CONTINUING POSITION AS A PIONEERING INSTITUTION INTO THE 21ST CENTURY. PACIFIC UNIVERSITY'S PRIMARY EXEMPT PURPOSE IS PROVIDING EDUCATIONAL SERVICES TO ATTENDING STUDENTS. false false 29764706 85131726 INSTRUCTION - ACADEMIC DEPARTMENTS PROVIDE EDUCATIONAL SERVICES TO ATTENDING STUDENTS. 18618293 18618293 GRANTS AND SCHOLARSHIPS - THE UNIVERSITY PROVIDES MONETARY SUPPORT THROUGH GRANTS, SCHOLARSHIPS, AND FINANCIAL AID TO QUALIFIED STUDENTS. 22433323 9130570 OTHER STUDENT SUPPORT SERVICES - DORM, CAFETERIA AND ACTIVITIES ARE PROVIDED TO STUDENTS TO ENHANCE THE ACADEMIC SOCIAL ENVIRONMENT AT THE UNIVERSITY. 3071330 2720949 CLINICS-PART OF CURRICULUM 3071330 2720949 73887652 true true false true false false false false true true true false true false false false false false false false false false true true true false false false false false false false false false false true false false false false false false false false true 280 0 true 2446 true true true false false false true true true true false false false 36 31 false false true false false false false true true false false true true true true true true false false false OR X X ALLIE LOSLI 5033522819 2043 COLLEGE WAY FOREST GROVE OR 97116 PAULETTE LONG 1.0 X 0 0 0 DAVID W LOWE 1.0 X 0 0 0 KENNETH C MCGILL 1.0 X 0 0 0 DR RICHARD MILES 1.0 X 0 0 0 PAUL V PHILLIPS 1.0 X 0 0 0 IRENE PRICE 1.0 X 0 0 0 JOSEPH A RODRIGUEZ 1.0 X 0 0 0 TIM SCHAUERMANN 1.0 X 0 0 0 SHERRY H SMITH 1.0 X 0 0 0 WILLIAM H STOLLER 1.0 X 0 0 0 MILAN STOYANOV 1.0 X 0 0 0 TOMMY THAYER 1.0 X 0 0 0 SHEILA MANUS VORTMAN 1.0 X 0 0 0 DR SCOTT COOPER 40.0 X 98810 0 16805 J RENEE ANDERSON 1.0 X 2856 0 0 GEORGE W BURLINGHAM 1.0 X 0 0 0 MINDY CAMERON 1.0 X 0 0 0 MANUEL CASTANEDA 1.0 X 0 0 0 PATRICK CH CLARK 1.0 X 0 0 0 BRIAN B DOHERTY 1.0 X 0 0 0 MARK FRANDSEN 1.0 X 0 0 0 REBECCA GRAHAM 1.0 X 0 0 0 DAVID C HAMILL 1.0 X 0 0 0 RICHARD E HANSON 1.0 X 0 0 0 LAWRENCE W HARRIS III 1.0 X 0 0 0 MICHAEL E HENNINGSEN JR 1.0 X 0 0 0 DR YVONNE KATZ 1.0 X 0 0 0 JOHN G KING 1.0 X 0 0 0 DR ERIC KNUTSON 1.0 X 0 0 0 KIM W LEDBETTER 1.0 X 0 0 0 KENNETH LEWIS 1.0 X 0 0 0 DR LORELY FRENCH 40.0 X 70157 0 12235 NATHAN GILPIN 1.0 X 981 0 0 DR LESLEY HALLICK 40.0 X X 180572 0 17028 GARY PACARRO 1.0 X 0 0 0 Julie Berglund Baker 1.0 X 0 0 0 JOHN MILLER 40.0 X 158436 0 31230 DARLENE MORGAN 40.0 X 175222 0 32735 JAMES SHEEDY 40.0 X 181820 0 20779 PHILIP AKERS 40.0 X 188562 0 37210 JENNIFER SMYTHE 40.0 X 160718 0 24849 SUSAN STEIN 40.0 X 155696 0 20405 SARA HOPKINS-POWELL 40.0 X 136155 0 18182 DR PHILLIP D CREIGHTON 40.0 X 570971 0 27074 2080956 0 258532 39 true true false PACIFIC LANDSCAPE MANAGEMENT 21555 NW AMBERWOOD DR HILLSBORO OR 97124 CONTRACTOR 278758 EBSCO SUBSCRIPTION SERVICES PO BOX 92901 LOS ANGELES CA 900092901 WEB BASE LIBRARY SVC 307136 DIGITAL TELECOMMUNICATIONS CORP 7733 LEMONA AVENUE VAN NUYS CA 91405 CONTRACTOR 252391 MICHAEL PATRICK PARTNERS 322 NW FIFTH AVE 312 PORTLAND OR 97209 CONSULTANT 214322 TUALITY HEALTHCARE 335 SE 8TH AVE HILLSBORO OR 97123 CONTRACTOR 198058 12 1251771 4121632 71088 5373403 EDUCATIONAL & EXTRACURICULAR PROGRAMS 611600 85131726 85131726 CLINICAL SERVICES 621400 2720949 2720949 AUXILLARY SERVICES 532000 9508738 9130570 378168 97361413 1495567 1507 1494060 0 0 4641012 9962 4077623 8829 563389 1133 564522 0 0 0 0 104794905 96983245 379675 1494060 0 18618292 18618292 0 0 1258006 331240 926766 0 35770815 25233109 8874829 1662877 2969765 2050298 786102 133365 6525263 4504980 1727249 293034 2827332 1951963 748400 126969 0 162680 162680 144023 144023 109076 109076 0 44491 44491 0 0 2904960 2005557 768948 130455 0 0 3418303 2359964 904831 153508 0 0 1934687 1335690 512115 86882 2826430 1951341 748161 126928 0 3350232 2312969 886812 150451 0 INTERSCHOLASTIC ACTIVITIES 1586448 1530584 47761 8103 EQUIPMENT 1678731 1158980 444363 75388 UTILITIES 1407742 971892 372632 63218 ADMIN. COSTS 4065807 2882299 996023 187485 CATERING & MEALS SERVICES 1937742 1673737 199730 64275 4050044 3014757 885123 150164 97590869 73887652 20290115 3413102 9083567 26573016 3254975 3885610 1988335 2031079 8613374 7884963 376598 354018 2346252 3190643 151436166 39170956 96406119 112265210 17121665 22590439 7586207 6994704 19597237 23232229 166374329 209001911 5360825 6441350 4085413 4081265 44782940 78553795 8033904 6388036 12835384 12364979 75098466 107829425 X 51914826 58064874 10412490 11268194 28948547 31839418 91275863 101172486 166374329 209001911 X false true true X true true X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false false false false false false true 109076 false false 109076 false 25570959 3903626 2326380 633447 565521 30601997 26588734 3513711 -3346086 1185400 25570959 0.39720 0.52650 0.07630 false false false 5414282 5414282 105256920 24276077 80980843 14971340 11693456 3277884 25793624 3201423 22592201 112265210 DEPOSITS WITH BOND TRUSTEE 6433552 FUNDS HELD IN TRUST BY OTHERS 16798677 23232229 0 FACULTY CONTRACTS PAYABLE 2323532 REFUNDABLE DEPOSITS 497949 CAPITAL LEASE OBLIGATION 551645 ASSET RETIREMENT OBLIGATION 1308922 EMPLOYMENT BENEFITS 714288 US GOVERNMENT GRANTS REFUNDABL 6968643 12364979 104794905 97590869 7204036 2829077 49680 -186170 2692587 9896623 88869199 2829077 49680 2878757 85990442 18804463 18804463 104794905 78972576 78972576 18618293 18618293 97590869 OTHER ADJUSTMENTS SCHEDULE D, PART XI, LINE 8 ACTUARIAL ADJUSTMENTS (425,882) PARTNERSHIP LOSS 239,712 TOTAL ADJUSTMENT (186,170) OTHER ADJUSTMENTS - REVENUE Schedule D, Part XII, Line 4b Scholarships 18,618,293 Actuarial Adjustments 425,882 Partnership K-1 Loss (239,712) TOTAL ADJUSTMENT 18,804,463 OTHER ADJUSTMENTS - EXPENSES SCHEDULE D, PART XIII, LINE 4B Scholarships 18,618,293 true true true DUE TO THE SIZE OF THE SCHOOL, ITS GEOGRAPHICAL LOCATION, AND THE COMMUNITY IT SERVES, THE NON-DISCRIMINATION POLICY AND RACIAL COMPOSITION OF THE STUDENT BODY IS WELL-KNOWN TO ALL SEGMENTS OF THE GENERAL COMMUNITY SERVED AND IS PUBLISHED LOCALLY. true true true true false false false false false false false false true false PACIFIC UNIVERSITY RECEIVES FINANCIAL AID OR ASSISTANCE FROM GOVERNMENTAL AGENCIES, INCLUDING US GOVERNMENT GRANTS, LOANS AND OTHER GOVERNMENT GRANTS. true true ACADEMIC AWARDS SCHOLARSHIPS 1391 16482808 0 N/A N/A ENDOWED SCHOLARSHIPS 137 609975 0 N/A N/A RESTRICTED NAMED SCHOLARSHIPS 509 1232791 0 N/A N/A TUITION EXCHANGE WAIVERS 8 257848 0 N/A N/A TUAL. ACADEMIC WAIVERS 10 34870 0 N/A N/A MONITOR PROCESS SCHEDULE I, PART 1, LINE 2 SEE STATEMENT O Y X true false X X X X X true false false false false false false false false DR PHILLIP D CREIGHTON 461428 0 85848 0 23695 0 0 0 27074 0 598045 0 517758 0 JOHN MILLER 158436 0 0 0 0 0 10000 0 21230 0 189666 0 194163 0 DARLENE MORGAN 175222 0 0 0 0 0 10000 0 22735 0 207957 0 200728 0 JAMES SHEEDY 181820 0 0 0 0 0 0 0 20779 0 202599 0 201089 0 PHILIP AKERS 182562 0 0 0 6000 0 14500 0 22710 0 225772 0 217898 0 JENNIFER SMYTHE 160718 0 0 0 0 0 0 0 24849 0 185567 0 191124 0 SUSAN STEIN 155696 0 0 0 0 0 0 0 20405 0 176101 0 173654 0 SARA HOPKINS-POWELL 136155 0 0 0 0 0 0 0 18182 0 154337 0 155263 0 DR LESLEY HALLICK 163335 0 0 0 17237 0 0 0 17028 0 197600 0 0 0 HOUSING ALLOWANCE SCHEDULE J, PART I, LINE 1A THE UNIVERSITY PROVIDES HOUSING ALLOWANCE TO THE UNIVERSITY PERSIDENT. THE AMOUNT IS TAXED AND IS INCLUDED IN THE PRESIDENT'S FORM W-2. Severance Payment Sch. J Part I Questions 4a Former President Dr. Phillip Creighton received $140,000 to remain president through July 2009. Pacific University 930386892 345648CE7 2005-08-01 46625000 Construct New HEALTH Campus true false Pacific University 930386892 345648CX5 2009-07-23 35305000 Construct New Building false false 41881709 2258297 11557498 1818498 26247416 2007 false true true true 34735307 2324663 11998329 694706 19717609 2010 false false false true false false true false true 0.00000 0.00000 0.00000 true false false false false true 0.00000 0.00000 0.00000 true true false false true RBC 3.5 true false true false false false false X 8 71088 SALE OF SIMILAR ITEM 0 false false false Number of Contributions Sch. M Part I The number of contributions reported in Part I is the total number of contributions received. REVIEW OF FORM 990 FORM 990, PART VI, LINE 11 A A DRAFT OF THE FORM 990 FOR FISCAL YEAR 2009-2010 WILL BE SENT TO EACH MEMBER OF THE BOARD BEFORE FILING. THE COMMITTEE WILL DELEGATE A BOARD COMMITTEE TO REVIEW THE FORM 990. THIS REVIEW PROCESS WILL TAKE PLACE BEFORE THE FORM 990 IS FILED AND WILL INCLUDE PARTIES FROM THE TAX FIRM INVOLVED, THE CONTROLLER, THE VP FOR FINANCE & ADMINISTRATION, AND OTHER UNIVERSITY PERSONNEL. AFTER REVIEW, A COPY OF THE RETURN WILL BE PROVIDED TO EACH BOARD MEMBER, PREFERABLY BY EMAIL TRANSMISSION. ENFORCEMENT OF WRITTEN CONFLICT OF INTERERST POLICY FORM 990, PART VI, SECTION B, LINE 12C THE BOARD OF TRUSTEES CONFLICT OF INTEREST POLICY IS INCLUDED IN THE BYLAWS WHICH GOVERN THE ACTIONS OF THE BOARD OF TRUSTEES OF PACIFIC UNIVERSITY. TRUSTEES SHALL DISCLOSE TO THE BOARD ANY POSSIBLE CONFLICT OF INTEREST AT THE EARLIEST PRACTICAL TIME. A TRUSTEE SHALL BE CONSIDERED TO HAVE A CONFLICT OF INTEREST IF (I) SUCH TRUSTEE HAS EXISTING OR POTENTIAL FINANCIAL OR OTHER INTERESTS WHICH IMPAIR OR MIGHT REASONABLY APPEAR TO IMPAIR SUCH MEMBER'S INDEPENDENT, UNBIASED JUDGMENT IN THE DISCHARGE OF SUCH TRUSTEE'S RESPONSIBILITIES TO THE UNIVERSITY, OR (II) SUCH TRUSTEE IS AWARE THAT A MEMBER OF HIS OR HER FAMILY, OR ANY ORGANIZATION IN WHICH SUCH TRUSTEE (OR MEMBER OF HIS OR HER FAMILY) IS AN OFFICER, DIRECTOR, EMPLOYEE, MEMBER, PARTNER, TRUSTEE OR CONTROLLING STOCKHOLDER, HAS SUCH EXISTING OR POTENTIAL FINANCIAL OR OTHER INTERESTS. FOR THE PURPOSES OF THIS PROVISION, A FAMILY MEMBER IS DEFINED AS A SPOUSE, PARENT, SIBLING, CHILD AND ANY OTHER RELATIVE IF RESIDING IN THE SAME HOUSEHOLD AS THE TRUSTEE. B) ALL TRUSTEES AND COMMITTEE MEMBERS SHALL REFRAIN FROM CONFLICTS OF INTERESTS, THE PERCEPTION OF CONFLICTS OF INTEREST AND REQUESTING SPECIAL FAVORS. HOWEVER, IF CONFLICTS DO OCCUR, TRUSTEES AND COMMITTEE MEMBERS SHOULD DISCLOSE THEIR INTEREST DURING THE TRANSACTION OF BUSINESS AND ABSTAIN FROM VOTING ON ISSUES WHERE A CONFLICT IS PRESENT. ANNUALLY, BOARD MEMBERS RECEIVE A COPY OF THE CONFLICT OF INTEREST STATEMENT AND ARE REQUIRED TO COMPLETE A DISCLOSURE STATEMENT. THIS STATEMENT IS RETURNED TO THE OFFICE OF THE PRESIDENT AND KEPT ON FILE. ADDITIONALLY, UPON DISCOVERY OF A POSSIBLE CONFLICT OF INTEREST OR AT ANY OTHER TIME REQUESTED BY THE COMMITTEE OF TRUSTEES, TRUSTEES MAY BE ASKED TO COMPLETE A CONFLICT OF INTEREST DISCLOSURE STATEMENT AND RETURN IT TO THE OFFICE OF THE PRESIDENT. THE UNIVERSITY'S INSTITUTIONAL CONFLICT OF INTEREST POLICY FOR ALL EMPLOYEES REQUIRES EMPLOYEES TO DISCLOSE ANY ACTIVITY THAT MAY EXIST BETWEEN THEM AND THE UNIVERSITY. A COPY OF THIS CONFLICT OF INTEREST POLICY IS DELIVERED ELECTRONICALLY TO EMPLOYEES ANNUALLY AND IS INCLUDED AMONG UNIVERSITY INSTITUTIONAL POLICIES POSTED IN THE HUMAN RESOURCES WEB PAGE ONLINE. HTTP://WWW.PACIFICU.EDU/HR/POLICIES/INSTITUTIONALPOLICIES.HTM#I33 THIS POLICY PROVIDES THAT A CONFLICT OF INTEREST EXISTS IF AN EMPLOYEE'S ACTIONS, ACTIVITIES, OR PRACTICES ON BEHALF OF THE UNIVERSITY EITHER (A) RESULT IN PREFERENTIAL TREATMENT OR AN IMPROPER GAIN OR ADVANTAGE TO THE EMPLOYEE, THE EMPLOYEE'S FAMILY OR BUSINESS ASSOCIATES, OR (B) HAS A DETRIMENTAL EFFECT ON THE UNIVERSITY'S INTERESTS. A CONFLICT OF INTEREST MAY OCCUR WHEN AN EMPLOYEE FAILS TO EXERCISE DUE CARE, SKILL OR JUDGMENT ON BEHALF OF THE UNIVERSITY IN THE PERFORMANCE OF THE EMPLOYEE'S DUTIES BECAUSE OF AN INTEREST INCONSISTENT WITH THE MISSION GOALS OR WORK OF THE UNIVERSITY. EMPLOYEES MUST PROVIDE FULL DISCLOSURE OF ALL FACTS AND CIRCUMSTANCES RELATED TO ANY TRANSACTION, CONTRACT OR ACTIVITY IN WHICH THEY ARE INVOLVED, OR MAY BECOME INVOLVED, THAT MIGHT DIRECTLY OR INDIRECTLY CREATE A CONFLICT OF INTEREST WITH THE UNIVERSITY. DISCLOSURE SHOULD BE MADE TO THE EMPLOYEE'S IMMEDIATE SUPERVISOR WHO MUST REPORT THE MATTER TO THE VICE-PRESIDENT OF FINANCE AND ADMINISTRATION. FAILURE TO DISCLOSE A CONFLICT OF INTEREST SUBJECTS THE EMPLOYEE TO DISCIPLINE UP TO AND INCLUDING TERMINATION OF EMPLOYMENT. SECTION 4.10 OF THE UNIVERSITY HANDBOOK GOVERNS FACULTY CONFLICTS OF INTERESTS RELATED TO OUTSIDE CONSULTING OR PARTICIPATION IN COMMERCIAL OR GOVERNMENTAL ENTERPRISES THAT HAVE THE POTENTIAL FOR CREATING A CONFLICT OF INTEREST WITH UNIVERSITY OBLIGATIONS. A CONFLICT OF INTEREST DISCLOSURE FORM MUST BE SUBMITTED ANNUALLY TO A DEPARTMENT CHAIR OR DIRECTOR AND TO THE COLLEGE DEAN BY FACULTY MEMBERS WITH APPOINTMENTS OF 0.5 FTE OR GREATER. THE UNIVERSITY RECENTLY ADOPTED A CONSENSUAL RELATIONS POLICY WHICH PROHIBITS EMPLOYEES FROM EXERCISING AUTHORITY OR PROFESSIONAL INFLUENCE OR ACTING IN A SUPERVISORY CAPACITY OVER ANOTHER EMPLOYEE OR STUDENT WITH WHOM ONE HAS A CONSENSUAL INTIMATE, ROMANTIC OR SEXUAL RELATIONSHIP (ACTUAL OR POTENTIAL CONFLICT OF INTEREST). HTTP://WWW.PACIFICU.EDU/HR/POLICIES/INSTITUTIONALPOLICIES.HTM#I56 COMPENSATION REVIEW PROCESS FORM 990, PART VI, SECTION B, LINE 15 THE BYLAWS OF PACIFIC UNIVERSITY SPECIFICALLY STATE THAT THE BOARD OF TRUSTEES IS RESPONSIBLE TO APPOINT THE PRESIDENT AND SET APPROPRIATE CONDITIONS OF EMPLOYMENT WHICH INCLUDE COMPENSATION. THE BOARD SHALL ESTABLISH THE CONDITIONS OF EMPLOYMENT OF OTHER KEY INSTITUTIONAL OFFICERS WHO SERVE AT THE PLEASURE OF THE PRESIDENT (IN CONSULTATION WITH THE BOARD AS MAY BE APPROPRIATE). A COMMITTEE OF THE BOARD COMPRISED ENTIRELY OF INDIVIDUALS WHO DO NOT HAVE A CONFLICT OF INTEREST WITH RESPECT TO THE COMPENSATION ARRANGEMENT OR PROPERTY TRANSACTION WILL BE AUTHORIZED BY THE BOARD TO REVIEW COMPENSATION DATA AND OTHER EMPLOYMENT INFORMATION APPROPRIATE FOR THE POSITION OF THE PRESIDENT. IN ORDER TO OBTAIN COMPETITIVE AND RELEVANT COMPENSATION DATA, THE UNIVERSITY CONTRACTED WITH AN OUTSIDE FIRM TO CONDUCT A BENCHMARKING STUDY. THIS BENCHMARKING STUDY INCLUDED RELEVANT INFORMATION ABOUT PACIFIC UNIVERSITY AND THE RESPONSIBILITIES AND ROLE OF THE PRESIDENT. SUCH INFORMATION INCLUDED A JOB DESCRIPTION FOR THE POSITION, PACIFIC'S COMPENSATION PHILOSOPHY, GOALS, ROLES AND RESPONSIBILITIES AND OTHER PERTINENT INFORMATION. IN ADDITION, THE FIRM CONDUCTED A COMPREHENSIVE SURVEY OF COMPENSATION PACKAGES OF UNIVERSITY PRESIDENTS THAT INCLUDED 12 TO 15 PEER INSTITUTIONS. THE SURVEY ITSELF INCLUDED REQUESTS OF INFORMATION ON BASE COMPENSATION, BONUSES, DEFERRED COMPENSATION, AND RETIREMENT PROGRAMS AND INCLUDED VARIOUS PERQUISITES. THE FIRM MONITORED RESPONSES AND ANALYZED THE DATA AND THEN PREPARED A REPORT OF THE RESULTS. THIS BENCHMARKING REPORT ALSO INCLUDED RECOMMENDATIONS OF THE RANGE OF PERCENTILES FOR COMPENSATION BASED ON THE PEER GROUP AND INCLUDED RECOMMENDATIONS REGARDING THE STRUCTURE OF THE PACKAGE. THIS BENCHMARKING STUDY IS OBTAINED AND RELIED HEAVILY UPON BY MEMBERS OF THE EXECUTIVE COMMITTEE AND A SUMMARY OF THE FINDINGS ARE REPORTED IN THE COMMITTEE MINUTES AND SHARED WITH THE BOARD OF TRUSTEES. ONCE A POTENTIAL PRESIDENT IS SELECTED, A SPECIAL MEETING OF THE BOARD OF TRUSTEES IS THEN CONDUCTED TO REVIEW THE PROCESS AND TO VOTE IN FAVOR OF ELECTING THE NEW PRESIDENT. DURING THIS PROCESS MINUTES ARE TAKEN AND EACH TRUSTEE PRESENT MUST CALL OUT THEIR VOTE AND THEIR VOTE IS RECORDED IN THE MINUTES LISTING THE INDIVIDUALS WHO ELECTED IN FAVOR. THEN AT THE NEXT REGULAR BOARD OF TRUSTEES MEETING A MOTION IS MADE AND MUST BE PASSED APPOINTING THE NEXT PRESIDENT. THIS IS FULLY DOCUMENTED IN THE MINUTES OF THE MEETING. PUBLIC DISCLOSURE FORM 990, PART VI, SECTION C, LINE 19 GOVERNING DOCUMENTS AND PACIFIC UNIVERSITY'S ARTICLES OF INCORPORATION ARE OF RECORD IN THE OFFICE OF THE OREGON SECRETARY OF STATE. CURRENT ARTICLES OF INCORPORATION AND BYLAWS FOR THE BOARD OF TRUSTEES ARE AVAILABLE FROM THE OFFICE OF THE PRESIDENT OF THE UNIVERSITY UPON REQUEST. THE INSTITUTIONAL CONFLICT OF INTEREST POLICY AND THE CONSENSUAL RELATIONS POLICY ARE SITUATED ON THE INSTITUTION'S HUMAN RESOURCES WEBSITE AT: HTTP://WWW.PACIFICU.EDU/HR/POLICIES/INSTITUTIONALPOLICIES.HTM . SECTION 4.10 OF THE UNIVERSITY HANDBOOK IS FOUND ONLINE AT: HTTP://WWW.PACIFICU.EDU/POLICIES/DOCUMENTS/CHAPTER4REVISIONS2009-2010_000. PDF . PDF FINANCIAL STATEMENTS ARE AVAILABLE ON THE INSTITUTION'S BUSINESS OFFICE WEBSITE. 2009-2010 FINANCIAL STATEMENTS ARE AVAILABLE AT: HTTP://PACIFICU.EDU/OFFICES/BO/STAFFFACULTY/INDEX.CFM ALL OF THE DOCUMENTS ABOVE ARE ALSO AVAILABLE BY REQUEST. GRANT MONITORING PROCESS SCHEDULE I, PART 1, LINE 2 PACIFIC UNIVERSITY AWARDS FEDERAL AND STATE AID ONLY TO US CITIZENS AND ELIGIBLE NON-CITIZENS. ELIGIBLE NON-CITIZENS ARE DEFINED AS THOSE LIVING IN THE U.S. FOR "OTHER THAN A TEMPORARY PURPOSE"; THEY CAN POSSES A VARIETY OF DOCUMENTS WHICH DEMONSTRATES THAT STATUS, INCLUDING I-551S, I-151S, AND I-94S WITH CERTAIN STAMPS. APPLICANTS WHO FILE A FREE APPLICATION FOR FEDERAL STUDENT AID (FAFSA) HAVE THEIR FAFSA DATA MATCHED WITH DATA IN SEVERAL FEDERAL DATABASES, INCLUDING THE SOCIAL SECURITY ADMINISTRATION AND THE DEPARTMENT OF HOMELAND SECURITY. WHEN THOSE DATABASE MATCHES ARE NOT SUCCESSFUL, WE OBTAIN DOCUMENTATION FROM THE APPLICANTS TO ENSURE THAT WE ARE AWARDING FEDERAL AND STATE AID ONLY TO ELIGIBLE RECIPIENTS. THAT DOCUMENTATION BECOMES PART OF THEIR FINANCIAL AID FILES AND IS RETAINED FOR AT LEAST FIVE YEARS. ELIGIBLE NON-CITIZENS MUST ALSO BE OREGON RESIDENTS TO RECEIVE STATE AID. INSTITUTIONAL AID ONLY IS AWARDED TO CERTAIN INTERNATIONAL STUDENTS WHO ARE IN THE US SOLELY OR PRIMARILY TO PURSUE POSTSECONDARY EDUCATION. ON AN ON-GOING BASIS, STAFF IN FINANCIAL AID AND BUSINESS OFFICE MONITORS THE ACTIVITY OF ALL AWARDING AND DISBURSEMENT ACTIVITY OF AWARDS AND LOANS ON A MONTHLY BASIS AT A MINIMUM. ANY DIFFERENCES OR ANOMALIES ARE INVESTIGATED IMMEDIATELY AND, IF NEEDED, CORRECTED. SIGNIFICANT CHANGES TO BYLAWS FORM 990, PART VI, LINE 4 THERE WERE TWO BOARD APPROVED REVISIONS TO THE BY-LAWS IN FY 09/10. THE FIRST VOTE OCCURRED ON DECEMBER 5, 2009, AND A SUMMARY OF SIGNIFICANT CHANGES TO THE BY-LAWS IS AS FOLLOWS: ARTICLE 5 SECTION 5A FINANCE COMMITTEE FUNCTIONS THE LAST SENTENCE IN THIS SECTION WAS CHANGED TO "IT SHALL BE RESPONSIBLE FOR COMPLIANCE OF THE UNIVERSITY WITH ALL FEDERAL AND STATE REGULATIONS THAT AFFECT THE FINANCES AND FINANCIAL REPORTING OF THE UNIVERSITY." ARTICLE 1 SECTION 2 PARAGRAPH B GOVERNING BODY THE SENTENCE WAS CHANGED TO "APPOINT THE PRESIDENT AND SET APPROPRIATE CONDITIONS OF EMPLOYMENT, INCLUDING COMPENSATION." ARTICLE 2 SECTION 5 TERM OF TRUSTEESHIP THE PROVISION IS REVISED TO READ AS FOLLOWS: "UPON EXPIRATION OF AN INDEPENDENT TRUSTEE'S TERM, RE-ELECTION TO THE BOARD IS SUBJECT TO COMPLIANCE WITH THE PROVISIONS OF ARTICLE 2, SECTION 2 AND 3 AND ARTICLE 5, SECTION 10B." ARTICLE 2 SECTION 1 COMPOSITION THE SECOND SENTENCE IS AMENDED TO READ AS FOLLOWS: "TRUSTEE MEMBERSHIP SHALL REFLECT SUITALBE EXPERTISE, DIVERSITY, AND THE CAPACITY TO CONTRIBTUE TO THE UNIVERSITY'S ADVANCEMENT, INCLUDING THROUGH PERSONAL PHILANTHROPY AND SUCH OTHER NEEDS AS THE COMMITTEE ON TRUSTEES SHALL DETERMINE ON BEHALF OF THE BOARD OF TRUSTEES." ARTICLE 2 SECTION 1 COMPOSITION OF BOARD OF TRUSTEES 1A - NEW LANGUAGE WAS ADDED TO THE FIRST SENTENCE. THE "VOTING MEMBERS OF THE BOARD OF TRUSTEES" WAS ADDED. 1C - NEW LANGUAGE WAS ADDED TO THE FIRST SENTENCE. THE WORD "VOTING" WAS ADDED TO DESCRIBE MEMBERS. ARTICLE 2 SECTION 9 LEAVE OF ABSENCE THIS IS A NEW PROVISION TO THE BY-LAWS. EXISTING ARTICLE 3 SECTION D WAS RENAMED TO ARTICLE 3 SECTION E. ARTICLE 3 SECTION D NEW PROVISION WAS INSERTED AFTER THE OLD SECTION D WAS RENAMED TO SECTION E. THE PROVISION READS AS FOLLOWS: "THE OFFICERS OF THE BOARD OF TRUSTEES SHALL BE ELECTED TO A RENEWABLE ONE-YEAR TERMS; PROVIDED, HOWEVER, THE CHAIR OF THE BOARD SHALL CUSTOMARILY SERVE FOR AT LEAST THREE BUT NOT MORE THAN SIX CONSECUTIVE ONE-YEAR TERMS." ARTICLE 5 SECTION 4D THE EXECUTIVE COMMITTEE MODIFIED TO "A QUORUM SHALL CONSIST OF A MAJORITY OF MEMBERS." ARTICLE 6 SECTION 5C CONFLICT OF INTEREST THE PHRASE "COMMON OR" WAS DELETED FROM THIS PROVISION THAT DEALS WITH CONFLICTS OF INTEREST. THE AMENDED BY-LAW WOULD READ "INTERESTED TRUSTEES MAY BE COUNTED IN DETERMINING THE PRESENCE OF A QUORUM AT A MEETING OF THE BOARD OF TRUSTEES OR A COMMITTEE THEREOF WHICH AUTHORIZES OR RATIFIES ANY CONTRACT OR TRANSACTION ABOVE. THE SECOND BOARD APPROVED CHANGE TO THE BY-LAWS OCCURRED ON MARCH 6, 2010. DURING THE BOARD MEETING, THE TRUSTEES CLARIFIED THAT STUDENT AND FACULTY TRUSTEES "ARE ELECTED FROM" RATHER THAN "REPRESENT" THEIR RESPECTIVE CONSTITUENCIES. ADDITIONALLY, IT WAS APPROVED THAT INDEPENDENT TRUSTEES CAN SERVE A MAXIMUM OF 3 CONSECUTIVE FOUR-YEAR TERMS, BEFORE TAKING A HIATUS OF ONE YEAR, AFTER WHICH THEY MAY BE RE-ELECTED. THE BOARD MAY MAKE AN EXCEPTION TO THIS POLICY FOR TRUSTEES WHO HAVE MADE AN EXTRAORDINARY CONTRIBUTION TO THE UNIVERSITY.