2011-11-15T08:30:55-06:00 2010-12-31 EIDE BAILLY LLP 24 2ND AVE SW PO BOX 430 ABERDEEN SD 574020430 990 2010-01-01 460422304 Aberdeen Area Convention and Visitors Bureau Inc ABER 6052252414 10 Railroad Ave SW - PO Box 78 Aberdeen SD 574020078 Brenda Moore 6052252414 2011-11-14 1 Melissa White CPA 6052258783 2011-11-14 2010 2016-02-24 21:20:13Z Brenda Moore 10 Railroad Ave SW - PO Box 78 Aberdeen SD 574020078 740370 0 X www.visitaberdeensd.com + www.huntfishsd.com X 1992 SD The Aberdeen Area Convention and Visitors Bureau acts as a promotion agency in the promotion of the City of Aberdeen, SD as a visitors destination and center for conventions and related activities. 11 11 14 30 13899 -16905 689269 724982 20723 15388 0 0 0 0 709992 740370 128500 183500 0 0 269162 251561 0 0 0 338314 352122 735976 787183 -25984 -46813 131135 159090 21637 34412 109498 124678 X The mission of the Aberdeen Area Convention and Visitors Bureau is to increase the amount of visitor activity that occurs in the Aberdeen region. 0 0 During 2010, Aberdeen, SD hosted over 100 conventions, group and familiarization tours, meetings, sporting and special events. As a result of our marketing efforts tens of thousands of delegates and visitors came to the Aberdeen area. We staff and maintain two visitor centers which provide information about the community, our facilities, attractions and events. The Visitors Centers serviced visitors from all 50 states, 6 Canadian provinces and 40 foreign countries. We print several publications that are distributed to entice visitors to the area and maintain two comprehensive websites, one geared to the leisure tourist and one geared to the hunting and fishing sportsman. We coordinate volunteer assistance (632 hours), fulfill requests for visitor information, and host hospitality rooms for sporting events and conventions. 0 0 0 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 15 0 1 14 1 1 1 0 0 0 0 0 X 11 11 0 0 0 0 0 0 0 1 1 0 0 0 1 0 0 1 0 0 0 0 X Deb Kavanaugh 6052252414 10 Railroad Ave SW Aberdeen SD 57401 David Novstrup 1.00 X X 0 0 0 JoEllen Lindner 1.00 X X 0 0 0 Randy Grismer 1.00 X X 0 0 0 Kim Bot 1.00 X X 0 0 0 Chris Dohrer 1.00 X 0 0 0 Mike Birgen 1.00 X 0 0 0 Kraig Schlaht 1.00 X 0 0 0 Jessica Dorn 1.00 X 0 0 0 Chad Bergan 1.00 X 0 0 0 Kevin Olsen 1.00 X 0 0 0 Steve Stickelmyer 1.00 X 0 0 0 Nancy Krumm 40.00 X 60727 0 10599 Heidi Appel 40.00 X 46731 0 7832 Debra Kavanaugh 20.00 X 6180 0 0 113638 0 18431 0 0 0 0 Lawrence & Schiller 3932 S Willow Avenue Sioux Falls SD 57105 Marketing Activities 121693 1 723982 1000 724982 Sportsmans coop 541800 13899 13899 Customer service train 561499 1489 1489 15388 740370 0 13899 1489 183500 132069 92168 9948 17376 19164 210066 25698 4447 16952 20831 5421 2932 2608 Hospitality Expenses 31472 Million Dollar Bird Pri 9650 Subscriptions 1470 Bank Charges 1018 Meals 393 787183 98434 16482 23685 128634 11988 11532 9546 9016 1986 131135 159090 21637 26028 4200 4184 21637 34412 X 109498 124678 109498 124678 131135 159090 X -46813 61994 X 0 0 0 0 1 0 11532 9546 1986 1986 1 NESD Celtic Faire Inc PO Box 202 Aberdeen SD 57401 260807449 501(c)(3) 12000 Event Sponsorship Act 2 Inc Po Box 813 Aberdeen SD 57401 460356747 501(c)(3) 25000 Event Sponsorship SD All Star Games PO Box 78 Aberdeen SD 57401 363547930 501(c)(3) 22800 Event Sponsorship Aberdeen Area Arts Council 225 3rd Ave SE Aberdeen SD 57401 237181353 501(c)(3) 7500 Event Sponsorship Brown County Fair 25 Market Street Suite 31 Aberdeen SD 57401 466000011 Government 28500 Event Sponsorship Timothy AndersonGloryfest 320 9th Ave SW Aberdeen SD 57401 272177826 N/A 12000 Event Sponsorship RTC Productions PO Box 914 Casselton ND 58012 272426061 N/A 16500 Event Sponsorship 5 2 Procedure for Monitoring Grants in the U.S.: Part I, Line 2: Schedule I, Part I, Line 2: Grants are approved prior to disbursement. There are currently no formal procedures for follow up. However, the events are held locally and can be observed in the community. Form 990, Part VI, Section B, Line 8 There shall be an Executive Committee comprised of the President, the President-Elect, the immediate Past President, and the Secretary Treasurer of the Convention and Visitors Bureau. The Executive Committee exercises the powers of the Board in the interim between regular meetings of the Board, and makes recommendations to the board. Form 990, Part VI, Section B, line 11 The Draft Form 990 will be reviewed by the Executive Director and the Finance Manager before filing. The final return will be presented to the Executive Board of Directors as well as the full CVB Board of Directors. Form 990, Part VI, Section B, line 12 Each board member and the city liaison to the board signs a conflict of interest statement annually and as the situation arises. These are provided to the Executive Director for her review. At the beginning of each board meeting, a conflict of interest statement is read to determine if any conflicts exist for any of the agenda items. Executive Director Compensation: - Each December the Executive Board of Directors performs the Executive Directors Employee Evaluation. - If a Merit increase is granted, the increase will be assessed to the first payroll in January. - This process is true for all employee merit increases. Form 990, Part VI, Section C, line 19 These documents are available upon request. Changes in Net Assets or Fund Balances: Form 990, Part XI, line 5: Prior period adjustments: 61,994.