2011-11-10T14:14:32-06:00 2010-12-31 BDO USA LLP 7101 WISCONSIN AVE SUITE 800 BETHESDA MD 208144827 990 2010-01-01 530259696 OPTICAL SOCIETY OF AMERICA OPTI 2022238130 2010 MASSACHUSETTS AVENUE NW WASHINGTON DC 20036 ELIZABETH A ROGAN 2022238130 2011-11-10 1 JOYCE M UNDERWOOD 3016544900 2010 2016-02-24 21:20:13Z ELIZABETH A ROGAN 2010 MASSACHUSETTS AVENUE NW WASHINGTON DC 20036 39634629 0 X WWW.OSA.ORG X 1916 DC THE MISSION OF SOCIETY IS TO PROMOTE THE GENERATION, APPLICATION AND ARCHIVING OF KNOWLEDGE IN OPTICS AND PHOTONICS AND TO DISSEMINATE THIS KNOWLEDGE WORLDWIDE. 22 22 164 800 242940 -83149 141600 359964 27479146 28971242 -392545 934212 355290 425705 27583491 30691123 415314 508760 0 0 13385688 13716044 0 0 0 14022265 15045261 27823267 29270065 -239776 1421058 62722876 70766298 14328746 16290434 48394130 54475864 X THE MISSION OF SOCIETY IS TO PROMOTE THE GENERATION, APPLICATION AND ARCHIVING OF KNOWLEDGE IN OPTICS AND PHOTONICS AND TO DISSEMINATE THIS KNOWLEDGE WORLDWIDE. 0 0 10031336 4831345 SPONSORSHIP OF CONVENTIONS AND TECHNICAL MEETINGS FOR MEMBERS AND OTHERS INTERESTED IN THE TECHNOLOGICAL AND MARKET CHANGES IN THE INDUSTRY. 11190260 18258496 PUBLICATION OF JOURNALS AND SCIENTIFIC MATERIALS RELATED TO OPTICS. 5700077 193973 1102308 MEMBER AND OUTREACH SERVICES FOR THOSE INTERESTED IN THE FIELD OF OPTICS. 314787 314787 CONTRIBUTIONS TO THE OSA FOUNDATION WHICH IS DEDICATED TO SUPPORTING THE PHILANTHROPIC WORK OF THE OPTICAL SOCIETY OF AMERICA IN PROMOTING THE GENERATION, APPLICATION, ARCHIVING AND WORLDWIDE DISSEMINATION OF KNOWLEDGE IN OPTICS AND PHOTONICS. 314787 314787 27236460 1 1 0 1 0 0 0 0 0 1 0 0 0 1 1 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 155 0 164 1 1 1 0 0 0 0 0 0 0 0 0 X 22 22 0 0 1 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 DC CA NY X ELIZABETH ROGAN 2022238130 2010 MASSACHUSETTS AVE NW WASHINGTON DC 20036 X JAMES C WYANT 10.00 X X 0 0 0 CHRISTOPHER DAINTY 10.00 X X 0 0 0 THOMAS M BAER 10.00 X X 0 0 0 TONY F HEINZ 10.00 X X 0 0 0 STEPHEN D FANTONE 10.00 X X 0 0 0 GOVIND P AGRAWAL 2.00 X 0 0 0 ALEXANDER L GAETA 2.00 X 0 0 0 SATOSHI KAWATA 2.00 X 0 0 0 MASATAKE NAKAZAWA 2.00 X 0 0 0 EDWARD A WATSON 2.00 X 0 0 0 DAVID F WELCH 2.00 X 0 0 0 NEAL S BERGANO 2.00 X 0 0 0 MICHAEL DUNCAN 2.00 X 0 0 0 DAVID N FITTINGHOFF 2.00 X 0 0 0 WILHELM KAENDERS 2.00 X 0 0 0 BISHNU P PAL 2.00 X 0 0 0 CHARLES SYNBORSKI 2.00 X 0 0 0 IAN WALMSLEY 2.00 X 0 0 0 URSULA KELLER 2.00 X 0 0 0 MICHAEL RAYMER 2.00 X 0 0 0 THOMAS KOCH 2.00 X 0 0 0 CHRISTOPH S HARDER 2.00 X 0 0 0 ELIZABETH A ROGAN 37.50 X 400402 0 97535 MICHAEL A STOKES 37.50 X 86503 0 16581 JAYNE SOMES-SCHLOESSER 37.50 X 226995 0 18202 SEAN BAGWELL 37.50 X 251938 0 26180 GRACE KLONOSKI 37.50 X 253702 0 24500 BETH HAMPTON 37.50 X 201129 0 27292 DEBBIE HERRIN 37.50 X 176976 0 35621 1597645 0 245911 25 0 1 0 ROBERT T PIZZANO GENERAL CONTRACTOR IN 1019 CAMERON ST ALEXANDRIA VA 22314 BUILDING RENOVATIONS 837147 THE SHERIDAN PRESS 450 FAME AVE HANOVER PA 17331 PUBLICATION SERVICES 546485 AMERICAN INSTITUTE OF PHYSICS ONE PHYSICS ELLIPSE COLLEGE PARK MD 20740 PUBLICATION SERVICES 448297 CDW DIRECT LLC PO BOX 75723 CHICAGO IL 75723 INFORMATION TECHNOLOGY SERVICES 417289 ASAP PRINTING & MAILING 2805 MT VERNON AVE ALEXANDRIA VA 22301 PRINTING AND MAILING SERVICES 414942 25 270270 89694 359964 PUBLICATIONS 541800 18258496 18066364 192132 MEETINGS 541800 9610438 4780537 50808 4779093 MEMBERSHIP DUES 561000 1102308 1102308 28971242 1135708 1135708 132288 132288 295066 263051 32015 32015 32015 8478959 8680455 -201496 -201496 -201496 OTHER REVENUE 900099 261402 261402 261402 30691123 23949209 242940 6139010 344331 344331 18271 18271 146158 146158 601021 567737 33284 10563717 9978712 585005 854564 807239 47325 927384 876027 51357 769358 726752 42606 716198 696129 20069 54495 52248 2247 76777 72525 4252 42000 42000 121189 121189 850675 805620 45055 338356 327053 11303 616696 592125 24571 230555 217787 12768 892285 892285 786575 754853 31722 5964163 5958656 5507 1491903 1409283 82620 93531 88351 5180 PUBLISHING 2437322 2437322 MEMBER SERVICES 222749 213317 9432 GRANT PROGRAMMING EXP 102699 97012 5687 TAXES 7093 6952 141 29270065 27236460 2033605 0 479 417 5830341 2801898 313466 279828 29521 24775 543372 697045 33899605 20177990 12585514 13721615 42732537 52432629 687646 808091 62722876 70766298 2494484 3185181 11386321 12509090 447941 596163 14328746 16290434 X 48394130 54475864 48394130 54475864 62722876 70766298 X 1421058 4660676 X X 0 1 1 X 0 X 294419 332759 834971 141600 359964 1963713 24170001 26012824 27468856 27267164 28728302 133647147 24464420 26345583 28303827 27408764 29088266 135610860 12031 18720 18720 24810 15621 89902 0 12031 18720 18720 24810 15621 89902 135520958 2370653 2936538 2011904 1550949 1563062 10433106 2370653 2936538 2011904 1550949 1563062 10433106 21131 60072 25057 137025 261402 504687 26856204 29342193 30340788 29096738 30912730 146548653 0.92480 0.92220 0.07120 0.07530 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 85565 85565 29184500 29270065 1000000 250000 0 0 1000000 1000000 1000000 1000000 4000000 6000000 48760 140273 92844 85565 367442 250000 250000 250000 250000 1000000 1500000 3789466 3789466 16834893 9306884 7528009 13275246 10871106 2404140 13721615 DEPOSITS 15931 OTHER LIABILITIES 580232 596163 30691123 29270065 1421058 4660676 4660676 6081734 35614850 4660676 263051 4923727 30691123 0 30691123 29533116 263051 263051 29270065 0 29270065 DESCRIPTION OF UNCERTAIN TAX POSITIONS UNDER FIN 48: PART X: OSA ADOPTED ASC 740-10, ACCOUNTING FOR UNCERTAINTY IN INCOME TAXES, ON JANUARY 1, 2009. UNDER ASC 740-10, AN ORGANIZATION MUST RECOGNIZE THE TAX BENEFIT ASSOCIATED WITH TAX POSITIONS TAKEN FOR TAX RETURN PURPOSES WHEN IT IS MORE-LIKELY THAN NOT THAT THE POSITION WILL BE SUSTAINED. THE IMPLEMENTATION OF ASC 740-10 HAD NO IMPACT ON OSA'S FINANCIAL STATEMENTS. OSA DOES NOT BELIEVE THERE ARE ANY MATERIAL UNCERTAIN TAX POSITIONS AND ACCORDINGLY, WILL NOT RECOGNIZE ANY LIABILITY FOR UNRECOGNIZED TAX BENEFITS. OSA HAS FILED FOR AND RECEIVED INCOME TAX EXEMPTIONS IN THE JURISDICTIONS WHERE IT IS REQUIRED TO DO SO. ADDITIONALLY, OSA HAS FILED INTERNAL REVENUE FORM 990 TAX RETURNS AS REQUIRED AND ALL APPLICABLE RETURNS IN THOSE JURISDICTIONS WHERE IT IS REQUIRED. OSA BELIEVES THAT IT IS NO LONGER SUBJECT TO U.S. FEDERAL, STATE AND LOCAL, OR NON-U.S. INCOME TAX EXAMINATIONS BY TAX AUTHORITIES FOR YEARS BEFORE 2007. HOWEVER, OSA IS STILL OPEN TO EXAMINATIONS BY TAX AUTHORITIES FROM FISCAL YEAR 2007 FORWARD. NO INTEREST OR PENALTIES WERE ACCRUED AS OF JANUARY 1, 2009 AS A RESULT OF THE ADOPTION OF ASC 740-10. FOR THE YEAR ENDED DECEMBER 31, 2010, THERE WERE NO INTEREST OR PENALTIES RECORDED IN THE CONSOLIDATING STATEMENTS OF ACTIVITIES. PART XII, LINE 2D - OTHER ADJUSTMENTS: RENTAL EXPENSES 263,051. PART XIII, LINE 2D - OTHER ADJUSTMENTS: RENTAL EXPENSES 263,051. 1 EAST ASIA AND THE PACIFIC GRANTS 24150 EUROPE (INCLUDING ICELAND & GREENLAND) 3 MEETINGS SCIENTIFIC EDUCATION 329018 EUROPE (INCLUDING ICELAND & GREENLAND) GRANTS 31708 EUROPE (INCLUDING ICELAND & GREENLAND) AWARDS 4300 EUROPE (INCLUDING ICELAND & GREENLAND) MEETING SUPPORT SCIENTIFIC EDUCATION 23500 MIDDLE EAST AND NORTH AFRICA GRANTS 4240 MIDDLE EAST AND NORTH AFRICA MEETING SUPPORT SCIENTIFIC EDUCATION 5000 NORTH AMERICA AWARDS 400 NORTH AMERICA GRANTS 9590 NORTH AMERICA MEETING SUPPORT SCIENTIFIC EDUCATION 5500 RUSSIA & THE NEWLY INDEPENDENT STATES MEETING SUPPORT SCIENTIFIC EDUCATION 9450 RUSSIA & THE NEWLY INDEPENDENT STATES GRANTS 9545 SOUTH AMERICA 3 MEETINGS SCIENTIFIC EDUCATION 60213 SOUTH AMERICA GRANTS 12375 SOUTH AMERICA MEETING SUPPORT SCIENTIFIC EDUCATION 7500 SOUTH ASIA GRANTS 1850 SUB-SAHARAN AFRICA GRANTS 750 EAST ASIA AND THE PACIFIC - 2 MEETINGS SCIENTIFIC EDUCATION 72541 3 5 8 422316 189314 611630 X EUROPE SUPPORT OF OPTICS MEETING 20000 WIRE INTERNATIONAL FELLOW EAST ASIA AND THE PACIFIC 1 2015 STUDENT SECTION GRANTS EAST ASIA AND THE PACIFIC 22 13980 TRAVEL SUPPORT EAST ASIA AND THE PACIFIC 3 3120 AWARDS EUROPE (INCLUDING ICELAND & GREENLAND) 1 1500 HONARARIA EUROPE (INCLUDING ICELAND & GREENLAND) 1 1000 INTERNATIONAL FELLOW EUROPE (INCLUDING ICELAND & GREENLAND) 1 1976 STUDENT AWARDS EUROPE (INCLUDING ICELAND & GREENLAND) 6 1800 STUDENT SECTION GRANTS EUROPE (INCLUDING ICELAND & GREENLAND) 20 14000 TRAVEL SUPPORT EUROPE (INCLUDING ICELAND & GREENLAND) 6 3590 STUDENT SECTION GRANTS MIDDLE EAST AND NORTH AFRICA 1 750 STUDENT AWARDS NORTH AMERICA 2 400 STUDENT SECTION GRANTS NORTH AMERICA 11 6540 MEETING SUPPORT RUSSIA & THE NEWLY INDEPENDENT STATES 2 4800 STUDENT SECTION GRANTS RUSSIA & THE NEWLY INDEPENDENT STATES 14 9545 STUDENT SECTION GRANTS SOUTH AMERICA 13 7790 STUDENT SECTION GRANTS SOUTH ASIA 2 1850 0 0 0 0 0 0 PROCEDURE FOR MONITORING GRANTS OUTSIDE THE U.S.: SCHEDULE F, PART I, LINE 2: ALL FINANCIAL AWARDS, WHETHER DISBURSED WITHIN THE USA OR INTERNATIONALLY, ARE DISBURSED BASED ON ESTABLISHED POLICIES. ALL U.S. AND INTERNATIONAL FINANCIAL AWARD RECIPIENTS ARE REQUIRED TO FILE A FINAL REPORT WITH THE SOCIETY. 1 THE OSA FOUNDATION 2010 MASSACHUSETTES AVE NW WASHINGTON DC 20036 710913500 501(C)(3) 314787 MATCHING FUNDS 1 AWARDS 1 3000 INTERNATIONAL FELLOW GRANT 2 3024 STUDENT AWARDS 23 3730 STUDENT CHAPTER GRANTS 1 1000 TRAVEL GRANTS 13 7517 PROCEDURE FOR MONITORING GRANTS IN THE U.S.: PART I, LINE 2: SCHEDULE I, PART I, LINE 2: ALL FINANCIAL AWARDS, WHETHER DISBURSED WITHIN THE USA OR INTERNATIONALLY, ARE DISBURSED BASED ON ESTABLISHED POLICIES. ALL U.S. AND INTERNATIONAL FINANCIAL AWARD RECIPIENTS ARE REQUIRED TO FILE A FINAL REPORT WITH THE SOCIETY. X 0 1 X X X X X 0 1 0 0 0 0 0 0 0 ELIZABETH A ROGAN 319657 0 62500 0 18245 0 87000 0 10535 0 497937 0 0 0 JAYNE SOMES-SCHLOESSER 159918 0 0 0 67077 0 16234 0 1968 0 245197 0 0 0 SEAN BAGWELL 229278 0 22660 0 0 0 24500 0 1680 0 278118 0 0 0 GRACE KLONOSKI 205202 0 33000 0 15500 0 24500 0 0 0 278202 0 0 0 BETH HAMPTON 169629 0 15000 0 16500 0 20258 0 7034 0 228421 0 0 0 DEBBIE HERRIN 150476 0 10000 0 16500 0 18220 0 17401 0 212597 0 0 0 PART I, LINE 1B OSA CEO IS A MEMBER OF THE PRIVATE COSMOS CLUB IN WASHINGTON, DC. THE INITIATION FEE FOR THE CLUB MEMBERSHIP WAS PAID BY THE CEO'S PERSONAL FUNDS. ANNUAL DUES FOR THE CLUB MEMBERSHIP ARE REIMBURSED BY THE SOCIETY, WHICH IN RETURN RECEIVES DISCOUNTED HOTEL, MEETING SPACE, AND CATERING FOR EVENTS HOSTED BY THE SOCIETY FOR ITS MEMBERS. PART I, LINE 4B OSA'S CEO PARTICIPATES IN A 457(F) PLAN, WHICH IS INTENDED TO BE AN UNFUNDED AND NONQUALIFIED DEFERRED COMPENSATION PLAN AS DEFINED BY IN SECTION 457(F) (AND 409A AS MAYBE APPLICABLE) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED, THE TERMS AND CONDITIONS. THE FUND IS DESIGNED TO PROVIDE SOCIETY'S HIGHLY COMPENSATED EMPLOYEES, WITH AN ANNUAL AMOUNT OF DEFERRED COMPENSATION. THE GENERAL TERMS AND CONDITIONS ARE AS FOLLOWS: 1. THE PLAN IS EFFECTIVE AS OF JANUARY 1, 2007 AND THE VESTING STARTS ON THE DATE OF THE EMPLOYMENT AGREEMENT, FEBRUARY 10, 2007. 2. THE SOCIETY MAINTAINS A SEPARATE ACCOUNT FOR THE PLAN PARTICIPANT. 3. ANNUAL AWARD, IF ANY, IS NO LESS THAN THE YEAR-END BONUS, WHICH SHALL BE CREDITED BY MARCH 31. 4. THE SOCIETY MAY RESERVE ASSETS IN ITS GENERAL ASSETS TO RECOGNIZE FUTURE PAYMENT OBLIGATIONS TO THE CEO AND THEY ARE GENERALLY INVESTED FOLLOWING THE SOCIETY'S LONG-TERM INVESTMENT PORTFOLIO STRATEGY. 5. THE PLAN ADMINISTRATOR IS THE COMMITTEE AND HAS THE COMPLETE DISCRETION TO SUPERVISE THE ADMINISTRATION OF THE PLAN. THE COMMITTEE HAS THE FINAL AUTHORITY IN DECISIONS ARISING ON THE INTERPRETATION AND THE IMPLEMENTATION OF THE PLAN. 6. NO RIGHT OR INTEREST IN THE PLAN IS ASSIGNABLE OR TRANSFERRABLE IN ANY MANNER. 7. THE PROVISIONS OF THIS PLAN ARE CONSTRUCTED AND INTERPRETED ACCORDING TO THE LAWS OF THE DISTRICT OF COLUMBIA TO THE EXTENT APPLICABLE AND NOT PREEMPTED BY FEDERAL LAW. THE TOTAL PAID FOR 2010 IS $62,500. FORM 990, PART VI, SECTION A, LINE 4 BOARD APPROVED THE ADDITION OF A NEW MEMBERSHIP CATEGORY TO BE KNOWN AS "SENIOR MEMBER". FORM 990, PART VI, SECTION B, LINE 11 AFTER THE RETURN HAS BEEN PREPARED AND REVIEWED BY OSA STAFF AND THE AUDIT FIRM, THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS REVIEWS AND APPROVES THE FORM. FORM 990, PART VI, SECTION B, LINE 12C CONFLICT OF INTEREST STATMENTS ARE REQUIRED EACH YEAR. THEY ARE REVIEWED AND APPROVED BY THE AUDIT COMMITTEE. FORM 990, PART VI, SECTION B, LINE 15 CEO COMPENSATION CEO COMPENSATION COMMITTEE IS COMPRISED OF THE PRESIDENT, PRESIDENT ELECT, PAST PRESIDENT AND THE TREASURER OF THE BOARD OF DIRECTORS. IN FEBRUARY OF EACH YEAR, THE CEO COMPENSATION COMMITTEE MEETS TO DETERMINE THE COMPENSATION FOR THE CEO BASED ON THE APPROVED PERFORMANCE METRICS FOR THE YEAR BY TAKING THE FOLLOWING STEPS: 1. THE COMMITTEE REVIEWS A SPECIALIZED REPORT PREPARED BY AN INDEPENDENT SOURCE. 2. ADDITIONAL COMPENSATION DATA IS PROVIDED BY THE HUMAN RESOURCES DEPARTMENT USING MULTIPLE SALARY SURVEYS PREPARED BY INDEPENDENT SOURCES AND COMPENSATION INFORMATION DISCLOSED IN THE 990'S OF SIMILAR NOT FOR PROFIT ORGANIZATIONS. 3. THE COMMITTEE USES THE HIGH-LEVEL DATA PROVIDED BY THE HUMAN RESOURCES DEPARTMENT TO DETERMINE IF AN INCREASE IS WARRANTED. 4. THE COMMITTEE APPROVED COMPENSATION IS DOCUMENTED AND COMMUNICATED TO THE CEO BY THE PRESIDENT OF THE BOARD OF DIRECTORS. IN ADDITION, THE COMMITTEE APPROVED CEO COMPENSATION IS DOCUMENTED AND COMMUNICATED TO THE SOCIETY'S HUMAN RESOURCES DEPARTMENT BY THE TREASURER OF THE BOARD. 5. COMPENSATION DECISIONS ARE DOCUMENTED AND KEPT IN CEO'S PERSONNEL FILES IN THE HUMAN RESOURCES DEPARTMENT. KEY EMPLOYEE COMPENSATION THE COMPENSATION COMMITTEE IS COMPRISED OF THE CHIEF EXECUTIVE OFFICER AND THE TREASURER OF THE BOARD OF DIRECTORS. IN DECEMBER OF EACH YEAR, THE COMPENSATION COMMITTEE MEETS TO DETERMINE THE COMPENSATION FOR KEY EMPLOYEES BASED ON THE APPROVED PERFORMANCE METRICS FOR THE YEAR BY TAKING THE FOLLOWING STEPS: 1. ADDITIONAL COMPENSATION DATA IS PROVIDED BY THE HUMAN RESOURCES DEPARTMENT USING MULTIPLE SALARY SURVEYS PREPARED BY INDEPENDENT SOURCES AND COMPENSATION INFORMATION DISCLOSED IN THE 990'S OF SIMILAR NOT FOR PROFIT ORGANIZATIONS. 2. THE COMMITTEE USES THE HIGH-LEVEL DATA PROVIDED BY THE HUMAN RESOURCES DEPARTMENT TO DETERMINE IF AN INCREASE IS WARRANTED. 3. THE COMMITTEE APPROVED COMPENSATION IS DOCUMENTED AND COMMUNICATED TO THE KEY EMPLOYEE BY THE CEO. 4. COMPENSATION DECISIONS ARE DOCUMENTED AND KEPT IN KEY EMPLOYEES PERSONNEL FILES IN THE HUMAN RESOURCES DEPARTMENT. FORM 990, PART VI, SECTION C, LINE 18 THE FORM 1023 AND 990 ARE OPEN TO THE PUBLIC AN MADE AVAILABLE WHENEVER THEY ARE REQUESTED. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE NOT MADE AVAILABLE TO THE PUBLIC. HOURS DEVOTED TO RELATED ORGANIZATION: FORM 990, PART VII, LINE 1A, COLUMN B NAME THE OSA FOUNDATION ELIZABETH A. ROGAN 5.0 STEPHEN D. FANTONE 5.0 TONY F. HEINZ 5.0 JAMES C. WYANT 5.0 CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 5: NET UNREALIZED GAINS ON INVESTMENTS: 4,660,676. OVERSIGHT OF AUDIT FORM 990, PART XII, LINE 2C THERE HAVE BEEN NO CHANGES DURING THE YEAR IN THE PROCESS FOR OVERSIGHT OF THE AUDIT OF THE FINANCIAL STATEMENTS. THE OSA FOUNDATION 2010 MASSACHUSETTS AVE NW WASHINGTON DC 20036 710913500 TO SUPPORT PHILANTHROPIC ACTIVITIES THAT FORWARD OSA'S MISSION. DC 501(C)(3) 509(A)(3) N/A 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0