2011-11-12T11:20:19-06:00 2010-12-31 990 2010-01-01 141736429 VASSAR BROTHERS HOSPITAL FOUNDATION VASS 8454548500 45 READE PLACE POUGHKEEPSIE NY 12601 MARYNN KEPPLE 2011-11-12 2010 2016-02-24 21:20:13Z ANN ARMATER 45 READE PLACE POUHGKEEPSIE NY 12571 5374814 false X N/A X 1990 NY FUNDRAISING FOR THE HOSPITAL'S AND AFFILIATE'S BENEFIT 21 21 0 57 0 1599589 4111097 0 0 -178214 609309 328131 362081 1749506 5082487 44764 3923938 0 0 540686 573455 0 0 611957 138392 178305 723842 4675698 1025664 406789 23173496 28380589 343353 1789665 22830143 26590924 FUNDRAISING FOR THE HOSPITAL'S AND AFFILIATE'S BENEFIT false false 3923938 THE FOUNDATION FOR VBMC SOLICITS, RECEIVES AND ADMINISTERS FUNDS WHICH ARE PROVIDED BY THE GENERAL PUBLIC FOR THE BENEFIT OF VASSAR BROTHERS MEDICAL CENTER AND ITS CHARITABLE AFFILIATES. 3923938 true true false false false false false false true true false false false true false false true false false false false false false true false false true false true false false false false false false false false false false false false false true false false false false true 0 0 0 false false false false true true false false false false false false false X 21 21 true false false false true true true true true false true true true true true true true true true true false NY X HEALTH QUEST SYSTEMS INC 8454759500 1351 ROUTE 55 LAGRANGEVILLE NY 12540 PATRICK ADAMS 1.0 X 0 0 ELISA POPOVICH 1.0 X RICHARD J KOLOSKY 1.0 X DENNIS ARNOLD 1.0 X CARLO CITERA 1.0 X BONNIE MEAGHER 1.0 X SUSAN MCCABE 1.0 X RANDI PETROVITS 1.0 X LYNNE RYAN 1.0 X ELIZABETH SHEQUINE 1.0 X DAVID HILL 1.0 X STEPHEN LICHTENBERG 1.0 X JOSEPH TOCKARSHEWSKY 1.0 X REBECCA SEAMAN 1.0 X CHARLES WHITESELL 1.0 X EVAN HANDEL 1.0 X ANN MEAGHER 1.0 X ELLEN MULVEY 1.0 X GAYLE TALLARDY 1.0 X STEVEN TURK 1.0 X VINCENT BELTRANI MD 1.0 X JEFFREY KRUGER 50.0 X 204124 31850 ANN ARMATER 60.0 X 291548 34217 291548 204124 66067 1 false true false 0 4111097 4111097 0 313546 313546 0 0 295763 295763 616876 292327 324549 0 0 AFFILIATE REVENUE 37532 37532 37532 5082487 37532 609309 3923938 3923938 0 0 0 291548 29155 262393 0 189915 189915 0 91992 91992 0 0 0 0 0 0 0 0 0 17131 17131 0 0 6300 6300 6000 6000 0 0 0 0 268 268 0 SUPPORT SERVICES 39699 39699 PROFESSIONAL FEES 64649 64649 DUES/BOOKS/SUBSCRIPTIONS 3223 3223 PRINTING & CAMPAIGN MATERIALS 32272 32272 MISC 8763 8763 4675698 3923938 139803 611957 1633036 4257378 4604075 5502945 171 21566 63635 62697 1206 938 16120866 18392267 814142 205495 23173496 28380589 107293 72175 236060 1717490 343353 1789665 X 15619853 17669046 6762451 8474039 447839 447839 22830143 26590924 23173496 28380589 X 406789 3353992 X false true true X true true X 3855325 8011314 1392448 1599589 4111097 18969773 3855325 8011314 1392448 1599589 4111097 18969773 18969773 315382 313845 -543384 -178214 609309 516938 315382 313845 -543384 -178214 609309 516938 4170707 8325159 849064 1421375 4720406 19486711 0.97347 0.99486 0.02653 0.00514 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 447839 447839 447839 447839 447839 447839 1.00000 false false 63635 62697 938 938 0 DUE TO AFFILIATES 1591107 DEFERRED COMPENSATION 126383 1717490 5082487 4675698 406789 1642404 1711588 3353992 3760781 1450876 -3631611 -3631611 5082487 5082487 1044087 -3631611 -3631611 4675698 4675698 GALA PART XII LINE 2D, PART XIII LINE 2D GALA EXPENSES 259,186 RESTRICTED CONTRIBUTIONS 990 SCHEDULE D PART XI LINE 8 CHANGE IN RESTRICTED CONTRIBUTIONS TO THE HOSPITAL 1,711,588 GOLF PART XII LINE 2D, PART XIII LINE 2D GOLF EXPENSES 10,339 TRIATHLON PART XII LINE 2D, PART XIII LINE 2D TRIATHLON EXPENSES 22,802 RESTRICTED CONTRIBUTIONS PART XII LINE 2D, PART XIII LINE 2D CONTRIBUTIONS RESTRICTED TO THE HOSPITAL -3,923,938 ENDOWMENT FUNDS PART V LINE 4 ENDOWMENT FUNDS INTENDED USE IS FOR NICU AND HONORIA RELATED TO ANNUAL MATERNAL/CHILD HEALTH NURSING CONFERENCE GALA 483495 483495 259186 TRIATHLON 92081 92081 22802 1 41300 41300 10339 616876 616876 292327 292327 324549 true VASSAR BROTHERS MEDICAL CENTER 45 READE PLACE POUGHKEEPSIE NY 12601 141338586 3923938 RESTRICTED CONTRIBUTIONS VASSAR BROTHERS MEDICAL CENTER RESTRICTED CONTRIBUTIONS Y X X X X X false false false false false false false false false ANN ARMATER 230865 39581 21102 14700 19517 325765 263823 JEFFREY KRUGER 182214 21542 368 12225 19625 235974 191764 GOVERNING PART VI SECTION A LINE 2, 6, 7A AND 7B 2 - EVAN HANDEL - HUSBAND, BERNARD HANDEL IS A MEMBER OF THE VASSAR BROTHERS MEDICAL CENTER BOARD. - ANN MEAGHER - MOTHER IN LAW, BONNIE MEAGHER IS A MEMBER OF THE VBMC FOUNDATION BOARD ALSO. 6 - The sole member of VBMCF is Health Quest Systems Inc. 7A - With the exception of Ex Officio Trustees, candidates for election to the Board shall be nominated and elected in the following manner: The Committee shall nominate such candidates by approval of a majority vote of the Board. Any candidate nominated by the Committee must be approved by Majority Vote of the Board in order to be elected as a Trustee. 7B - Except as otherwise required by law, the Certificate of Incorporation, or these Bylaws, an action approved by Majority Vote of the Board shall be the act of the Board. POLICIES FORM 990 PART VI SECTION B LINE 11A 12C AND 15B LINE 11A FORM 990 COPIES ARE MAILED TO ALL BOARD MEMBERS FOR REVIEW PRIOR TO FILING, AND CONTACT INFORMATION IS PROVIDED SHOULD ANY QUESTIONS ARISE. LINE 12C ALL POTENTIAL CONFLICTS OF INTEREST ARE REVIEWED BY THE HEALTH QUEST BUSINESS ETHICS COMMITTEE ON BEHALF OF THE AFFILIATE. IN ADDITION, CONFLICT OF INTEREST STATEMENTS ARE COMPLETED BY BOARD MEMBERS AND KEY EMPLOYEES ON AN ANNUAL BASIS AND REVIEWED BY THE HEALTH QUEST CORPORATE COMPLIANCE DEPARTMENT. LINE 15 B COMPENSATION FOR THE CEO, TOP MANAGEMENT AND OTHER KEY EMPLOYEES IS ESTABLISHED BY THE HEALTH QUEST EXECUTIVE COMPENSATION COMMITTEE BASED ON INFORMATION AND RECOMMENDATIONS OF AN INDEPENDENT THIRD PARTY. DISCLOSURE FORM 990 PART VI SECTION C LINE 19 LINE 19 POLICIES AND FINANCIAL STATEMENTS FOR THE AFFILIATE ARE AVAILABLE TO THE PUBLIC UPON REQUEST. THE DOCUMENTS ARE PROVIDED EITHER ELECTRONICALLY OR PAPER COPIES. IN ADDITION, CERTAIN FINANCIAL INFORMATION IS AVAILABLE ON VARIOUS WEBSITES DUE TO REGULATORY FILINGS SUCH AS THE 990 AND BOND HOLDER AGREEMENTS. RELATED ORGANIZATIONS SCHEDULE R - RELATED TAX EXEMPT ORGANIZATIONS Entity Tax ID# Primary Activity Legal Domicile Exempt Code Status Public Charity Status Directo controlling Entity Vassar Brothers Medical Center 14-1338586 Hospital NY 501c3 Box 3 HQ The Foundation for Vassar Brothers Medical Center 14-1736429 Fundraising NY 501c3 Box 9 HQ Riverside Diversified Services, Inc (Parent) 14-1675545 Education NY 501c3 Box 9 HQ Alamo Ambulance Service, Inc 14-1745417 Transport NY 501c3 Box 9 HQ Hudson Valley Home Care, Inc (Certified) 14-1788412 Home Health NY 501c3 Box 9 HQ Hudson Valley Home Care, Inc (Licensed) 14-1788410 Home Health NY 501c3 Box 9 HQ Northern Duchess Hospital 14-1338467 Hospital NY 501c3 Box 3 HQ Northern Dutchess Residential Health Care Facility 22-3129608 Nursing Home NY 501c3 Box 9 HQ NDH Foundation 14-1776208 Fundraising NY 501c3 Box 9 HQ Putnam Hospital Center 14-6019179 Hospital NY 501c3 Box 3 HQ Putnam Hospital Center Foundation 06-1399319 Fundraising NY 501c3 Box 9 HQ ALLOCATION METHODOLOGY FOR HQ Sch R, Part V, Line 2(1) Health Quest Systems, Inc Allocation of Support Services/Shared Expenses/Cash Funding General: The following services are considered shared services for Health Quest affiliates and the cost to provide these services are allocated to each entity which benefits from the service based on a pre defined allocation methodology: 1. Specialty Staffing a. VBMC Surgical b. Radiology c. Oncology d. VBMC Sleep Lab e. PT/OT/ST f. Cardiac Rehab 2. Lab Management 3. Pharmacy 4. Revenue Cycle including health information management, budgets and reimbursement, revenue cycle, system business office, patient access oversight, financial clearance center, managed care and decision support 5. Facilities including courier service, construction, property management, facility operations, hotel management and security 6. Business Development including strategic planning, marketing and public relations, answering service and community education 7. Corporate Finance including accounts payable, payroll, general accounting, purchasing and supply chain, practice management billing and management engineering 8. Internal Audit and Compliance 9. Practice management operations including physician recruitment and physician management 10. Human Resources 11. Administrative including Executive office, Hospital Support and risk management 12. Legal Counsel 13. Information Technology and Medical Technology Services (MTS) Description of Services: 1. Specialty staffing a. Provides non union staffing services for various specialties to the hospitals, offsite ancillary locations and the Fishkill Medical Mall 2. Lab management includes oversight of the outsourced lab services for each hospital 3. Pharmacy management includes oversight of all pharmacy departments 4. Revenue Cycle - a. Health Information Management functions includes coding and transcription of medical records for all 3 hospitals b. Budget functions include preparation of annual budgets, variance reporting and maintenance of the budget module Reimbursement functions include preparation of annual cost reports, analysis of third party rate accounts and third party audits c. Revenue cycle functions include charge master analysis and development of revenue producing charges, compliance with CPT coding and establishment of appropriate charges d. System business office services includes producing claims for third party payers and private pay patients, payment processing, periodic reporting, accounts receivable analysis, charity care application process, denial management, collection and follow up for the hospitals. Patient access and financial clearance center includes oversight of all centralized registration areas at the hospitals and pre-authorization for numerous hospital services to insure compliance with third party regulations e. Managed Care functions include contract negotiations and analysis of contract terms f. Decision Support functions include cost accounting reporting, maintenance of HBI (Horizon Business Insight) reporting and the contract management system 5. Facilities - a. Courier service provides delivery services internally throughout the HQ system and bank deposit drop offs b. Construction and property management functions include contracting services for Health Quest projects and property management of all HQ facilities c. Facility operations include management oversight of the engineering departments for the hospitals d. Hotel Management functions include management oversight of food and nutrition departments for the hospitals e. Security functions include management oversight of all facilities to ensure the safest environment 6. Business Development - a. Strategic Planning functions include CON submissions, market data analysis and assistance with business plans b. Marketing includes advertising services, coordination of joint Health Quest advertisements and reduction of expenses associated with larger campaigns c. Public relations functions include coordination of Health Quest communication to external customers, patients and media d. Oversight of the outsourced answering services for physicians affiliated with the hospitals and HQMP e. Community education functions include training classes specific to life saving techniques 7. Finance - a. Accounts payable functions include scheduling vendor payments, insuring flow of goods and services, maintaining days cash on hand goals and maintaining days in accounts payable b. Payroll functions include biweekly employee payments and tax filings in accordance with Human Resources and Payroll policies c. General Accounting functions include preparation of financial statements, account analysis, contract reconciliation, tax filings, investment coordination, insurance coordination and coordination of internal and external audit functions d. Purchasing and supply chain functions include procurement services, contract negotiations, price negotiations, capital purchase negotiations, including negotiations for maintenance contracts, upgrades to equipment, etc. e. Practice management billing functions include producing all claims for third party payers and private pay patients, payment processing, periodic reporting, accounts receivable analysis, charity care application process, denial management, collection and follow up services for all employed HQ physicians f. Management Engineering functions include evaluating each area within HQ to ensure compliance with various productivity benchmarks optimizing staffing ratios 8. Internal Audit and Compliance includes oversight of the corporate compliance program, internal audit, HIPAA compliance and contract review and compliance 9. Human Resource functions include recruitment, compensation, benefit administration and employee training 10. Physician management operations functions include oversight of all HQ physician practices and physician recruitment functions 11. Administrative functions include oversight of the Health Quest system, hospital management and risk management 12. Legal Counsel functions include internal legal services for HQ and coordination of all outsourced legal initiatives 13. Information Technology and MTS - a. IT provides information technology support for all applications and telephony support within HQ. In addition provides project management services for all new and upgrades to current IT applications. b. MTS/Biomed includes technical services provided to each hospital for equipment repair and maintenance Shared Expenses: In addition to services provided by support departments, certain insurance policies are consolidated for all Health Quest entities. These include property insurance, general and professional liability, cyber insurance and Directors and Officers insurance. Affiliate Cash Shortfalls: Affiliate cash shortfalls are funded by the entity(s) benefiting from the affiliate services. Examples include Health Quest Medical Practice and the Thompson House. The cash shortfall funding is based on the percentage of benefit received (percentage of revenue by division for HQMP and admissions to the Thompson House from the hospitals) Allocation Methodology: Net Revenue - lab management, budgets, revenue cycle, managed care, decision support, all facilities (excluding construction), business development, general accounting, management engineering, internal audit and compliance, executive office, legal, information technology and MTS # of visits/procedures - staffing specialties Historical trends - health information management, pharmacy and hospital support Cash collections - patient accounting and the financial clearance center # of FTE's - payroll and human resources Non payroll expenses - accounts payable and purchasing Project based - construction # of FTE's allocated to physician sites - Practice management billing, operations and physician practice management System Benefits: 1. Financial planning 2. Revenue enhancement 3. Improved cash collections 4. Enhanced managed care contract rates 5. Optimized medical records coding 6. Savings for supplies, contracts, insurance and capital purchases 7. Staffing reduction through shared services 8. Enhanced employee benefit programs HEALTH QUEST SYSTEMS INC 1351 ROUTE 55 LAGRANGVILLE NY 12540 141678068 SUPPORT SERV NY 501C(3) BOX 9 HQ false false false false false false false false false false false false false false true false false false HEALTH QUEST SYSTEMS INC O 39699