2011-02-14T13:33:00-06:00 2010-06-30 HoganTaylor LLP 2200 South Utica Place Suite 400 Tulsa OK 741147000 990 2009-07-01 730579279 The Philbrook Museum of Art Inc PHIL 9187485326 PO Box 52510 Tulsa OK 741520510 G David Singleton 9187485326 2011-01-27 1 Alan R Schmitz 9187452333 2009 2016-02-24 21:20:13Z G David Singleton 2727 S Rockford Road Tulsa OK 74114 7992466 0 X WWW.PHILBROOK.ORG X 1939 OK Historic house with art collections, exhibition gallery, and formal gardens. 67 65 161 350 0 0 3826004 2771930 469842 601436 326607 1115824 546122 1551427 5168575 6040617 7982 4233 0 3449631 3528553 0 724959 2761171 2867450 6218784 6400236 -1050209 -359619 40754520 45337075 711563 3078998 40042957 42258077 Using our art collections, historic structures, education programs, and exhibitions to inspire the broadest possible public engagement, access, and service. 0 0 1722733 241522 MUSEUM OPERATIONS: Maintain the facility for public viewing of art collections. The Museum's historic structures and state of the art facilities provide a unique platform of experience for our visitors. Our efforts also preserve an important element of Tulsa's history while serving as a defining resource for our community and region. 1455965 4577 EXHIBITIONS: Ensure the quality of permanent art collections and provide special touring exhibits and programs to enhance art appreciation. The Museum's permanent collection offers visitors a broad view of major art movements in western civilization, as well as superb examples of non-western aesthetic expression. In addition, the Museum provides approximately 8 special/temporary exhibitions annually. These exhibitions strive to present the finest examples of artistic achievement available while providing a foil or complement to the works on semi-permanent display within our galleries. 732678 4233 100534 COMMUNITY EDUCATION: Increase public knowledge of art through educational programming. Increasing the relevance of the visual arts within the daily lives of our visitors is one of the Museum's key objectives. Our educational efforts focus on engaging an expanding audience with the beauty, challenges, histories, and inspiration of complex culture and its visual expression. Various programs are available for adults, children, and families including art classes, lectures, interactive programming, and self-guided art activities. There is also an active docent program. 592678 3152 GROUNDS: TO MAINTAIN 23 ACRES SURROUNDING THE MUSEUM BUILDING. A PORTION ARE FORMAL GARDENS AND THE REMAINING AREAS ARE MOWED AND MAINTAINED BY A STAFF OF FIVE AND THE GARDENS MANAGER. 655337 All other program services 1248015 3152 5159391 1 1 0 0 0 0 1 0 1 1 0 1 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 1 0 1 0 0 1 1 0 0 1 1 0 0 0 1 41 0 161 1 0 0 0 0 0 1 1 0 0 0 67 65 1 0 0 0 1 1 0 1 1 0 0 1 1 1 1 1 1 1 1 0 OK X X DONNA DURRIN DIRECTOR OF FINANCE 9187485324 2727 S ROCKFORD ROAD TULSA OK 74114 RANDALL SUFFOLK 35.00 X X X X 181259 0 12811 G DAVID SINGLETON 35.00 X X 116798 0 16300 Melinda Adwon X 0 0 0 William Allen X 0 0 0 Robin Flint Ballenger X 0 0 0 Cathey Barkley X 0 0 0 Howard G Barnett Jr X 0 0 0 James Bender X 0 0 0 Irene Burnstein X 0 0 0 Doug Campbell X 0 0 0 Joseph E Cappy X 0 0 0 Suzanne Collins X X 0 0 0 Theresa Collins X 0 0 0 R Casey Cooper X X 0 0 0 J Scott Dickman X 0 0 0 Robert S Doenges X 0 0 0 Phyllis Dotson X 0 0 0 Andrea Doyle X 0 0 0 Margo Dunbar X 0 0 0 Gayle Eby X 0 0 0 Ruth Ann Fate X 0 0 0 John W Griffin X 0 0 0 Walter H Helmerick III X 0 0 0 Barbara Heyman X X 0 0 0 Stephen J Heyman X 0 0 0 Gregory Holt X 0 0 0 James Houghton X 0 0 0 George R Kravis II X 0 0 0 David L Kyle X 0 0 0 Robert J LaFortune X X 0 0 0 Chris Lambert X 0 0 0 Philip C Lauinger Jr X 0 0 0 Holbrook Lawson X 0 0 0 Larry Lee X 0 0 0 William E Lobeck X X 0 0 0 Richard S Lofgren X 0 0 0 Robert E Lorton X X 0 0 0 Roxanna Lorton X X 0 0 0 Nancy E Meinig X X 0 0 0 Steven R Mitchell X 0 0 0 Cathryn Mayo Moore X 0 0 0 Jack H Neely X X 0 0 0 Julie Nickel X 0 0 0 Sandra Norman X 0 0 0 Carol Owens X 0 0 0 Julie Phillips Puckett X 0 0 0 Royce Reed X 0 0 0 Tracy Lorton Salisbury X 0 0 0 Rita Singer X 0 0 0 William S Smith X 0 0 0 Charles C Stephenson X 0 0 0 Jon R Stuart X X 0 0 0 Barbara Sturdivant X 0 0 0 Ross O Swimmer X 0 0 0 William Thomas X 0 0 0 Suzanne Warren X 0 0 0 Clara Warrick X 0 0 0 Monica Williford X 0 0 0 Jamie Zink X 0 0 0 Brenda Berry X 0 0 0 Diana Benien X 0 0 0 India Carter X 0 0 0 Laura Colgan X 0 0 0 JW Craft X 0 0 0 Amy Herndon X 0 0 0 Jana Soza X 0 0 0 Julie Mundt X 0 0 0 298057 0 29111 2 0 1 0 Owasso Fence 6817 N 115th E Ave Owasso OK 74055 Fencing Contractor 118810 1 237738 2534192 2771930 MUSEUM OTHER 900099 255240 255240 MUSEUM ADMISSIONS 900099 153328 153328 MUSEUM Education 900099 100534 100534 Museum Services 900099 92334 92334 601436 853506 853506 1658240 1395922 262318 262318 262318 1669122 355937 1313185 1313185 438232 199990 238242 238242 6040617 1101996 0 2166691 4233 4233 327168 179942 130867 16359 2498338 2002737 112317 383284 95887 52738 38355 4794 380140 295394 23119 61627 227020 175291 18903 32826 29903 13793 16110 22000 22000 110552 110552 320993 214465 46252 60276 133012 128133 4879 307659 271956 5815 29888 15663 11544 3402 717 474479 451330 13680 9469 76033 66579 1902 7552 1610 460 1150 37052 37052 527676 516878 7199 3599 51862 50415 1447 Exhibition Expenses 280817 280817 Entertainment 89669 46077 24256 19336 Education Expenses 58618 58557 15 46 Furniture Expenses 51532 48108 1986 1438 Membership Benefits 35212 31313 3899 243108 111027 47111 84970 6400236 5159391 515886 724959 1751679 2337145 1988524 1516790 138920 138522 27632470 14760582 10867089 12871888 25424994 27856159 583314 616571 40754520 45337075 354359 406986 2300000 357204 372012 711563 3078998 X 3824939 4986919 12953960 13747182 23264058 23523976 40042957 42258077 40754520 45337075 X 0 1 1 X 0 X 2698646 5048142 3074475 4295846 3373367 18490476 2698646 5048142 3074475 4295846 3373367 18490476 18490476 1073134 935537 993548 1066703 853506 4922428 23412904 11776897 0.78980 0.80090 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X 0 24527406 353642 3626519 -1279403 27228164 29346068 158896 -3795154 -1182404 24527406 0.05670 0.84650 0.09680 0 0 85000 85000 15502619 10924559 4578060 6718771 1072542 5646229 2393419 2217590 175829 2315390 617272 545892 2386770 12871888 EXEC DEFERRED COMP (1 CURRENT/1 FORMER) 372012 372012 6040617 6400236 -359619 2597139 -22400 2574739 2215120 8876371 38624 2797130 2835754 6040617 0 6040617 6638851 38624 199991 238615 6400236 0 6400236 Part III, Line 1a: Works of art in Philbrook's collection are not recognized as assets on the statement of financial position. Purchases of artworks are recorded as decreases in unrestricted net assets in the year in which the items are acquired, or as temporarily restricted net assets if a donor makes a contribution intended to fund a subsequent purchase of artwork. Contributions of works of art are not reflected on the financial statements. Part III, Line 4: Philbrook is a general fine arts museum committed to collecting and exhibiting art from a broad range of periods and cultures. The size (approximately 13,000 objects, including long-term loans) and variety of the collection has made Philbrook a unique resource for the state and region. Collection areas include: American and European painting and sculpture; Native American art, prints and drawings; Asian art; African sculpture; American and European decorative art; and antiquities. Philbrook adopted a comprehensive collections management policy in 1981 which was revised and updated with staff input and Collection Committee approval in 1992 and 2006. This policy addresses procedures for accessioning, deaccessioning, documentation and other aspects of collection management. Philbrook's collection policy provides that permanent collections are 1) held for public exhibition, education or research in furtherance of public service rather than financial gain; 2) protected, kept unencumbered, cared for and preserved; and 3) subject to a policy that requires the proceeds from sales of collection items to be restricted to the acquisition of other items for collections. Part X: Description of Uncertain Tax Positions Under FIN 48: The Financial Accounting Standards Board issued new guidance on accounting for uncertainty in income taxes. Philbrook adopted this new guidance for the year ended June 30, 2010. Management evaluated the Philbrook's tax positions and concluded that the Philbrook had taken no uncertain tax positions that require adjustment to the financial statements to comply with the provisions of this guidance. Generally, the Company is no longer subject to income tax examinations by the U.S. federal, state, or local authorities for years before 2007. Part XI, Line 8 - Other Adjustments: Collection items purchased not capitalized: -22400. Part XII, Line 2d - Other Adjustments: COST OF GOODS SOLD: 199991. NET UNREALIZED Gain ON INVESTMENTS: 2597139. Part XIII, Line 2d - Other Adjustments: COST OF GOODS SOLD: 199991. Wine Dinner & Auctions 1527234 154426 1372808 46855 47487 500 159113 Holiday Tree Display and Sale 158052 25000 133052 12791 59668 3 22460 11245 11215 8585 1675 19263 1707746 190671 1517075 46855 68863 2175 238044 355937 1161138 X X X X 0 0 0 0 0 0 0 0 0 RANDALL SUFFOLK 181259 0 0 0 0 0 12811 0 0 0 194070 0 0 0 Suzanne Collins Purchase of property adjacent to the Organization's property. X 2300000 2300000 0 1 1 2300000 Suzanne Collins Director and officer of the Organization. 2300000 Sale of property to the organization which is adjacent to the organization's property. 0 X 234 N/A-See explanation X N/A-See explanation X 2 5606 FMV-date of transfer X Wine Evt Video 1 25000 Est Value of Service X Wine Evt Auctioneer 1 10000 Est Value of Service X Wine Evt Printing 1 3624 Value per Vendor 0 1 0 Non Reporting of Revenue: Part I, Line 33: The Organization has not included any revenue for donated works of art or historical treasures in Part VIII, line 1g. In accordance with its election not to report revenues or assets upon receipt of contributions of works of art and historical treasures under SFAS 116, no revenue or assets were included on the 990 for these contributions. Form 990, Part VI, Section A, line 2 The following family relationships exist within the Organization: Robert E. Lorton, Director and Roxana Lorton, Director are husband and wife. Stephen J. Heyman, Director and Barbara Heyman, Director are husband and wife. Philip C. Lauinger, Jr., Director and Richard S. Lofgren, Director are father- and son- in-law. Robert Lorton, Director, Roxana Lorton, Director and Tracy Salisbury, Director are father, mother and daughter. Sandra Norman, Director and Laura Colgan, Director are mother and daughter. Form 990, Part VI, Section A, line 6 The Organization has paid memberships at levels from $50-$10,000 per year. Form 990, Part VI, Section A, line 7a The Organization's members elect the Board of Directors annually. Form 990, Part VI, Section B, line 11 The Form 990 is not provided to the entire Board of Trustees. However, the Form 990 is presented to the Audit Committee (sub-committee of the Board), comprised of members from the Board of Directors, for review and approval before finalizing and filing. Form 990, Part VI, Section B, line 12c The Chief Operating Officer monitors and enforces compliance with the conflict of interest policy on an annual basis. Form 990, Part VI, Section B, line 15 An independent compensation consultant reviews job descriptions, assigns positions to grades, and assigns pay ranges to grades based on comparable pay data. The museum has the compensation policy approved by the Board of Directors. Form 990, Part VI, Section C, line 19 The Organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. Form 990, Part XI, Line 2c The Audit committee completes a detailed review of a draft of the audit, and meets with the audit partner prior to the financial statements being issued. The process has been in place for many years. The following lines are not applicable to the organization: Part IV- Questions 5 and 24b-24d Part V- Questions 1b-1c, 3b, 5c, 6b, 7d, 7g-7h, 8, 9a-9b, 10a-10b, 11a-11b and 12a-12b Part VI, Section B- Questions 10b and 16b Part XI- Question 3b la Villa 2727 S Rockford Road Tulsa OK 741520510 731447505 Holds a Master Lease OK N/A Tulsa Arts Management Consortium 2727 S Rockford Road Tulsa OK 74114 208068414 To hold master license agreement for fundraising software used by Philbrook. OK 501c(3) 170(b)(1) (A)(vi) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0