2011-05-13T18:14:32-07:00 2010-06-30 990 2009-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 CENTRAL PARK AVENUE SCARSDALE NY 105831349 Kathleen Halas 9147613456 2011-05-13 2009 2016-02-24 21:20:13Z Kathleen Halas 313 Central Park Avenue Scarsdale NY 105831349 4411801 0 X www.ChildCareWestchester.Org X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: * Linking parents to child care via information and referrals and help obtaining financial assistance; * Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; * Support to the workplace through on-site seminars, guidance on dependent care issues; * Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 16 16 56 16 0 0 4748099 4169587 137749 199167 10768 6659 73443 26957 4970059 4402370 1784482 1683424 0 2164536 2028258 0 3393 1071163 800191 5020181 4511873 -50122 -109503 2220768 1850890 803311 537514 1417457 1313376 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 0 1 1996572 911624 187752 Professional Development - Training and technical assistance to improve child care quality - 2,552 early care and education professionals attended 215 Council workshops. Three rounds of the Council's new eCDA, an exciting new on-line CDA program, were conducted with an enrollment of 40 students; 30 completed the course. 17 of the 19 early childhood professionals enrolled in the 2009-2010 class completed the Council's original, in-person CDA program. Over 200 early childcare professionals attended our annual Westchester Early Care and Education conference, formerly called Consortium Day, which was held at the Westchester County Center on May 6th. An average of 120 family providers received nutritional guidance and reimbursement for meals and snacks through the Council's administered Child and Adult Care Food Program. 13 start-up grants were awarded to newly registered or licensed family child care programs. 13 family/group family providers participated in our Family Child Care Provider Book Bag Program receiving new books and manipulatives to promote early literacy in their programs and in the homes of children enrolled via lending libraries. 12 family/group family providers participated in our first ever online business development series, via our collaboration with and funded by the Westchester Community Foundation. 829721 0 0 Registration and Legally Exempt - Registration - Monitoring of child care programs to ensure compliance with state regulations and technical assistance- Processing Initial family day care and school age child care applications, serviced Family Day Care and School Age Child Care applicants. In 2009 we served, 52 family day care were approved and 47 family day care were withdrawn, for a total of 99 family day care providers. 13 school age child care applications were approved, 9 were withdrawn, for a total of 2 school age child care applications. Total applications approved were 61. The total applications withdrawn were 56. All initial applicants were approved prior to 6 month contract deadline, with several being registered at or prior to 3 months. Processing family day care and school age child care renewal Applications and serviced family day care and school age child care applicants. In 2009 we served, 67 family day care, 48 school age child care centers, for a total of 115 served. All renewal applications were completed within the 120 day timeframe or submitted to enforcement with waivers granted. 50% Inspections of FDC/SACC program, serviced Family Day Care and School Age Child Care applicants. In 2009 we served, 100 family day care and 64 school age child care providers. All inspections were conducted and closed within the approved timeframes. Legally Exempt - Enrollment of legally exempt providers - 20% Inspections on 72 LE Providers, Processed enrollment applications on 1,181 LE Providers. 775988 753996 0 Scholarships and Subsidy Support - Financial assistance for families including child care scholarships, workplace seminars and guidance to employers on dependent care issues. 237 families just over-income for the child care subsidy were awarded Westchester Child Care County Scholarships administered by the Council. The Council distributed information on Earned Income Tax Credit and other benefits of value to low and middle income families and their employers 290061 0 5855 Resource and Referrals - Child care referrals for families and resources to guide in finding child care providers. Over 3,500 families with more than 5,300 children received information and referral services. In light of the on-going economic downturn and recent reductions in Westchester County child care financial assistance that took effect beginning April 2010, the Child Care Council of Westchester conducted a survey of child care businesses on enrollment and financial status in June 2010. 225996 17804 0 Institute for School Age Child Care - Public education on early care and education and other issues related to children on the local, state and national levels. The Council continued to work with school age and middle school programs to increase their capacity and quality 186943 0 5560 Health Services - Enrollment of families in health care, medication administration training and healthcare consulting services. 580 children and 262 adults were enrolled in Child Health Plus and Family Health Plus by the Council's facilitated enrollment specialist. 63 participants attended the Council's Medication Administration Training courses 703000 17804 11415 4305281 1 1 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 17 0 1 56 1 0 0 0 0 0 1 1 0 0 0 16 16 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Kathleen Halas 9147613456 CHILD CARE COUNCIL OF WESTCHESTER 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Jeffrey Samuelson 1 X X 0 0 0 Wendy Nashid 1 X X 0 0 0 Arthur Klampert 1 X X 0 0 0 Michael Kutzin 1 X X 0 0 0 Jason Chapin 1 X X 0 0 0 Kristin Aldrich 1 X 0 0 0 Antoinette Cantone Denning 1 X 0 0 0 Camille Cosco 1 X 0 0 0 Navy Djonovic 1 X 0 0 0 Felice Harris 1 X 0 0 0 Jennifer Kooney 1 X 0 0 0 Cecelia McKenney 1 X 0 0 0 Craig Ruoff 1 X 0 0 0 Bryon Smalls 1 X 0 0 0 Janet Stockheim 1 X 0 0 0 Marlene Zakierski 1 X 0 0 0 Kathleen Halas 35 X 103041 0 7352 Renette Bayne Issaka 35 X 86412 0 6013 189453 0 13365 1 0 0 0 0 39603 0 0 3968990 160994 150 4169587 Workshop/Professional Development 900099 154604 154604 0 0 Seminars/Conferences 900099 33148 33148 0 0 Resource and Referral Fee 900099 5855 5855 0 0 Management/Health Services 900099 5560 5560 0 0 0 0 0 0 199167 6659 0 0 6659 0 0 0 0 0 0 0 0 0 0 300 0 300 0 0 0 0 0 0 0 13168 0 9131 4037 0 0 4037 Annual Meeting 900099 21199 0 0 21199 Miscellaneous 900099 1721 0 0 1721 0 0 0 0 22920 4402370 199167 0 33616 53145 53145 1630279 1630279 0 0 0 0 206255 190291 15964 0 0 0 0 0 1460105 1363057 97048 0 28103 25928 2175 0 208180 192067 16113 0 125615 115892 9723 0 0 0 0 0 271 0 271 0 19217 17730 1487 0 0 0 0 0 0 0 0 0 0 0 198457 180981 15361 2115 17475 16122 1353 0 130079 118733 10068 1278 10463 9653 810 0 0 0 0 0 314152 289837 24315 0 18973 17504 1469 0 0 0 0 0 57896 53415 4481 0 0 0 0 0 0 0 0 0 0 0 0 0 13271 12244 1027 0 Staff Training and Development 15510 14310 1200 Miscellaneous 4427 4093 334 0 0 0 0 4511873 4305281 203199 3393 703595 646847 351404 361307 0 1097708 792277 0 0 0 0 48175 30433 262748 262748 0 0 15516 15656 0 0 0 4370 4370 2220768 1850890 525906 319640 134919 0 142486 217874 803311 537514 X 958723 911773 458734 401603 0 0 1417457 1313376 2220768 1850890 X 0 1 1 X 1 1 X 3501024 3855718 4563389 4748099 4169587 20837817 316366 248111 569954 220267 235255 1589953 3817390 4103829 5133343 4968366 4404842 22427770 9480 8078 5840 9842 33240 0 9480 8078 5840 9842 33240 22394530 30091 39869 30532 10768 6659 117919 30091 39869 30532 10768 6659 117919 1831 1537 2685 0 0 6053 3849312 4145235 5166560 4979134 4411501 22551742 0.99303 0.9923 0.00523 0.00600 X Schedule A, Part III, Section B, Line 12 - In prior years, other revenue included receipts for items such as faxes or copies by non-staff who came to do business with the Council. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 458734 0 10086 67218 0 0 401602 618079 0 -7429 151916 0 0 458734 0.5332 0 0.4668 0 0 0 0 0 0 0 0 0 0 6008 6008 0 0 0 0 0 0 256740 256740 0 0 Security Deposit 4370 4370 Deferred Rent 217874 217874 4402370 4511873 -109503 5372 0 0 0 0 5372 -104131 4416873 5372 0 0 9131 14503 4402370 0 0 0 4402370 4521004 0 0 0 9131 9131 4511873 0 0 0 4511873 SchD_P05_S00_L04 Schedule D, Part V, Line 4 To provide child care scholarships to families that do not qualify for other subsidies or aid. To complete prior years plan to educate community on the advantages of the United Way Born Learning initiative which benefits children and families by showing them how everyday experiences can provide teachable moments for young children. SchD_P10_S00_L00 Schedule D, Part X The Council accounts for rent expense on a straight line basis with the difference between straight-line and cash basis rentals reflected within deferred rent on the statement of financial position. The Council recognizes the effect of income tax positions only if those positions are more likely than not of being sustained. Management has determined that the Council had no uncertain tax positions that would require financial statement recognition. The Council is no longer subject to audits by the applicable taxing jurisdictions for periods prior to fiscal year 2007. SchD_P12_S00_L02d Schedule D, Part XII, Line 2d Special events expenses reported on Form 990, Part VIII, Line 8B = $9,131. SchD_P13_S00_L02d Schedule D, Part XIII, Line 2d Special events expenses reported on Form 990, Part Viii, Line 8B $9,131. 1 Greyston Family Inn of Yonkers Inc 21 Park Avenue Yonkers NY 10703 133407079 501(c)3 22000 To expand infant/toddler classrooms. 0 1 Westchester County Child Care Scholarship Program 237 753129 0 To assist families not eligible for child care subsidies in paying for child care. Child and Adult Food Program 141 860761 0 To provide nutritious meals for children in child care programs. Quality Improvement Grants 26 8781 FMV Various program supplies were distributed to assist child care providers in improving the quality of care for children in their programs. Provider Program Enhancement Purchases 120 2634 FMV Various program supplies were purchased and distributed to child care providers to enhance the quality of their program. CDA Program Enhancement Grants 20 2000 0 Program enhancement for attendees of IT CDA program. Sally Zeigler Scholarship Program 4 867 0 To assist families in paying for child care. SchI_P01_S00_L02 Schedule I, Part I, Line 2 The controller and program directors meet periodically to review the financial information, to ensure that only those expenses that are for the particualr project/activity are included in the budgey to actual reports, to determine if all activities of the project/activity are on track to completion or if any buidget modifications are needed and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares any claims as required by the agreement either on a cost reimbursement basis or performance of contract basis. F990_P03_S00_L03 Form 990, Part III, Line 3 The Council's contract with the Westchester County Department of Social Services for the Child Care Scholarship Program for $1,675,000 ended May 2010 and will not be renewed due to budget cuts. This reduction in funding has effected the Council's ability to provide services to the family's in Westchester that would have helped ease the burden of child care costs. This loss of funding also placed an additional burden on the Council's administrative resources as the contract supported a portion of overhead costs. The Council continues to advocate for affordable quality child care in Westchester, by speaking on behalf of a decrease in parent co-payments for subsidy support. We continue to assist the community in finding ways to pay for child care. The Council is also considering reactivating the Sally Zeigler Child Care Scholarship program. The Council is currently researching other sources of funding to help support families in Westchester. F990_P06_S0B_L11 Form 990, Part VI, Section B, Line 11 Form 990 Review Procedures - The Controller prepares a draft of the Form 990 and forwards to the Council's independent auditors, the Board Treasurer (or Assistant Board Treasurer in the Board Treasurer's absence) and Executive Director for review and approval. Any questions are discussed and resolved and the Controller makes all changes and resubmits to the audit firm for final review before its submitted to the Board Treasurer and the Executive Director for final approval and signing. All responses and documentation of preparation of the Form 990 are maintained in the Controller's office. The Form 990 is scheduled to be completed and submitted to the IRS by the filing deadline. If for any reason the Form 990 cannot be filed by the filing deadline the independent audit firm submits extension forms to the IRS and provides proof of extension filing to the Controller and/or Executive Director. Board review of the IRS Form 990 is currently performed by the Board Treasurer or Board Assistant Treasurer prior to filing the form with the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, Controller or any board member an amended return will be filed. The Council's Form 990 is available on its' website and available upon request. F990_P06_S0B_L12c Form 990, Part VI, Section B, Line 12c Conflict of Interest Policy - The policy under recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council, over and above the interest of the Interest Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exit when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. i. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they related to such director or officer which may pose a potential conflict of interest. Such disclosure must be updated annually. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statements is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest, those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact-gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict. The director/officer to whom the potential conflict relates shall not attempt to influence other Directors regarding the matter. The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion. After conducting due diligence, the Board or Committee will determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the Council's best interest and for its own benefit and whether the transaction is fair and reasonable to the Council and make its own decision about whether or not to entere into or allow the transaction or arrangement. The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. F990_P06_S0B_L15 Form 990, Part VI, Section B, Line 15 Compensation Policy - Working under the direction of the Council's Personnel Committee, the Council's Senior Staff updated the agency job classification framework and salary ranges over the course of almost a year overlapping 2007 and 2008. The approach involved (1) factoring in cost of living adjustments for the eight year period since the previous salary review; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge, problem-solving, supervision, latitude of decision-making, impact, external contacts/relationships, policy involvement and scope of activity. Once defined by the Personnel Committee, the process was carried out by Senior Staff which consisted of the Executive Director, Associate Executive Director, Director of Administration and Personnel, Controller, Director of Employer and Parent Services, Institute of School Age Child Care Director, Director of Registration, Director of Health Services, Director of Professional Development and Director of Community Education. Consensus was reached by Senior Staff on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The new salary scale was used to make some initial salary adjustments in 2008 and since then, to guide salaries offered at hiring. In the past three years, funding reductions have made it impossible to provide any raises to Council employees. The entire staff however, has been working on a new approach to performance appraisal which has a greater emphasis on actual results over the display of work attributes, subject to formal approval by the Council Board of Directors. The last review of this policy was performed in 2008. F990_P06_S0C_L19 Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statements are available to the public upon request.