2011-08-08T08:57:59-04:00 2010-12-31 PATTISONKOSKEYHOWE&BUCCIPC 2880 ROUTE 9 SUITE 2 VALATIE NY 12184 990 2010-01-01 141667526 DUTCHESS LAND CONSERVANCY INC DUTC 8456773002 PO BOX 138 MILLBROOK NY 12545 REBECCA THORNTON 8456773002 2011-08-08 true MATTHEW H VANDERBECK 5187586776 2010 2016-02-24 21:20:13Z OAKLEIGH THORNE THORNEDALE FARM LLC PO BOX 258 MILLBROOK NY 12545 2248699 false X DUTCHESSLAND.ORG X 1985 NY THE ORGANIZATION IS DEDICATED TO PRESERVING THE SCENIC, AGRICULTURAL, AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA THROUGH CONSERVATION EASEMENTS AND PUBLIC EDUCATION. 26 26 12 247 0 918706 1087014 500 0 20181 9524 85596 95795 1024983 1192333 0 19000 0 0 629348 644830 0 0 135947 240940 326160 870288 989990 154695 202343 4809508 5375933 457868 360170 4351640 5015763 X DUTCHESS LAND CONSERVANCY IS A PRIVATE NON-PROFIT LAND CONSERVATION ORGANIZATION DEDICATED TO PRESERVING FOR THE PUBLIC FOR PRESENT AND FUTURE GENERATIONS THE SCENIC, AGRICULTURAL AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA, INCLUDING OPEN SPACES, FORESTS, WATER RESOURCES AND WILDLIFE HABITATS. DLC CARRIES OUT ITS MISSION BY OBTAINING THROUGH DONATION OR PURCHASE, CONSERVATION EASEMENTS ON PRIVATELY HELD LAND AND MONITORING THESE EASEMENTS IN PERPETUITY. CONSERVATION EASEMENTS ARE LEGAL AGREEMENTS LIMITING FUTURE DEVELOPMENT IN ORDER TO PROTECT LAND FOR CONSERVATION PURPOSES. DLC ALSO HOLDS LAND OBTAINED THROUGH DONATION OR PURCHASE. IN ADDITION, DLC PROVIDES TECHNICAL LAND PLANNING ASSISTANCE, EDUCATES THE PUBLIC ON MATTERS OF LAND CONSERVATION, AND WORKS WITH GOVERNMENT ORGANIZATIONS TO ENCOURAGE ENVIRONMENTALLY SOUND PLANNING. IN 2009 THE ORGANIZATION WAS AWARDED ACCREDITATION STATUS BY THE LAND TRUST ACCREDITATION COMMISSION, AN INDEPENDENT PR false false 475046 LAND CONSERVATION: CONSERVATION EASEMENTS - IN 2010 THE ORGANIZATION WORKED WITH 36 LAND OWNERS ON CONSERVATION EASEMENTS COVERING MORE THAN 4,800 ACRES, 3 LAND OWNERS ON CONSERVATION PLANNING PROJECTS ON 800 ACRES, 34 LAND OWNERS ON RESOURCE MAPPING AND RESPONDED TO 40 ADDITIONAL INQUIRIES ABOUT CONSERVATION EASEMENTS. IN 2010, 9 CONSERVATION EASEMENTS WERE FILED PROTECTING 904 ACRES WHICH BROUGHT THE ORGANIZATION'S TOTAL LAND PROTECTED TO MORE THAN 33,161 ACRES. PURCHASE OF DEVELOPMENT RIGHTS - IN 2010, THE ORGANIZATION CLOSED ON THE MEAD ORCHARD 82-ACRE PURCHASE OF DEVELOPMENT RIGHTS PROJECT IN RED HOOK, PIERSON FARM 174-ACRES PDR PROJECT IN LAGRANGE AND THE 86-ACRE COPPELL FARM IN STANFORD. THE ORGANIZATION IS ACTIVELY WORKING ON 22 MORE PDR PROJECTS IN 8 TOWNS (BOS HAVEN FARM, WASHINGTON/UNION VALE; SUNSET RIDGE FARM, NORTH EAST; SLEIGHT FARM, LAGRANGE; FISHKILL FARMS, EAST FISHKILL) AND IN PARTNERSHIP WITH SCENIC HUDSON ON SEVERAL RED HOOK FARMS AND SURROUNDING AREAS INVOLVING MORE THAN 600 ACRES AND SEVERAL OTHERS. MUNICIPAL CONSERVATION AREAS - THROUGH THE ORGANIZATION'S MUNICIPAL CONSERVATION AREA ASSISTANCE PROGRAM, A PROGRAM TO HELP TOWNS ACQUIRE IMPORTANT RESOURCE LAND FOR PASSIVE PUBLIC USE, THE ORGANIZATION HAS BEEN ACTIVELY WORKING WITH DOVER TO IMPLEMENT IMPROVEMENTS FOR PUBLIC ACCESS PURPOSES AND HELD A GRAND OPENING IN OCTOBER. THE ORGANIZATION ALSO CONTINUED TO REVIEW AND TRACK SEVERAL MAJOR DEVELOPMENT PROPOSALS WITH AN IMPACT TO SIGNIFICANT OPEN SPACE RESOURCES COVERING MORE THAN 5,500 ACRES IN FIVE TOWNS. 159483 STEWARDSHIP: THE ORGANIZATION HAS NOW PROTECTED 33,161 ACRES STEWARDING 333 EASEMENTS. THE ORGANIZATION AERIAL MONITORS ALL PROPERTIES ANNUALLY AND GROUND MONITORS ITS EASEMENTS ON A THREE TO FOUR YEAR ROTATIONAL BASIS. IN 2010, THE ORGANIZATION AERIAL MONITORED ALL CONSERVATION EASEMENTS AND COMPLETED 72 ON A ROTATIONAL GROUND MONITORING SCHEDULE THROUGH STAFF AND LAND STEWARDS. THE ORGANIZATION WORKED ON OVER 95 STEWARDSHIP MATTERS FROM PRIOR APPROVAL REQUESTS AND LAND MANAGEMENT QUESTIONS TO RESOLVING EASEMENT ISSUES. EACH YEAR THE ORGANIZATION WORKS TO UPDATE OLD BASELINE DOCUMENTATION FILES. STAFF COMPLETED UPDATES TO 12 OLDER BASELINE DOCUMENTATION REPORTS. STAFF STRIVES TO KEEP UP TO DATE ON INTERNET SERVICES SUCH AS MICROSOFT'S MAPSLIVE.COM WHICH PROVIDES A VERY USEFUL ADDITIONAL SOURCE OF AERIAL PHOTOGRAPHY. THE ORGANIZATION'S STEWARDSHIP RESPONSIBILITIES CONTINUE TO INCREASE EACH YEAR AS MORE AND MORE EASEMENTS ARE ACCEPTED. THE ORGANIZATION CONTINUES TO IMPROVE THE TRACKING OF EASEMENT PROTECTED PROPERTY SALES, COMMUNICATION WITH LAND OWNERS AND MAINTAINING A "WATCH LIST" OF EASEMENT PROTECTED LAND ON THE MARKET TO CHECK FOR NEW OWNERSHIP. THROUGHOUT THE YEAR STAFF FILES CRITICAL EASEMENT RELATED DOCUMENTS IN THE ORGANIZATION'S ARCHIVAL STORAGE UNIT IN AN OFF-SITE FACILITY TO ENSURE THE LONG-TERM SAFETY OF THE ORGANIZATION'S MOST VALUABLE DOCUMENTS. VOLUNTEERS: IN ORDER TO HELP WITH STEWARDSHIP AND MONITORING EASEMENTS, THE ORGANIZATION'S LAND STEWARDS VOLUNTEER TEAM WORKED TOGETHER WITH STAFF TO SUCCESSFULLY COMPLETE GROUND MONITORING. 64988 EDUCATION: EDUCATING PEOPLE ABOUT CONSERVATION TOOLS IS AN INTEGRAL PART OF THE ORGANIZATION'S MISSION. THE ORGANIZATION'S STAFF REGULARLY TALK WITH MUNICIPALITIES, SCHOOL GROUPS, SERVICE AND BUSINESS ASSOCIATIONS, AND PRIVATE LANDOWNERS ABOUT THE IMPORTANCE OF LAND PRESERVATION, SOUND PLANNING, QUALITY GROWTH THAT PROTECTS IMPORTANT RESOURCES, AND WAYS TO KEEP FARMERS ON THE LAND. LOCAL OFFICIALS HAVE BEEN EAGERLY ATTENDING THE ORGANIZATION'S ANNUAL TOWN BOARD BREAKFASTS WHICH SERVES TO BRING TOWNS AND THE ORGANIZATION TOGETHER ON COOPERATIVE ISSUES AND IDEAS. IN 2010, THE ORGANIZATION'S 7TH ANNUAL TOWN BOARD BREAKFAST WAS ATTENDED BY 40 TOWN REPRESENTATIVES. TEAMING UP WITH DUCKS UNLIMITED AND THE MILLBROOK SCHOOL, THE ORGANIZATION IS WORKING ON A LONG-TERM PROJECT TO MANAGE PURPLE LOOSESTRIFE IN THE MILLBROOK MARSH BY RELEASING BEETLES THAT FEED EXCLUSIVELY ON THE LOOSESTRIFE. THE ORGANIZATION IS MONITORING THE EFFECTS OF THESE BEETLES ON THE PLANT DIVERSITY WITHIN THE MARSH TWICE A YEAR. THE ORGANIZATION ALSO HOSTS EDUCATIONAL PROGRAMS FOR LOCAL CITIZENS AND THE ORGANIZATION'S MEMBERS SUCH AS THE ORGANIZATION'S VERNAL POOL WORKSHOP, AND OTHER PROGRAMS TO EDUCATE PEOPLE ABOUT LAND STEWARDSHIP AND THE ORGANIZATION'S MISSION. THE ORGANIZATION'S VERNAL POOL WALK WAS ATTENDED BY 5 PEOPLE. THE ORGANIZATION HELD AN EDUCATIONAL SEMINAR FOR TOWN PLANNING BOARD MEMBERS, ENDORSED BY THE DUTCHESS COUNTY PLANNING FEDERATION, TO EDUCATE MORE PUBLIC OFFICIALS ABOUT LAND CONSERVATION AND CONSERVATION PLANNING. 40 PEOPLE ATTENDED THE SEMINAR. THE ORGANIZATION PARTICIPATED IN ENVIRONMENTAL AWARENESS DAY AT IBM IN WAPPINGERS, WATERSHED AWARENESS WEEK, EARTH DAY FAIR AT DOVER HIGH SCHOOL WITH OVER 300 STUDENTS ATTENDING, EARTH DAY CELEBRATION AT BRIGHT HORIZONS WITH 20 CHILDREN ATTENDING, HELD A DEDICATION CEREMONY AT STONE CHURCH WITH OVER 100 PEOPLE IN ATTENDANCE, PARTICIPATED IN A FARM TOUR TO 15 COUNTY LEGISLATORS, HOSTED A FARM, CANNING, FREEZING, AND DRYING FRESH VEGETABLES AND FRUIT EVENT AT MEAD ORCHARDS FOR 20 PEOPLE, DID A JOINT PRESENTATION WITH SCENIC HUDSON TO THE TOWN OF RED HOOK ON CONSERVATION EASEMENTS, WROTE AN ARTICLE ON 'PRESERVING FORESTS' FOR THE MILLBROOK INDEPENDENT. THE ORGANIZATION PARTICIPATED IN THE FINE HOME SHOW IN THE VILLAGE OF MILLBROOK. THE ORGANIZATION'S STAFF SPOKE AT 18 DIFFERENT VENUES INCLUDING TOWN MEETINGS, PRESENTED AT COUNTY LEGISLATURE MEETINGS, AT A PRESS CONFERENCE IN ALBANY, ON WAMC RADIO, MET WITH 35 OTHER CONSERVATION ORGANIZATIONS TO STRATEGIZE ON COLLABORATIVE PROJECTS, ATTENDED MORE THAN 40 SEMINARS AND CLASSES TO INCREASE KNOWLEDGE, PARTICIPATED ON 21 COMMITTEES (STATE, REGIONAL, AND LOCAL) AND ATTENDED VARIOUS GATHERINGS TO EDUCATE PEOPLE ABOUT LAND CONSERVATION. THE ORGANIZATION'S PRESIDENT ALSO SERVED AS CHAIR FOR THE LAND TRUST ALLIANCE OF NEW YORK ADVISORY BOARD. IN ADDITION, EIGHT MEMBERS OF THE ORGANIZATION'S BOARD AND 4 STAFF ATTENDED THE LTA NATIONAL LAND CONSERVATION CONFERENCE (RALLY) IN HARTFORD TO INCREASE KNOWLEDGE ABOUT THE FIELD OF LAND CONSERVATION. 699517 true true false true false false true true false true true true false true false false true false false false false false false false true false false true false false false false false false false true true true true false false false false false false false false false true 6 0 true 12 true false false false false false true true false false false false X 26 26 true false false false false false false true true false false true true true true true true true true false NY X X X REBECCA THORNTON 8456773002 4289 ROUTE 82 MILLBROOK NY 12545 TIMOTHY M BONTECOU 0.5 X X 0 0 0 MARTA E NOTTEBOHM 0.25 X 0 0 0 OAKLEIGH THORNE 0.5 X X 0 0 0 REBECCA M SEAMAN 0.5 X X 0 0 0 BARRY CHASE 0.25 X 0 0 0 KATHLEEN V AUGUSTINE 0.25 X 0 0 0 STEVEN BENARDETE 0.25 X 0 0 0 EVERETT R COOK 0.25 X 0 0 0 WOLCOTT B DUNHAM JR 0.25 X 0 0 0 THOMAS FLEXNER 0.25 X 0 0 0 DR PETER M GROFFMAN 0.25 X 0 0 0 NANCY N HATHAWAY 0.25 X 0 0 0 THOMAS KEESEE 0.25 X 0 0 0 RICHARD A KIMBALL JR ESQ 0.25 X 0 0 0 FRED WHITRIDGE JR 0.25 X 0 0 0 ERIC D ROSENFELD 0.25 X 0 0 0 MOLLY SCHAEFER 0.25 X 0 0 0 DAVID R TETOR 0.25 X 0 0 0 OLIVIA VAN MELLE KAMP 0.25 X 0 0 0 RALPH WEINDLING 0.25 X 0 0 0 ROSS WILLIAMS 0.25 X 0 0 0 HANNAH F BUCHAN 0.25 X 0 0 0 BRAD KENDALL 0.25 X 0 0 0 LESLIE FARHANGI 0.25 X 0 0 0 CHUCK MEAD 0.25 X 0 0 0 GILBERT SCHAFER III 0.25 X 0 0 0 REBECCA THORNTON 40.0 X X 144973 0 0 144973 0 0 1 false false false 0 30250 38573 1018191 1087014 0 6650 6650 0 0 1000000 997126 2874 2874 155035 30250 59240 95795 0 0 0 1192333 6650 19000 19000 0 0 0 0 0 553373 363671 83382 106320 14536 12180 857 1499 37189 27867 3701 5621 39732 30048 4237 5447 0 5978 5978 11772 11772 0 0 5505 5505 30107 18008 10762 1337 2634 108 96 2430 29380 19019 5486 4875 3980 1725 1680 575 0 7812 5331 1302 1179 9142 5693 2402 1047 0 8443 6943 1050 450 0 0 28619 20033 8586 16695 10017 3339 3339 DEVELOPMENT RIGHTS 84508 84508 EDUCATION PROGRAMS 10076 10076 EQUIPMENT RRM 18147 4522 12153 1472 HUDSONIA PROJECT 12500 12500 CONTRACT LABOR 9914 9914 30948 26871 3721 356 989990 699517 154526 135947 256999 298843 38250 101622 9769 9472 537931 198215 353000 339716 444287 1413816 3680803 2764046 26400 448418 4809508 5375933 26815 38243 10556 431053 311371 457868 360170 X 2353127 2546766 1596161 2012195 402352 456802 4351640 5015763 4809508 5375933 X 202343 461780 X X false true true X false X 731722 1038772 809661 918706 1087014 4585875 173676 152386 133220 86096 155035 700413 905398 1191158 942881 1004802 1242049 5286288 142400 306525 222800 161900 203205 1036830 142400 306525 222800 161900 203205 1036830 4249458 -17963 249005 151118 19707 6650 408517 -17963 249005 151118 19707 6650 408517 2364 31 2395 889799 1440194 1093999 1024509 1248699 5697200 0.74589 0.72366 0.07171 0.09473 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false true false true false true 5600 true true true 175 5775 false LOBBYING ACTIVITIES SCHEDULE C, PART IIB, LINE 1I THE ORGANIZATION PARTICIPATES IN LOBBYING THROUGH MAILINGS TO LEGISLATORS, ATTENDANCE AT LAND TRUST ALLIANCE AND AMERICAN FARMLAND TRUST ORGANIZED LOBBY DAYS, MEETINGS WITH REPRESENTATIVES TO EDUCATE THEM ABOUT THE ORGANIZATIONS WORK, AND PARTICIPATION IN PRESS CONFERENCES CONCERNING STATE GRANTS. OTHER EXPENSES CONSISTS OF MILEAGE AND OTHER REIMBURSABLES TO THOSE WHO ATTEND THESE MEETINGS AND CONFERENCES. X X X 333 33161.00 2 1 true 4034.00 159483 true 7700 2348583 176392 89992 2614967 2153230 223300 8053 36000 2348583 3641293 97300 -1567550 17814 2153229 0.81000 0.19000 false false 120000 120000 376162 173702 202460 41769 24513 17256 0 0 0 339716 TIFF SHORT-TERM FUND 2764046 F 2764046 DONATED ARTWORK 7700 RESTRICTED CASH FOR ENDOWMENT 38700 LOANS AND EXCHANGES 27018 CHARITABLE REMAINDER INTEREST 375000 448418 1192333 989990 202343 86780 86780 289123 1304313 86780 25200 111980 1192333 1192333 1015190 25200 25200 989990 989990 CONSERVATION EASEMENT FINANCIAL REPORTING SCHEDULE D PART II LINE 9 EXPENSES RELATED TO PURCHASED CONSERVATION EASEMENTS ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS. ANY OFFSETTING REVENUES ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS CONTRIBUTIONS OR LAND PROTECTION CONTRIBUTIONS. THE ORGANIZATION DOES NOT HOLD ANY CONSERVATION EASEMENTS ON ITS STATEMENT OF FINANCIAL CONDITION. CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND THEREFORE ARE NOT CONSIDERED AS SUPPORT. DONATED EASEMENTS ARE CARRIED AT ZERO BOOK VALUE PRIMARILY BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENT AND THIS CONSTITUTES A BURDEN. COSTS INCURRED BY THE ORGANIZATION TO PURCHASE DEVELOPMENT RIGHTS ARE EXPENSED IN THE PERIOD INCURRED. SCHEDULE D PART V LINE 4 - ENDOWMENTS SCHEDULE D PART V LINE 4 Permanently restricted net assets as of December 31, 2010 consist of funds contributed for the long-term administration of conservation easements. The earnings on these funds are solely for the purpose of covering the future costs of stewarding each easement. Permanently restricted net assets totaled $496,802 at December 31, 2010. Unrestricted net assets as of December 31, 2010, consist of two Board Designated categories. The Board designated unrestricted amounts are for the following purposes: Land protection $ 1,813,538 Land easement acquisition 189,081 Total Board Designated $ 2,002,619 SCHEDULE D PART II LINE 3 - AMENDED EASEMENTS AMENDED EASEMENTS Easement: Lufkin 236.48 Acres Landowner: Higher Ground Farms, LLC Amendment: Recorded at Dutchess County Clerk's Office at Document No. 02 2010 5883 on November 30, 2010. Reasons for Amendment: To further enhance the conservation purposes of the original easement by adding approximately 14 acres to the original conservation easement's Conservation Areas, updating some of the terms of the original conservation easement terms and standards, and clarifying the permitted location for one barn and one outdoor tennis court, resulting in enhanced preservation and no increase in value to the land owner. Easement: Shaefer 28.13 Acres Landowner: Paul Kasmin and Alexandra Sutherland Kasmin Amendment: Recorded at Dutchess County Clerk's Office at Document No. 02 2010 1641 on April 8, 2010. Reasons for Amendment: To advance the original conservation easement's scenic preservation and conservation purposes and to facilitate the administration of the conservation easement by combining two building envelopes into one building envelope, modifying the location of the building envelope and reducing its size by approximately one acre thereby resulting in the clustering of development in a smaller area along an existing treeline and edge of a field, resulting enhanced preservation and no increase in value to the landowners. SCHEDULE D PART II LINE 5 - EASEMENT POLICIES EASEMENT POLICIES The organization has the following policies/procedures in place and approved by the organization's Board: The organization's Conservation Easement Enforcement Procedure: This procedure discusses the importance of Conservation Easement enforcement, process guidelines, prevention strategies, steps to take in the event of a violation from remediation to litigation. Conservation Easement Acquisition Procedures and Checklist: This document outlines the procedure for easement acquisition from A-Z including the organization's obligation to monitor easement protected properties annually. The Easement Stewardship Fund Policy: This Policy notes the legal obligation the organization takes on to uphold the terms of the conservation easements and to monitor, oversee and enforce them. It spells out the organization's Stewardship Endowment request to land owners. The organization's Stewardship Records Management Procedure: This Procedure spells out annual monitoring procedures as well as baseline documentation and record keeping. These policies are not directly reflected in the organization's current conservation easements. LUNCHEON 106890 10000 96890 8173 22712 9354 HORSE SHOW 78395 20250 58145 2868 5503 10630 0 185285 30250 155035 11041 28215 19984 59240 95795 true SCENIC HUDSON LAND TRUST INC ONE CIVIC CENTER PLAZA STE 200 POUGHKEEPSIE NY 12601 132898799 501(C)(3) 19000 FMV FARMLAND CONSERVATION 1 OAKLEIGH B THORNE FORMER DIRECTOR/RELATIVE 1 LEASES OFFICE SPACE FOR $1/YR false X 9 false false false NO REVENUE REPORTED FOR COLUMN C SCHEDULE M PART I LINE 33 THE ORGANIZATION RECEIVED 9 DONATED CONSERVATION EASEMENTS IN 2010. THE VALUE TO THE ORGANIZATION IS $0 SINCE IT FOLLOWS A ZERO VALUATION POLICY FOR EASEMENTS. NO VALUE IS ASSIGNED TO EASEMENTS BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENTS, AND THUS CONSTITUTES A BURDEN. FURTHERMORE, CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND ARE NOT CONSIDERED AS SUPPORT. CONFLICT OF INTEREST POLICY MONITORING PART VI GOVERNANCE, MANAGEMENT, DISCLOSURE THE ORGANIZATION REGULARLY AND CONSISTENLY MONITORS AND ENFORCES COMPLIANCE WITH ITS CONFLICT OF INTEREST POLICY. PERSONS COVERED UNDER CONFLICT OF INTEREST POLICY: COVERED PERSONS INCLUDE ANY INSIDER OF THE ORGANIZATION WHO IS ANY DIRECTOR, OFFICER, ADVISORY COMMITTEE MEMBER OR EMPLOYEE, OR ANY TRUSTEE OF THE LAND OR OTHER SUBSTANTIAL CONTRIBUTOR, PARTY RELATED TO THE ABOVE, VOLUNTEER WITH AN INVOLVEMENT IN POLICY OR STEWARDSHIP OF EASEMENTS, ANYONE WITH AN ABILITY TO INFLUENCE DECISIONS OF ORGANIZATION OR A PERSON WITH ACCESS TO INFORMATION NOT AVAILABLE TO THE GENERAL PUBLIC. THE LEVEL AT WHICH DETERMINATIONS OF WHETHER A CONFLICT EXISTS ARE MADE: ANY CONFLICT OR POSSIBLE APPEARANCE THEREOF IS FULLY DISCLOSED A) TO THE BOARD (IF ACTION THEREON IS TO BE TAKEN BY THE BOARD); B)TO A COMMITTEE OF THE BOARD (IF ACTION THEREON IS TO BE TAKEN BY SUCH COMMITTEE), OR C) TO THE AUDIT COMMITTEE OR THE PRESIDENT (IF NO ACTION IS TO BE TAKEN BY THE BOARD OR A COMMITTEE OF THE BOARD). THE LEVEL AT WHICH ACTUAL CONFLICTS ARE REVIEWED: THE ORGANIZATION'S CONFLICT OF INTEREST POLICY IS ADMINISTERED BY THE ORGANIZATION'S BOARD AUDIT COMMITTEE, WHICH IS AUTHORIZED TO RECEIVE NOTIFICATIONS UNDER THIS POLICY AND INTERPRET THE PROVISIONS OF THE POLICY. IN THE CASE OF AN EMPLOYEE, AFTER DISCLOSURE TO THE PRESIDENT, THE PRESIDENT MAY CHOOSE TO SUBMIT THE QUESTION TO THE AUDIT COMMITTEE FOR A DECISION OR TO PROCEED WITH THE DECISION OR ACTION AT ISSUE, PROVIDED, HOWEVER, THAT PROCEEDING DOES NOT VIOLATE THE LAW, INCLUDING APPLICABLE SELF-DEALING PROVISIONS AND PROHIBITIONS AS TO PRIVATE INUREMENT AND PRIVATE BENEFIT. RESTRICTIONS IMPOSED ON PERSONS WITH A CONFLICT: IN THE CASE OF CONFLICTS INVOLVING A DIRECTOR OR OFFICER, THE DIRECTOR OR OFFICER HAVING SUCH CONFLICT LEAVES THE ROOM IN WHICH DISCUSSION IS CARRIED ON AND REFRAINS FROM VOTING OR OTHERWISE ATTEMPTING TO INFLUENCE THE DECISION THEREON. VIOLATIONS OF THE ORGANIZATION'S CONFLICT OF INTEREST POLICY MAY BE GROUNDS FOR DISMISSAL AS AN EMPLOYEE OR SEVERANCE FROM THE BOARD OF DIRECTORS, ADVISORY COMMITTEE OR AS A VOLUNTEER. IN 2009, THE ORGANIZATION INITIATED A NEW PROCEDURE AND ADDED AS AGENDA ITEM NUMBER ONE FOR ALL BOARD OF DIRECTOR AND EXECUTIVE COMMITTEE MEETINGS THE FOLLOWING: "1) CONFLICTS OF INTEREST - OPPORTUNITY FOR BOARD MEMBERS TO DISCUSS POTENTIAL CONFLICTS OF INTEREST REGARDING ITEMS ON THE AGENDA." THIS SERVES AS A REMINDER TO BOARD MEMBERS (OR STAFF) TO DISCLOSE ANY CONFLICT OF INTEREST AT THIS TIME. CONFLICTS OR POTENTIAL CONFLICTS ARE RECORDED IN THE ORGANIZATION'S MEETING MINUTES. COMPENSATION REVIEW AND APPROVAL PROCESS PART VI GOVERNANCE, MANAGEMENT, DISCLOSURE REVIEW BY A COMPENSATION COMMITTEE: THE ORGANIZATION'S BOARD COMPENSATION COMMITTEE CONSISTS OF FOUR MEMBERS OF THE BOARD THAT 1) REVIEWS THE ORGANIZATION'S STAFF COMPENSATION PACKAGES, 2) ENSURES THE ORGANIZATION'S COMPENSATION PACKAGES ARE IN LINE WITH CURRENT MARKET BY RESEARCHING COMPARABLE COMPENSATION PACKAGES THROUGH A COMPETITIVE ANALYSIS & COMPENSATION & BENEFITS STUDY, 3) REVIEWS INFORMATION GATHERED BY COMMITTEE MEMBERS, STAFF AND/OR OUTSIDE SPECIALISTS, AND 4) MAKES RECOMMENDATIONS TO THE ORGANIZATION'S EXECUTIVE COMMITTEE. THE COMMITTEE MEETS IN NOVEMBER OR DECEMBER OF EACH YEAR TO DETERMINE STAFF COMPENSATION FOR THE FOLLOWING FISCAL YEAR. USE OF COMPARABLE COMPENSATION DATA FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS: THE COMPENSATION COMMITTEE REVIEWS SALARY INFORMATION BY THE LAND TRUST ALLIANCE, STAFF BENEFIT SURVEYS OF SIMILAR CONSERVATION ORGANIZATIONS IN NEW YORK; COMPARABLE SALARY DATA FROM AVAILABLE FORM 990'S AND OTHER INFORMATION FOR SIMILAR ORGANIZATIONS AND COMPARABLE POSITIONS AND TAKES INTO CONSIDERATION INFORMATION FROM THE U.S. BUREAU OF LABOR STATISTICS, GUIDESTAR, AND CHARITY NAVIGATOR. THEY REVIEW ALL INFORMATION AND MAKE A RECOMMENDATION TO THE EXECUTIVE COMMITTEE, WHICH MAKES THE FINAL DECISION ON STAFF COMPENSATION PACKAGES. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT: THE COMPENSATION COMMITTEE AND EXECUTIVE COMMITTEE DELIBERATIONS ARE HELD IN EXECUTIVE SESSION. THE PRESIDENT PARTICIPATES IN DISCUSSION OF ALL STAFF EXCEPT HERSELF AT WHICH TIME SHE LEAVES THE ROOM. THE PRESIDENT IS IN CHARGE OF KEEPING THE RECORDS OF STAFF COMPENSATION AND DECISIONS BY BOTH THE COMPENSATION COMMITTEE AND EXECUTIVE COMMITTEE. THE MINUTES OF THESE MEETINGS ARE REVIEWED AND APPROVED BY THE COMPENSATION COMMITTEE AND SENT TO THE FULL BOARD OF DIRECTORS. 990 REVIEW PROCESS 990 PART VI LINE 10 - 990 REVIEW THE ORGANIZATION'S AUDITORS PREPARE THE FORM 990 BASED ON THEIR AUDIT AND IT IS PRESENTED TO THE ORGANIZATION'S PRESIDENT AND TREASURER IN DRAFT FORM, WHO THEN ENSURE THAT THE AUDIT COMMITTEE HAS THE OPPORTUNITY TO REVIEW IT. FOLLOWING THEIR COMMENTS AND ANY APPROPRIATE REVISIONS AGREED TO AND MADE BY THE AUDITORS IT IS MADE AVAILABLE TO ALL BOARD MEMBERS TO REVIEW PRIOR TO FILING WITH THE IRS. THE BOARD TREASURER SIGNS FORM 990 PRIOR TO FILING. ONCE FORM 990 IS FILED, IT IS INCLUDED ON THE ORGANIZATION'S WEBSITE VIA A DIRECT GUIDESTAR CONNECTION AS WELL AS IN THE ORGANIZATION'S BOARD MANUAL WHICH THE BOARD CAN REVIEW ON THE ORGANIZATION'S WEBSITE BY SPECIAL PASSWORD. ALTERNATIVELY ALL BOARD MEMBERS MAY RECEIVE A PAPER COPY UPON REQUEST. PUBLIC AVAILABILITY OF 990 AND OTHER INFORMATION 990 PART VI LINE 19 - PUBLIC AVAILABILITY The organization makes its Form 990 available to the public through its website link to Guide Star. It is also available to the public upon request as are the organization's By Laws, Certificate of Incorporation, conflict of interest policy and financial statements. OFFICER BUSINESS RELATIONSHIPS 990 PART VI LINE 2 TIMOTHY M. BONTECOU, CHAIRMAN OF THE BOARD, HAS A BUSINESS RELATIONSHIP WITH KATHERINE C. REGAN'S (BOARD MEMBER) HUSBAND. MR. BONTECOU AND MR. REGAN ARE OWNER/PARTNERS OF TAMARACK PRESERVE CLUB. IN ADDITION, MR. BONTECOU AND STEVEN BENARDETE SERVES ON THE BOARD OF CARY INSTITUTE OF ECOSYSTEMS STUDIES. BOARD MEMBERS PETER M GROFFMAN AND OLIVIA VAN MELLE KAMP ARE EMPLOYEES OF THE CARY INSTITUTE OF ECONSYSTEMS STUDIES. 990 PART VI 1A DELEGATED AUTHORITY TO EXECUTIVE COMMITTEE Composition of the Executive Committee: The Executive Committee is composed of eleven members of the Organization's Board of Directors (can be anywhere from 4 to 12 members and members must be Board members per the Organization's By Laws). This committee meets monthly and oversees the day to day operations of the Organization and manages Board issues between Board meetings as appropriate. Not less than four members constitute a quorum. Scope of Executive Committee Authority: Under the Organization's updated By Laws adopted in July 2006, the Organization's Board delegated authority to the Executive Committee by resolution adopted by the Board in July 2008, as amended by resolution and Delegation of Transaction Approval Policy adopted by the Board in December 2008. The Executive Committee has all of the authority of the Board, except authority as to: (a) the filling of vacancies in the Board or in any committee thereof; (b) the fixing of compensation of the Directors for serving on the Board or any committee thereof; (c) the amendment or repeal of the By-Laws or the adoption of new By-Laws; or (d) the amendment or repeal of any resolution of the Board which by its terms shall not be so amendable or repealable. This authority is limited so that, with respect to any land or easement transaction, the Executive Committee is only authorized to: a) review and approve conservation easements between regular meetings of the Board; b) act on land deals as delegated to it by the Board of Directors; c) act on minor items between regular meetings of the Board; and d) meet in situations where the Executive Committee concludes that it is necessary or desirable to take prompt action where it is impossible or impractical to call a special meeting of the Board, and take whatever action it deems necessary. All major items, items that are controversial in nature, and all conservation easement amendments are decided by the full Board. Information pertaining to conservation easements and all other items to be considered by the Executive Committee are sent to the full Board prior to each Executive Committee meeting. Specific notice is given to the full Board whenever possible when the Executive Committee is considering making a final decision on behalf of the full Board. Executive Committee minutes reflecting its discussion and decisions are circulated to all board members prior to the following full Board meeting. A report of any actions specifically taken by the Executive Committee on behalf of the Board are given at each full meeting of the Board. All decisions made by the Executive Committee on behalf of the Board are presented to the full Board for ratification at the next subsequent meeting. In cases where time is of the essence and items up for a decision by the Executive Committee are controversial, a special meeting of the Board is called to deliberate such issues. The Organization's Conflict of Interest Policy applies in all cases pertaining to the Organization's Delegation of Transaction Approval Policy. The Board reviews and assesses the Delegation of Transaction Approval Policy and its implementation annually and makes modifications as voted upon by the full Board. This was re-reviewed and re-approved by the Organization's Board at its April 23, 2010 meeting. CHANGES IN NET ASSETS PART XI, QUESTION 5 OTHER CHANGES IN NET ASSETS OF FUND BALANCES CONSISTS OF: PRIOR YEAR RESTATEMENT $375,000 UNREALIZED GAINS ON INVESTMENTS 86,780 TOTAL $461,780