2012-11-07T11:40:12-07:00 2011-12-31 990 2011-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEER SOCI 3606763290 1000 20th Street Bellingham WA 98225 Brad Ferguson 3606763290 2012-11-07 2011 2016-02-24 21:20:13Z SPIE Eugene Arthurs 1000 20th St Bellingham WA 98225 65786867 0 X www.spie.org X 1955 WA SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 20 20 180 5452 518845 0 11876 19952 31404321 33489353 3206461 4042564 747830 693427 35370488 38245296 1038138 1243608 0 0 11950004 12844456 0 0 0 15457466 16083239 28445608 30171303 6924880 8073993 70463885 76613885 17973967 19922317 52489918 56691568 SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 9583614 40811 19897035 Technical Events - SPIE organized technical/professional scientific and engineering meetings with approximately 38,874 attendees at 18 locations in 7 countries. Included in the content of these Technical Events are basic research, research technology methods and applications. There were 337 conferences held at the events in 2011 where scientists presented their research findings and collaborated on their work. In addition to the conferences offered at the 2011 Technical Events, there were 224 educational courses. Some of the names of the 2011 Technical Events were: Photonics West, Medical Imaging, Asia-Pacific Remote Sensing and Optics & Photonics. The surplus generated from this activity supports the other services which run at a deficit, such as Education, in particular, student programs. 5629135 8950 12685052 Publications - SPIE helps the scientist authors publish their work via Publications and Journals. The technical publications include:books, Journals, conference proceedings, CD-ROMs and website products. Proceedings of the conference are technical books that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. Approximately, 43,995 books were shipped in 2011. SPIE is also the publisher of seven technical engineering journals: Optical Engineering, Journal of Biomedical Optics, Journal of Micro/Nano Lithography, MEMS, and MOEMS, Journal of Nanophotonics, Journal Applied Remote Sensing, Journal of Photonics for Energy and SPIE Reviews. SPIE is also a Co-publisher of Journal of Electronic Imaging with Society for Imaging Science and Technology. Total circulation of journals during 2011 was 18,588 subscriptions, print and online. The surplus generated from publications activity supports the other services which run at a deficit, such as Education, in particular, student programs. 2495182 790888 267837 Education - SPIE awarded 137 scholarships, 29 education outreach grants and supported 23 science fairs. Two new free science educations posters were introduced and 13,800 were distributed. We held three education outreach training sessions at conferences, distributed 36 hit the target kits, 26 kaleidoscope kits, 126 telescope kits and held an Outreach Olympics project demonstration event. Our science education DVDs were distributed and viewed by over 32,000 people on YouTube. We printed and distributed 4,500 copies of the Optics Education Directory and 5,000 Women in Optics planners. SPIE also presented 224 short courses, issued 1,796 Continuing Education Credits (CEUs) and supported 45 visiting lecturer talks. 1191062 402959 1161866 Membership - SPIE contributed $22K to the Photonics Society of Poland, and provided $271,578 in student chapter travel support and $131,381 in activity grants for 110 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 1191062 402959 1161866 18898993 1 0 0 1 0 0 0 0 0 0 1 1 0 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 324 0 1 180 1 1 1 1 UK 0 0 0 0 X 20 20 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 CA WA X Brad Ferguson 3606763290 1000 20th Street Bellingham WA 98225 Jennifer Barton 1 X 0 0 0 Donis Flagello 1 X 0 0 0 Bahram Javidi 1 X 0 0 0 Upedra Singh 1 X 0 0 0 Hugo Thienpont 1 X 0 0 0 Ralph James 1 X X 0 0 0 Katarina Svanberg 5 X X 0 0 0 Brian Lula 5 X X 0 0 0 Katarzyna Chalasinska-Macukow 1 X 0 0 0 Robert A Lieberman 1 X 0 0 0 Eustace Dereniak 5 X X 2725 0 0 JunHao Chu 1 X 0 0 0 Ralph Tatum 1 X 0 0 0 Bruce J Tromberg 1 X 0 0 0 William Arnold 1 X X 0 0 0 Peter Hartmann 1 X 0 0 0 Joseph M Howard 1 X 0 0 0 Lisa Tsufura 1 X 0 0 0 Jacobus Jim Oschmann 1 X 0 0 0 Toyohiko Yatagai 1 X 0 0 0 Eugene Arthurs 40 X 434403 0 39842 Brad Ferguson 40 X 187109 0 35669 Marybeth Manning 40 X 158812 0 33435 Andrew Brown 40 X 167263 0 34652 Eric Pepper 40 X 146549 0 27000 Scott Ritchey 40 X 137616 0 33711 Ron Scotti 40 X 134852 0 27630 Peter Hallett 40 X 128251 0 30318 Marilyn Gorsuch 40 X 118479 0 15564 1616059 0 277821 14 0 1 0 American Institute of Physics PO Box 503284 St Louis MO 631503284 Journal Publishing/Website 929241 AV Concepts 1917 West 1st St Tempe AZ 85281 On-Site Audio Visual 638767 Applied Digital Imaging 1803 N State St Bellingham WA 98225 Printing Services 405831 Champion Exposition Services 139 Campanelli Dr Middleboro MA 02346 On-Site Decorator Service 295924 Yoh Services LLC Dept AT 40151 Atlanta GA 311920151 IT Services 244058 12 0 0 0 0 15060 4892 0 19952 Membership 541900 1055002 988810 66192 0 Technical Events 541900 19481462 10038317 434238 9008907 Education 541900 267837 257630 10207 0 Publications 541900 12685052 12676844 8208 0 0 0 0 0 33489353 1771798 0 0 1771798 0 0 0 0 138108 0 0 138108 15000 0 3566 0 11434 0 11434 0 0 11434 29805920 2851 27518313 19692 2287607 -16841 2270766 0 0 2270766 0 Subsidiary Management 561000 415573 415573 0 0 Misc Merchandise Sales 453220 21448 0 0 21448 Misc Revenue 900099 106864 106864 0 0 0 0 0 0 543885 38245296 24484038 518845 13222461 315580 315580 235257 235257 692771 692771 0 0 1091185 377606 713579 0 0 0 0 8751819 5076055 3675764 0 616120 357349 258771 0 1567879 909370 658509 0 817453 474123 343330 0 0 0 0 0 14000 1819 12181 0 67049 0 67049 16537 0 16537 0 0 0 160534 0 160534 0 1109125 560367 548758 0 770125 717630 52495 0 1558936 551242 1007694 0 2185531 1033285 1152246 0 174273 165644 8629 0 503376 50787 452589 0 914212 465678 448534 0 0 0 0 0 6134352 5846551 287801 0 0 0 0 0 0 0 0 0 1252776 0 1252776 0 136452 98711 37741 0 Pubs Printing Cost 587351 587314 37 0 Commissions 377975 377975 0 0 Taxes 33160 1284 31876 0 Recruitment Expense 20324 100 20224 67151 2495 64656 0 30171303 18898993 11272310 0 5406241 5186205 4128066 4683195 0 348923 954812 0 0 0 510240 569879 3176596 3097941 16481228 10699461 5607870 5781767 46298472 50176069 3518109 4219553 1469368 1944464 70463885 76613885 3451816 3839650 14522151 16082667 0 17973967 19922317 X 52260732 56474042 46065 32983 183121 184543 52489918 56691568 70463885 76613885 X 8073993 -3872343 X 0 1 1 X 0 X 30371 21065 25822 11876 19952 109086 22461771 24105677 22019025 23149500 24484038 116220011 7776272 7474103 7871045 8371270 9008907 40501597 0 0 0 0 0 0 0 0 0 0 0 0 30268414 31600845 29915892 31532646 33512897 156830694 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 156830694 1731435 1722420 1321604 1492206 1924906 8192571 0 0 0 0 0 0 1731435 1722420 1321604 1492206 1924906 8192571 0 0 0 0 0 0 0 0 0 0 0 0 31999849 33323265 31237496 33024852 35437803 165023265 0.95036 0.95197 0.04964 0.04803 X 16537 0 16537 30154766 30171303 1000000 250000 0 0 0 1000000 1000000 1000000 3000000 4500000 0 18293 21548 16537 56378 0 250000 250000 250000 750000 1125000 0 18293 21548 16537 56378 0 1860110 1860110 0 4854593 3400304 1454289 0 8385 8385 0 0 8968315 7290772 1677543 0 789825 0 789825 5781767 Multi-strategy, REITs, real estate funds 3816281 F Futures and other 403272 F 4219553 38245296 30171303 8073993 -3872342 0 0 0 0 -3872342 4201651 34376520 -3872342 0 0 0 -3872342 38248862 0 -3566 -3566 38245296 30174869 0 0 0 0 0 30174869 0 -3566 -3566 30171303 SchD_P12_S00_L04b Schedule D, Part XII, Line 4b This is the rent expense that is reported as an offset to rental income on 990 Part VIII. SchD_P13_S00_L04b Schedule D, Part XIII, Line 4b Rental expense reported on 990 Part VIII 1 East Asia and the Pacific 0 0 Grantmaking Grantmaking 120541 Europe (including Iceland and Greenland) 0 0 Program Services Commissions and Contract Work 593060 Europe (including Iceland and Greenland) 0 0 Grantmaking Grantmaking 234007 Middle East and North Africa 0 0 Grantmaking Grantmaking 13502 North America (including Canada and Mexico, but not the United States) 0 0 Grantmaking Grantmaking 111438 Russia and the newly independent States 0 0 Grantmaking Grantmaking 142858 South America 0 0 Grantmaking Grantmaking 15797 South Asia 0 0 Grantmaking Grantmaking 43947 Sub-Saharan Africa 0 0 Grantmaking Grantmaking 10682 Central America and the Caribbean 0 0 Investments Investment 70194 East Asia and the Pacific 0 0 Program Services Commissions, Contract Work, Refunds, Royalties 288695 North America (including Canada and Mexico, but not the United States) 0 0 Program Services Contract Work, Taxes, Honoraria, Royalties 63020 Europe (including Iceland and Greenland) 1 6 Program Services Investment in Subsidiaries 1460419 1 6 3168160 Russia and the newly independent States General Support 5918 Wire Transfer 0 Europe (including Iceland and Greenland) General Support 50000 Wire Transfer 0 Europe (including Iceland and Greenland) General Support 22000 Wire Transfer 0 3 0 Award East Asia and the Pacific 13 4850 Wire Transfer 0 Award Europe (including Iceland and Greenland) 33 15663 Wire Transfer 0 Award Middle East and North Africa 3 1050 Wire Transfer 0 Award North America (including Canada and Mexico, but not the United States) 6 2350 Wire Transfer 0 Award Sub-Saharan Africa 1 200 Wire Transfer 0 Scholarships East Asia and the Pacific 5 14000 Wire Transfer 0 Scholarships Europe (including Iceland and Greenland) 11 39000 Wire Transfer 0 Scholarships Middle East and North Africa 1 2000 Wire Transfer 0 Scholarships North America (including Canada and Mexico, but not the United States) 24 60020 Wire Transfer 0 Scholarships Russia and the newly independent States 24 59000 Wire Transfers 0 Scholarships South America 1 2000 Wire Transfer 0 Scholarships South Asia 4 8000 Wire Transfer 0 Scholarships Sub-Saharan Africa 1 3000 Wire Transfer 0 Travel Grants East Asia and the Pacific 12 5125 Wire Transfer 0 Travel Grants Europe (including Iceland and Greenland) 32 13242 Wire Transfer 0 Travel Grants Middle East and North Africa 2 550 Wire Transfer 0 Travel Grants North America (including Canada and Mexico, but not the United States) 11 3920 Wire Transfer 0 Travel Grants Russia and the newly independent States 5 2430 Wire Transfer 0 Travel Grant South America 1 300 Wire Transfer 0 Travel Grant South Asia 4 2000 Wire Transfer 0 Travel Grant Sub-Saharan Africa 1 700 Wire Transfer 0 1 0 1 0 0 0 SchF_P01_S00_L02 Schedule F, Part I, Line 2 Recipients of Travel Grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Recipients of Scholarships must apply and be selected after a thorough review by an independent selection committee. 1 The National Academies 500 Fifth St NW Keck 974 Washington DC 20001 530196932 501(c)(3) 50000 0 Science Donation United Way 1511 Cornwall Ave Bellingham WA 982254521 910570788 501(c)(3) 6649 0 General Support Ithaka 151 East 61st Street New York NY 10065 133857105 501(c)(3) 6150 0 General Support 3 0 Awards 104 59557 0 Scholarships & Grants 66 161000 0 Student Travel Grants 36 14700 0 SchI_P01_S00_L02 Schedule I, Part I, Line 2 We ask how the funds will be spent on the applications and provide examples of approved uses for scholarship funds. Also, the recipient is required to file an annual report disclosing how the funds were used. Recipients of SPIE Education Outreach Grants are required to submit a report to the Society on how the Outreach Grant was used within one year of receiving the funds. Recipients of Travel Grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 0 Eugene Arthurs 360863 0 57595 0 15945 0 25285 0 14557 0 474245 0 0 0 Brad Ferguson 171926 0 10603 0 4580 0 18367 0 17302 0 222778 0 0 0 Andrew Brown 155921 0 9922 0 1420 0 15930 0 18722 0 201915 0 0 0 Marybeth Manning 142573 0 10677 0 5562 0 14889 0 18546 0 192247 0 0 0 Eric Pepper 133716 0 7075 0 5758 0 13052 0 13948 0 173549 0 0 0 Scott Ritchey 125306 0 8296 0 4015 0 12588 0 21122 0 171327 0 0 0 Ron Scotti 127101 0 6000 0 1751 0 11830 0 15799 0 162481 0 0 0 Peter Hallett 119935 0 7692 0 624 0 11135 0 19183 0 158569 0 0 0 SchJ_P01_S00_L01a Schedule J, Part I, Line 1a Travel for companions: SPIE has a compensation allowance program for directors. The program is designed to recognize the potential impact of substantial travel required by director positions. The program allows for reimbursement of one airline ticket per year for the companion of a director with a maximum ticket value of $600. If a director elects to use this benefit the value is included on their W2 as taxable wages. In 2011 three directors took advantage of this program: Bradley S. Ferguson, Andrew Brown, and Bobbie Lively. Tax indemnification and gross up payments: The cost of extensive business calls on employee personal cell phones is reimbursable when accompanied with approved substantiation and authorization. These reimbursement payments are added to W2 wages and grossed up to include the amount of taxes due. SchJ_P01_S00_L07 Schedule J, Part I, Line 7 The bonuses are not set specific amounts. They are not directly tied formally to any metrix, but instead are left to the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get of the department's allotment. F990_P06_S0A_L06 Form 990, Part VI, Section A, Line 6 SPIE is a membership based society with 16,295 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on all matters that are required to be approved by the members. 1) Regular Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - Restricted to not more than 7% of voting members, must be a Regular Member for at least one year and be appointed by the Board to Fellow Member. 3) Life Member - Appointed by the Board, members who have contributed sustained efforts during extended periods of time to the work of the Society. 4) Early Career Professional Member - Designated for individuals just entering the workforce, qualify for membership 1 year prior to graduation and up to 3 years after graduating. Nonvoting Members include Student Members - receive discounted membership and must be a full time student to qualify. F990_P06_S0A_L07a Form 990, Part VI, Section A, Line 7a Annual elections are held by mail/email each year to elect the Board of Directors with the results announced at the Annual General Meeting. F990_P06_S0A_L07b Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officer directors and member directors are elected by the membership. F990_P06_S0B_L11b Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors in person at a Board Meeting prior to filing. F990_P06_S0B_L12c Form 990, Part VI, Section B, Line 12c Each January the Board of Directors are asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is a perceived conflict of interest. F990_P06_S0B_L15 Form 990, Part VI, Section B, Line 15 Executive Staff: Annually 4-6 different salary surveys to benchmark our Executive Director and Sr. Director of Finance and Administration positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant reviews the surveys and provides assistance in ensuring that the data used provides a good benchmark for the positions being reviewed. The comparison data for the Executive Director is provided to the SPIE's Treasurer who reviews it and makes the appropriate salary recommendation. The comparison data for the Sr. Director of Finance and Administration is provided to the Executive Director, who makes recommendations for compensation for that position. Both recommendations are reviewed and approved by an independent salary review committee. SPIE's Executive Committee performs these duties. Key Staff: Annually data from 6 different salary surveys (3 regional & 3 non-profit) are reviewed and the key staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for key staff. The Senior Directors suggest merit amounts, which are then reviewed by the Executive Director and brought to the salary review committee (SPIE's Executive Committee performs these duties) for final review and approval. F990_P06_S0C_L19 Form 990, Part VI, Section C, Line 19 The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request. F990_P11_S00_L05 Form 990, Part XI, Line 5 There was $3,872,343 of Unrealized Investment Loss that contributed to Net Assets, due to net market value fluctuations. SPIE Europe Ltd #5085639 Cardiff CF24 2SA United Kingdom UK Scientific Conferences UK Society of Photo Optical Instrumentation Engineer 1 SPIE Events Europe Ltd #5099292 2 Alexandra Gate Fforrd Pengam Cardiff UK CF24 DSA Scientific Tradeshows UK N/A C -308971 362613 1 0 1 0 0 0 0 0 0 0 0 1 1 1 1 0 0 0 0 SPIE Europe Ltd #5085639 b 60438 Cash Value SPIE Europe Ltd #5085639 k 82348 Cost SPIE Europe Ltd #5085639 k 335618 Cost SPIE Events Europe Ltd #5099292 k 79955 Cost SchR_P04_S00_L00 Schedule R, Part IV The share of total income and share of end of year assets reported on Schedule R, Part IV is not included in the total revenue in Part VIII, line 12.