2012-11-15T11:44:17-06:00 2011-12-31 BRUCE E BERNSTIEN & ASSOC PC 10440 N CENTRAL EXPRESSWAY STE 1040 DALLAS TX 75231 990 2011-01-01 756002511 STATE FAIR OF TEXAS % JAIME NAVARRO STAT 2144218701 PO BOX 150009 DALLAS TX 75315 Jaime Navarro 2012-11-15 true BRUCE E BERNSTIEN 2147060840 2011 2016-02-24 21:20:13Z ERROL MCKOY PO BOX 150009 dallas TX 75315 42279717 false X www.bigtex.com X 1886 TX TO CONDUCT AN ANNUAL EDUCATIONAL AND AGRICULTURAL STATE FAIR. 55 54 1622 100 0 0 3264292 3536345 39003395 36880945 380105 213361 77924 34003 42725716 40664654 215603 237375 0 0 8682205 8845548 0 0 196983 25181484 26186852 34079292 35269775 8646424 5394879 47788746 54663302 19848658 20998742 27940088 33664560 IN KEEPING WITH ITS HISTORICAL COMMITTMENT TO THE PEOPLE OF TEXAS, THE STATE FAIR OF TEXAS FOLLOWS SOUND BUSINESS PRACTICES AND DEMONSTRATES CULTURAL SENSITIVITY TO PRODUCE AN ANNUAL EVENT, RECOGNIZED WITHIN THE COMMUNITY AND THROUGHOUT THE STATE FOR ITS QUALITY PROGRAMMING, PRICE ACCESSIBILITY AND SECURE ENVIRONMENT. false false 27202331 237375 36880945 CONDUCTED ANNUAL EDUCATIONAL AND AGRICULTURAL STATE FAIR FROM SEPTEMBER 30 THROUGH OCTOBER 23, 2011. 27202331 true true false false false false false false true true false false false true false true false false false false false false false true false false true false true false false false false false true false false true false false false false false false false false false true 671 0 true 1622 true false false false false false true true false false false false false false false X 55 54 true false true false false true true true true false false true true true true true true true true false X JAIME NAVARRO 2144218701 3921 MARTIN LUTHER KING JR BLVD dallas TX 75210 Joe Alcantar 1.0 X 0 0 0 Billy R Allen 3.0 X X 0 0 0 Marissa R Anchia 1.0 X 0 0 0 Norman P Bagwell 1.0 X 0 0 0 Robert W Best 1.0 X 0 0 0 Jan Hart Black 1.0 X 0 0 0 Albert C Black Jr 1.0 X 0 0 0 Sam P Burford Jr 1.0 X 0 0 0 John W Carpenter III 1.0 X 0 0 0 April Box Chamberlain 1.0 X 0 0 0 Roy C Coffee Jr 3.0 X X 0 0 0 John F Crawford 1.0 X 0 0 0 Dianne A Curry 1.0 X 0 0 0 Terry R Dallas 1.0 X 0 0 0 Levi H Davis 1.0 X 0 0 0 Thomas M Dunning 3.0 X X 0 0 0 Walter Elcock 1.0 X 0 0 0 Randall R Engstrom 1.0 X 0 0 0 Ruben E Esquivel 2.0 X X 0 0 0 Robert Estrada 1.0 X 0 0 0 Roy Gene Evans 2.0 X X 0 0 0 Rob Farrell 1.0 X 0 0 0 Lois Finkelman 1.0 X X 0 0 0 J Guadalupe V Garcia 1.0 X 0 0 0 Gary Griffith 1.0 X 0 0 0 Donna Halstead 1.0 X 0 0 0 Douglas D Hawthorne 1.0 X 0 0 0 Alfred Herron 1.0 X 0 0 0 Richard Knight Jr 2.0 X X 0 0 0 Kerney Laday 1.0 X 0 0 0 Tom Lazo 1.0 X 0 0 0 J Michael Lewis 1.0 X 0 0 0 Wendy Lopez 1.0 X 0 0 0 Steve Mancillas 2.0 X 0 0 0 Todd C Meier 1.0 X 0 0 0 James M Moroney III 1.0 X X 0 0 0 Alice Murray 3.0 X X 0 0 0 Gina Norris 3.0 X 0 0 0 Raymond F Quintanilla 1.0 X 0 0 0 James C Roberts 3.0 X 0 0 0 Rowland K Robinson 1.0 X 0 0 0 Pete Schenkel 3.0 X X 0 0 0 John Field Scovell 3.0 X X 0 0 0 Carl Sewell 1.0 X 0 0 0 George A Shafer 3.0 X X 0 0 0 Bruce A Sifford 3.0 X X 0 0 0 Robert B Smith 1.0 X X 0 0 0 Doug Thompson 1.0 X 0 0 0 Alan Walne 6.0 X X 0 0 0 AB Wharton 1.0 X 0 0 0 JL Williams 1.0 X 0 0 0 Joel T Williams III 1.0 X 0 0 0 Joel T Williams Jr 1.0 X X 0 0 0 Clark Willingham 1.0 X 0 0 0 Craig A Woodcook 3.0 X 0 0 0 Errol McKoy 45.0 X 674080 0 226076 Lee D Winton 45.0 X 346129 0 113804 Robert L Hilbun 45.0 X 233918 0 43346 Mitchell S Glieber 45.0 X 213969 0 42755 Carey D Risinger 45.0 X 155358 0 32285 Jaime Navarro 45.0 X 170880 0 34707 Wanda S Gooding 45.0 X 155076 0 53596 Daryl E Real 45.0 X 132289 0 43932 Russell W Fitzgerald 45.0 X 136216 0 33785 2217915 0 624286 9 false true false Intamin LTD 520 McCormick Dr Ste J GLEN BURNIE MD 21061 Tower ride manufactu 2932364 City of Dallas PO Box 159090 DALLAS TX 75315 police,utilities svc 1224853 USA Shade PO Box 560168 DALLAS TX 75356 midway shade cover 1204837 ACT FACILITIES MANAGEMENT INC PO BOX 463 ADDISON TX 75001 CLNG & janitorial 1180398 Weldon Williams Lick Inc PO BOX 168 FORT SMITH AR 72902 TICKET PRINTING 776208 42 533240 3003105 1430512 3536345 ADMISSIONS PARKING ENTRY 900099 14299642 14299642 CONCESSIONS SPECIAL ATTRACTIONS 900099 22581303 22581303 36880945 125633 125633 0 0 5000 5000 5000 5000 1458348 47460 1418080 40268 47460 87728 87728 225986 533240 196983 29003 29003 0 0 0 40664654 36880945 247364 237375 237375 0 0 0 1360088 1360088 0 0 5993378 4511269 1482109 462533 195881 266652 396309 336237 60072 633240 555119 78121 308234 308234 344723 344723 71720 71720 0 0 0 2908951 2908951 1424676 1424676 920314 920314 51542 51542 0 1530986 1530986 63993 63993 0 0 585606 585606 0 2154261 2154261 989791 989791 SPECIAL ATTRACTIONS 8060381 8042383 17998 OPERATING AND SUPPLIES 4842000 4663015 178985 EQUIPMENT RENTAL AND MAINT 1929674 1929674 35269775 27202331 7870461 196983 783727 426556 19136747 19816854 0 370099 166362 283443 0 0 0 0 0 0 57873 82121 162411 213172 48504242 26081166 17003029 22423076 9077242 9560299 0 0 0 0 0 0 1401355 1487682 47788746 54663302 154278 242593 0 0 0 0 0 0 0 0 0 0 8733997 7594358 0 0 10960383 13161791 19848658 20998742 X 26691090 32705817 1207329 917074 41669 41669 27940088 33664560 47788746 54663302 X 5394879 329593 X false true true X false X 3754441 3544117 3032430 3264292 3469745 17065025 30751902 33097306 29443531 40365364 36880945 170539048 34506343 36641423 32475961 43629656 40350690 187604073 187604073 445148 299570 160089 135411 125633 1165851 445148 299570 160089 135411 125633 1165851 34951491 36940993 32636050 43765067 40476323 188769924 0.99382 0.99130 0.00618 0.00869 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 41669 8 8 41669 41669 9 9 41669 37500 4169 116 116 41669 37500 180 180 37500 1.00000 false false 5389074 5389074 13517767 10617357 2900410 10820489 6701440 4119049 14688310 8762370 5925940 4088603 4088603 22423076 0 ACCRUED SCHOLARSHIPS PAYABLE 606875 ACCRUED POLICE OT-CITY OF DALL 1125400 DEFERRED COMPENSATION-SEC 457 1482152 ACCRUED RENT 5153370 ACCRUED LEGAL FEES 24114 ACCRUED MANAGEMENT INCENTIVE 1020018 ACCRUED AUDIT FEES 85655 ACCRUED BANK ANALYSIS FEES 47904 ACCRUED CREDIT CARD FEES 1800 AUCTION SALES-2011 SEASON 83213 ACCRUED INTEREST 59263 ACCRUED FMV SWAP DERIVATIVE 1076325 ACCRUED UTILITIES 480000 LIVESTOCK BUILDING CENTER CONTRIBUTIONS 1349825 OTHER ACCRUED LIABILITIES 336209 LONG-TERM PLEDGES 229668 13161791 40664654 35269775 5394879 358596 -29003 329593 5724472 37285347 358596 358596 36926751 3737903 3737903 40664654 31560875 31560875 3708900 3708900 35269775 other adjustment for reconciliation form 990, schedule d, part xi, line 8: - Fundraising Net Income Reclassification $-29,003 revenue items on RETURN not on BOOKS form 990, schedule d, part xii, line 4b: - rent expense $ -853,013 - CASH SPONSORSHIP CONTRIBUTIONS $ 3,846,390 - IN-KIND SPONSORSHIP CONTRIBUTIONS $ 715,523 - Net Income from Fundraising $ 29,003 EXPENSE ITEMS ON THE RETURN BUT NOT ON BOOKS form 990, schedule d, part xiii, line 4B: - rent expense $ 853,013 - CASH SPONSORSHIP CONTRIBUTIONS $-3,846,390 - IN-KIND SPONSORSHIP CONTRIBUTIONS $ -715,523 intended use of endowment fund FORM 990, SCHEDULE D, PART V, LINE 4: THE ENDOWMENT IS RESTRICTED BY THE DONOR FOR PURPOSES OF LIVESTOCK AUCTION PREMIUMS AT THE ANNUAL YOUTH LIVESTOCK AUCTION. LIVESTOCK AUCT 692626 533240 159386 178985 GOLF TURN 66600 0 66600 17998 0 759226 533240 225986 196983 196983 29003 true Texas Woman's University P O Box 425408 DENTON TX 76204 756002618 115 6250 Education Southern Methodist University P O Box 750196 Dallas TX 75275 750800689 501 (c)(3) 8750 Education Tarleton State University Box T 0310 Tarleton Station Stephenville TX 76402 756001870 115 16250 Education Texas A&M University - College Station The Pavilion College Station TX 77843 746000531 115 93625 Education Texas A&M University - Commerce PO Box 3011 TAMU Station Commerce TX 75429 756001353 115 6250 Education Texas Tech University PO Box 45011 Lubbock TX 79409 756002622 115 29687 Education University of Texas at Austin P O Box 7699 Austin TX 78713 746000203 115 20000 Education West Texas A&M University WTAMU Box 60939 Canyon TX 76016 756031405 115 6250 Education 1 7 PROCEDURE FOR MONITORING THE USE OF GRANTS IN THE US FORM 990, SCHEDULE I, PART I, LINE 2 The recipients of scholarships from the State Fair of Texas Youth Scholarship Fund must meet these five requirements: (1) Compete in one of the State Fair of Texas competitive agriculture/livestock events; (2) Submit high school transcript (complete through third six weeks of senior year) including verified ACT and/or SAT scores and verfied rank in graduating class and graduating class size; (3) Submit a completed application during the period March 1-15. (4) Graduate from high school during the current year and begin college or university course work the following Fall Semester; (5) Attend an accredited college or university in Texas and take a minimum of 12-hour course load per term and maintain a minimum 2.5 grade point average. Scholarship awards are determined on the basis of financial need, academic performance and participation in extra-curricular activities, with preference given to those applicants who enroll in an agricultural and/or natural resources curriculum who show financial need. Additionally, scholarships are awarded to inner-city youth attending the five Dallas Independent School District high schools surrounding the Fair Park area (James Madison, Lincoln, North Dallas, Irma Rangel and Woodrow Wilson high schools). Such awards are based upon applications received from students at the four high schools and selection is based upon financial need, academic performance and participation in extra-curricular activities and the criteria listed in items two through five above. X false true X X X false true false false false false false false false Errol McKoy 304353 0 342000 0 27727 0 61297 0 164779 0 900156 0 0 0 Lee D Winton 207397 0 129000 0 9732 0 43226 0 70578 0 459933 0 0 0 Robert L Hilbun 151449 0 72000 0 10469 0 23992 0 19354 0 277264 0 0 0 Mitchell S Glieber 141789 0 72000 0 180 0 27782 0 14973 0 256724 0 0 0 Carey D Risinger 134170 0 20000 0 1188 0 17409 0 14876 0 187643 0 0 0 Jaime Navarro 128719 0 38000 0 4161 0 20612 0 14095 0 205587 0 0 0 Wanda S Gooding 109461 0 39000 0 6615 0 31452 0 22144 0 208672 0 0 0 Daryl E Real 90264 0 35000 0 7025 0 20123 0 23809 0 176221 0 0 0 Russell W Fitzgerald 103802 0 32000 0 414 0 20759 0 13026 0 170001 0 0 0 written policy regarding payment of reimbursement form 990, schedule j, part i, line 1b: THE PRESIDENT RECEIVES A CAR ALLOWANCE OF $1,000 PER MONTH WHICH IS GROSSED UP. THE CAR ALLOWANCE WAS APPROVED BY THE EXECUTIVE COMMITTEE WITH APPROPRIATE DOCUMENTATION IN THE MINUTES OF ITS MEETING. participation in supplemental nonqualified retirement plan form 990, schedule j, part i, line 4b: In 2007, State Fair of Texas (SFT) adopted a nonqualified deferred compensation plan under IRC Section 457(f) and entered into deferred compensation agreements with the President and CFO/Senior Vice President, Finance. SFT's contributions to the nonqualified plan for services performed by the executives in 2011 were as follows: Errol McKoy $130,000 Lee Winton $ 50,000 ROBERT B SMITH gen counsel & vchair/sec 300000 ROUTINE LEGAL BUSINESS false Business Transactions Involving Interested Persons Schedule L, Part IV: State Fair of Texas made payments totaling $300,000 to Robert B. Smith of Smith & Smith for legal services rendered. Mr. Smith serves as the organization's general legal counsel and is Vice-Chairman of the Executive Committee of the Board of Directors. The organization conducts routine business with entities affiliated with members of its Board of Directors. With respect to the organization and these entities, such transactions are conducted in the normal course of operations. X 26 60956 LEASE VALUE X CELLULAR TELEPHONE 0 19481 FMV X UNIFORMS 0 28230 REPLACEMENT VALUE X ADVERTISING & PROMOTION 0 438768 REPLACEMENT VALUE X EQUIPMENT RENTAL 0 229044 REPLACEMENT VALUE false false false THE NUMBER OF VOTING MEMBERS OF THE GOVERNING BODY FORM 990, PART VI, SECTION A, LINE 1a: State Fair of Texas ("SFT") is governed by a 55 member Board of Directors elected by its stockholders (See schedule O Supplementary Statement for Part VI - Section A - 6). Article V Section 1 of SFT's bylaws provides for the establishment of an Executive Committee of the Board of Directors, as follows: "The Corporation shall have an Executive Committee consisting of the Chairman of the Board, acting ex officio as chairman of the Executive Committee, the President, the General Counsel, the Chief Financial Officer/Senior Vice President of Finance, each of the other Vice Chairmen, the Treasurer, the Secretary and the chairman of the Finance/Audit Committee. The Executive Committee shall have and exercise all of the authority and power of the Board of Directors in connection with the management, business and affairs of the Corporation, provided that the Executive Committee shall not be authorized to take any action which the Charter or the ByLaws require to be taken by vote of a specified number of directors or any other action required or specified by the Texas Business Organizations Code or other applicable law to be taken by the Board of Directors. Each officer of the Corporation shall report to the Executive Committee. The appointment of the Executive Committee and the delegation of authority thereto shall not operate to relieve the Board of Directors or any director of any responsibility imposed upon the Board of Directors or such director by law. DIRECTOR OR KEY EMPLOYEE FAMILY OR BUSINESS RELATIONSHIP FORM 990, PART VI, SECTION A, LINE 2: Name of Individuals Type of Relationship Roy Coffee and J. Michael Lewis Business Roy Gene Evans and Pete Schenkel Business Roy Gene Evans and Rob Farrell Business Roy Gene Evans and Bruce Sifford Business Roy Gene Evans and Alan Walne Business Roy Gene Evans and Joel Williams, Jr. Business Roy Gene Evans and Joel Williams III Business Joel Williams, Jr. and Joel Williams III Family John W. Carpenter III and J. Michael Lewis Business Ruben Esquivel and Robert W. Best Business Significant changes ot its governing documents FORM 990, PART VI, SECTION A, LINE 4: On April 20, 2011, the board of directors (the Board) approved a recommendation to the stockholders that the fair convert its corporate form from a nonprofit charitable corporation with stockholders to a nonprofit charitable corporation with no stockholders or members. The stockholders approved the adoption of a restated certificate of formation converting the fair from a nonprofit charitable corporation with stockholders to a nonprofit charitable corporation with no stockholders or members. Members and stockholders FORM 990, PART VI, SECTION A, LINE 6: On April 20, 2011, the board of directors (the Board) approved a recommendation to the stockholders that the fair convert its corporate form from a nonprofit charitable corporation with stockholders to a nonprofit charitable corporation with no stockholders or members. The stockholders approved the adoption of a restated certificate of formation converting the fair from a nonprofit charitable corporation with stockholders to a nonprofit charitable corporation with no stockholders or members. MEMBERS AND OTHERS WHO ELECT MEMBERS OF THE GOVERNING BODY FORM 990, PART VI, SECTION A, LINE 7A: Prior to April 20, 2011, SFT had a single class of stockholders which was entitled to elect the Board of Directors at each annual meeting of the stockholders and to fill vacancies on the Board of Directors which result form an increase in the number of directors. On April 20, 2011, the board of directors (the Board) approved a recommendation to the stockholders that the fair convert its corporate form from a nonprofit charitable corporation with stockholders to a nonprofit charitable corporation with no stockholders or members. The stockholders approved the adoption of a restated certificate of formation converting the fair from a nonprofit charitable corporation with stockholders to a nonprofit charitable corporation with no stockholders or members. DECISIONS OF GOVERNING BODY SUBJECT TO APPROVAL FORM 990, PART VI, SECTION A, LINE 7B: Prior to April 20, 2011, SFT had a single class of stockholders which had the authority to approve amendments to SFT's Restated Certificate of Formation and to approve the Board of Directors' recommendations of the distribution of assets upon the dissolution of SFT. On April 20, 2011, the board of directors (the Board) approved a recommendation to the stockholders that the fair convert its corporate form from a nonprofit charitable corporation with stockholders to a nonprofit charitable corporation with no stockholders or members. The stockholders approved the adoption of a restated certificate of formation converting the fair from a nonprofit charitable corporation with stockholders to a nonprofit charitable corporation with no stockholders or members. PROCESS TO REVIEW FORM 990 FORM 990, PART VI, SECTION b, LINE 11B: The Form 990 was reviewed in detail with the Finance/Audit Committee at its meeting on November 12, 2012. The Form 990 was then distributed to all members of the Board of Directors prior to filing. CONFLICT OF INTEREST, WHISTLEBLOWER, DOCUMENT POLICY FORM 990, PART VI, SECTION B, LINES 12-14: SFT adopted a Conflicts of Interest and Ethics Policy (the "Policy") on April 15, 2009. The Policy also includes a Whistleblower Policy for SFT. SFT also adopted a Document Retention Policy on April 15, 2009. MONTIORING AND ENFORCING CONFLICT OF INTEREST POLICY FORM 990, PART VI, SECTION B, LINE 12C: sft performs an annual survey of its directors, officers, and key employees regarding any business or family relationships with sft or with other of the organization's directors, officers and key employees. any exceptions noted are reviewed by the finance/audit committee which recommends any necessary corrective action to the executive committee. PROCESS FOR DETERMINING COMPENSATION FORM 990, PART VI, SECTION B, LINE 15: In August 2010, SFT engaged an independent national accounting and consulting firm to update the previous compensation review which was last performed in 2006. Positions included in this compensation review were President, Senior Vice Presidents, Vice Presidents and Department Directors. The firm conducted market analyses for these positions' base and total cash compensation and advised sft that all amounts were within the competitive range. The President provides salary and incentive pay recommendations for all employees (other than the President), which are reviewed by the Finance/Audit Committee. The Chairman of the Board of Directors makes A recommendation of the President's salary and incentive pay, which is also reviewed by the Finance/Audit Committee. Salary and incentive pay amounts are deliberated on by the Finance/Audit Committee without the presence of management and utilizing the compensation review referenced above, with recommendations then made to the Executive Committee of the Board of Directors for consideration, deliberation and decision. All such decisions of the Executive Committee are documented with contemporaneous minutes of its meetings. HOW MAKE DOCUMENTS PUBLIC FORM 990, PART VI, SECTION C, LINE 19: SFT makes its governing documents, conflict of interest policy and financial statements available to the public by providing copies upon request and available for inspection at its administrative office. Additionally, the following documents are available to the general public on SFT's website at www.bigtex.com: Bylaws, Certificate of Formation, Conflict of Interest/Ethics Policy, Finance/Audit Committee Charter, Early Adoption of Business Organization Code and audited financial statements. Reconciliation of Net Assets Form 990, Part XI, Line 5: Unrealized gain on investments totals $358,596 Fundraising Net Income Reclassification $-29,003