2012-12-17T07:32:15-06:00 2012-06-30 EISNERAMPER LLP 750 THIRD AVENUE NEW YORK NY 100172703 990 2011-07-01 111904261 BROOKLYN PUBLIC LIBRARY % VINTRESS BROWN BROO 7182302456 10 GRAND ARMY PLAZA BROOKLYN NY 11238 JOHN VITALI 2012-12-15 true JULIE FLOCH 2129498700 2011 2016-02-24 21:20:13Z LINDA JOHNSON PRESIDENT CEO 10 GRAND ARMY PLAZA BROOKLYN NY 11238 146787363 false X WWW.BROOKLYNPUBLICLIBRARY.ORG X 1902 NY SEE PART III LINE 1 31 31 1519 1500 261805 90723 98949141 102525696 2399828 2749225 2422838 2132407 21684 26640 103793491 107433968 0 0 0 0 76544425 79216416 0 0 1265197 23299556 23588756 99843981 102805172 3949510 4628796 115684159 91717754 66653209 40699443 49030950 51018311 X IT IS THE MISSION OF THE LIBRARY TO ENSURE THE PRESERVATION AND TRANSMISSION OF SOCIETY'S KNOWLEDGE, HISTORY AND CULTURE, AND TO PROVIDE THE PEOPLE OF BROOKLYN WITH FREE AND OPEN ACCESS TO INFORMATION FOR EDUCATION, RECREATION AND REFERENCE. false false 20338666 502247 The Central Library provides subject specific divisions with greater depth in reference collections, and services and free internet (including wireless access) to all patrons. In addition, the Central Library offers collections and services dedicated to the Brooklyn Collection and world language. The Brooklyn Collection provides access to historic resources to researchers around the world, local students, genealogists, journalists, etc. In FY 2012 the Central Library generated 2.5 million circulation and renewals of library materials and 783,000 holdings. During this same period, staff attended to 248,750 reference inquiries from patrons and delivered 2,304 programs to 55,672 participants. The Library also registered 6.1 million visits to its website, up 5% from the previous year. 70701082 1745905 The Neighborhood Libraries provide free access to library services via 58 neighborhood locations throughout Brooklyn. There is a neighborhood library within a half-mile of nearly every Brooklyn resident. Library services include: use of Internet and PC software via 900+ public computers; browsing and borrowing privileges for 6 million+ books, DVD's videos and CD's covering topics for all ages and interests; programs covering literary, technology instruction and cultural topics; readers advisory and references services. Library users can also access Library information and resources via the Library's website, and search for, request and renew library books and materials via its online catalog. In FY 2012 the Neighborhood Libraries generated 16.2 million circulation and renewals of library materials, down 1.4 million from the previous year, and 4.2 million holdings. During this same period, staff attended to 2.7 million reference inquiries from patrons and delivered 33,886 programs to 660,804 participants. 5811048 239268 Special programs functions provide programs and services dedicated to certain groups of library users including: seniors, children with special needs, toddlers, pre-school and school age children. Children's services include story hour, homework assistance and reading clubs. Free adult literacy, ESOL and Pre-GED educational services are available in locations throughout Brooklyn. A Business library providing services to small businesses, entrepreneurs and the corporate community is located in downtown Brooklyn. The Programs and Exhibitions Department provides inspiring, thought provoking, and entertaining cultural and educational programs and events throughout all Library locations. The free public programs and events include poetry readings, author visits, literary discussions, concerts, films series, art exhibitions, and cultural and historic celebrations. In FY 2012 the Special Programs generated 451,767 circulation and renewals of library materials and 76,000 holdings. During this same period, staff attended to 96,750 reference inquiries from patrons and delivered 4,732 programs to 83,043 participants. 96850796 true true false true false false false true false true true true false false false true true false false false false false false false true false false false false true false false false false false false false false true false false false false false false false false false true 216 0 true 1519 true true true false false false false true true false false false false X 31 31 false false true false false true false true true false false true true true true true true true true false NY X X VINTRESS BROWN 7182302456 10 GRAND ARMY PLAZA BROOKLYN NY 11238 ANTHONY W CROWELL ESQ 2.0 X X 0 0 0 LAURA ENSLER 2.0 X X 0 0 0 MIRIAM E KATOWITZ 2.0 X X 0 0 0 NICHOLAS A GRAVANTE JR 2.0 X X 0 0 0 PETER ASCHKENASY 2.0 X X 0 0 0 ANTONIA YUILLE WILLIAMS 2.0 X X 0 0 0 JORDAN D BAROWITZ 2.0 X 0 0 0 BONNIE A BELLAMY WATKINS 2.0 X 0 0 0 DR ELAINE BUCKBERG 2.0 X 0 0 0 KWANZA BUTLER 2.0 X 0 0 0 IRIS Y CHIU 2.0 X 0 0 0 NINA COLLINS 2.0 X 0 0 0 NINA CREWS 2.0 X 0 0 JOSEPH I DOUEK 2.0 X 0 0 0 ERIC V EVE 2.0 X 0 0 0 HONORABLE ALICE FISHER RUBIN 2.0 X 0 0 0 JERRY GARCIA 2.0 X 0 0 0 JEFFREY GENNETTE 2.0 X 0 0 0 CAROLYN GREER 2.0 X 0 0 0 HONORABLE IRA B HARKAVY 2.0 X 0 0 0 BETTY KAHN 2.0 X 0 0 0 KYE KIMBALL 2.0 X 0 0 0 MICHAEL LIBURD 2.0 X 0 0 0 GINO P MENCHINI 2.0 X 0 0 0 CARLO A SCISSURA 2.0 X 0 0 0 SANDRA J SCHUBERT 2.0 X 0 0 0 ROBIN SHANUS 2.0 X 0 0 0 HOWARD SMITH 2.0 X 0 0 0 CHRISTINA TETTONIS 2.0 X 0 0 0 DR LUCILLE COLE THOMAS 2.0 X 0 0 0 LETICIA THEODORE-GREEN 2.0 X 0 0 0 LINDA E JOHNSON 35.0 X 289630 0 43479 RICHARD REYES-GAVILAN 35.0 X 132135 0 36533 JOHN VITALI 35.0 X 199917 0 47668 LAWRENCE JENNINGS 35.0 X 175560 0 34566 SELVON SMITH 35.0 X 147862 40132 VINTRESS BROWN 35.0 X 141983 0 30123 LAY CHENG LEE 35.0 X 140892 0 37899 LINDA PORTERA 35.0 X 138700 0 28816 1366679 0 299216 25 false true false DOUL CONSTRUCTION CORP 209-39 33RD ROAD BAYSIDE NY 11361 GENERAL CONTRACTOR 632796 WESTERMAN CONSTRUCTION CO INC 80 8TH AVENUE NEW YORK NY 10011 CONSTRUCTION MANAGER 498310 BOOZ COMPANY INC 4 WOOD HOLLOW ROAD PARSIPANY NJ 07054 MGMT. CONSULTANT 357000 PERFORMANCE MECHANICAL 1215 SECOND AVENUE NEW HYDE PARK NY 11040 HVAC MAINTENANCE 337077 PHAROS SYSTEMS INTERNATIONAL INC 80 LINDEN OAKS SUITE 310 ROCHESTER NY 14625 IT CONSULTANT 321473 12 385225 98519539 3620932 237600 102525696 FINES AND FEE 900099 1887887 1887887 DUPLICATE CARDS 900099 17100 17100 BOOK SALES 900099 36431 36431 PRINT AND COPY 900099 300015 300015 MISCELLANEOUS 900099 507792 245987 261805 2749225 1036385 1036385 0 0 40395160 39299138 1096022 1096022 1096022 50280 385225 54257 -3977 -3977 0 0 CAFE INCOME 30617 30617 30617 107433968 2487420 261805 2159047 0 0 0 0 801051 218445 426609 155997 0 51953958 49442898 1924568 586492 6091133 5299932 711961 79240 15552651 15013831 497397 41423 4817623 4497757 248415 71451 0 142405 84673 57681 51 85500 85500 69000 69000 0 76687 76687 2237803 2001978 149942 85883 195116 147192 27717 20207 4065823 3941652 105264 18907 0 0 2326137 2305553 20543 41 143827 135877 7224 726 0 0 0 0 1487415 1487415 508095 434416 73679 BOOKS AND LIBRARY MATERIALS 8584693 8584693 SUPPLIES 1766195 1531482 79951 154762 STAFF DEVELOPMENT/TRAINING 147429 139055 6410 1964 REPAIRS AND MAINTENANCE 1385732 1303448 75802 6482 366899 280499 44829 41571 102805172 96850796 4689179 1265197 20032 19932 55817631 32023462 7678246 6961716 0 0 0 0 0 0 0 0 6736 0 395545 168931 25159420 6172513 16318771 18986907 2246814 2257504 33127295 31184851 0 0 0 0 73089 114451 115684159 91717754 17186689 19170519 0 0 49466520 21528924 0 0 0 0 0 0 0 0 0 0 0 0 66653209 40699443 X 41346209 42824520 5193443 5695323 2491298 2498468 49030950 51018311 115684159 91717754 X 4628796 -2641435 X false true true X true true X 104931668 105035094 101415702 98949141 102525696 512857301 104931668 105035094 101415702 98949141 102525696 512857301 512857301 3064606 -2993805 1998411 2422838 2132407 6624457 22905 90723 113628 392335 388458 35790 32512 30617 879712 520475098 12359100 0.98536 0.98116 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false false false false false false true 69000 false 69000 false false PART II B The Library's lobbying consist of coordinated efforts at the City, State and Federal levels to portray the Library in the best possible light to ensure continued funding for its operations and programs. The Library lobbies the Executive branch of the State government and individual members of the State senate and assembly to ensure that it gets adequate funding from the State Department of Education, to seek funding for special capital initiatives and for member items for programs at the branch level. In addition, it lobbies the Executive branch of the New York City government, members of the City Council and the New York City Mayor's office, to ensure that the Library is adequately funded for its operations and capital projects. The Library hired various consultants to facilitate the grant process with the various government agencies and direct contact with various legislators. X X X false 3499060 7170 -52546 118516 3335168 2483700 7598 1099049 91287 3499060 1978754 504946 2483700 2056789 21965 100000 1978754 0.75000 0.25000 false false 14674007 2138696 12535311 5041463 3066643 1974820 5443950 967174 4476776 18986907 MULTI-STRAT. COMMOD. FUND 1170130 F MULTI-STRATEGY EQUITY INVESTOR 10770086 F ALL CAP FUND 971290 F CORE EQUITY FUND 2381265 F INTERNATIONAL EQUITY FUND 1786935 F EMERGING MARKETS INVESTORS CO 0 F MSCI EMERGING MARKETS FUND 1299138 F MULTI-STRATEGY BOND INVESTORS 8091221 F REAL RETURN BOND FUND 342774 F SSG DIVERSIFYING COMPANY 923728 F SSG GLOBAL HEDGED EQUITY 981284 F HIGH QUALITY BOND FUND 477856 F STRATEGIC SOLUTIONS EQUITY FD. 1671087 F S&P 500 INDEX NON-LENDING QP 318057 F 31184851 0 0 107433968 102805172 4628796 -2641435 -2641435 1987361 137095261 -2641435 32379415 29737980 107357281 76687 76687 107433968 135107900 32379415 32379415 102728485 76687 76687 102805172 Part III - QUESTION 1A THE LIBRARY HAS COLLECTIONS OF NON-CIRCULATING LIBRARY MATERIALS, INCLUDING BOOKS, PERIODICALS AND OTHER ITEMS. THESE COLLECTIONS ARE MAINTAINED BY THE LIBRARY UNDER CURATORIAL CARE AND ARE HELD FOR RESEARCH, EDUCATION AND PUBLIC EXHIBITION IN FURTHERANCE OF PUBLIC SERVICE. PROCEEDS FROM THE SALES OF COLLECTIONS ARE USED TO ACQUIRE OTHER ITEMS FOR COLLECTIONS. THE COST OF COLLECTIONS PURCHASED BY THE LIBARY IS EXPENSED IN THE YEAR OF PURCHASE. THE VALUE OF THE LIBRARY'S COLLECTIONS, FOR FINANCIAL STATEMENT PURPOSES CANNOT BE DETERMINED. THE COST OF CIRCULATING BOOKS AND OTHER LIBRARY MATERIALS ARE NOT RECORDED AS COLLECTIONS, BUT ARE RECORDED AS AN EXPENSE IN THE YEAR PURCHASED, AS THE USEFUL LIVES OF SUCH ITEMS ARE RELATIVELY SHORT. PART III - QUESTION 4 Brooklyn Public Library owns and has made accessible several important special collections that include the Hunt Collection of Children's Literature - 7000 juvenile books dating back to the mid 18th century; the Civil War Collection - a 6000 volume collection purchased in 1908; and a circulating orchestral score collections. Moreover, the Library's local history unit, the Brooklyn Collection, maintains numerous important collections, none more important that the entire Brooklyn Daily Eagle photography archives: over 200,000 images of newsworthy local, national, and international events. The Brooklyn Collection's general photography collection comprise 19th and 20th century photographs, photogravures, portfolios, photo albums, stereo views, and cyanotypes. The collection includes photographs taken by well-known photographers such as Berenice Abbott, Alvin Langdon Coburn, Thomas Roma, Alfred Stieglitz, Irving Underhill, and Underhill and Underhill. In addition, the Brooklyn Collection maintains a number of smaller collections, including some ephemeral collections such as the Brooklyn Dodgers memorabilia collection. The Library's special collections further its exempt purpose in that they provide the people of Brooklyn free and open access to a well-preserved record of society's knowledge, history, and culture. PART V LINE 4 PART V LINE 4 THE INTENDED USES OF THE ENDOWMENT FUNDS ARE AS FOLLOWS: 1. Books - Income from these endowments are to be used to buy books that further the mission of the Library. 2. Branch Humanities Programs 3. Staff Welfare 4. Youth and Children's program 5. Willendorf Lecture series 6. Plaza and Auditorium capital campaign 7. The upkeep of technology equipment and ongoing maintenance of the Central Library Information Commons PART X LINE 2 The Library is subject to the provisions of Financial Accounting Standards Board's ("FASB") Accounting Standards Codification ("ASC") Topic 740-10-05 relating to the accounting and reporting for uncertainty in income taxes. For the Library, ASC Topic 740-10-05 is potentially applicable to the incurrence of unrelated business income, attributable to passport services provided to the public. However, ASC Topic 740-10-05 has not had, and is not anticipated to have a material impact on the Library's financial statements. ANNUAL GALA 435505 385225 50280 54257 0 435505 385225 50280 54257 54257 -3977 X true true X X X X false false false false false false false false false LINDA E JOHNSON 289630 0 0 0 0 0 0 0 43479 0 333109 0 0 0 RICHARD REYES-GAVILAN 132135 0 0 0 0 0 0 0 36533 0 168668 0 0 0 JOHN VITALI 196169 0 0 0 3748 0 0 0 47668 0 247585 0 0 0 LAWRENCE JENNINGS 175560 0 0 0 0 0 0 0 34566 0 210126 0 0 0 SELVON SMITH 147862 0 0 0 40132 187994 0 VINTRESS BROWN 141983 0 0 0 0 0 0 0 30123 0 172106 0 0 0 LAY CHENG LEE 140892 0 0 0 0 0 0 0 37899 0 178791 0 0 0 LINDA PORTERA 138700 0 0 0 0 0 0 0 28816 0 167516 0 0 0 PART I LINE 1A THE LIBRARY REIMBURSES ALL TRUSTEES, OFFICERS AND EMPLOYEES FOR ALLOWABLE EXPENSES INCURRED IN CARRYING OUT THE MISSION OF THE LIBRARY. EXPENSES ARE REIMBURSED IN ACCORDANCE WITH THE LIBRARY'S TRAVEL AND EXPENSE REIMBURSEMENT POLICY. X 237600 FMV 0 false true false PART VI - SECTIONS A AND B AND FORM 8868 LINES 4, 7a, 11B, 12c, 15, 18-19 AND FORM 8868 LINE 4 At its February 21, 2012 meeting, the Board of Trustees of the Library unanimously voted to amend its bylaws to change the length of term served by Officers of the Board of Trustees and members of the Executive Committee, and create a new Board Officer (a second Vice-Chairperson) position. Under the former bylaws, the Officers of the Board were the Chairperson, the Vice-Chairperson, the Treasurer, and the Secretary. The Executive Committee included all Board Officers, the immediate past Chair-person, and two "at large" members of the Board. All Officers of the Board served three one-year terms, and at-large members of the Executive Committee served one one-year term. Under the new bylaws, the Board officers are now the Chairperson, the Vice Chairpersons, the Treasurer, and the Secretary. The Executive Committee now includes all Board Officers (including the newly created Vice-Chair position), the immediate past Chair-person, and two "at large" members of the Board. The Chairperson will now serve for three two-year terms; the Vice-Chairpersons, Treasurer, and Secretary will each serve for two two-year terms; and the at-large members of the Executive Committee will each serve one two-year term. The Board of Trustees felt that this would provide greater stability among leadership, embrace a wider range of professional expertise among members, and provide Trustees with additional leadership opportunities. LINE 7A In acccordance with the Library's by-laws the governing board (Trustees) has the authority to manage and control the affairs of the Library. The board of trustees shall consist of no more than thirty eight members. By virtue of their respective offices the Mayor of the City of New York, the Comptroller of the City of New York, the Speaker of the City Council of the City of New York and the President of the Borough of Brooklyn are Ex-Officio Trustees of the Library. Each Ex-Officio may appoint a representative to serve on his or her behalf as a member of the board. Each representative appointed by an Ex-Officio shall be counted as part of the quorum, may vote and have all the same rights and privileges of the Ex-Officio or any other member of the Board, except in cases where this is prohibited by law. The Mayor of the City of New York and the President of the Borough of Brooklyn may each appoint eleven Trustees to hold offices for a term of three years or until their resignation or their successor is appointed. LINE 11B The Form 990 is prepared by management, with the assistance of our auditors, EisnerAmper LLP. Once a final draft of the Form 990 is received from the external auditors, the Vice President of Finance and Controller conduct a first level review with the Executive Vice President for Business Administration and Chief Financial Officer (Chief Financial Officer). Pending any amendments or corrections, the Chief Financial Officer, Vice President of Finance and Controller, then review the packet with the President and CEO. After reviewing the draft with the President & CEO, the draft Form 990 is forwarded to the members of Audit and Finance Committees in preparation for formal review at a joint meeting of the Audit and Finance Committees attended by the external auditors, senior members of the Library's executive team along with the Chief Financial Officer, Vice President of Finance and Controller. At this meeting, staff reviews the reports with the attendees. Questions are fielded and if necessary, corrections are made. Once the review is completed, the members of the Audit Committee vote to accept the report and to recommend acceptance by the full Board of Trustees. The report (amended if required) is then forwarded to the full Board for their review and final acceptance. The complete report is included as pre-read materials in the Board meeting packet. The Audit Committee chair presents the report to the full Board, highlights the contents, and recommends final acceptance. If there are no corrections or amendments, the Board of Trustees votes to accept the IRS Form 990 as presented. Once this process is complete, the forms are signed by the Chief Financial Officer and then submitted to the IRS by our external auditors. LINE 12C The Library has a conflict of interest policy which is signed annually by every member of the Board of Trustees and key (senior) members of the Library's management team. A copy of the Library's conflict of interest policy can be obtained from Library's website at http://www.brooklynpubliclibrary.org/pdf/about/ConflictInterest.pdf LINE 15 The salary of the President and CEO is based on a negotiated written employment contract, which includes a yearly adjustment for cost of living increases. It also includes a provision for a discretionary bonus decided by the Board of Trustees Executive Committee. The contract is renewable every three years. The salaries of the other officers and key employees are based on a compensation program designed by an independent consultant, Ernst & Young, and a review of comparable salaries from similar sized non-profit organizations and cultural institutions. It is reviewed regularly and updated, as needed, to adjust the salary structure and ranges to ensure competitive salary ranges. LINES 18 and 19 Conflict of Interest Policy The Library has a conflict of Interest policy for members of the Board of Trustee and key members of staff. This policy is available for review on the Library's intranet and Trustee website. However, this policy is not made available for review by the general public on the Library's website. Financial statements It is the policy of the Library to make its financial statements available to the public. Copies of its most recent audited financial statements are posted on its website and available to the public at the following link: http://brooklynpubliclibrary.org/financials.jsp Copies are also available upon request from the Finance Department. FORM 8868 APPLICATION FOR EXTENSION OF TIME TO FILE FOR AN EXEMPT ORGANIZATION WAS FILED. PART XI PART XI, LINE 5 OTHER CHANGES IN NET ASSETS OR FUND BALANCES OF ($2,641,435) CONSISTS SOLELY OF UNREALIZED LOSSES ON INVESTMENTS.