2012-10-29T14:32:45-07:00 2011-12-31 Greenwood and Crim PC CPAs 510 S Clinton PO Box 2236 Iowa City IA 522442236 990 2011-01-01 010665790 COUNCIL OF STATE HISTORICAL RECORDS COORDINATORS INC COUN 3193380248 308 E BURLINGTON ST PMB 189 IOWA CITY IA 52240 VICTORIA IRONS WALCH 2012-10-26 true Steven J Kuhl 3193510231 2011 2016-02-24 21:20:13Z JULIA MARKS YOUNG PO BOX 571 JACKSON MS 392050571 486616 false false X WWW.STATEARCHIVISTS.ORG X 2002 MA PROMOTE THE IDENTIFICATION, PRESERVATION AND DISSEMINATION OF ESSENTIAL HISTORICAL RECORDS DOCUMENTATION OF THE UNITED STATES. 10 10 0 100 0 1231322 484177 1163 1502 305 237 2714 700 1235504 486616 0 0 0 0 0 1176226 492936 1176226 492936 59278 -6320 397507 191457 292964 93234 104543 98223 PROMOTE THE IDENTIFICATION, PRESERVATION AND DISSEMINATION OF ESSENTIAL HISTORICAL RECORDS DOCUMENTATION OF THE UNITED STATES. false false 377361 COLLABORATION WITH THE NATIONAL HISTORICAL PUBLICATION AND RECORDS COMMISSION, NATIONAL ARCHIVES AND RECORDS ADMINISTRATION, DEPARTMENT OF HOMELAND SECURITY AND OTHER ORGANIZATIONS IN PROMOTING RESEARCH AND EDUCATION, SUPPORT FOR STATE HISTORICAL COORDINATORS, AND CONFERENCES AND MEETINGS FOR THESE PURPOSES. 377361 true true false true false false false false false false true false false false false true true false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false true 13 0 true 0 false false false false false false false false false false false false 0 false false false false false false false false false false false X 10 10 false false false false true true true true true false false false true true true true false true true false false false X X VICTORIA IRONS WALCH 3193380248 65 N WESTMINSTER ST IOWA CITY IA 52245 VICTORIA IRONS WALCH 40.00 X 133041 0 0 SARAH KOONTS 3.00 X 0 0 0 PATRICIA MICHAELIS 3.00 X 0 0 0 ANN B JENKS 3.00 X 0 0 0 CHRISTINE WARD 3.00 X 0 0 0 SUSAN LAURA LUGO 3.00 X 0 0 0 ROD HOUSE 3.00 X 0 0 0 BARBARA TEAGUE 3.00 X 0 0 0 TERRY KETELSEN 3.00 X X 0 0 0 JIM CORRIDAN 3.00 X X 0 0 0 JULIA MARKS YOUNG 3.00 X X 0 0 0 133041 1 false false false 0 341827 142350 484177 SALE OF EPI REPORTS 900099 1502 1502 1502 237 237 0 0 0 0 0 0 0 CREDIT CARD REBATE 900099 700 700 700 486616 2202 237 0 0 0 0 0 0 0 0 0 0 0 0 2178 2178 0 0 0 0 0 11266 8384 2882 0 0 0 0 0 87585 28474 59111 0 0 2396 2396 986 986 WEBSITE 21374 19241 2133 Printing and Publications 12370 12370 DUES AND MEMBERSHIPS 1475 1475 CONTRACT SERVICES 308892 308892 ADMINISTRATIVE SERVICES 43952 43952 462 462 492936 377361 115575 0 0 109284 130508 270221 45375 12532 12500 0 0 0 0 0 11443 8369 5470 3074 0 0 0 0 0 397507 191457 292964 93234 292964 93234 X 75128 51158 29415 47065 104543 98223 397507 191457 -6320 X false true true X false false X 217747 748667 757489 1231322 484177 3439402 0 0 217747 748667 757489 1231322 484177 3439402 81130 3358272 1419 1340 819 305 237 4120 0 0 3443522 0.97520 0.97510 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false false 662 150 812 492124 492936 98587 24647 false 142371 192623 98587 433581 650372 3252 3308 812 7372 35593 48156 24647 108396 162594 3158 662 3820 11443 8369 3074 3074 486616 492936 -6320 -6320 486616 486616 486616 492936 492936 492936 Part X Part X : FIN48 Footnote THE ORGANIZATION EVALUATES ALL SIGNIFICANT TAX POSITIONS. AS OF DECEMBER 31, 2011, THE ORGANIZATION DOES NOT BELIEVE IT HAS TAKEN ANY TAX POSITIONS THAT WOULD RESULT IN ANY ADDITIONAL TAX LIABILITY NOR DOES IT BELIEVE THAT THERE ARE ANY UNREALIZED TAX BENEFITS THAT WOULD OCCUR WITHIN THE NEXT TWELVE MONTHS. THE ORGANIZATION FILES INFORMATION RETURNS IN THE U.S. FEDERAL JURISDICTION. THE ORGANIZATION IS NOT UNDER ANY TAX EXAMINATIONS FOR THE YEARS ENDED DECEMBER 31, 2008 THROUGH DECEMBER 31, 2010. Form 990, Part VI, Line 19 Form 990, Part VI, Line 19: Other Organization Documents Publicly Available THE ORGANIZATION'S GOVERNING DOCUMENTS, POLICIES, FINANCIAL STATEMENTS AND FORMS 990 ARE AVAILABLE FOR INSPECTION UPON REQUEST. COPIES ARE PROVIDED OF THE REQUESTED ITEMS. THESE ITEMS ARE NOT POSTED ON THE ORGANIZATION'S WEBSITE. Form 990, Part VI, Line 12c Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts ALL OFFICERS AND DIRECTORS OF THE ORGANIZATION ARE REQUIRED TO NOTIFY THE OTHER BOARD MEMBERS IF THERE IS AN ACTUAL OR POTENTIAL CONFLICT OF INTEREST. IN SITUATIONS WHERE THERE IS, OR MAY BE A POTENTIAL CONFLICT OF INTEREST, THE AFFECTED OFFICER OR DIRECTOR DOES NOT PARTICIPATE IN ANY VOTE TAKEN BY THE BOARD WHICH IS OR MAY BE CONNECTED TO THE CONFLICT. WHEN THE CONFLICT SITUATION IS RESOLVED, THE OFFICER OR DIRECTOR THEN NOTIFIES THE OTHER BOARD MEMBERS THAT THE CONFLICT OF INTEREST NO LONGER EXISTS. Form 990, Part VI, Line 11 Form 990, Part VI, Line 11: Form 990 Review Process THE ORGANIZATION'S ACCOUNTANT PREPARES THE INITIAL DRAFT OF FORM 990 AND SUBMITS IT TO THE EXECUTIVE DIRECTOR FOR INITIAL REVIEW. THE EXECUTIVE DIRECTOR THEN SUBMITS A COPY OF THE DRAFT TO THE BOARD PRESIDENT AND TREASURER FOR FURTHER REVIEW. ANY CHANGES, CORRECTIONS, ADDITIONS OR OTHER ITEMS REQUESTED BY THE ORGANIZATION'S GOVERNANCE ARE MADE BY THE ACCOUNTANT. A FINAL DRAFT COPY OF FORM 990 IS SUBMITTED TO THE ORGANIZATION'S GOVERNANCE FOR FINAL REVIEW. ONCE THE FINAL REVIEW IS COMPLETE, THE FORM 990 IS COMPLETED. ELECTRONIC FILING FORMS ARE SIGNED BY AN OFFICER OR EXECUTIVE DIRECTOR OF THE ORGANIZATION AND GIVEN TO THE ACCOUNTANT, WHO TRANSMITS THE FORM 990. A HARD COPY OF THE 990 IS AVAILABLE FOR ALL BOARD MEMBERS UPON REQUEST. Form 990, Part VI, Line 7b Form 990, Part VI, Line 7b: Describe Decisions of Governing Body Approval by Members or Shareholders THE MEMBERS OF THE ORGANIZATION VOTE ON CERTAIN SIGNIFICANT ACTIONS TO BE TAKEN BY THE ORGANIZATION, SUCH AS ANY CHANGES TO THE BY-LAWS, DECISIONS ON THE USE OF BUSINESS NAMES OF THE ORGANIZATION AND SO FORTH. ROUTINE MANAGEMENT DECISIONS SUCH AS APPROVAL OF PAYMENT OF BILLS, APPROVAL OF SERVICE PROVIDER CONTRACTS AND SO FORTH ARE NOT VOTED ON OR SUBJECT TO APPROVAL OF THE MEMBERS. Form 990, Part VI, Line 7a Form 990, Part VI, Line 7a: How Members or Shareholders Elect Governing Body THE MEMBERS OF THE ORGANIZATION ELECT THE MEMBERS TO BE ON THE BOARD OF DIRECTORS. Form 990, Part VI, Line 6 Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder THERE ARE 56 MEMBERS OF THE ORGANIZATION. THE MEMBERS OF THE ORGANIZATION ARE THE STATE/TERRITORIAL ARCHIVISTS IN THE 50 STATES, THE DISTRICT OF COLUMBIA AND THE 5 U.S. TERRITORIES.