2012-10-19T15:32:04-05:00 2011-12-31 310800053 CLARK SCHAEFER HACKETT CO 10100 INNOVATION DRIVE SUITE 400 DAYTON OH 45342 990 2011-01-01 310537480 THE DAYTON ART INSTITUTE DAYT 9372235277 456 BELMONTE PARK NORTH DAYTON OH 454054700 DAVID R STACY 9372235277 2012-10-18 1 KEVIN T DAVIS CPA P00039883 9372260070 2012-10-18 2011 2016-02-24 21:20:13Z MICHAEL R ROEDIGER 456 BELMONTE PARK NORTH DAYTON OH 454054700 16320185 0 X WWW.DAYTONARTINSTITUTE.ORG X 1919 OH CREATING MEANINGFUL EXPERIENCES WITH ART 19 19 89 367 6157 -6020 2359538 4682005 193733 346325 1623141 905959 208923 249174 4385335 6183463 0 0 0 0 2042162 1928045 0 0 513922 3331872 4109239 5374034 6037284 -988699 146179 39909150 39483083 18547626 18713021 21361524 20770062 THE DAYTON ART INSTITUTE IS COMMITTED TO ENRICHING LIVES AND SERVING THE COMMUNITY BY CREATING MEANINGFUL EXPERIENCES WITH ART. 0 0 1186456 357842 CURATORIAL (INCLUDING COLLECTIONS AND EXHIBITIONS)- CARE, DEVELOPMENT, DISPLAY AND INTERPRETATION OF COLLECTIONS OF MORE THAN 26,000 WORKS OF ART DATING FROM 2,500 BC TO PRESENT AND SPANNING CULTURES WORLDWIDE. 2011 SPECIAL EXHIBITIONS INCLUDED CONTEMPORARY ART FROM THE DICKE COLLECTION AND AMERICAN CHRONICLES: THE ART OF NORMAN ROCKWELL. 268666 50002 EDUCATION AND INTERPRETATION - INTERPRETIVE INITIATIVES RANGING FROM DOCENT TOURS TO ART CONNECTIONS (MULTIPLE TOURS, AN ART-MAKING EXPERIENCE AND COMPLEMENTARY IN-SCHOOL ACTIVITIES), EDUCATOR WORKSHOPS, YOUTH AND ADULT STUDIO CLASSES, TEEN PROGRAM, FAMILY ACTIVITIES, WEED AND SEED CLASSES, DROP-IN INTERACTIVE EXPERIENCENTER, AND MUSIC PROGRAMS AS WELL AS LECTURES AND SEMINARS. 3035360 HISTORIC BUILDING - THE DAI'S LANDMARK 1930 ITALIAN REVIVAL STYLE BUILDING, DESIGNED BY E. B. GREENE AND ON THE NATIONAL REGISTER OF HISTORIC PLACES, IS ONE OF THE PRIZED ART WORKS THE MUSEUM INTERPRETS AND SUPPORTS KEY PROGRAM FUNCTIONS. EXPENSES FOR THE HISTORIC BUILDING RELATE TO PROGRAM AREAS OF THE MUSEUM AND CONSIST OF OPERATION AND MAINTENANCE, DEPRECIATION AND FINANCING RELATED COSTS. 4490482 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 1 52 0 1 89 1 1 1 0 0 0 0 0 0 0 0 0 X 19 19 0 0 0 0 1 1 0 1 1 0 0 1 1 1 1 1 1 1 1 0 OH X X DAVID R STACY 9372235277 456 N BELMONTE PARK DAYTON OH 454054700 X ROB CONNELLY 1.00 X 0 0 0 DAWN CONWAY 1.00 X 0 0 0 CAROLYN GARLAND 1.00 X 0 0 0 ALAN GREENWELL 1.00 X 0 0 0 LINDA LOMBARD 1.00 X X 0 0 0 TRACY BIESER 1.00 X 0 0 0 SHARON HOWARD 1.00 X 0 0 0 FRED MANCHUR 1.00 X 0 0 0 EDWARD BLAKE 1.00 X 0 0 0 JAMES DICKE II 1.00 X 0 0 0 BILL LUKENS 1.00 X 0 0 0 BEAR MONITA 1.00 X 0 0 0 BOB NEVIN 1.00 X 0 0 0 JAMES PANCOAST 1.00 X X 0 0 0 ERIN PAULSON 1.00 X 0 0 0 LINDA REED 1.00 X 0 0 0 SALLY STRUTHERS 1.00 X 0 0 0 KATHERINE THORNBURG 1.00 X X 0 0 0 RENEE THURMAN 1.00 X 0 0 0 PAMELA HOUK 1.00 X 0 0 0 NEIL FREUND 1.00 X 0 0 0 JOANIE WIRE 1.00 X 0 0 0 RICHARD HALE 1.00 X X 0 0 0 JANICE DRIESBACH 40.00 X 151308 0 3661 DAVID STACY 40.00 X 75718 0 3661 MICHAEL ROEDIGER 40.00 X 20138 0 915 247164 0 8237 1 0 1 0 0 797337 248995 165816 3469857 47000 4682005 PROGRAM & EDUCATION FE 900099 289375 289375 MEMBERSHIP DUES 713990 56950 56950 346325 900712 900712 9363925 9358678 5247 5247 5247 569340 248995 462287 107053 107053 396359 315757 80602 6157 74445 PROCEEDS - SALE OF ART 900099 61519 61519 61519 6183463 407844 6157 1087457 255401 14619 188847 51935 1456607 873604 374990 208013 64979 64979 151058 66274 65700 19084 22336 22336 26823 26823 78992 78992 161866 117364 19893 24609 88458 81221 7237 272652 108717 87686 76249 55269 14036 27819 13414 406599 406599 7741 3581 4160 523371 514962 8409 984308 807133 177175 111207 66400 44807 CHANGE IN SWAP FAIR VAL 1040901 1040901 REPAIRS & MAINTENANCE 640619 546421 94118 80 EXHIBIT/EQUIPMENT RENTA 207576 207576 CONTRACT LABOR 155667 117694 37658 315 -675146 -90021 -698111 112986 6037284 4490482 1032880 513922 585402 2094250 2338337 1998595 43957 50060 70733 58714 154524 129350 27131692 16397336 11521852 10734356 24951033 24191187 243312 226571 39909150 39483083 254789 341389 100763 88657 16830000 16530000 650000 712074 1752975 18547626 18713021 X 15016497 14458505 944263 989346 5400764 5322211 21361524 20770062 39909150 39483083 X 146179 -737641 X X 0 1 1 X 0 X 4783245 3446661 1875349 2287007 4505010 16897272 4783245 3446661 1875349 2287007 4505010 16897272 1637654 15259618 1774496 588882 602225 1623141 905959 5494703 11121 11121 299 375 10336 11010 22414106 3739521 0.68080 0.68180 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X 0 15339129 600533 -72975 795502 15071185 14218823 312051 1885656 1077401 15339129 12166914 758947 2661841 1368879 14218823 16106804 1944362 -3832867 2051385 12166914 0.60210 0.35310 0.04480 1 0 213408 213408 18273371 10443487 7829884 8321459 5639190 2682269 323454 314659 8795 10734356 FV - INTEREST RATE EXCH AGREEMENTS 1752975 1752975 6183463 6037284 146179 -737641 -737641 -591462 6162347 -737641 778044 40403 6121944 61519 61519 6183463 5774427 778044 778044 4996383 1040901 1040901 6037284 PART III, LINE 1A: THE ORGANIZATION'S COLLECTIONS ARE MAINTAINED FOR PUBLIC EXHIBITION, EDUCATION, AND RESEARCH IN FURTHERANCE OF PUBLIC SERVICE, RATHER THAN FOR FINANCIAL GAIN. IN CONFORMITY WITH ACCOUNTING POLICIES GENERALLY FOLLOWED BY ART MUSEUMS, THE VALUE OF THE ORGANIZATION'S COLLECTIONS HAS BEEN EXCLUDED FROM THE STATEMENT OF FINANCIAL POSITION, AND GIFTS OF ART OBJECTS ARE EXCLUDED FROM REVENUE IN THE STATEMENT OF ACTIVITIES. PURCHASES OF ART OBJECTS BY THE ORGANIZATION ARE RECORDED AS DECREASES IN NET ASSETS IN THE STATEMENT OF ACTIVITIES. PROCEEDS FROM THE SALE OF ARTWORK ARE RECORDED AS INCREASES IN NET ASSETS IN THE STATEMENT OF ACTIVITIES. IT IS THE POLICY OF THE BOARD OF TRUSTEES TO SPEND PROCEEDS FROM DEACCESSIONS OF ART ONLY ON ACQUSITIONS OF ART. PART III, LINE 4: THE ORGANIZATION'S COLLECTIONS INCLUDE WORKS FROM VARIOUS TIME PERIODS, CULTURES AND STYLES FOR DISPLAY TO THE PUBLIC, AS WELL AS RESEARCH. THE GALLERY SPACES ARE DESIGNED TO SHOW WORKS OF ART GROUPED BY ITEMS OF SIMILAR INTEREST TO PROVIDE AN EDUCATIONAL, AS WELL AS AN ENRICHING EXPERIENCE TO MUSEUM VISITORS. DESCRIPTION OF INTENDED USE OF ENDOWMENT FUNDS: PART V, LINE 4: THE ORGANIZATION'S ENDOWMENT FUNDS ARE UTILIZED FOR GENERAL SUPPORT OF THE MUSEUM'S PROGRAMS OR IF RESTRICTED BY THE DONOR, FOR SPECIFIC PURPOSES SUCH AS ART ACQUISITION OR ART EDUCATION. DESCRIPTION OF UNCERTAIN TAX POSITIONS UNDER FIN 48: PART X: THE ORGANIZATION EVALUATES THE INCOME TAX POSITIONS TAKEN OR EXPECTED TO BE TAKEN IN INCOME TAX RETURNS FILED BY THE ORGANIZATION TO DETERMINE WHETHER A LIABILITY FOR UNCERTAIN POSITIONS EXIST AND WHETHER A LIABILITY FOR SUCH UNCERTAIN POSITIONS SHOULD BE RECOGNIZED. THE ORGANIZATION IS EXEMPT FROM INCOME TAXES AND MANAGEMENT BELIEVES THE ORGANIZATION HAS NOT ENGAGED IN ANY ACTIVITIES THAT WOULD DISQUALIFY THEM FROM TAX-EXEMPT STATUS. CERTAIN MERCHANDISE SALES IN THE ORGANIZATION'S GIFT SHOP ARE NOT SUBSTANTIALLY RELATED TO FURTHERING THE ORGANIZATION'S MISSION AND THEREFORE UNRELATED BUSINESS INCOME TAX IS PAID IN ACCORDANCE WITH THE INTERNAL REVENUE CODE. THE ORGANIZATION'S TAX FILINGS ARE SUBJECT TO AUDIT BY TAXING AUTHORITIES. THE ORGANIZATION'S OPEN AUDIT PERIODS ARE 2008-2011. PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF MERCHANDISE SALES 315,757. SPECIAL EVENT EXPENSES 462,287. PART XII, LINE 4B - OTHER ADJUSTMENTS: PROCEEDS FROM SALE OF ART 61,519. PART XIII, LINE 2D - OTHER ADJUSTMENTS: COST OF MERCHANDISE SALES 315,757. SPECIAL EVENT EXPENSE 462,287. PART XIII, LINE 4B - OTHER ADJUSTMENTS: EFFECT OF INTEREST RATE SWAP 1,040,901. ART BALL 249018 122945 126073 159733 OCTOBERFEST 550620 111050 439570 285256 2 18697 15000 3697 17298 818335 248995 569340 462287 462287 107053 X X 1 0 0 0 0 0 0 0 0 JANICE DRIESBACH 151308 0 0 0 0 0 0 0 3661 0 154969 0 0 0 PART I, LINE 3 THE PREVIOUS EXECUTIVE DIRECTOR WAS HIRED FOLLOWING A NATIONAL SEARCH CONDUCTED BY A SPECIALIZED SEARCH FIRM. THE INITIAL COMPENSATION PACKAGE WAS DEVELOPED USING DATA FROM COMPARABLE MUSEUMS. THE BOARD OF TRUSTEES IS CHARGED WITH MONITORING AND EVALUATING THE COMPENSATION OF THE EXECTIVE DIRECTOR. THE BOARD UTILIZES MUSEUM INDUSTRY INFORMATION (ASSOCIATION OF ART MUSEUM DIRECTORS SALARY SURVEYS), AS WELL AS LOCAL MARKET KNOWLEDGE AND ANNUAL PERFORMANCE EVALUATIONS TO ADJUST COMPENSATION OF THE EXCUTIVE DIRECTOR. PART I, LINE 4A JANICE DRIESBACH RETIRED AS EXECUTIVE DIRECTOR IN JULY 2011. HER FINAL COMPENSATION INCLUDED PAYMENT OF UNUSED VACATION PLUS SIX MONTHS OF SALARY CONTINUATION. MONTGOMERY COUNTY OHIO 316000172 613513AA8 2006-08-31 3500000 INSTALLATION OF NEW HEATING AND COOLING PLANT FOR THE DAYTON ART INSTITUTE 0 0 0 870000 3500000 70000 3430000 2007 0 0 1 1 0 0 0 0 1 0 1 0 0 0 0 X 4 0 N/A X ITEMS FOR FUNDRAISING EVENTS 3 47000 FAIR MARKET VALUE 0 1 0 NON REPORTING OF REVENUE: PART I, LINE 33: THE ORGANIZATION FOLLOWS GENERALLY ACCEPTED ACCOUNTING PRACTICES OF THE MUSEUM INDUSTRY, WHICH EXCLUDES THE CARRYING VALUE OF THE COLLECTIONS FROM THE STATEMENT OF FINANCIAL POSITION. CONSEQUENTLY, CONTRIBUTIONS OF WORKS OF ART ARE NOT RECOGNIZED ON THE STATEMENT OF ACTIVITIES. DURING 2011, 4 INDIVIDUAL WORKS OF ART WERE CONTRIBUTED BY 4 DONORS. THE ESTIMATED VALUE OF THE WORKS OF ART RECEIVED DURING 2011 WAS $29,000. FORM 990, PART VI, SECTION A, LINE 6 THE MUSEUM OFFERS VARIOUS MEMBERSHIP LEVELS TO ITS PATRONS TO ENCOURAGE THEM TO PARTICIPATE IN PROGRAMS OFFERED BY THE MUSEUM. THESE BENEFITS INCLUDE FREE ADMISSION TO SPECIAL EXHIBITIONS, INVITATIONS TO PREVIEWS AND DISCOUNTS FOR CERTAIN EDUCATIONAL PROGRAMS AND OTHER EVENTS. FORM 990, PART VI, SECTION A, LINE 7A THE NOMINATING COMMITTEE OF THE BOARD OF TRUSTEES RECOMMENDS THE SLATE OF CANDIDATES FOR THE BOARD OF TRUSTEES TO THE FULL BOARD OF TRUSTEES. THE SLATE OF CANDIDATES ARE PROVIDED TO MEMBERS FOR ELECTION OF THE TRUSTEES. FORM 990, PART VI, SECTION B, LINE 11 THE CFO INITIALLY REVIEWS THE FORM 990 AND THEN PROVIDES THE FORM 990 TO THE BOARD OF TRUSTEES TO REVIEW PRIOR TO FILING. FORM 990, PART VI, SECTION B, LINE 12C THE BOARD OF TRUSTEES REVIEWS ANY ACTIVITY THAT COULD GIVE RISE TO POTENTIAL CONFLICTS OF INTEREST ON AN "AS NEEDED" BASIS. ANNUALLY, DIRECTORS COMPLETE CONFLICT OF INTEREST DISCLOSURE STATEMENTS, WHICH ARE REVIEWED BY MANAGEMENT AND THE TRUSTEES. FORM 990, PART VI, SECTION B, LINE 15 THE INITIAL COMPENSATION OF THE EXECUTIVE DIRECTOR WAS DEVELOPED USING DATA FROM COMPARABLE MUSEUMS AS WELL AS LOCAL MARKET KNOWLEDGE. THE BOARD OF TRUSTEES IS CHARGED WITH MONITORING AND EVALUATING THE COMPENSATION OF THE EXEUCTIVE DIRECTOR. THE BOARD UTILIZES MUSEUM INDUSTRY INFORMATION (ASSOCIATION OF ART MUSEUM DIRECTORS SALARY SURVEYS), AS WELL AS LOCAL MARKET KNOWLEDGE AND ANNUAL PERFORMANCE EVALUATIONS TO ADJUST COMPENSATION OF THE EXECUTIVE DIRECTOR. FORM 990, PART VI, SECTION C, LINE 19 THE FORM 990 IS WIDELY AVAILABLE ON WEBSITES, SUCH AS GUIDESTAR. THE ORGANIZATION ALSO PROVIDES REQUIRED TAX FILINGS AND GOVERNING DOCUMENTS UPON WRITTEN REQUEST FROM THE PUBLIC. FORM 990, PART VII, COL. F: OTHER COMPENSATION CONSISTS OF 403(B) RETIREMENT PLAN CONTRIBUTIONS AND HEALTH INSURANCE PREMIUMS. DURING 2011, THE ORGANIZATION DID NOT MAKE ANY CONTRIBUTIONS TO THE PENSION PLAN. CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 5: NET UNREALIZED LOSSES ON INVESTMENTS: -737,641. FORM 990, PART XII, LINE 2C: THE BOARD OF TRUSTEES HAS CHARGED THE FINANCE COMMITTEE OF THE BOARD OF TRUSTEES WITH OVERSIGHT OF THE INDEPENDENT AUDIT. THE PROCESS IS CONSISTENT WITH THE PRIOR YEAR.