2012-11-14T16:00:39-06:00 2012-06-30 SMITH & HOWARD PC 171 17TH STREET SUITE 900 ATLANTA GA 30363 990 2011-07-01 200267588 ROBERT W WOODRUFF LIBRARY OF THE ATLANTA UNIVERSITY CENTER % ERIC U MILLER JR ROBE 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 Eric U Miller Jr 2012-11-15 true MARC AZAR 4048746244 2011 2016-02-24 21:20:13Z ERIC U MILLER JR 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 12131325 false X WWW.AUCTR.EDU X 2004 GA Provide the highest level of information resources and services in support of teaching and learning, scholarship and cultural preservation of the Atlanta University Center. 7 7 95 2 7454 -21594 733600 393135 8474967 8843909 162738 242927 108860 109592 9480165 9589563 0 0 0 0 3737394 3747236 0 0 146789 7385020 6812142 11122414 10559378 -1642249 -969815 41770684 38877923 2894419 1255251 38876265 37622672 X The Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information resources and services in support of teaching and learning, scholarship and cultural preservation of the Atlanta University Center. Principle activities include reference and research service; curriculum centered library instruction; acquisition, organization, arrangement, dissemination, and preservation of information; and interlibrary loan services. true true 611710 8299317 8843909 The Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information resources and services in support of teaching and learning, scholarship and cultural preservation of the Atlanta University Center. The Library serves approximately 7,500 undergraduate and 912 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research service; curriculum centered library instruction; acquisition, organization, arrangement, dissemination, and preservation of information; and interlibrary loan services. In FY 11/12 the library acquired 10,574 new items including print, media, and electronic resources; conducted 27,658 user interactions; and 273 instructional sessions impacting 5,017 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 300 workstations. In addition, the library provides the following services to facilitate the teaching and learning, scholarship and cultural preservation: facilities; human resources; security; and shuttle. 811000 105316 The Robert W. Woodruff Library (RWWL) implemented a two-year project in FY11 to help address a projected serious national shortage of degreed librarians, with a specific focus on improving diversity by increasing the number of African Americans in the profession. This project would transfer and build on the Consortial Library Internship Program or Recruiting Tomorrows Library Leaders. RWWL was a major partner and contributed significantly to the success of the program, particularly in helping to achieve the diversity objectives. This transfer project will impact 100 undergraduates from eight historically black colleges and universities, encouraging students to apply for graduate studies in library science and to become leaders in the library profession. Grant revenue from Andrew W. Mellon Foundation of $400,000 was received in FY11. 811000 28331 The Preservation of Photographic Collections improves the physical and intellectual control of photographs through preservation and conservation. An extensive assessment and survey will be conducted of approximately 114 linear feet of materials in ten collections documenting presidents from Morehouse College, Gammon Theological Seminary and the Interdenominational Theological Center, as well as several faculty members and alumni from Interdenominational Theological Center, Clark College, Atlanta University, Morris Brown College, and Morehouse College. Activities include sleeving in chemically inert polypropylene sleeves, re-housing, and describing identified photographic materials, as well as entering descriptive data for improved intellectual control and accessibility. Grant revenue of $50,648 was received in FY12. 26635 Center for Integrating Teaching and Technology 9814 Past Presidents' Oral History Project 36449 8469413 true true false false false false true false true true false false false true true false true false false false false false false false false false false false true false false false false false false false false false false false false true true false false false false true 36 0 true 95 true true true false false false false false false false false false X 7 7 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER JR 4049782000 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 Dr Carlton E Brown 1.0 X 0 0 0 Dr Beverly Daniel Tatum 1.0 X 0 0 0 Dr Thomas W Cole 1.0 X 0 0 0 Dr Robert M Franklin Jr 1.0 X 0 0 0 Dr Deanna Marcum 1.0 X 0 0 0 Mark Kaspar 1.0 X 0 0 0 F Sheffield Hale 1.0 X 0 0 0 Dr Edward P Wimberly 1.0 X 0 0 0 Dr William Boone 1.0 X 0 0 0 Loretta Parham 35.0 X 178965 0 15684 Eric Miller 35.0 X 87171 9425 266136 0 25109 1 false true false EBSCO PO Box 830625 BIRMINGHAM AL 35283 Collections/Sub Serv 719589 Innovative Vision Technology 26 Town Center Suite 742 HAMPTON VA 23666 Technology 537500 Groome Transportation 5500 Lewis Road SANDSTON VA 23150 Transportation 505554 Accuclean PO Box 82851 ATLANTA GA 30354 Janitorial 177849 YBP Library Services PO Box 277991 ATLANTA GA 30384 Collections/Sub Serv 172016 10 393135 393135 AFFILIATED INSTITUTIONAL SUPPORT 611710 8744780 8744780 REVENUE BOOK MAIN. 811000 11522 11522 LIBRARY INCOME 451211 87607 80153 7454 8843909 175584 175584 0 0 128063 25623 102440 102440 102440 2583482 0 2516139 67343 0 67343 67343 0 0 0 VENDING INCOME 900099 7152 7152 7152 9589563 8836455 7454 352519 0 0 0 0 305640 229230 70297 6113 0 2748534 2061400 632163 54971 118879 89159 27342 2378 354000 265500 81420 7080 220183 165137 50642 4404 0 24465 18349 5382 734 48935 36701 10766 1468 0 0 0 1745727 1321735 379084 44908 0 565097 432942 117886 14269 0 0 800723 639720 160488 515 199825 156131 36572 7122 0 42145 31609 10115 421 98969 74227 23013 1729 0 1882918 1509724 373194 4698 3758 940 LIBRARY RESOURCES 1361658 1403389 -41801 70 MISCELLANEOUS 29569 25070 3990 509 BOARD SUPPORT 3016 2262 724 30 UNIFORMS 2397 1870 479 48 2000 1500 480 20 10559378 8469413 1943176 146789 976922 29988 240648 131835 4382619 2971886 36978 43530 0 0 0 0 0 0 0 0 391526 591124 80669778 52751068 29117086 27918710 6624905 7190850 0 0 0 0 0 0 0 0 41770684 38877923 555824 556030 0 0 0 0 0 0 0 0 0 0 2079608 639608 0 0 258987 59613 2894419 1255251 X 30020960 29239731 3162055 2664239 5693250 5718702 38876265 37622672 41770684 38877923 X -969815 -283778 X false true true X false X X X false false false CLARK ATLANTA UNIVERSITY 581825259 02 true true true 3517063 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 02 true true true 667125 MOREHOUSE COLLEGE 580566205 02 true true true 2306147 SPELMAN COLLEGE 580566243 02 true true true 2254445 4 8744780 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 6868143 25452 -121370 310920 6461305 5984223 33332 1184831 334243 6868143 5367307 28500 590816 2400 5984223 6959451 38047 -1143733 486458 5367307 0.88507 0.11493 false false 1643336 1643336 37250095 13958172 23291923 9149234 7509918 1639316 32627113 31282978 1344135 27918710 0 CAPITAL LEASES 3678 INTEREST RATE SWAP 55935 59613 9589563 10559378 -969815 -332792 49014 -283778 -1253593 9305785 -332792 49014 -283778 9589563 9589563 10559378 10559378 10559378 Schedule D, Part III, Line 1a IN ACCORDANCE WITH SFAS 116, THE ORGANIZATION HAS CHOSEN THE OPTION OF RECORDING COLLECTIONS ACQUIRED SUBSEQUENT TO THE ADOPTION OF SFAS 116. DONATED COLLECTIONS ARE RECORDED AT COMMERCIAL MARKET VALUE, DETERMINED BY INDEPENDENT APPRAISAL. PURCHASED COLLECTION ITEMS ARE RECORDED AT COST. COLLECTIONS ARE NOT DEPRECIATED. THE VALUE OF COLLECTIONS DONATED BY INDIVIDUALS PRIOR TO THE ADOPTION OF SFAS 116 ARE NOT RECORDED. NO COLLECTIONS WERE DONATED OR PURCHASED FOR YEAR ENDING JUNE 30, 2012. Schedule D, Part III, Line 5 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of a 3 year average of the market values of the total unrestricted and temporarily restricted net assets in the endowment fund. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Library is subject to examination by federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2009. Schedule D, Part XI, Line 8 Reconciliation of Change in Net Assets from Form 990 to Financial Statements Gain on interest rate swap $49,014 not show on tax return. Schedule D, Part XII, Line 2d Reconciliation of Revenue per Audited Financial Statements With Revenue per Return Gain on interest rate swap $49,014 not show on tax return. X true true X X X X X false false false false false false false false false Loretta Parham 178965 0 9090 7509 195564 0 Schedule J, #1a The Library pays $188 per month in membership fees for an officer to conduct various business matters. Part III #2 See Part III #4c and #4d for description of new programs: The Past Presidents' Oral History Project and The Preservation of Photographic Collections Part III #3 The Voter Education Projection (VEP) was ended in FY 11. The VEP grant provided revenue for a 2-year period starting in FY 09. All grant requirements were satisfied before the program ended. Part III #4d Center for Integrating Teaching and Technology: The Center for Integrating Teaching and Technology (CITT) brings together faculty from RWWL's four member institutions to collaborate with RWWL librarians in the development of resources and tools for more effective engagement of student learning. The CITT offers a variety of workshops, seminars, and one-on-one sessions http://research.auctr.edu/citt to help faculty effectively integrate technology and primary resources into the curriculum. Workshops topics include the use of Camtasia, clicker technology, podcasting, introduction of visual literacy, and use of archival resources. Revenue of $150,000 was received in FY10. Past Presidents' Oral History Project: The Past Presidents' Oral History Project supports an initiative to document, publish and preserve the experiences and administrative contributions of living former presidents of Historically Black Colleges and Universities (HBCUs). The project, "Documenting the Perspectives of the Council of Past HBCU Presidents," will collect the oral histories from select past presidents, placing them within a historical context and framing issues of leadership and strategic management within HBCUs. Grant revenue of $46,000 was received in FY12. Part VI #7a & b MEMBER APPROVAL PROCESS The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11 A copy of the return is provided to the board before it is filed and the Finance Committee reviews and approves the 990 before filing. Part VI #12c The conflict of interest policy is addressed annually in the board meeting. Any issues are brought to the floor for discussion and approval. The discussion and approval are reflected in the minutes of the board meeting. Part VI #15a & b The Personnel Committee of the Board makes a recommendation to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary and the CEO's attainment of the strategic objectives established by the board. Part VI #19 The governing documents and conflict of interest policy are provided upon request by contacting the CFO, Eric Miller at (404) 978-2000. The annual financial audit report is available on the website, www.auctr.edu, or by contacting the CFO, Eric U Miller, Jr. Part XI #5 Reconciliation of Net Assets Net Assets at Beginning of year: $38,876,265 Net Loss for Current Year: (969,815) Unrealized Loss on Investments: (332,792) Unrealized Gain on Interest Rate SWAP: 49,014 --------------- Net Assets at End of Year: $37,622,672 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(c)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(c)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(c)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(c)(3) 2 NA false false false false false false false false false true false false false false false false true false true CLARK ATLANTA UNIVERSITY I 80000 CASH CLARK ATLANTA UNIVERSITY R 4224590 CASH INTERDENOMINATIONAL THELOGICAL CENTER R 739436 CASH MOREHOUSE COLLEGE R 2753144 CASH SPELMAN COLLEGE R 2635610 CASH CLARK ATLANTA UNIVERSITY P 25623 CASH