2012-11-14T14:22:18-06:00 2011-12-31 410746749 CLIFTONLARSONALLEN LLP 220 SOUTH SIXTH STREET SUITE 300 MINNEAPOLIS MN 55402 990 2011-01-01 362597526 PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION PROF 3124237262 35 EAST WACKER DRIVE NO 500 CHICAGO IL 60601 PAULETTE PHILLIPS 3124237262 2012-11-13 1 JOHN TAUER P00294068 6123764500 2011 2016-02-24 21:20:13Z DEBORAH SEXTON 35 EAST WACKER DRIVE NO 500 CHICAGO IL 60601 9925579 0 3573 X WWW.PCMA.ORG X 1958 IL TO PROMOTE THE VALUE OF PROFESSIONAL CONVENTION MANAGEMENT. 20 19 57 200 1014000 517692 119169 62213 7371207 8704344 38570 491683 101746 239776 7630692 9498016 69133 0 0 0 2826248 2941522 0 0 0 4567389 5511528 7462770 8453050 167922 1044966 6359071 9037475 5335154 7033971 1023917 2003504 THE MISSION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION IS TO DELIVER SUPERIOR AND INNOVATIVE EDUCATION AND PROMOTE THE VALUE OF PROFESSIONAL CONVENTION MANAGEMENT. 0 0 ANNUAL MEETING (CONVENING LEADERS):THIS PROGRAM PROVIDES EDUCATIONAL AND NETWORKING OPPORTUNITIES FOR PCMA MEMBERS AND OTHERS IN THE MEETINGS AND CONVENTION INDUSTRY. THE EVENT ALSO PROMOTES THE VALUE OF FACE TO FACE MEETINGS BY SHOWCASING MEETING SERVICES OF THE HOST CITY AND LOCAL COMMUNITY. EDUCATION CONFERENCE:THIS PROGRAM PROVIDES EDUCATIONAL AND NETWORKING OPPORTUNITIES TARGETED TOWARDS ENHANCING SKILLS OF PCMA'S LEADERSHIP AND THAT OF OTHER LEADERS THROUGHOUT THE MEETINGS AND CONVENTION INDUSTRY. EXECUTIVE EDGE:THIS PROGRAM PROVIDES NETWORKING AND ADVANCE LEVEL EDUCATION FOR SENIOR-LEVEL PCMA MEMBERS AND OTHERS WITHIN THE MEETING AND CONVENTION INDUSTRY. 0 1 0 1 0 0 0 0 0 1 0 0 1 1 1 0 1 0 1 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 0 1 1 1 0 1 38 0 57 1 1 1 1 CA 0 0 0 0 X 20 19 0 0 0 0 1 1 1 1 1 0 1 1 0 1 1 1 1 1 1 0 0 X PAULETTE PHILLIPS 3124237266 35 EAST WACKER DRIVE SUITE 500 CHICAGO IL 60601 X SUSAN R KATZ 3.00 X X 0 0 0 KENT E ALLAWAY CEM CMP 3.00 X X 0 0 0 JOHNNIE C WHITE CMP 3.00 X X 0 0 0 KATI S QUIGLEY CMP 3.00 X X 0 0 0 WILLIE L BENJAMIN II 3.00 X 0 0 0 HUNTER CLEMENS CMP 3.00 X 0 0 0 LAURIE FITZGERALD CMP 3.00 X 0 0 0 CARRIE FREEMAN PARSONS 3.00 X 0 0 0 BEN GOEDEGEBUURE 3.00 X 0 0 0 JAMES S GOODMAN CMP 3.00 X 0 0 0 RICHARD B GREEN 3.00 X 0 0 0 MARY PAT HEFTMAN 3.00 X 0 0 0 CHRISTINE M KLEIN CMP 3.00 X 0 0 0 RAYMOND JOHN KOPCINSKI SR CMP 3.00 X 0 0 0 WILLIAM F REED CMP 3.00 X 0 0 0 JAMES E ROONEY 3.00 X 0 0 0 RANDALL TANAKA 3.00 X 0 0 0 CHRISTOPHER J WEHKING CMP 3.00 X 0 0 0 DON WELSH 3.00 X 0 0 0 DAVID L WILLIAMS CMP 3.00 X 0 0 0 DEBORAH SEXTON 32.00 X 436085 0 36306 SHERRIF KARAMAT 32.00 X 355414 0 1980 PAULETTE PHILLIPS 40.00 X 109432 0 5101 BRAD LEWIS 10.00 X 184851 0 8917 ALBERT PEREIRA 40.00 X 169732 0 3840 MARY LYNN NOVELLI 40.00 X 155393 0 4282 MICHELLE RUSSELL 40.00 X 133920 0 6348 KELLY PEACY 40.00 X 121069 0 5668 1665896 0 72442 11 0 1 0 FREEMAN PO BOX 650519 DALLAS TX 75265 AUDIO VISUAL & PRODUCTION SERVICES 1148965 MGM GRAND HOTEL 3799 LAS VEGAS BLVD S LAS VEGAS NV 89108 MEETING SERVICES 682864 BLUE CROSS BLUE SHIELD PO BOX 1186 CHICAGO IL 60690 MEDICAL INSURANCE 404644 CENTERPLATE ONE W PRATT S BALTIMORE MD 21201 CATERING 259489 COMPUTER GRAPHICS DBA APTIFY 7900 WESTPARK DR 5TH FL TYSONS CORNER VA 22102 SOFTWARE SUPPORT 205525 5 62213 62213 SPONSORSHIPS/ANNUAL EV 541900 5149556 5149556 MEMBERSHIP DUES 541900 1756344 1756344 PUBLICATIONS/WEBSITE 541800 1234930 220930 1014000 EDUCATIONAL PROGRAMS 541800 500514 500514 NETWORK FOR THE NEEDY 900099 40000 40000 23000 23000 8704344 92234 92234 303012 524000 333408 94155 -30396 429845 399449 399449 OTHER INCOME 900099 233026 233026 LIST RENTAL INCOME 900099 6750 6750 239776 9498016 7690344 1014000 731459 964488 1216186 135147 452894 172807 50478 29017 12475 759355 234431 1020150 6472 564208 1932936 1978 249755 55283 FEDERAL/STATE UBI TAX 230883 EQUIPMENT & MAINTENANCE 227136 GIFTS & GRATUITIES 43485 DUES & SUBSCRIPTIONS 20119 73367 8453050 1131235 1818336 329746 1145875 1464912 2306880 0 169089 10172 9038 773970 798781 1985412 1207926 375622 777486 1450309 1143763 1000 260959 822105 607268 6359071 9037475 578110 726952 4273391 5747004 29426 0 454227 560015 5335154 7033971 X 1023917 2003504 1023917 2003504 6359071 9037475 X 1044966 -65379 X 0 1 1 X 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 0 0 1 0 496986 37170 459816 633640 1170756 -537116 854786 854786 777486 DUE FROM PCMA SERVICES 406925 DEFERRED COMPENSATION INVESTMENT 197637 DUE FROM VIRTUAL EDGE INSTITUTE LLC 2706 607268 DEFERRED COMPENSATION 197637 ACCRUED RETIREMENT PLAN 215356 CAPITAL LEASE OBLIGATIONS 11926 DUE TO PCMA FOUNDATION EDUCATION 69346 INCOME TAX PAYABLE 65750 560015 9498016 8453050 1044966 -62585 -2794 -65379 979587 13694734 -62585 922125 3614181 4473721 9221013 12475 264528 277003 9498016 12833677 922125 3750487 4672612 8161065 12475 279510 291985 8453050 DESCRIPTION OF UNCERTAIN TAX POSITIONS UNDER FIN 48: PART X: PCMA HAS RECEIVED NOTIFICATION THAT IT QUALIFIES AS A TAX-EXEMPT ORGANIZATION UNDER SECTION 501(C)(6) OF THE U.S. INTERNAL REVENUE CODE AND CORRESPONDING PROVISIONS OF STATE LAW AND, ACCORDINGLY, IS NOT SUBJECT TO FEDERAL OR STATE INCOME TAXES. HOWEVER, PCMA IS SUBJECT TO TAX ON ITS UNRELATED BUSINESS ACTIVITIES. PCMA SERVICES IS SUBJECT TO FEDERAL AND STATE INCOME TAXES AND USES THE LIABILITY METHOD OF ACCOUNTING FOR DEFERRED INCOME TAXES. DEFERRED INCOME TAXES REFLECTS THE NET TAX EFFECTS OF TEMPORARY DIFFERENCES BETWEEN THE CARRYING AMOUNTS OF ASSETS AND LIABILITIES FOR FINANCIAL REPORTING PURPOSES AND THE AMOUNTS USED FOR INCOME TAX PURPOSES. THE ASSOCIATION FOLLOWS THE INCOME TAX STANDARD FOR UNCERTAIN TAX POSITIONS. PCMA AND PCMA SERVICES 2008 THROUGH 2011 TAX YEARS ARE OPEN FOR EXAMINATION BY FEDERAL AND STATE TAXING AUTHORITIES. PART XI, LINE 8 - OTHER ADJUSTMENTS: FOREIGN EXCHANGE LOSS -2,794. PART XII, LINE 2D - OTHER ADJUSTMENTS: REVENUE OF PCMA SERVICES REPORTED ON A SEPARATE RETURN 3,614,181. PART XII, LINE 4B - OTHER ADJUSTMENTS: INTERCOMPANY ELIMINATIONS 277,750. INVESTMENT INCOME -45,577. CAPITAL DISTRIBUTION FROM PCMA SERVICES 32,355. PART XIII, LINE 2D - OTHER ADJUSTMENTS: EXPENSES OF PCMA SERVICES REPORTED ON A SEPARATE RETURN 3,581,826. EXPENSES OF VIRTUAL EDGE INSTITUTE, LLC 165,867. FOREIGN EXCHANGE LOSS 2,794. PART XIII, LINE 4B - OTHER ADJUSTMENTS: INTERCOMPANY ELIMINATIONS 279,510. NORTH AMERICA - CANADA AND MEXICO 1 3 PROGRAM SERVICES EMPLOYEE SALARIES & OFFICE EXPENSES 646739 NORTH AMERICA - CANADA AND MEXICO 0 0 OTHER PAYMENTS FOR RELATED PARTY EXPENSES 49976 EUROPE (INCLUDING ICELAND & GREENLAND) - 0 0 PROGRAM SERVICES TRAVEL TO VARIOUS TRADESHOWS, INTERNATIONAL CONGRESS 14976 SOUTH AMERICA 0 0 PROGRAM SERVICES TRAVEL TO TRADESHOW 8761 1 3 0 0 1 3 720452 0 720452 0 0 0 0 0 0 X X 1 1 X X X 0 1 0 DEBORAH SEXTON 386399 0 36112 0 13574 0 0 0 36306 0 472391 0 0 0 SHERRIF KARAMAT 354794 0 0 0 620 0 0 0 1980 0 357394 0 0 0 BRAD LEWIS 184073 0 0 0 778 0 0 0 8917 0 193768 0 6887 0 ALBERT PEREIRA 169297 0 0 0 435 0 0 0 3840 0 173572 0 3320 0 MARY LYNN NOVELLI 154690 0 0 0 703 0 0 0 4282 0 159675 0 6601 0 PART I, LINE 1A DEBORAH SEXTION - TRAVEL FOR COMPANIONS - $2,574 - INCLUDED IN TAXABLE INCOME DEBORAH SEXTION - DISCRETIONARY SPENDING ACCOUNT: AUTO ALLOWANCE - $6,000 - INCLUDED IN TAXABLE INCOME PART I, LINE 4B DEBORAH SEXTON, PRESIDENT & CEO: NON-QUALIFIED RETIREMENT PLAN EMPLOYER CONTRIBUTION $22,000 - INCLUDED IN TAXABLE COMPENSATION FREEMAN C. FREEMAN-PARSONS, A PCMA BOARD MEMBER IS AN OFFICER OF FREEMAN 1148965 AUDIO-VISUAL SERVICES AND MEETING PRODUCTION EXPENSES 0 FORM 990, PART VI, SECTION A, LINE 1 THE ASSOCIATION;S EXECUTIVE COMMITTEE IS COMPOSED OF THE OFFICERS OF THE BOARD, THE IMMEDIATE PAST CHAIR OF THE BOARD AND TWO SENIOR SUPPLIER PARTNER DIRECTORS. THE EXECUTIVE COMMITTEE HAS THE POWERS OF THE BOARD OF DIRECTORS WHEN THE BOARD IS NOT IN SESSION. THE EXECUTIVE COMMITTEE MUST REPORT ITS ACTIONS TO THE BOARD AT THE NEXT SUCCEEDING BOARD MEETING TO SEEK RATIFICATION OF ITS ACTIONS. FORM 990, PART VI, SECTION A, LINE 6 THE MEMBERSHIP OF PCMA IS COMPRISED OF PROFESSIONALS ENGAGED IN MEETINGS AND CONVENTIONS FOR THEIR RESPECTIVE ORGANIZATIONS OR OTHERS. THESE MEMBERS ARE CLASSIFIED AS PROFSSIONAL, ASSOCIATE PROFESSIONAL, SUPPLIER AND ASSOCIATE SUPPLIER. IN ADDITION, FACULTY AND STUDENT MEMBERS JOIN FROM EDUCATIONAL INSTITUTIONS SUPPORTING THE MEETING INDUSTRY. FORM 990, PART VI, SECTION A, LINE 7A NOMINATIONS TO THE BOARD ARE OPEN TO ANY PROFESSIONAL OR SUPPLIER MEMBER IN GOOD STANDING FOR A MINIMUM OF THREE YEARS. A NOMINATING COMMITTEE THEN REVIEWS AND INTERVIEWS ALL SUBMISSIONS WHICH LEADS TO THE PROPOSAL OF A SLATE FOR ELECTION TO OPEN BOARD POSITIONS. FOLLOWING NOTIFICATION OF THE SLATE TO ALL MEMBERS, THERE IS A PERIOD OF TIME IN WHICH ADDITIONAL NOMINATIONS CAN BE MADE THROUGH A PRESCRIBED PETITION PROCESS. WHEN THE SPECIFIED PROCESS TIME ELAPSES AND, IF NO ADDITIONAL NOMINATIONS ARE RECEIVED, THE PROPOSED SLATE IS DEEMED TO BE ELECTED; OTHERWISE, A BALLOTING PROCESS IS CONDUCTED. FORM 990, PART VI, SECTION A, LINE 7B DECISIONS OF THE GOVERNING BODY THAT REQUIRE MEMBER APPROVAL ARE VOTED UPON AS PRESCRIBED IN ARTICLE V OF THE ASSOCIATION'S BYLAWS, TYPICALLY AT THE ANNUAL BUSINESS MEETING OR BY MAIL. FORM 990, PART VI, SECTION B, LINE 11 MANAGEMENT CONDUCTED A DETAILED REVIEW OF THE FORM 990. FORM 990, PART VI, SECTION B, LINE 12C BOARD MEMBERS ARE REQUIRED TO EXECUTE A CONFLICT OF INTEREST STATEMENT FOR EACH YEAR SERVING ON THE BOARD. THIS STATEMENT INCLUDES THEIR ACKNOWLEDGMENT TO INFORM THE CHAIR IN WRITING OF ANY CHANGES IN THEIR CIRCUMSTANCES AFFECTING THEIR RELATIONSHIP TO THE ORGANIZATION. BOARD MEMBERS MAY NOT PARTICIPATE IN ANY PRIVATE BUSINESS OR PERSONAL SERVICE WITH THE ORGANIZATION EXCEPT AS PROCEDURALLY CONTROLLED TO ASSURE OPENNESS, COMPETITIVE OPPORTUNITY AND EQUAL ACCESS TO INFORMATION. IF AN ACTUAL OR POTENTIAL CONFLICT ARISES, THE CONFLICTED INDIVIDUAL WITHDRAWS FROM BOARD DELIBERATION, VOTING AND ACCESS TO APPLICABLE BOARD INFORMATION. ALL PROCEEDINGS RELATED TO CONFLICTS OF INTEREST ARE DOCUMENTED IN THE MEETING MINUTES. FORM 990, PART VI, SECTION B, LINE 15A COMPENSATION FOR THE PRESIDENT & CEO IS REVIEWED AND APPROVED ANNUALLY BY THE BOARD'S EXECUTIVE COMMITTEE. THE COMMITTEE USED APPROPRIATE COMPARABILITY DATA AND CONTEMPORANEOUSLY SUBSTANTIATED THE DELIBERATION AND DECISION IN 2011 FOR THE PRESIDENT & CEO, D. SEXTON. COMPENSATION FOR OTHER OFFICERS AND KEY EMPLOYEES IS REVIEWED AND APPROVED ANNUALLY BY THE PRESIDENT & CEO. FORM 990, PART VI, SECTION C, LINE 19 THE ASSOCIATION MAKES ITS GOVERNING DOCUMENTS AVAILABLE TO THE PUBLIC UPON REQUEST, AS REQUIRED BY LAW. THE ASSOCIATION DOES NOT MAKE ITS CONFLICT OF INTEREST NOR ITS FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC. ALLOCATION OF TIME BETWEEN RELATED ORGANIZATIONS FORM 990, PART VII, SECTION A CERTAIN OFFICERS OF THE ASSOCIATION ALSO SERVE THE EDUCATION FOUNDATION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION, A RELATED ORGANIZATION. DEBORAH L. SEXTON AND SHERRIF KARAMAT SERVED THE ASSOCIATION FOR APPROXIMATELY 32 HOURS PER WEEK AND THE EDUCATION FOUNDATION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION FOR APPROXIMATELY 8 HOURS PER WEEK. BRAD LEWIS SERVED THE EDUCATION FOUNDATION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION, A RELATED ORGANIZATION. HE SERVED THE ASSOCIATION FOR APPROXIMATELY 10 HOURS PER WEEK AND THE EDUCATION FOUNDATION OF THE PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION FOR APPROXIMATELY 30 HOURS PER WEEK. KENT E. ALLAWAY AND SUSAN R. KATZ AND SERVED THE ASSOCIATION BOARD FOR APPROXIMATELY 3 HOURS PER WEEK AND THE FOUNDATION BOARD FOR APPROXIMATELY 2 HOURS PER WEEK. CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 5: NET UNREALIZED LOSSES ON INVESTMENTS: -62,585. FOREIGN EXCHANGE LOSS -2,794. TOTAL TO FORM 990, PART XI, LINE 5: -65,379. PCMA EDUCATION FOUNDATION 35 EAST WACKER DRIVE SUITE 500 CHICAGO IL 60601 529999947 EDUCATION AND RESEARCH GRANTS DC 501(C)(3) LINE 11B, II PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION 1 VIRTUAL EDGE INSTITUTE LLC 35 EAST WACKER DRIVE SUITE 500 CHICAGO IL 60601 453608663 EVENT AND MEETING TECHNOLOGY IL PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION RELATED 531808 0 1 0.51000 PCMA SERVICES INC 35 EAST WACKER DRIVE SUITE 500 CHICAGO IL 60601 631079617 MAGAZINE PUBLISHING AL N/A C 3614181 712701 1.00000 0 1 1 1 1 0 0 0 0 0 1 0 1 1 1 0 1 1 PCMA SERVICES INC K 282250 CONTRACT PRICE PCMA SERVICES INC M 314500 OVERHEAD ALLOCATION PCMA SERVICES INC N 1161300 CASH TRANSFER PCMA SERVICES INC Q 380000 CASH TRANSFER PROFESSIONAL CONVENTION MANAGEMENT ASSOCIATION EDUCATION FOUNDATION C 62213 LOAN PAYMENT VIRTUAL EDGE INSTITUTE LLC B 100000 CAPITAL CONTRIBUTION VIRTUAL EDGE INSTITUTE LLC D 169100 CASH TRANSFER LINE OF CREDIT