2012-11-12T20:16:09-06:00 2011-12-31 KPMG LLP PO BOX 4150 Honolulu HI 968124150 990 2011-01-01 990040323 HAWAII VISITORS & CONVENTION BUREAU % HAWAII VISITORS & CONVENTION HAWA 8089231811 2270 KALAKAUA AVENUE SUITE 801 HONOLULU HI 96815 WAYNE ARITA 8089231811 2012-11-12 true 8085402800 2011 2016-02-24 21:20:13Z JOHN MONAHAN 2270 KALAKAUA AVE SUITE 801 HONOLULU HI 96815 40134326 false X www.hvcb.org, www.gohawaii.com X 1903 HI to create sustainable, diversified, leisure and business travel demand for the hawaiian islands. 25 24 86 0 0 0 34140774 37045134 2764246 3067747 20147 21445 0 0 36925167 40134326 0 0 0 0 6709719 7472065 0 0 0 29912584 32633236 36622303 40105301 302864 29025 6672729 7315853 4478291 5092390 2194438 2223463 AS THE TOURISM MARKETING ORGANIZATION FOR THE STATE OF HAWAI'I, THE MISSION OF THE HAWAI'I VISITORS AND CONVENTION BUREAU IS TO CREATE SUSTAINABLE, DIVERSIFIED, LEISURE AND BUSINESS TRAVEL DEMAND FOR THE HAWAIIAN ISLANDS. false false The Hawaii Visitors and Convention Bureau (HVCB) represents the Islands of Hawaii in a highly competitive arena of destination marketing. HVCB promotes leisure and business travel, including meetings and conventions, and acts as a catalyst for improving and expanding Hawaii's wide-ranging product offerings and experiences, while creating economic opportunities through tourism. HVCB is also contracted to market the Islands under the auspices of the Hawaii Tourism Authority, which has global oversight matters concerning the visitor industry. false true false true false false false false false true false false true true true true false false false false false false false false false false false false true false false false false false true false false false false false false false false false true 121 0 true 86 true false true CJ false false false false X 25 24 true false true false true false false true true false true true false true true false true false true false false HI X HAWAII VISITORS CONVENTION 8089231811 2270 KALAKAUA AVENUE SUITE 801 HONOLULU HI 96815 JOHN MONAHAN 37.5 X X 439250 0 19166 DON HORNER 0.5 X 0 0 0 MATT BAILEY 0.5 X 0 0 0 ROSS BIRCH 0.5 X 0 0 0 PATTI CHEVALIER 0.5 X 0 0 0 BRUCE COPPA 0.5 X 0 0 0 TOM DONOVAN 0.5 X 0 0 0 JERRY GIBSON 0.5 X 0 0 0 SCOTT HEAD 0.5 X 0 0 0 WALTER Y IDA 0.5 X 0 0 0 BEN KUDO 0.5 X 0 0 0 ALAN MATTSON 0.5 X 0 0 0 DICK MOON 0.5 X 0 0 0 JOHN MORGAN 0.5 X 0 0 0 TOM MULLEN 0.5 X 0 0 0 MIKE NAVARES 0.5 X 0 0 0 CAROL PREGILL 0.5 X 0 0 0 JACK RICHARDS 0.5 X 0 0 0 THOS ROHR 0.5 X 0 0 0 DONALD TAKAKI 0.5 X 0 0 0 RAMSAY TAUM 0.5 X 0 0 0 BARRY WALLACE 0.5 X 0 0 0 DENISE WARDLOW 0.5 X 0 0 0 MIKE WILKINS 0.5 X 0 0 0 JAMES R WILLS JR 0.5 X 0 0 0 MARK B DUNKERLEY 0.5 X 0 0 0 PAUL CASEY 0.5 X 0 0 0 MILES B FURUTANI 0.5 X 0 0 0 KATHLEEN LAU 37.5 X 87900 0 13988 WAYNE ARITA 37.5 X 207173 0 18140 BARBARA OKAMOTO 37.5 X 184944 0 17046 MADAN TALWAR 37.5 X 248127 0 18851 JAMES MURRAY 37.5 X 155750 0 10076 GEORGE APPLEGATE 37.5 X 159918 0 14023 TERRYL VENCL 37.5 X 134808 0 15719 SUE KANOHO 37.5 X 158256 0 14147 LES ENDERTON 37.5 X 180492 0 16809 KARA IMAI 37.5 X 153781 0 16273 JULIE ZADEH 37.5 X 120450 0 15662 GINA CHUN 37.5 X 121116 0 12959 ADELE TASAKA 37.5 X 112000 0 12612 CHRISTOPHER KAM 37.5 X 107600 0 13394 JOSEPH NAGLE 37.5 X 100000 0 17543 2671565 0 246408 17 false true false MILICI VALENTI NG PACK INC 999 BISHOP STREET 24TH FLOOR HONOLULU HI 96813 ADVERTISING 17532333 ANTHOLOGY MARKETING GROUP INC 1001 BISHOP STREET NO 9 HONOLULU HI 96813 ADVERTISING 1706444 CLICK SQUARED INC PO BOX 83185 WOBURN MA 018133185 MARKETING 1152369 MCNEIL WILSON COMMUNICATIONS 1003 BISHOP ST PAUAHI TOWER 9TH HONOLULU HI 96813 PUBLIC RELATIONS 955085 EXPEDIA PO BOX 847677 DALLAS TX 752847677 TRAVEL AGENCY 672964 30 37045134 37045134 ADMINISTRATIVE FEE - SALES & MARKETING 561499 386031 386031 SUBSCRIPTIONS 713990 2127429 2127429 MMA INCOME 541800 514952 514952 U.S.-CHINA SYMPOSIUM FEE 561499 39335 39335 3067747 21445 21445 0 0 0 0 0 0 0 40134326 3067747 0 21445 0 0 0 0 2284638 0 4024415 295751 476301 390960 0 74303 201778 0 0 0 168524 23357997 3147812 2326916 0 889835 802846 0 1150468 0 0 108303 15139 SALES 122326 RESEARCH 201489 STAFFING & OFFICE 65500 40105301 905 691579 4591198 5260003 0 0 1023109 246449 0 0 0 0 0 0 0 0 492048 552240 2139334 1906043 160932 233291 0 0 0 0 0 0 0 0 404537 332291 6672729 7315853 3212143 3371918 0 0 1264948 1715172 0 0 0 0 0 0 0 0 0 0 1200 5300 4478291 5092390 X 2163981 2192992 30457 30471 0 0 2194438 2223463 6672729 7315853 29025 X false true true X false RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED true true false 951058 805506 145552 517137 431921 85216 671139 668616 2523 233291 0 OTHER LIABILITIES 5300 5300 40134326 40105301 29025 29025 39748295 39748295 386031 386031 40134326 39719270 39719270 386031 386031 40105301 FIN 48 FOOTNOTE SCHEDULE D, PART X, LINE 2 THE BUREAU RECOGNIZES THE EFFECT OF INCOME TAX POSITIONS ONLY IF THOSE POSITIONS ARE MORE LIKELY THAN NOT OF BEING SUSTAINED. RECOGNIZED INCOME TAX POSITIONS ARE MEASURED AT THE LARGEST AMOUNT THAT IS GREATER THAN 50% LIKELY OF BEING REALIZED. CHANGES IN RECOGNITION OR MEASUREMENT ARE REFLECTED IN THE PERIOD IN WHICH THE CHANGE IN JUDGMENT OCCURS. OTHER ADJUSTMENTS TO AUDITED REVENUE AND EXPENSE SCHEDULE D, PARTS XII & XIII, LINE 4B RECLASS OF PROGRAM SERVICE REVENUE FROM EXPENSE - $386,031 X X true false X X X false false false JOHN MONAHAN 277173 0 138587 0 23490 0 11350 0 7816 0 458416 0 0 0 WAYNE ARITA 159600 0 47573 0 0 0 10639 0 7501 0 225313 0 0 0 BARBARA OKAMOTO 140569 0 44375 0 0 0 9545 0 7501 0 201990 0 0 0 MADAN TALWAR 180062 0 63265 0 4800 0 11350 0 7501 0 266978 0 0 0 JAMES MURRAY 140000 0 15750 0 0 0 9235 0 841 0 165826 0 0 0 GEORGE APPLEGATE 133750 0 26168 0 0 0 8711 0 5312 0 173941 0 0 0 TERRYL VENCL 112476 0 22332 0 0 0 8218 0 7501 0 150527 0 0 0 SUE KANOHO 132080 0 26176 0 0 0 8835 0 5312 0 172403 0 0 0 LES ENDERTON 153566 0 26926 0 0 0 9455 0 7354 0 197301 0 0 0 KARA IMAI 128614 0 25167 0 0 0 8467 0 7806 0 170054 0 0 0 ADDITIONAL COMPENSATION ITEMS SCHEDULE J, PART I, LINE 1A SOCIAL CLUB DUES ARE PROVIDED TO THE CEO. THE MEMBERSHIP IS TREATED AS TAXABLE COMPENSATION TO THE CEO. DISCRETIONARY SPENDING ACCOUNTS ARE PROVIDED TO OFFICERS. THESE AMOUNTS ARE TREATED AS TAXABLE COMPENSATION TO THE LISTED PERSONS WHO RECEIVE THEM. JACK RICHARDS DIRECTOR 327199 SEE SCHEDULE L DISCLOSURE false MARK B DUNKERLEY PAST-CHAIR 104289 SEE SCHEDULE L DISCLOSURE false BUSINESS TRANSACTIONS INVOLVING INTERESTED PERSONS SCHEDULE L, PART IV, COLUMN (D) THE FOLLOWING PAYMENTS WERE MADE TO THE ORGANIZATIONS OR COMPANIES THAT THE TRUSTEES WORK FOR, ARE BOARD MEMBERS OF, OR REPRESENT AND NOT TO THE INDIVIDUALS DIRECTLY. JACK RICHARDS: MR. RICHARDS IS THE PRESIDENT & CHIEF EXECUTIVE OFFICER OF PLEASANT HOLIDAYS, LLC. PLEASANT HOLIDAYS PROVIDES A WIDE RANGE OF TRAVEL SERVICES, INCLUDING FLIGHTS, HOTEL ACCOMMODATIONS, CAR RENTAL, CHARTER SERVICE, AND TOUR PACKAGES. THE TRANSACTION REPRESENTS AMOUNTS PAID AT STANDARD RATES AVAILABLE TO THE PUBLIC FOR TRAVEL SERVICES TO PLEASANT HOLIDAYS, LLC. MARK B. DUNKERLEY: MR. DUNKERLEY IS PRESIDENT & CHIEF EXECUTIVE OFFICER OF HAWAIIAN HOLDINGS INC, WHICH IS THE PARENT OF HAWAIIAN AIRLINES, A MAJOR PROVIDER OF AIR FLIGHT & CHARTER SERVICES TO THE HAWAIIAN ISLANDS. THE TRANSACTION REPRESENTS AMOUNTS PAID AT STANDARD RATES AVAILABLE TO THE GENERAL PUBLIC FOR AIRLINE FLIGHTS TO HAWAIIAN AIRLINES. ORGANIZATION HAS MEMBERS OR STOCKHOLDERS FORM 990, PART VI, SECTION A, LINE 6 HVCB IS A MEMBER ORGANIZATION WITH ONE CLASS OF MEMBERS, ALL WITH THE SAME BENEFITS AND RIGHTS. ACTIVE MEMBERS ARE ELIGIBLE FOR NOMINATION TO SERVE ON THE HVCB BOARD OF DIRECTORS. CONFLICT OF INTEREST POLICY FORM 990, PART VI, SECTION B, LINE 12A HCVB HAS A CONFLICT OF INTEREST POLICY THAT IS SIGNED ANNUALLY BY ALL EMPLOYEES, OFFICERS, AND THE BOARD OF DIRECTORS. ALL POLICIES ARE REVIEWED BY THE DIRECTOR OF HUMAN RESOURCES TO DETERMINE IF ANY CONFLICTS OF INTEREST EXIST. ALL POTENTIAL CONFLICTS OF INTEREST ARE THEN REVIEWED BY THE PRESIDENT, WHO DETERMINES WHAT APPROPRIATE ACTION, IF ANY, NEEDS TO BE TAKEN. OFFICERS, DIRECTORS AND KEY EMPLOYEES WHO HAVE A CONFLICT INFORM THE BOARD AND RECUSE THEMSELVES FROM THE DELIBERATION AND DECISION MAKING PROCESSES. COMPENSATION POLICY FOR OFFICERS AND KEY EMPLOYEES FORM 990, PART VI, SECTION B, LINE 15A & 15B HVCB HAS A COMPENSATION COMMITTEE, INCLUDING AN INDEPENDENT COMPENSATION EXPERT THAT APPROVES THE COMPENSATION OF THE HVCB PRESIDENT & CEO. THE INDEPENDENT COMPENSATION EXPERT IS PROVIDED BY THE HAWAII EMPLOYER'S COUNCIL, A NON-PROFIT ORGANIZATION THAT PROVIDES ADVICE TO EMPLOYER'S ON COMPENSATION AND LABOR MATTERS, AS WELL AS COMPARABILITY DATA AND WAGE SURVEYS. THE COMPENSATION COMMITTEE LAST MET TO REVIEW THE SALARY OF HVCB'S PRESIDENT & CEO IN MARCH 2011. THE COMPENSATION COMMITTEE CONSISTS OF THE INDEPENDENT COMPENSATION EXPERT, AND TWO CURRENT BOARD MEMBERS. AN EVALUATION OF THE COMPENSATION FOR OTHER OFFICERS & KEY EMPLOYEES WAS UNDERTAKEN IN MARCH 2012. THE HVCB CEO AND HVCB HR DIRECTOR REVIEWS AND APPROVES COMPENSATION OF THE OTHER HVCB OFFICERS AND KEY HVCB EMPLOYEES. COMPARABILITY DATA, INCLUDING SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS, IS USED IN DETERMINING REASONABLE COMPENSATION. DELIBERATIONS AND DECISIONS OF THE COMPENSATION COMMITTEE ARE DOCUMENTED BY THE MINUTES. INFORMATION AVAILABLE TO THE PUBLIC FORM 990, PART VI, SECTION C, LINE 19 While federal tax laws do not mandate that the organization's governing documents, conflict of interest policy and financial statements be made available for public inspection, the organization makes its financial statements available upon request. FORM 990 REVIEW POLICY FORM 990, PART VI, SECTION A, LINE 11A A DRAFT OF THE FORM 990 IS REVIEWED BY THE SENIOR VP COO PRIOR TO FILING. THE FORM 990 IS NOT REVIEWED BY THE BOARD PRIOR TO FILING BUT WILL BE DISCUSSED AT A BOARD OR COMMITTEE MEETING SUBSEQUENT TO THE FILING DATE. BUSINESS RELATIONSHIPS BETWEEN TRUSTEES FORM 990, PART VI, SECTION A, LINE 2 JOHN MORGAN, MADAN TALWAR, AND RAMSAY TAUM SHARE A BUSINESS RELATIONSHIP.