2012-08-06T13:47:41-05:00 2011-12-31 PATTISONKOSKEYHOWE&BUCCIPC 2880 ROUTE 9 SUITE 2 VALATIE NY 12184 990 2011-01-01 141667526 DUTCHESS LAND CONSERVANCY INC % REBECCA THORNTON DUTC 8456773002 PO BOX 138 MILLBROOK NY 12545 REBECCA THORNTON 8456773002 2012-08-02 true MATTHEW H VANDERBECK 5187586776 2011 2016-02-24 21:20:13Z OAKLEIGH THORNE THORNEDALE FARM LLC PO BOX 258 MILLBROOK NY 12545 2670124 false X DUTCHESSLAND.ORG X 1985 NY THE ORGANIZATION IS DEDICATED TO PRESERVING THE SCENIC, AGRICULTURAL, AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA THROUGH CONSERVATION EASEMENTS AND PUBLIC EDUCATION. 25 25 13 254 0 1087014 1128602 0 0 9524 23004 95795 82341 1192333 1233947 19000 0 0 0 644830 694532 0 0 88775 326160 397711 989990 1092243 202343 141704 5375933 5221712 360170 266979 5015763 4954733 DUTCHESS LAND CONSERVANCY IS A PRIVATE NON-PROFIT LAND CONSERVATION ORGANIZATION DEDICATED TO PRESERVING FOR THE PUBLIC FOR PRESENT AND FUTURE GENERATIONS THE SCENIC, AGRICULTURAL AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA, INCLUDING OPEN SPACES, FORESTS, WATER RESOURCES AND WILDLIFE HABITATS. DLC CARRIES OUT ITS MISSION BY OBTAINING THROUGH DONATION OR PURCHASE, CONSERVATION EASEMENTS ON PRIVATELY HELD LAND AND MONITORING THESE EASEMENTS IN PERPETUITY. CONSERVATION EASEMENTS ARE LEGAL AGREEMENTS LIMITING FUTURE DEVELOPMENT IN ORDER TO PROTECT LAND FOR CONSERVATION PURPOSES. DLC ALSO HOLDS LAND OBTAINED THROUGH DONATION OR PURCHASE. IN ADDITION, DLC PROVIDES TECHNICAL LAND PLANNING ASSISTANCE, EDUCATES THE PUBLIC ON MATTERS OF LAND CONSERVATION, AND WORKS WITH GOVERNMENT ORGANIZATIONS TO ENCOURAGE ENVIRONMENTALLY SOUND PLANNING. IN 2009 THE ORGANIZATION WAS AWARDED ACCREDITATION STATUS BY THE LAND TRUST ACCREDITATION COMMISSION, AN INDEPENDENT PR false false 427584 LAND CONSERVATION: CONSERVATION EASEMENTS - IN 2011 THE ORGANIZATION WORKED WITH 44 LAND OWNERS ON CONSERVATION EASEMENTS COVERING MORE THAN 5,800 ACRES, 10 LAND OWNERS ON CONSERVATION PLANNING PROJECTS ON 3000 ACRES, 87 LAND OWNERS ON RESOURCE MAPPING AND RESPONDED TO 26 ADDITIONAL INQUIRIES ABOUT CONSERVATION EASEMENTS. IN 2011, 17 CONSERVATION EASEMENTS WERE FILED PROTECTING 1704 ACRES WHICH BROUGHT THE ORGANIZATION'S TOTAL LAND PROTECTED TO MORE THAN 34,874 ACRES. PURCHASE OF DEVELOPMENT RIGHTS - IN 2011, THE ORGANIZATION ACTIVELY WORKED ON 14 PDR PROJECTS IN 5 TOWNS (BOS HAVEN FARM, WASHINGTON/UNION VALE; SUNSET RIDGE FARM, NORTH EAST; SLEIGHT FARM, LAGRANGE; FISHKILL FARMS, EAST FISHKILL) AND IN PARTNERSHIP WITH SCENIC HUDSON ON 10 RED HOOK FARMS AND SURROUNDING AREAS INVOLVING MORE THAN 736 ACRES AND SEVERAL OTHERS. MUNICIPAL CONSERVATION AREAS - THROUGH THE ORGANIZATION'S MUNICIPAL CONSERVATION AREA ASSISTANCE PROGRAM, A PROGRAM TO HELP TOWNS ACQUIRE IMPORTANT RESOURCE LAND FOR PASSIVE PUBLIC USE, THE ORGANIZATION HAS BEEN ACTIVELY WORKING WITH DOVER TO ACQUIRE AND PROTECT AN ADDITIONAL 50 ACRES TO BE ADDED TO THE PRESERVE. THE ORGANIZATION ALSO CONTINUED TO REVIEW AND TRACK SEVERAL MAJOR DEVELOPMENT PROPOSALS WITH AN IMPACT TO SIGNIFICANT OPEN SPACE RESOURCES COVERING MORE THAN 3,800 ACRES IN FIVE TOWNS. 202573 STEWARDSHIP: THE ORGANIZATION HAS NOW PROTECTED 34,874 ACRES STEWARDING 349 EASEMENTS. THE ORGANIZATION AERIAL MONITORS ALL PROPERTIES ANNUALLY AND GROUND MONITORS ITS EASEMENTS ON A THREE TO FOUR YEAR ROTATIONAL BASIS. IN 2011, THE ORGANIZATION AERIAL MONITORED ALL CONSERVATION EASEMENTS AND COMPLETED 100 ON A ROTATIONAL GROUND MONITORING SCHEDULE THROUGH STAFF AND LAND STEWARDS. THE ORGANIZATION WORKED ON OVER 24 STEWARDSHIP MATTERS FROM PRIOR APPROVAL REQUESTS AND LAND MANAGEMENT QUESTIONS TO RESOLVING EASEMENT ISSUES. EACH YEAR THE ORGANIZATION WORKS TO UPDATE OLD BASELINE DOCUMENTATION FILES. STAFF COMPLETED UPDATES TO 3 OLDER BASELINE DOCUMENTATION REPORTS. STAFF STRIVES TO KEEP UP TO DATE ON INTERNET SERVICES SUCH AS MICROSOFT'S MAPSLIVE.COM WHICH PROVIDES A VERY USEFUL ADDITIONAL SOURCE OF AERIAL PHOTOGRAPHY. THE ORGANIZATION'S STEWARDSHIP RESPONSIBILITIES CONTINUE TO INCREASE EACH YEAR AS MORE AND MORE EASEMENTS ARE ACCEPTED. THE ORGANIZATION CONTINUES TO IMPROVE THE TRACKING OF EASEMENT PROTECTED PROPERTY SALES, COMMUNICATION WITH LAND OWNERS AND MAINTAINING A "WATCH LIST" OF EASEMENT PROTECTED LAND ON THE MARKET TO CHECK FOR NEW OWNERSHIP. THROUGHOUT THE YEAR STAFF FILES CRITICAL EASEMENT RELATED DOCUMENTS IN THE ORGANIZATION'S ARCHIVAL STORAGE UNIT IN AN OFF-SITE FACILITY TO ENSURE THE LONG-TERM SAFETY OF THE ORGANIZATION'S MOST VALUABLE DOCUMENTS. VOLUNTEERS: IN ORDER TO HELP WITH STEWARDSHIP AND MONITORING EASEMENTS, THE ORGANIZATION'S LAND STEWARDS VOLUNTEER TEAM WORKED TOGETHER WITH STAFF TO SUCCESSFULLY COMPLETE GROUND MONITORING. 156436 EDUCATION: EDUCATING PEOPLE ABOUT CONSERVATION TOOLS IS AN INTEGRAL PART OF THE ORGANIZATION'S MISSION. THE ORGANIZATION'S STAFF REGULARLY TALK WITH MUNICIPALITIES, SCHOOL GROUPS, SERVICE AND BUSINESS ASSOCIATIONS, AND PRIVATE LANDOWNERS ABOUT THE IMPORTANCE OF LAND PRESERVATION, SOUND PLANNING, QUALITY GROWTH THAT PROTECTS IMPORTANT RESOURCES, AND WAYS TO KEEP FARMERS ON THE LAND. LOCAL OFFICIALS HAVE BEEN EAGERLY ATTENDING THE ORGANIZATION'S ANNUAL TOWN BOARD BREAKFASTS WHICH SERVES TO BRING TOWNS AND THE ORGANIZATION TOGETHER ON COOPERATIVE ISSUES AND IDEAS. IN 2011, THE ORGANIZATION'S 8TH ANNUAL TOWN BOARD BREAKFAST WAS ATTENDED BY 30 TOWN REPRESENTATIVES. TEAMING UP WITH DUCKS UNLIMITED AND THE MILLBROOK SCHOOL, THE ORGANIZATION IS WORKING ON A LONG-TERM PROJECT TO MANAGE PURPLE LOOSESTRIFE IN THE MILLBROOK MARSH BY RELEASING BEETLES THAT FEED EXCLUSIVELY ON THE LOOSESTRIFE. THE ORGANIZATION IS MONITORING THE EFFECTS OF THESE BEETLES ON THE PLANT DIVERSITY WITHIN THE MARSH TWICE A YEAR. THE ORGANIZATION ALSO HOSTS EDUCATIONAL PROGRAMS FOR LOCAL CITIZENS AND THE ORGANIZATION'S MEMBERS SUCH AS A HABITAT WALK, GEOLOGY WALK, SOIL WORKSHOP AND OTHER PROGRAMS TO EDUCATE PEOPLE ABOUT LAND STEWARDSHIP AND THE ORGANIZATION'S MISSION. THE ORGANIZATION'S HABITAT WALK WAS ATTENDED BY 9 PEOPLE. THE GEOLOGY WALK WAS ATTENDED BY 35 PEOPLE AND THE SOILS WORKSHOP WAS ATTENDED BY 25 PEOPLE, AND THE NORTH AMERICAN AMPHIBIAN MONITORING PROGRAM TRAINING HAD 15 PEOPLE IN ATTENDANCE. THE ORGANIZATION PARTICIPATED IN ENVIRONMENTAL AWARENESS DAY AT IBM IN WAPPINGERS, WATERSHED AWARENESS WEEK, EARTH DAY FAIR AT DOVER HIGH SCHOOL WITH OVER 275 STUDENTS ATTENDINGS. THE ORGANIZATION PARTICIPATED IN THE FINE HOME SHOW IN THE VILLAGE OF MILLBROOK, AND THE TRADE FAIR AT ORVIS SANDANONA. THE ORGANIZATION'S STAFF SPOKE AT 19 DIFFERENT VENUES INCLUDING TOWN MEETINGS AND PRESS EVENTS, PRESENTED AT COUNTY LEGISLATURE MEETINGS, AT A PRESS CONFERENCE IN ALBANY, ON WAMC RADIO, AT LTA NATIONAL CONFERENCE IN MILWALKEE, MET WITH 33 OTHER CONSERVATION ORGANIZATIONS TO STRATEGIZE ON COLLABORATIVE PROJECTS, ATTENDED NUMEROUS SEMINARS AND CLASSES TO INCREASE KNOWLEDGE, PARTICIPATED ON 22 COMMITTEES (STATE, REGIONAL, AND LOCAL) AND ATTENDED VARIOUS GATHERINGS TO EDUCATE PEOPLE ABOUT LAND CONSERVATION. THE ORGANIZATION'S PRESIDENT ALSO SERVED AS CHAIR FOR THE LAND TRUST ALLIANCE OF NEW YORK ADVISORY BOARD. 786593 true true false true false false true true false true true true false true false false true false false false false false false false true false false false false true false false false false false true true true true false false false false false false false false false true 11 0 true 13 true false false false false false true true false false false false X 25 25 true false false false false false false true true false false true true true true true true true true false NY X X X REBECCA THORNTON 8456773002 4289 ROUTE 82 MILLBROOK NY 12545 TIMOTHY M BONTECOU 0.5 X X 0 0 0 MARTA E NOTTEBOHM 0.25 X 0 0 0 OAKLEIGH THORNE 0.5 X X 0 0 0 REBECCA M SEAMAN 0.5 X X 0 0 0 BARRY CHASE 0.25 X 0 0 0 KATHLEEN V AUGUSTINE 0.25 X 0 0 0 STEVEN BENARDETE 0.25 X 0 0 0 WOLCOTT B DUNHAM JR 0.25 X 0 0 0 THOMAS FLEXNER 0.25 X 0 0 0 DR PETER M GROFFMAN 0.25 X 0 0 0 NANCY N HATHAWAY 0.25 X 0 0 0 THOMAS KEESEE 0.25 X 0 0 0 FRED WHITRIDGE JR 0.25 X 0 0 0 ERIC D ROSENFELD 0.25 X 0 0 0 MOLLY SCHAEFER 0.25 X 0 0 0 DAVID R TETOR 0.25 X 0 0 0 OLIVIA VAN MELLE KAMP 0.25 X 0 0 0 RALPH WEINDLING 0.25 X 0 0 0 ROSS WILLIAMS 0.25 X 0 0 0 BRAD KENDALL 0.25 X 0 0 0 LESLIE FARHANGI 0.25 X 0 0 0 CHUCK MEAD 0.25 X 0 0 0 GILBERT SCHAFER III 0.25 X 0 0 0 JACK BANNING 0.25 X 0 0 0 TIM MAYHEW 0.25 X 0 0 0 REBECCA THORNTON 40.0 X X 150600 0 4526 150600 0 4526 1 false true false 0 30000 1098602 14492 1128602 0 23575 23575 0 0 1378962 1379533 -571 -571 138985 30000 56644 82341 0 0 0 1233947 23575 0 0 0 0 150600 131022 9036 10542 0 437833 355357 45204 37272 15664 12791 1644 1229 48305 41137 2508 4660 42130 34526 4152 3452 0 19939 19939 13919 13919 0 0 0 48287 36321 3400 8566 5783 5783 30289 24182 1489 4618 1573 540 853 180 0 15615 10947 3273 1395 9720 6250 3145 325 0 4342 4342 0 0 26794 18756 8038 16678 10251 3010 3417 PROJECT EXPENSES 6350 6350 EDUCATION PROGRAMS 21486 21486 EQUIPMENT RRM 24018 8133 13256 2629 HUDSONIA PROJECT 23500 23500 129418 20763 103948 4707 1092243 786593 216875 88775 0 0 298843 587237 101622 23840 0 0 0 0 0 0 0 0 0 0 9472 10598 543653 225009 339716 318644 1413816 2154616 2764046 1791437 0 0 0 0 448418 335340 5375933 5221712 38243 54001 10556 0 0 0 0 0 0 0 0 0 311371 212978 0 0 0 0 360170 266979 X 2546766 2802460 2012195 1673821 456802 478452 5015763 4954733 5375933 5221712 X 141704 -202734 X X false true true X false X 1038772 809661 918706 1087014 1100158 4954311 152386 133220 86096 155035 135985 662722 1191158 942881 1004802 1242049 1236143 5617033 306525 222800 161900 203205 128949 1023379 306525 222800 161900 203205 128949 1023379 4593654 249005 151118 19707 6650 23575 450055 249005 151118 19707 6650 23575 450055 31 31 1440194 1093999 1024509 1248699 1259718 6067119 0.75714 0.74589 0.07418 0.07171 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false true false true false true 1000 true true true 1000 false LOBBYING ACTIVITIES SCHEDULE C, PART IIB, LINE 1I THE ORGANIZATION PARTICIPATES IN LOBBYING THROUGH MAILINGS TO LEGISLATORS, ATTENDANCE AT LAND TRUST ALLIANCE AND AMERICAN FARMLAND TRUST ORGANIZED LOBBY DAYS, MEETINGS WITH REPRESENTATIVES TO EDUCATE THEM ABOUT THE ORGANIZATIONS WORK, AND PARTICIPATION IN PRESS CONFERENCES CONCERNING STATE GRANTS. OTHER EXPENSES CONSISTS OF MILEAGE AND OTHER REIMBURSABLES TO THOSE WHO ATTEND THESE MEETINGS AND CONFERENCES. X X X 350 34964.00 3 1 true 4639.00 202573 true 7700 2614967 163612 -180571 2598008 2348583 176392 89992 2614967 2153230 223300 8053 36000 2348583 3641293 97300 -1567550 17814 2153229 0.81500 0.18500 false false 120000 120000 378096 199043 179053 45557 25966 19591 318644 TIFF SHORT-TERM FUND 1515803 F BERKSHIRE TACONIC 275634 F 1791437 DONATED ARTWORK 7700 RESTRICTED CASH FOR ENDOWMENT 21650 LOANS AND EXCHANGES 25990 PROPERTY HELD FOR SALE 280000 335340 1233947 1092243 141704 -202734 -202734 -61030 1065368 -202734 34155 -168579 1233947 1233947 1126398 34155 34155 1092243 1092243 CONSERVATION EASEMENT FINANCIAL REPORTING SCHEDULE D PART II LINE 9 EXPENSES RELATED TO PURCHASED CONSERVATION EASEMENTS ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS. ANY OFFSETTING REVENUES ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS CONTRIBUTIONS OR LAND PROTECTION CONTRIBUTIONS. THE ORGANIZATION DOES NOT HOLD ANY CONSERVATION EASEMENTS ON ITS STATEMENT OF FINANCIAL CONDITION. CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND THEREFORE ARE NOT CONSIDERED AS SUPPORT. DONATED EASEMENTS ARE CARRIED AT ZERO BOOK VALUE PRIMARILY BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENT AND THIS CONSTITUTES A BURDEN. COSTS INCURRED BY THE ORGANIZATION TO PURCHASE DEVELOPMENT RIGHTS ARE EXPENSED IN THE PERIOD INCURRED. SCHEDULE D PART V LINE 4 - ENDOWMENTS SCHEDULE D PART V LINE 4 Permanently restricted net assets as of December 31, 2011 consist of funds contributed for the long-term administration of conservation easements. The earnings on these funds are solely for the purpose of covering the costs of stewarding each easement. Permanently restricted net assets totaled $478,452 at December 31, 2011. Unrestricted net assets as of December 31, 2011, consist of three Board Designated categories. The Board designated unrestricted amounts are for the following purposes: Land protection $ 1,713,548 Land easement acquisition 190,367 Reserve fund 130,000 Total Board Designated $ 2,033,915 SCHEDULE D PART II LINE 3 - AMENDED EASEMENTS AMENDED EASEMENTS EASEMENT: KIMBALL LANDOWNER: HOPETON KNEELAND KIMBALL AMENDMENT: RECORDED AT DUTCHESS COUNTY CLERK'S OFFICE AT DOCUMENT NO. 02-2011-1662 ON APRIL 6, 2011. REASONS FOR AMENDMENT: TO ADVANCE THE SCENIC PRESERVATION AND CONSERVATION PURPOSES OF THE ORIGINAL CONSERVATION EASEMENT (WHICH WAS RECORDED IN DECEMBER OF 1992) BY CLARIFYING AND UPDATING THE ORIGINAL EASEMENT TO CURRENT CONSERVANCY EASEMENT TERMS AND STANDARDS WHICH WILL BETTER FACILITATE THE INTERPRETATION AND ADMINISTRATION OF THE ORIGINAL EASEMENT; BY IMPOSING ADDITIONAL LIMITATIONS ON PERMITTED DEVELOPMENT OF THE PROPERTY INCLUDING DESIGNATING A BUILDING ENVELOPE AROUND EXISTING RESIDENTIAL STRUCTURES IN WHICH TO CLUSTER PERMITTED DEVELOPMENT, ESTABLISHING SIZE LIMITATIONS ON RESIDENTIAL STRUCTURES, REDISTRIBUTING A SECOND BUILDING ENVELOPE RESULTING IN FURTHER PROTECTION OF AGRICULTURAL LANDS, DESIGNATING PRESERVATION AREAS AND SETTING LIMITATIONS ON ROOFED STRUCTURES RESULTING IN ENHANCED PRESERVATION AND NO INCREASE IN VALUE TO THE LANDOWNER. EASEMENT: BABCOCK/BANNING LANDOWNER: JOHN P. BANNING AND IRENE W. BANNING AMENDMENT: RECORDED AT DUTCHESS COUNTY CLERK'S OFFICE AT DOCUMENT NO. 02-2011-6059 ON DECEMBER 22, 2011 REASON FOR AMENDMENT: TO ADVANCE THE SCENIC PRESERVATION AND CONSERVATION PURPOSES OF THE ORIGINAL CONSERVATION EASEMENT (WHICH WAS RECORDED IN MARCH 1990) BY UPDATING THE ORIGINAL EASEMENT TO CURRENT CONSERVANCY EASEMENT TERMS AND STANDARDS WHICH WILL BETTER FACILITATE THE INTERPRETATION AND ADMINISTRATION OF THE ORIGINAL EASEMENT; BY IMPOSING ADDITIONAL LIMITATIONS ON PERMITTED DEVELOPMENT OF THE PROPERTY INCLUDING AN AGGREGATE FOOTPRINT AREA LIMIT FOR ROOFED STRUCTURES, ESTABLISHING A BUILDING ENVELOPE IN WHICH TO CLUSTER PERMITTED DEVELOPMENT, AND ESTABLISHING SIZE LIMIATIONS ON RESIDENTIAL STRUCTURES RESULTING IN ENHANCED PRESERVATION AND NO INCREASE IN VALUE TO THE LANDOWNER. EASEMENT: WINNAKEE/VAIL LANDOWNER: GARY G. VAIL AND JUNE C. VAIL AMENDMENT RECORDED AT DUTCHESS COUNTY CLERK'S OFFICE AT DOCUMENT NO. 02-2011-1250 ON MARCH 15, 2011 REASON FOR AMENDMENT: TO ADVANCE THE SCENIC PRESERVATION AND CONSERVATION PURPOSES OF THE ORIGINAL CONSERVATION EASEMENT (WHICH WAS RECORDED IN APRIL OF 1997) BY MODIFYING THE LOCATION OF THE ACCEPTABLE BUILDING AREA AND DESIGNATING A LIMITED BUILDING AREA THEREBY CLUSTERING PERMITTED DEVELOPMENT, RESULTING IN LESS HABITAT FRAGMENTATION WHICH WILL ENHANCE THE PRESERVATION OF THE PROPERTY AND PROVIDE NO INCREASE IN VALUE TO THE LANDOWNER. EASEMENT: WINNAKEE/VAIL LANDOWNER: GARY G. VAIL AND JUNE C. VAIL ASSIGNOR: DUTCHESS LAND CONSERVATORY, INC. ASSIGNEE: WINNAKEE LAND TRUST, INC. ASSIGNMENT: RECORDED AT DUTCHESS COUNTY CLERK'S OFFICE AT DOCUMENT NO. 02-2011-1251 ON MARCH 15, 2011 REASON FOR ASSIGNMENT: WINNAKEE LAND TRUST, AN ACCREDITED LAND TRUST, HAS AN ESTABLISHED CONSERVATION PROGRAM FOR NORTHERN DUTCHESS COUNTY, WHICH INCLUDES THE VAIL EASEMENT PROPERTY AND OTHER PROPERTIES IN ITS VICINITY. DUTCHESS LAND CONSERVANCY DETERMINED THAT WINNAKEE LAND TRUST IS AN ORGANIZATION QUALIFIED TO ACCEPT A TRANSFER OF THE CONSERVATION EASEMENT AND HAS THE RESOURCES TO ENFORCE IT, AND IS A MORE APPROPRIATE ORGANIZATION TO HOLD THE CONSERVATION EASEMENT BECAUSE IT OWNS AND MANAGES THE 105-ACRE WINNAKEE NATURE PRESERVE, WHICH IS LOCATED ADJACENT TO THE VAIL PROPERTY. WINNAKEE LAND TRUST HAS DETERMINED THAT HOLDING THE CONSERVATION EASEMENT ON THE VAIL PROPERTY WILL FURTHER ITS PROGRAM AND IS CONSISTENT WITH ITS MISSION. SCHEDULE D PART II LINE 5 - EASEMENT POLICIES EASEMENT POLICIES The organization has the following policies/procedures in place and approved by the organization's Board: The organization's Conservation Easement Enforcement Procedure: This procedure discusses the importance of Conservation Easement enforcement, process guidelines, prevention strategies, steps to take in the event of a violation from remediation to litigation. Conservation Easement Acquisition Procedures and Checklist: This document outlines the procedure for easement acquisition from A-Z including the organization's obligation to monitor easement protected properties annually. The Easement Stewardship Fund Policy: This Policy notes the legal obligation the organization takes on to uphold the terms of the conservation easements and to monitor, oversee and enforce them. It spells out the organization's Stewardship Endowment request to land owners. The organization's Stewardship Records Management Procedure: This Procedure spells out annual monitoring procedures as well as baseline documentation and record keeping. These policies are not directly reflected in the organization's current conservation easements. LUNCHEON 123895 25000 98895 10079 16950 8803 HORSE SHOW 75090 5000 70090 4718 4182 11912 0 198985 30000 168985 14797 21132 20715 56644 112341 X X false false false false false false false false false REBECCA THORNTON 144600 0 0 0 6000 0 4526 0 0 0 155126 0 0 0 OAKLEIGH B THORNE FORMER DIRECTOR/RELATIVE 1 LEASES OFFICE SPACE FOR $1/YR false X 17 false false false NO REVENUE REPORTED FOR COLUMN C SCHEDULE M PART I LINE 33 THE ORGANIZATION RECEIVED 17 DONATED CONSERVATION EASEMENTS IN 2011. THE VALUE TO THE ORGANIZATION IS $0 SINCE IT FOLLOWS A ZERO VALUATION POLICY FOR EASEMENTS. NO VALUE IS ASSIGNED TO EASEMENTS BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENTS, AND THUS CONSTITUTES A BURDEN. FURTHERMORE, CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND ARE NOT CONSIDERED AS SUPPORT. CONFLICT OF INTEREST POLICY MONITORING PART VI GOVERNANCE, MANAGEMENT, DISCLOSURE THE ORGANIZATION REGULARLY AND CONSISTENLY MONITORS AND ENFORCES COMPLIANCE WITH ITS CONFLICT OF INTEREST POLICY. PERSONS COVERED UNDER CONFLICT OF INTEREST POLICY: COVERED PERSONS INCLUDE ANY INSIDER OF THE ORGANIZATION WHO IS ANY DIRECTOR, OFFICER, ADVISORY COMMITTEE MEMBER OR EMPLOYEE, OR ANY TRUSTEE OF THE LAND OR OTHER SUBSTANTIAL CONTRIBUTOR, PARTY RELATED TO THE ABOVE, VOLUNTEER WITH AN INVOLVEMENT IN POLICY OR STEWARDSHIP OF EASEMENTS, ANYONE WITH AN ABILITY TO INFLUENCE DECISIONS OF ORGANIZATION OR A PERSON WITH ACCESS TO INFORMATION NOT AVAILABLE TO THE GENERAL PUBLIC. THE LEVEL AT WHICH DETERMINATIONS OF WHETHER A CONFLICT EXISTS ARE MADE: ANY CONFLICT OR POSSIBLE APPEARANCE THEREOF IS FULLY DISCLOSED A) TO THE BOARD (IF ACTION THEREON IS TO BE TAKEN BY THE BOARD); B)TO A COMMITTEE OF THE BOARD (IF ACTION THEREON IS TO BE TAKEN BY SUCH COMMITTEE), OR C) TO THE AUDIT COMMITTEE OR THE PRESIDENT (IF NO ACTION IS TO BE TAKEN BY THE BOARD OR A COMMITTEE OF THE BOARD). THE LEVEL AT WHICH ACTUAL CONFLICTS ARE REVIEWED: THE ORGANIZATION'S CONFLICT OF INTEREST POLICY IS ADMINISTERED BY THE ORGANIZATION'S BOARD AUDIT COMMITTEE, WHICH IS AUTHORIZED TO RECEIVE NOTIFICATIONS UNDER THIS POLICY AND INTERPRET THE PROVISIONS OF THE POLICY. IN THE CASE OF AN EMPLOYEE, AFTER DISCLOSURE TO THE PRESIDENT, THE PRESIDENT MAY CHOOSE TO SUBMIT THE QUESTION TO THE AUDIT COMMITTEE FOR A DECISION OR TO PROCEED WITH THE DECISION OR ACTION AT ISSUE, PROVIDED, HOWEVER, THAT PROCEEDING DOES NOT VIOLATE THE LAW, INCLUDING APPLICABLE SELF-DEALING PROVISIONS AND PROHIBITIONS AS TO PRIVATE INUREMENT AND PRIVATE BENEFIT. RESTRICTIONS IMPOSED ON PERSONS WITH A CONFLICT: IN THE CASE OF CONFLICTS INVOLVING A DIRECTOR OR OFFICER, THE DIRECTOR OR OFFICER HAVING SUCH CONFLICT LEAVES THE ROOM IN WHICH DISCUSSION IS CARRIED ON AND REFRAINS FROM VOTING OR OTHERWISE ATTEMPTING TO INFLUENCE THE DECISION THEREON. VIOLATIONS OF THE ORGANIZATION'S CONFLICT OF INTEREST POLICY MAY BE GROUNDS FOR DISMISSAL AS AN EMPLOYEE OR SEVERANCE FROM THE BOARD OF DIRECTORS, ADVISORY COMMITTEE OR AS A VOLUNTEER. THE ORGANIZATION HAS AN AGENDA ITEM NUMBER ONE FOR ALL BOARD OF DIRECTOR AND EXECUTIVE COMMITTEE MEETINGS THE FOLLOWING: "1) CONFLICTS OF INTEREST - OPPORTUNITY FOR BOARD MEMBERS TO DISCUSS POTENTIAL CONFLICTS OF INTEREST REGARDING ITEMS ON THE AGENDA." THIS SERVES AS A REMINDER TO BOARD MEMBERS (OR STAFF) TO DISCLOSE ANY CONFLICT OF INTEREST AT THIS TIME. CONFLICTS OR POTENTIAL CONFLICTS ARE RECORDED IN THE ORGANIZATION'S MEETING MINUTES. COMPENSATION REVIEW AND APPROVAL PROCESS PART VI GOVERNANCE, MANAGEMENT, DISCLOSURE REVIEW BY A COMPENSATION COMMITTEE: THE ORGANIZATION'S BOARD COMPENSATION COMMITTEE CONSISTS OF FOUR MEMBERS OF THE BOARD THAT 1) REVIEWS THE ORGANIZATION'S STAFF COMPENSATION PACKAGES, 2) ENSURES THE ORGANIZATION'S COMPENSATION PACKAGES ARE IN LINE WITH CURRENT MARKET BY RESEARCHING COMPARABLE COMPENSATION PACKAGES THROUGH A COMPETITIVE ANALYSIS & COMPENSATION & BENEFITS STUDY, 3) REVIEWS INFORMATION GATHERED BY COMMITTEE MEMBERS, STAFF AND/OR OUTSIDE SPECIALISTS, AND 4) MAKES RECOMMENDATIONS TO THE ORGANIZATION'S EXECUTIVE COMMITTEE. THE COMMITTEE MEETS IN NOVEMBER OR DECEMBER OF EACH YEAR TO DETERMINE STAFF COMPENSATION FOR THE FOLLOWING FISCAL YEAR. USE OF COMPARABLE COMPENSATION DATA FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS: THE COMPENSATION COMMITTEE REVIEWS SALARY INFORMATION BY THE LAND TRUST ALLIANCE, STAFF BENEFIT SURVEYS OF SIMILAR CONSERVATION ORGANIZATIONS IN NEW YORK; COMPARABLE SALARY DATA FROM AVAILABLE FORM 990'S AND OTHER INFORMATION FOR SIMILAR ORGANIZATIONS AND COMPARABLE POSITIONS AND TAKES INTO CONSIDERATION INFORMATION FROM THE U.S. BUREAU OF LABOR STATISTICS, GUIDESTAR, AND CHARITY NAVIGATOR. THEY REVIEW ALL INFORMATION AND MAKE A RECOMMENDATION TO THE EXECUTIVE COMMITTEE, WHICH MAKES THE FINAL DECISION ON STAFF COMPENSATION PACKAGES. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT: THE COMPENSATION COMMITTEE AND EXECUTIVE COMMITTEE DELIBERATIONS ARE HELD IN EXECUTIVE SESSION. THE PRESIDENT PARTICIPATES IN DISCUSSION OF ALL STAFF EXCEPT HERSELF AT WHICH TIME SHE LEAVES THE ROOM. THE PRESIDENT IS IN CHARGE OF KEEPING THE RECORDS OF STAFF COMPENSATION AND DECISIONS BY BOTH THE COMPENSATION COMMITTEE AND EXECUTIVE COMMITTEE. THE MINUTES OF THESE MEETINGS ARE REVIEWED AND APPROVED BY THE COMPENSATION COMMITTEE AND SENT TO THE FULL BOARD OF DIRECTORS. 990 REVIEW PROCESS 990 PART VI LINE 10 - 990 REVIEW THE ORGANIZATION'S AUDITORS PREPARE THE FORM 990 BASED ON THEIR AUDIT AND IT IS PRESENTED TO THE ORGANIZATION'S PRESIDENT AND TREASURER IN DRAFT FORM, WHO THEN ENSURE THAT THE AUDIT COMMITTEE HAS THE OPPORTUNITY TO REVIEW IT. FOLLOWING THEIR COMMENTS AND ANY APPROPRIATE REVISIONS AGREED TO AND MADE BY THE AUDITORS IT IS MADE AVAILABLE TO ALL BOARD MEMBERS TO REVIEW PRIOR TO FILING WITH THE IRS. THE BOARD TREASURER SIGNS FORM 990 PRIOR TO FILING. ONCE FORM 990 IS FILED, IT IS INCLUDED ON THE ORGANIZATION'S WEBSITE VIA A DIRECT GUIDESTAR CONNECTION AS WELL AS IN THE ORGANIZATION'S BOARD MANUAL WHICH THE BOARD CAN REVIEW ON THE ORGANIZATION'S WEBSITE BY SPECIAL PASSWORD. ALTERNATIVELY ALL BOARD MEMBERS MAY RECEIVE A PAPER COPY UPON REQUEST. PUBLIC AVAILABILITY OF 990 AND OTHER INFORMATION 990 PART VI LINE 19 - PUBLIC AVAILABILITY The organization makes its Form 990 available to the public through its website link to Guide Star. It is also available to the public upon request as are the organization's By Laws, Certificate of Incorporation, conflict of interest policy and financial statements. OFFICER BUSINESS RELATIONSHIPS 990 PART VI LINE 2 TIMOTHY M. BONTECOU, CHAIRMAN OF THE BOARD, AND BOARD MEMBER STEVEN BENARDETE SERVE ON THE BOARD OF CARY INSTITUTE OF ECOSYSTEMS STUDIES. NEW BOARD MEMBER, JACK BANNING IS MARRIED TO IRENE WHO IS THE CHAIRMAN OF CARY INSTITUE OF ECOSYSTEMS STUDIES. BOARD MEMBERS PETER M GROFFMAN AND OLIVIA VAN MELLE KAMP ARE EMPLOYEES OF THE CARY INSTITUTE OF ECOSYSTEMS STUDIES. BOARD MEMBERS RICHARD KIMBALL AND JACK BANNING ARE THE LANDOWNERS OF TWO EASEMENTS THAT WERE AMENDED DURING 2011. 990 PART VI 1A DELEGATED AUTHORITY TO EXECUTIVE COMMITTEE Composition of the Executive Committee: The Executive Committee is composed of eleven members of the Organization's Board of Directors (can be anywhere from 4 to 12 members and members must be Board members per the Organization's By Laws). This committee meets monthly and oversees the day to day operations of the Organization and manages Board issues between Board meetings as appropriate. Not less than four members constitute a quorum. Scope of Executive Committee Authority: Under the Organization's updated By Laws adopted in July 2006, the Organization's Board delegated authority to the Executive Committee by resolution adopted by the Board in July 2008, as amended by resolution and Delegation of Transaction Approval Policy adopted by the Board in December 2008. The Executive Committee has all of the authority of the Board, except authority as to: (a) the filling of vacancies in the Board or in any committee thereof; (b) the fixing of compensation of the Directors for serving on the Board or any committee thereof; (c) the amendment or repeal of the By-Laws or the adoption of new By-Laws; or (d) the amendment or repeal of any resolution of the Board which by its terms shall not be so amendable or repealable. This authority is limited so that, with respect to any land or easement transaction, the Executive Committee is only authorized to: a) review and approve conservation easements between regular meetings of the Board; b) act on land deals as delegated to it by the Board of Directors; c) act on minor items between regular meetings of the Board; and d) meet in situations where the Executive Committee concludes that it is necessary or desirable to take prompt action where it is impossible or impractical to call a special meeting of the Board, and take whatever action it deems necessary. All major items, items that are controversial in nature, and all conservation easement amendments are decided by the full Board. Information pertaining to conservation easements and all other items to be considered by the Executive Committee are sent to the full Board prior to each Executive Committee meeting. Specific notice is given to the full Board whenever possible when the Executive Committee is considering making a final decision on behalf of the full Board. Executive Committee minutes reflecting its discussion and decisions are circulated to all board members prior to the following full Board meeting. A report of any actions specifically taken by the Executive Committee on behalf of the Board are given at each full meeting of the Board. All decisions made by the Executive Committee on behalf of the Board are presented to the full Board for ratification at the next subsequent meeting. In cases where time is of the essence and items up for a decision by the Executive Committee are controversial, a special meeting of the Board is called to deliberate such issues. The Organization's Conflict of Interest Policy applies in all cases pertaining to the Organization's Delegation of Transaction Approval Policy. The Board reviews and assesses the Delegation of Transaction Approval Policy and its implementation annually and makes modifications as voted upon by the full Board. CHANGES IN NET ASSETS PART XI, QUESTION 5 OTHER CHANGES IN NET ASSETS OF FUND BALANCES CONSISTS OF: UNREALIZED (LOSS) ON INVESTMENTS (202,734) TOTAL $(202,734) OTHER EXPENSES FORM 990 PART IX DESCRIPTION:CONTRACT LABOR OTHER EXPENSES FORM 990 PART IX DESCRIPTION:DUES AND PUBLICATIONS TOTAL EXPENSES:11770 PROGRAM SERVICES:10762 MANAGEMENT AND GENERAL:444 FUNDRAISING:564 OTHER EXPENSES FORM 990 PART IX DESCRIPTION:LOBBYING EFFORTS TOTAL EXPENSES:1000 PROGRAM SERVICES:1000 OTHER EXPENSES FORM 990 PART IX DESCRIPTION:STEWARDSHIP EXPENSES TOTAL EXPENSES:4186 PROGRAM SERVICES:4186 OTHER EXPENSES FORM 990 PART IX DESCRIPTION:MAPS TOTAL EXPENSES:1473 PROGRAM SERVICES:1376 FUNDRAISING:97 OTHER EXPENSES FORM 990 PART IX DESCRIPTION:MISCELLANEOUS TOTAL EXPENSES:15989 PROGRAM SERVICES:3439 MANAGEMENT AND GENERAL:8504 FUNDRAISING:4046 OTHER EXPENSES FORM 990 PART IX DESCRIPTION:WRITE DOWN -PROP HELD FOR SALE TOTAL EXPENSES:95000 MANAGEMENT AND GENERAL:95000