2012-07-23T10:04:12-05:00 2011-12-31 251622758 MAHER DUESSEL CPA'S 3003 NORTH FRONT STREET SUITE 101 HARRISBURG PA 17110 990 2011-01-01 240795387 BETHLEHEM AREA PUBLIC LIBRARY BETH 6108673761 11 WEST CHURCH STREET BETHLEHEM PA 18018 JANET FRICKER 6108673761 2012-07-23 1 P00252345 7172321230 2011 2016-02-24 21:20:13Z JANET FRICKER 11 WEST CHURCH STREET BETHLEHEM PA 18018 4666932 0 X WWW.BAPL.ORG X 1902 PA TO PROVIDE EDUCATIONAL INFORMATIONAL, CULTURAL, AND RECREATIONAL SERVICES TO THE PUBLIC. SERVICES ARE PROVIDED IN BETHLEHEM, PENNSYLVANIA, AND SURROUNDING TOWNSHIPS. 13 13 82 190 0 0 1958981 2476060 1034521 1028981 182710 156875 41218 45690 3217430 3707606 0 0 0 0 2333484 2312315 27530 23577 81883 1072454 1325414 3433468 3661306 -216038 46300 1887139 1933439 0 0 1887139 1933439 X TO PROVIDE EDUCATIONAL, INFORMATIONAL, CULTURAL, AND RECREATIONAL SERVICES TO THE PUBLIC. SERVICES ARE PROVIDED IN BETHLEHEM, PENNSYLVANIA, AND SURROUNDING TOWNSHIPS. 0 0 3155964 1028981 DURING 2011, THE BETHLEHEM AREA PUBLIC LIBRARY SUCCESSFULLY SUPPLIED THE CITIZENS OF THE CITY OF BETHLEHEM, BETHLEHEM TOWNSHIP, BOROUGH OF FOUNTAIN HILL, BOROUGH OF FREEMANSBURG, HANOVER TOWNSHIP, AND LOWER SAUCON TOWNSHIP WITH LIBRARY MATERIALS INCLUDING BOOKS, PERIODICALS, ELECTRONIC RESOURCES, VIDEO CASSETTES, DVDS, BOOKS ON TAPE, BOOKS ON CD, AND AUDIO CDS, FOR INFORMATIONAL, CULTURAL, RECREATIONAL, AND EDUCATIONAL PURPOSES.THE ADMINISTRATION/CIRCULATION/MAINTENANCE DIVISION IS INVOLVED IN MANY LIBRARY ACTIVITIES. RESPONSIBILITIES INCLUDE ALL THE PROCEDURES INVOLVED IN THE CIRCULATION AND HOUSING OF LIBRARY MATERIALS; MAINTENANCE OF PATRON RECORDS; PURCHASING OF SUPPLIES, EQUIPMENT AND FURNITURE; LIBRARY-WIDE PUBLICITY AND PROMOTION; BOOK SALES AND OTHER SPECIAL EVENTS; COORDINATION OF VOLUNTEERS; BUILDING RENOVATIONS; REPAIR AND MAINTENANCE OF LIBRARY BUILDINGS AND VEHICLES; DELIVERIES TO THE BRANCH AND DISTRICT LIBRARIES; AND VARIOUS OTHER GENERAL ADMINISTRATIVE DUTIES. THE COORDINATOR OF THIS DIVISION ACTS AS DISTRICT CONSULTANT TO THE THREE LIBRARIES DESIGNATED BY COMMONWEALTH LIBRARIES AS BEING IN THE BETHLEHEM LIBRARY DISTRICT-MEMORIAL LIBRARY OF NAZARETH, THE NORTHAMPTION AREA PUBLIC LIBRARY, AND THE HELLERTOWN PUBLIC LIBRARY. THE DISTRICT CONSULTANT ACTS AS A LIAISON BETWEEN THE COMMONWEALTH LIBRARIES AND THE DISTRICT LIBRARIES, AND OFFERS CONSULTING SERVICES AND WORKSHOPS.THE FINANCE DIVISION IS RESPONSIBLE FOR THE MAINTENANCE OF ALL FINANCIAL ACCOUNTS AND BANK ACCOUNT RECORDS; PRODUCING MONTHLY OPERATING FUNDS REPORTS AND THE ANNUAL BUDGET; EMPLOYEE ATTENDANCE RECORDS; VACATION SCHEDULES; PERSONNEL RECORDS AND PAYROLL; MANAGEMENT OF THE LIBRARY'S FRINGE BENEFITS PROGRAM; MAINTAINING THE LEHIGH VALLEY LIBRARY SYSTEM FINANCIAL RECORDS; ADMINISTRATING STATE GRANTS; AND MAINTAINING THE DATABASE OF LIBRARY CONTRIBUTORS.THE PUBLIC SERVICES DIVISION INCLUDES THE AUDIOVISUAL DEPARTMENT AND THE INFORMATION DEPARTMENT. THE DIVISION IS RESPONSIBLE FOR PROVIDING THE BEST POSSIBLE REFERENCE SERVICE TO THE LIBRARY'S USERS. REFERENCE QUESTIONS ARE ANSWERED IN PERSON, ON THE PHONE, BY MAIL, AND BY E-MAIL.IN ADDITION, THE DIVISION ALSO HANDLES A NUMBER OF OTHER LIBRARY FUNCTIONS:MAINTENANCE OF THE PERIODICALS COLLECTION AND THE LOCAL HISTORY ROOM; INTERLIBRARY LOAN SERVICES NOT ONLY FOR LIBRARY PATRONS, BUT ALSO FOR OTHER DISTRICT LIBRARIES; ASSISTANCE IN MAINTENANCE OF THE LIBRARY'S COMPUTER NETWORK; AND THE ADMINISTRATION OF THE VOICE MAIL SYSTEM. THE DIVISION ALSO COOPERATES WITH THE REEVES LIBRARY OF MORAVIAN COLLEGE ON THE BETHLEHEM DIGITAL HISTORY PROJECT. THE SITE FEATURES IMAGES AND TRANSCRIPTS OF PRIMARY SOURCE MATERIAL RELATING TO THE BETHLEHEM'S FIRST 100 YEARS MOST OF WHICH HAS NEVER BEEN AVAILABLE TO THE PUBLIC BEFORE.THE MAIN PURPOSE OF THE TECHNICAL SERVICES DIVISION IS TO CONTINUALLY MAINTAIN THE LIBRARY'S ADULT BOOK COLLECTION, TO KEEP IT CURRENT AND COMPREHENSIVE AS OUTLINED IN THE "MATERIALS SELECTION POLICY," AND TO ORDER, RECEIVE, CLASSIFY, AND PREPARE ALL LIBRARY MATERIALS (ADULT, CHILDREN'S AND AUDIO-VISUAL) ACCURATELY AND PROMPTLY. THIS DIVISION ORDERS ALL ADULT BOOKS AND IS RESPONSIBLE FOR KEEPING THE COLLECTIONS BALANCED AND CURRENT. BOOK REVIEWS NEED TO BE READ, AND SUBJECT AREAS THAT NEED UPDATING ARE IDENTIFIED. OUTDATED BOOKS ARE DISCARDED DAILY AND REPLACED WITH UPDATED EDITIONS. ALL CHILDREN'S BOOKS AND AUDIO-VISUAL MATERIALS (ADULT AND CHILDREN'S) ARE ALSO RECEIVED, CATALOGUED, AND PROCESSED IN THIS DIVISION. 3155964 1 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 82 1 0 0 0 0 0 0 0 0 0 0 X 13 13 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 0 1 0 0 PA X FINANCE COORDINATOR 6108673761 11 WEST CHURCH STREET BETHLEHEM PA 18018 KATHY WEIL 1.00 X X 0 0 0 LYNN KOEHLER 1.00 X X 0 0 0 ROBERT J SCHOENEN JR 1.00 X X 0 0 0 MARIE F STERLEIN 1.00 X X 0 0 0 APRIL E HERRITY 1.00 X 0 0 0 OLGA NEGRON 1.00 X 0 0 0 J WILLIAM REYNOLDS 1.00 X 0 0 0 LINDA C ROBERTSON 1.00 X 0 0 0 WILLIAM K SCHEIRER 1.00 X 0 0 0 EMIL G SIGNES 1.00 X 0 0 0 JANET BARRY 1.00 X 0 0 0 THOMAS J NOLAN 1.00 X 0 0 0 ANNAMARIE JORDAN 1.00 X 0 0 0 JEAN M BELINSKI 1.00 X 0 0 0 ALLISON PERRUCCI 1.00 X 0 0 0 MATTHEW MARR 1.00 X 0 0 0 JANET FRICKER 38.00 X 97001 0 15804 97001 0 15804 0 0 0 0 0 26479 1982636 466945 2476060 COMMUNITY CONTRACTS 519100 816529 816529 OVERDUE CHARGES 519100 117462 117462 RENTALS & SALES 519100 94990 94990 1028981 35273 35273 1075336 953734 121602 121602 121602 749 26479 5592 -4843 -4843 MISCELLANEOUS 900099 37285 37285 COPY SERVICES 561000 13248 13248 50533 3707606 1028981 0 202565 112805 90244 22561 1724242 1458061 238160 28021 104739 88570 14467 1702 260341 220151 35959 4231 110188 93177 15220 1791 23577 23577 19445 16723 2722 6991 6991 GRANT AND GIFT DISTRIBU 588405 588405 LIBRARY MATERIALS 408418 408418 SUPPLIES 106650 91719 14931 EQUIP. RENTAL AND MAINT 75434 65288 10146 120071 118461 1610 3661306 3155964 423459 81883 650 2463 752716 678086 1133773 1252890 1887139 1933439 0 0 X 0 0 0 0 1887139 1933439 1887139 1933439 1887139 1933439 46300 0 X 0 1 0 X 0 X 2338408 2251567 2320157 1958981 2476060 11345173 2338408 2251567 2320157 1958981 2476060 11345173 25554 11319619 132132 46848 -20521 182710 156875 498044 43944 47329 43580 43689 50533 229075 12072292 5068652 0.93770 0.90690 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1236235 23109 156133 80000 6789 1328688 1121308 19085 182097 80000 6255 1236235 1187804 43684 -25026 80000 5154 1121308 1216263 29969 25062 75000 8490 1187804 1.00000 0 0 0 3707606 3661306 46300 46300 3713198 0 3713198 -5592 -5592 3707606 3666898 5592 5592 3661306 0 3661306 DESCRIPTION OF INTENDED USE OF ENDOWMENT FUNDS: PART V, LINE 4: INCOME FROM THE ENDOWMENT FUND, LIMITED TO 5% OF THE TOTAL FUND FOR THE YEAR, IS TO BE USED FOR THE PURCHASE OF BOOKS AND OTHER LIBRARY MATERIALS, PER FEBRUARY 9, 2009 BETHLEHEM AREA PUBLIC LIBRARY ENDOWMENT POLICY AS ADOPTED BY THE BOARD. PART XII, LINE 4B - OTHER ADJUSTMENTS: DIRECT FUNDRAISING EXPENSE PART XIII, LINE 2D - OTHER ADJUSTMENTS: DIRECT FUNDRAISING EXPENSE X X X X X 1 ADVOCATES FOR HEALTHY CHILDREN INC 405 EVE COURT BATH PA 18014 FUNDRAISING FOR BUILDING RENOVATION 0 71409 23577 47832 71409 23577 47832 PA FASHION SHOW EVENT 16833 16833 4908 MINI-GOLF COURSE RENTALS 6250 6250 23083 23083 4908 4908 -4908 FORM 990, PART VI, SECTION B, LINE 11 THE FORM 990 IS REVIEWED AND APPROVED BY THE EXECUTIVE DIRECTOR AND FINANCE COORDINATOR BEFORE ISSUANCE. THE BOARD OF DIRECTORS DOES NOT APPROVE THE RETURN BEFORE IT IS FILED. FORM 990, PART VI, SECTION B, LINE 12C THE LIBRARY INTENDS TO SEND EMAILS TWICE A YEAR TO ALL EMPLOYEES AND BOARD MEMBERS FOR UPDATES ON ANY NEW FACTS THAT COULD POTENTIALLY BE A VIOLATION OF THE CONFLICT OF INTEREST POLICY AND STEPS WILL BE TAKEN TO RESOLVE THE SITUATION. FORM 990, PART VI, SECTION B, LINE 15A THE EXECUTIVE DIRECTOR'S SALARY WAS DETERMINED BY A SELECTION COMMITTEE BASED ON THE LIBRARY'S SIX STEP PAY SCALE FOR DIRECTORS. THE LIBRARY'S BOARD CONSIDERED SALARIES OF OTHER EXECUTIVE DIRECTORS OF LIKE SIZED LIBRARIES AND THE PREVIOUS EXECUTIVE DIRECTOR USING COMPARABILITY DATA. THE STEP AT WHICH THE EXECUTIVE DIRECTOR WAS HIRED WAS DETERMINED BASED ON PRIOR EXPERIENCE. THE EXECUTIVE DIRECTOR'S PERFORMANCE IS REVIEWED ANNUALLY BY THE LIBRARY BOARD COMMITTEE, AND RAISES ARE DETERMINED BY YEARS OF SERVICE. FORM 990, PART VI, SECTION C, LINE 19 THE LIBRARY MAKES ITS GOVERNING DOCUMENTS, POLICIES, AND FINANCIAL STATEMENTS AVAILABLE UPON REQUEST FROM THE PUBLIC.