2012-02-15T14:06:58-07:00 2011-06-30 990 2010-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 CENTRAL PARK AVENUE SCARSDALE NY 105831349 Kathleen Halas 9147613456 2012-02-10 2010 2016-02-24 21:20:13Z Kathleen Halas Same as Box C above Scarsdale NY 10583 4262944 0 X www.ChildCareWestchester.Org X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: * Linking parents to child care via information and referrals and help obtaining financial assistance; * Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; * Support to the workplace through on-site seminars, guidance on dependent care issues; * Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 18 18 43 18 0 0 4169587 3659976 199167 186072 6659 5596 26957 11404 4402370 3863048 1683424 1033451 0 0 2028258 1986618 0 0 4578 800191 938646 4511873 3958715 -109503 -95667 1850890 1900817 537514 672548 1313376 1228269 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 0 0 2242115 1026748 134720 Professional Development - Training and technical assistance to improve child care quality * 2,431 early care and education professionals attended 210 Council workshops * 34 students were enrolled in the Council's eCDA program (on-line CDA), Twenty-eight of the 34 students completed the course and 4 have thus far received the CDA credential * 14 early childhood professionals enrolled in the 2010-2011 class completed the Council's original, in-person CDA program * An average of 118 family providers received nutritional guidance and reimbursement for meals and snacks through the Council's administered Child and Adult Care Food Program * 10 center-based programs participated in our Early Literacy Book Bag program funded by the Edith Glick Shoolman Children's Foundation. Thirteen family/group family child care providers and five center-based programs participated in our Early Learning Book Bag program funded by the Sexauer Foundation. Both projects were created to promote early literacy for low-income families by establishing lending libraries in the child care programs thereby strengthening the bridge between programs and homes. Participating programs received book bags filled with new books and manipulatives for children to borrow and use at home with their families * 20 programs in Westchester County, New York City and Western CT received Young Explorer Computers, training on Kidsmart software and onsite technical assistance. * In October 2010, 110 early childhood professionals attended the annual Infant and Toddler Conference held at the Music Conservatory of Westchester. In March 2011, 100 early childhood professionals attended a Brain Development conference held at the Crowne Plaza Hotel. * 47 centers and family child care programs received intensive scale based technical assistance, 22of those programs received a quality improvement grant. * 2 infant-Toddler Specialists participated in the Social -Emotional Community Demonstration Project. This was a collaborative effort which brought the Specialists together with mental health consultants in 4 child care centers in Westchester. The Specialists provided quality improvement consultation to the programs, along with training for staff and parents on brain development, the Ten Components of Quality care for infants and toddlers, and Born Learning. * 52 child care programs and community programs serving Westchester's children received gently used, high quality books from our 3rd Annual Children's Book Drive. 772570 0 31110 Registration and Legally Exempt-The Registration Department offers three main services to Child Care Providers: Processing Initial FDC & SACC Applications, Processing FDC & SACC Renewal Applications and performing "50% Inspections" of FDC/SACC Program. During the period of time starting July 1st, 2010 to June 30th, 2011;We served a total of 91 FDC applicants (35- FDC Approved and 56- FDC Withdrawn), and 24 SACC applicants (13- SACC approved and 11-Sacc Withdrawn). Most initial applicants where approved prior to 6 month contract deadline; if the 6th month deadline was exceeded waivers for penalties were requested and granted. The challenge with initial applications has been completing initial fire/safety inspections within the allowed time period for applicants. The Registration Department also served 103 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (55-FDC and 48-SACC). All renewal applications where completed within the 120 day timeframe or submitted to enforcement with waivers granted. The challenge with renewal applications is provider delay in submitting renewal material. In addition providers are often missing required renewal training and require assistance. The Registration Department performed 168 "50% Inspections" of FDC/SACC Program (104-FDC and 64-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge in closing 50% inspections in a timely manner is provider delay in submitting required documents. The Legally Exempt Department offers two main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct 20% inspections. During the period of time starting July 1st, 2010 to June 30th, 2011; We served a total of 1225 legally exempt providers. We accomplished our goals due to the efficiency in work of the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover in providers. The challenge with processing the renewal enrollment applications has been the delay in providers submitting the renewal material on time and changes that are needed to be made to the enrollment. The Legally Exempt Department performed 90 20% inspections. All inspections were conducted and closed within the approved timeframes. The greatest challenge in closing 20% inspections in a timely manner is provider delay in submitting required documents. 294352 5750 3654 Resource and Referrals - Child care referrals for families and resources to guide in finding child care providers; Over 3,300 families with more than 5,000 children received information and referral services; Over 1,200 families and over 390 child care providers received information and/or assistance through the Child Care Council of Westchester's subsidy support services; The Child Care Council of Westchester continued to monitor the impacts of the on-going economic downturn by conducting a survey of child care businesses on enrollment and financial status in May 2011, to create a 2011 Child Care Status Report base on the survey responses. 198359 0 2688 Institute for School Age Child Care - Public education on early care and education and other issues related to children on the local, state and national levels; The Council continued to work with middle school programs to increase their capacity and quality; Free training in Creative Curriculum was provided to programs involved with the Council's Quality Forward improvement project; The Council continued it's partnership with the United Way of Westchester and Putnam to market and promote the Born Learning initiative to help parents and other caregivers exploit learning opportunities with young children. Two New Rochelle events showcased Born Learning to the community; The Westchester Partnership for Early Care and Education met to consider how to further promote a stronger system of early care and education; The Council led the state's field test in Westchester County for QUALITYstarsNY, an emerging quality improvement rating system to strengthen the quality of child care throughout the state; 17 programs successfully completed the field test; Council staff presented on our services at several corporate sites in conjunction with the United Way; The Council continued it's participation in NACCRRA Quality Assurance, a 2 year process that will lead to a 5 year Quality Assured certification for the Council 203204 0 13625 Health Services - Enrollment of families in health care, medication administration training and healthcare consulting services. 665 children and 231 adults were enrolled in Child Health Plus and Family Health Plus by the Council's facilitated enrollment specialist. 53 participants attended the Council's Medication Administration Training courses 977 953 0 Child Care Scholarships - 6 families just over-income for the child care subsidy were awarded Westchester Child Care County Scholarships administered by the Council. 0 0 275 Space Rental - Rental of office space to other nonprofits to carry out their mission. 402540 953 16588 3711577 1 1 0 1 0 0 0 0 0 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 18 0 1 43 1 0 0 0 0 0 1 1 0 0 0 0 X 18 18 0 0 1 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Kathleen Halas 9147613456 CHILD CARE COUNCIL OF WESTCHESTER 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Jeffrey Samuelson 1 X X 0 0 0 Jason Chapin 1 X X 0 0 0 Navy Djonovic 1 X X 0 0 0 Michael Kutzin 1 X X 0 0 0 Felice Harris 1 X 0 0 0 Jennifer Kooney 1 X 0 0 0 Cecelia McKenney 1 X 0 0 0 Craig Ruoff 1 X 0 0 0 Bryon Smalls 1 X 0 0 0 Janet Stockheim 1 X 0 0 0 John E Sterbenz 1 X 0 0 0 Marquette L Wilson 1 X 0 0 0 Dr Mistie Eltrich 1 X 0 0 0 Peter Helmer 1 X 0 0 0 Camille F Murphy 1 X 0 0 0 Thomas J Picone 1 X 0 0 0 Wendy Nashid -thru June 2011 1 X 0 0 0 Kirsten Aldrich - July 2010 1 X 0 0 0 Antoinette Cantone-Denning thruJune 1 X 0 0 0 Camille Cosco - thru July 2010 1 X 0 0 0 Marlene Zakierski - thru Nov 2010 1 X 0 0 0 Kathleen Halas 35 X 105023 0 9862 Renette Bayne Issaka 35 X 88227 0 9322 193250 0 19184 1 0 0 0 0 0 32032 0 0 3272423 355521 383 3659976 Workshop/Professional Development 900099 170298 170298 0 0 Seminars and Conferences 900099 5260 5260 0 0 Resource and Referrals 900099 3759 3759 0 0 Management and Health Services 900099 6480 6480 0 0 Space rental 900099 275 275 0 0 0 0 0 0 186072 5596 0 0 5596 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 396748 0 396748 0 0 0 0 0 0 0 0 0 3148 -3148 0 -3148 Annual Meeting 900099 14147 0 0 14147 Miscellaneous 900099 405 0 0 405 0 0 0 0 14552 3863048 186072 0 17000 35644 35644 997807 997807 0 0 0 0 209465 192096 17369 0 0 0 0 0 1448162 1328082 120080 0 24721 22671 2050 0 182295 167179 15116 0 121975 111861 10114 0 0 0 0 0 0 0 0 24520 22487 2033 0 350 0 350 0 0 0 0 0 390469 355292 32377 2800 22463 20600 1863 0 120874 109073 10023 1778 0 0 0 0 0 0 0 0 276363 253447 22916 0 23144 21225 1919 0 0 0 0 0 50496 46630 3866 0 0 0 0 0 0 0 0 0 0 0 0 0 13553 12429 1124 0 Staff Training and Development 13448 12333 1115 0 Miscellaneous 2966 2721 245 0 0 0 0 3958715 3711577 242560 4578 646847 599763 302322 156937 0 792277 799687 30433 5109 262749 262749 0 0 74641 334951 4370 4370 1850890 1900817 319640 411016 0 17615 217874 243917 537514 672548 X 911773 855284 401603 372985 0 0 1313376 1228269 1850890 1900817 X -95667 10560 X 1 1 1 X 1 1 X 3855718 4563389 4748099 4169587 3659976 20996769 248111 569954 220267 235255 200219 1473806 4103829 5133343 4968366 4404842 3860195 22470575 9480 8078 5840 9842 3867 37107 9480 8078 5840 9842 3867 37107 22433468 39869 30532 10768 6659 5596 93424 39869 30532 10768 6659 5596 93424 1537 2685 0 0 405 4627 4145235 5166560 4979134 4411501 3866196 22568626 0.99401 0.99303 0.00414 0.00523 X Schedule A, Part III, Section, Line B, Line 12 - Receipts of small non-operational activity such as sales of "Snapshot" booklets and reimbursement of expenses the Council incurred on behalf of another organization. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 1 0 0 0 0 1 0 1 0 1 350 350 0 SchC_P2B_S00_L01 Schedule C, Part II-B, Line 1 Purchase of materials to make posters or show solidarity to be used a public hearings on child care matters. Payment of dues to the Westchester Women's Agenda who support child care issues at public events. 401602 0 1506 43823 0 0 359285 458734 0 10086 67218 0 0 401602 618079 0 -7429 151916 0 0 458734 0.3899 0 0.6101 0 0 0 Deferred Rent 243917 243917 3863048 3958715 -95667 10560 0 0 0 0 10560 -85107 3876756 10560 0 0 3148 13708 3863048 0 0 0 3863048 3961863 0 0 0 3148 3148 3958715 0 0 0 3958715 SchD_P05_S00_L04 Schedule D, Part V, Line 4 To provide child care scholarships to families that do not qualify for other subsidies or aid. To complete prior years plan to educate the community on the advantages of the United Way Born Learning initiative which benefits children and families by showing them how everyday experiences can provide teachable moments for young children. SchD_P10_S00_L02 Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if those positions are more likely than not to be sustained. Management has determined that the Councl had no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examination by the applicable taxing jurisdictions for periods prior to fiscal year 2008. SchD_P12_S00_L02d Schedule D, Part XII, Line 2d Special events expenses reported on Form 990, Part VIII, Line 8B = $3,148 SchD_P13_S00_L02d Schedule D, Part XIII, Line 2d Special events expenses rportedon Form 990, Part VIII, Line 8B = $3,148 1 X Child and Adult Care Food Program 169 962600 0 To provide nutritious meals for children in child care programs JP Morgan Chase Foundation Grant Professional Development Scholarships 10 10000 Scholarships were provided to offset tuition fees to the Council's eCDA course. CDA Program Enhancement Grants 20 4651 0 Enhancement for attendees of IT CDA program The Sally Zeigler Scholarship Fund Future Leader Awards 6 953 0 This program started at the end of the fiscal year and is for scholarships on behalf of families which are paid directly to registered child care providers to offset tuition fees. Provider Program Enhancement Purchases 120 19603 FMV SchI_P01_S00_L02 Schedule I, Part I, Line 2 Schedule I, Part I, Line 2 - The Controller and program directors meet regularly to review the financial information, to ensure that only those expenses that are for the particualr project/activity are included in the budget to actual reports, to determine if all activities of the project/activity are on track to completion or if any budget modifications are needed and to make any adjutments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. F990_P06_S0A_L04 Form 990, Part VI, Section A, Line 4 The Council revised its ByLaws to; add language to allow for co-presidency instead of just a president; change the number of Board of Directors from at least 12 up to 30 to at least 9 up to 30; increase member terms from 2 terms of 3 years to 3 terms of 3 years; change the number of members required to remove a member from a quorum of no less than a majority present at such meeting to an affirmative vote of 2/3 of the members in office; removed duplicate reference to unauthorized absences of a member results in removal of that director; change the number of members needed to call a meeting from no less than 3 to no less than 1/5 of the entire Board of Directors; allow notice of the annual meeting and any special meeting to be transmitted electronically at least 48 hours in advance of the meeting and not required to be done in writing and filed with the secretary; change the number of board members required for a quorum from if 15 or fewer members to be 1/3 of Board of Directors and more than 15 to be at least 4 plus one additional member for every 10 members in excess of fifteen to a majority of Board of Directors shall constitute a quorum; change language from no paid employees of the Council is eligible to serve on the Board to no employee of the Council is eligible to serve on the Board; change language regarding service of Executive Director from employed by Board of Directors to serve at the pleasure of the Board of Directors; change language regarding the appointment of the Executive Committee from subject to the approval of the President to simply that the Board can approve the appointment of the Executive Committee without the President's approval; removed language regarding the fixing of compensation of the directors for serving on the Board or any committee; change the number of members in the nominations committee from 5 to 3 eligible for re-election; removal of a section regarding the structure of the nominations committee that would allow the forming of the committee to be more flexible F990_P06_S0B_L11a Form 990, Part VI, Section B, Line 11a The Controller prepares a draft of the Form 990 and forwards to the Council's independent auditors, the Board Treasurer and Executive Director for review and approval. Any questions are discussed and resolved and the Controller makes all changes and resubmits to the audit firm, the Board Treasurer and the Executive Director for final approval and signing. All responses and documentation of preparation of the Form 990 are maintained in the Controller's office. The Form 990 is scheduled to be completed and submitted to the IRS by the filing deadline. If for any reason the Form 990 cannot be filed by the filing deadline the independent audit firm submits extension forms to the IRS and provides proof of extension filing to the Controller and/or Executive Director. Board review of the IRS Form 990 is currently performed by the Board Treasurer or Board Assistant Treasurer prior to filing the form with the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, Controller or any board member an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. F990_P06_S0B_L12c Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council, over and above the interest of the Interest Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exit when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. i. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they related to such director or officer which may pose a potential conflict of interest. Such disclosure must be updated annually. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statements is updated at least annually. * * If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest, those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact-gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. * The potential conflict of interest will be addressed by the Council Board as follows: o The Board of Directors of the Council shall investigate the potential conflict o The director/officer to whom the potential conflict relates shall not attempt to influence other Directors regarding the matter o The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion o After conducting due diligence, the Board or Committee will determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the Council's best interest and for its own benefit and whether the transaction is fair and reasonable to the Council and make its own decision about whether or not to entere into or allow the transaction or arrangement. The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. * The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relation g to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. F990_P06_S0B_L15 Form 990, Part VI, Section B, Line 15 Compensation Policy - Working under the direction of the Council's Personnel Committee, the Council's Senior Staff updated the agency job classification framework and salary range guidelines over the course of almost a year overlapping 2007 and 2008. The approach involved (1) factoring in cost of living adjustments for the eight year period since the previous salary review; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge problem-solving, supervision, latitude of decision-making, impact, external contacts/relationships, policy involvement and scope of activity. Once defined by the Personnel Committee, the process was carried out by Senior Staff which consisted at that time of the Executive Director, Associate Executive Director, Director of Administration and Personnel, Controller, Director of Employer and Parent Services, Institute of School Age Child Care Director, Director of Registration, Director of Health Services, Director of Professional Development and Director of Community Education. Consensus was reached by Senior Staff on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The new salary scale guidelines were used to make some initial salary adjustments in 2008 and since then, to guide salaries offered at hiring. In the past four years, funding reductions have made it impossible to provide any raises to Council employees. The Council's salary guidelines have not been reviewed again since their adoption because base salaries have been frozen since that time, due to cuts in government contracts and an overall reduction in revenues F990_P06_S0C_L19 Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statemetns are available to the public upon request. F990_P11_S00_L05 Form 990, Part XI, Line 5 Unrealized gain on investments of $10,560