2013-11-14T13:09:42-06:00 2012-12-31 420714325 MCGLADREY LLP 1 S WACKER DRIVE STE 800 CHICAGO IL 60606 990 2012-01-01 360540525 Medical Library Association MEDI 3124199094 65 East Wacker Place No 1900 Chicago IL 60601 Ray Naegele 3124199094 2013-11-14 1 Wayne Harder P00294296 3126343400 2012 2016-02-25 16:41:14Z Carla Funk 65 East Wacker Place No 1900 Chicago IL 60601 3655395 0 X www.mlanet.org X 1898 MD The Medical Library Association (MLA) is a nonprofit, educational organization committed to educating health information professionals, supporting health information research, promoting access to the world's health sciences information, and working to ensure that the best health information is available to all. 12 12 17 500 538235 99760 72025 40478 2479807 2725105 36554 139298 263860 349613 2852246 3254494 40155 51711 0 0 1337449 1385039 0 0 0 1476815 1735806 2854419 3172556 -2173 81938 3878974 3934741 1128005 1073603 2750969 2861138 X The Medical Library Association's mission is to provide lifelong educational opportunities to members and nonmembers, support a database of health information research, and promote the importance of quality information for improved health to the healthcare community and the public. 0 0 988101 1310467 Annual Meeting - The Annual Meeting educates members and nonmembers on the design, development and management of health information systems. 333620 164849 Publications - Publications produced by the Association educate the members and nonmembers on topics relating the field of health information management and medical librarianship. Approximately 6,100 members and nonmembers receive the publications. The association produces and distributes Consumer Health Information brochures called Medspeak. The brochure translates medical and scientific terminology into terms non-health care practitioners can understand. 254337 228606 Educational and Professional Development programs - The programs provide continuing education the medical library field. Approximately 1,500 members participate in the educational and professional recognition programs. 53227 Information Issues and Policies - The association maintains a government relation program and provides information on health information policy issues. 109927 ALISE Management Services 51711 51711 Awards & Scholarships 52846 Chapter Support 25538 Credentialing 47670 Database & Mailing Lists 198188 743364 Membership Services and Sections 219112 MLA Website 67385 42910 Other Program Services 825604 51711 786274 2401662 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 1 1 0 0 0 1 0 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 5 0 1 17 1 1 1 0 0 0 0 0 0 0 0 0 X 12 12 0 0 0 0 1 1 0 1 1 0 1 1 0 1 1 1 1 1 1 1 0 IL X Raymond Naegele 3124199094 65 East Wacker Place Suite 1900 Chicago IL 606017246 Dixie Jones 5.00 X X 0 0 0 Jane Blumenthal 5.00 X X 0 0 0 Gerald Perry 5.00 X X 0 0 0 Ruth Holst 5.00 X X 0 0 0 Ysabel Bertolucci 5.00 X 0 0 0 Marianne Comegys 5.00 X 0 0 0 Julia Esperza 5.00 X 0 0 0 Cynthia Anderson 5.00 X 0 0 0 Michelle Kraft 5.00 X 0 0 0 Kathleen Ann McKibbon 5.00 X 0 0 0 Rikke Ogawa 5.00 X 0 0 0 Gabriel R Rios 5.00 X 0 0 0 Chris Shaffer 5.00 X 0 0 0 Julia Shaw-Kokot 5.00 X 0 0 0 Joy Summers-Ables 5.00 X 0 0 0 Carla Funk 40.00 X 173005 0 26179 Ray Naegele 40.00 X 114114 0 23424 287119 0 49603 2 0 1 0 0 40478 40478 Annual Meeting 900099 1310467 1310467 Membership Dues 900099 639953 639953 Publications 511120 399758 164849 234909 Educational Program 900099 228606 228606 Section Revenue 900099 103411 103411 42910 42910 2725105 107096 107096 433103 400901 32202 32202 32202 Mailing List Revenue 511140 199175 163355 35820 ALISE Management Servi 900099 118871 118871 MLA Services 900099 21100 21100 10467 10467 349613 3254494 2490196 538235 185585 14000 14000 26694 26694 11017 11017 302269 230284 71985 777875 592625 185250 123478 95844 27634 116062 88208 27854 65355 59270 6085 8582 8582 43135 43135 7142 5428 1714 19036 15121 3915 48339 40518 7821 58865 45739 13126 376 286 90 137804 106732 31072 81696 62090 19606 995398 761018 234380 62593 47603 14990 19277 19277 Publications 145198 111261 33937 108365 87924 20441 3172556 2401662 770894 0 100 100 1371406 1175953 138074 276616 80578 124472 541985 479766 99021 62219 2176290 2284210 13505 11171 3878974 3934741 141175 172041 986830 901562 1128005 1073603 X 1423435 1512235 349868 351538 977666 997365 2750969 2861138 3878974 3934741 81938 28231 0 X 0 1 X 1 0 X 188673 30462 208705 72025 40478 540343 2806094 2190683 2442827 2323429 2490196 12253229 2994767 2221145 2651532 2395454 2530674 12793572 0 0 0 12793572 73137 56067 40664 40434 107096 317398 73137 56067 40664 40434 107096 317398 58440 34832 24193 34789 99760 252014 2988 72963 74963 35095 35820 221829 3129332 2385007 2791352 2505772 2773350 13584813 0.94180 0.94170 0.02340 0.02370 X Schedule A, Part II, Line 12, Explanation of Other Income: Mailing List Revenue - 2008 Amount: $ 2,988. 2009 Amount: $ 72,963. 2010 Amount: $ 74,963. 2011 Amount: $ 35,095. 2012 Amount: $ 35,820. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 0 0 0 1 7142 0 0 7142 0 1075799 19699 76834 39390 1132942 1364551 13033 7979 68663 241101 1075799 1187349 196535 68943 88276 1364551 1259898 20612 102326 195487 1187349 1300954 167885 -7340 201601 1259898 0.11970 0.88030 0 0 113869 82120 31749 428116 397646 30470 62219 X 3282725 28231 28231 3254494 0 3254494 3172556 0 3172556 0 3172556 Description of Intended Use of Endowment Funds: Part V, Line 4: Permanently restricted net assets consist of various endowment funds which are subject to the restrictions imposed by donors who require the principal of their contributions to be invested in perpetuity and the investment income to be used for specified purposes. These funds include the following: Cunningham Memorial International Fellowship Endowment Fund - supports the Annual Cunningham Memorial International Fellowship Program. C. Funk Government Relations Award Fund - supports an annual award to honor an outstanding individual in government relations. David A. Kronick Endowment Fund - supports The David A. Kronick Travelling Fellowship Estelle Brodman Award Endowment Fund - supports the Estelle Brodman Award for the academic medical librarian of the year. Hospital Libraries Section/MLA Professional Development Grants Endowment Fund - supports an award program conducted by the hospitals section for librarians working in hospitals and similar clinical settings. The awards generally are for educational and research activities. Janet Doe Lectureship Endowment Fund - supports the Jane Doe Lectureship. John P. McGovern Award Lectureship Endowment Fund - supports the John P. McGovern Lectureship. Joseph Leiter NLM/MLA Lectureship Endowment Fund - supports the Leiter NLM/MLA Lectureship. Lindberg Research Fellowship Endowment Fund - supports the Lindberg Research Fellowship. Lois Ann Colaiannia Award for Excellence and Achievement in Hospital Librarianship Endowment Fund - supports the Excellence and Achievement in Hospital Librarianship Award Program. Louise Darling Medal Endowment Fund - supports the Louise Darling Medal for Distinguished Achievement in Collection Development in the Health Sciences. Lucretia W. McClure MLA Excellence in Education Award Fund - supports a annual award to honor an outstanding educator for personal excellence in health sciences, librarianship and informatics, with demonstrated skills in teaching, curriculum development, mentoring, research or leadership in education. Majors/MLA Chapter Project of the Year Endowment Fund - Supports an annual award for the best project by chapter. The award recognizes excellence, innovation and contribution to the health sciences library profession. Scholarship Endowment Fund - supports the Association's various grants and scholarships. The goal of the Association's grants and scholarships committee is to raise money for this fund. Shaping Our Future Endowment Fund - supports initiative identified in the Association's annual business plan and is funded by annual allocations equal to 25 percent of net corporate membership dues. T. Mark Hodges International Service Award - supports individual achievement in promotion, enabling and/or delivering improvements in the quality of health information internationally through the development of health information professions, the improvement of libraries or an increased use of health information services. Description of Uncertain Tax Positions Under FIN 48: Part X, Line 2: The accounting standard on accounting for uncertainty in income taxes addresses the determination of whether tax benefits claimed or expected to be claimed on a tax return should be recorded in the financial statements. Under this guidance, the Association may recognize the tax benefit from an uncertain tax position only if it is more than likely than not that the tax position will be sustained on examination by taxing authorities, based on the technical merits of the position. Examples of tax positions include the tax-exempt status of the Association and various positions related to the potential sources of unrelated business taxable income (UBIT). There were no unrecognized tax benefits identified or recorded as liabilities for the reporting periods presented in these financial statements. The Association files Form 990 in the U.S. federal jurisdiction and the State of Illinois. The Association is generally no longer subject to examination by the Internal Revenue Service for years before 2009. 1 Central America and the Caribbean 0 0 Grants to recipients located in region 5900 North America 0 0 Grants to recipients located in region 500 South Asia 0 0 Grants to recipients located in region 3687 Europe (Including Iceland & Greenland) 0 0 Grants to recipients located in region 930 0 0 0 0 0 0 11017 0 11017 Disaster Relief Central America and the Caribbean 1 5900 CHECK Award North America 1 500 CHECK Fellowship South Asia 1 3687 CHECK Award Europe (Including Iceland & Greenland) 1 930 Check 0 0 0 0 0 0 Procedure for Monitoring Grants Outside the U.S.: Schedule F, Part I, Line 2: The grant recipients are required to turn in receipts as a condition of reimbursement and to provide a detailed report on their observations at the host medical libraries and how this experience will benefit when they return to their home countries. 1 American Library Association 50 E Huron Street Chicago IL 60611 362166947 13000 Fund Minority Scholarship 1 MLA Minority Scholarships 2 7500 MLA Scholarships/Aid for advanced education 2 7500 Doctoral Scholarship 1 2000 Annual Meeting Grants 4 3999 McClure Excellence in Education Award 1 500 Hodges International Service Award 1 500 Funk Governmental Relations Award 1 500 Volunteer Service Award 1 1000 Brodman Award/Leadership Award 1 500 Colaianni Award/Leadership Award 1 500 Darling Medal/Career Achievement 1 1000 Continuing Education Award 1 300 Doe Lectureship/Honorarium 1 375 Eliot Prize/Best Publication 2 400 Professional Development Grant 1 120 Procedure for Monitoring Grants in the U.S.: Part I, Line 2: Schedule I, Part I, Line 2: Individuals to whom MLA grant money is rewarded are required to provide an accounting of how the money is spent. MLA verifies that the US organizations to whom it grants money to are bona fide 501(c)(3) organizations in good standing with the IRS. Recipients are required to prepare a written report of their experience. For the more material awards, volunteers prepare evaluations of both the recipient and the program. X X 0 0 0 0 0 0 0 0 0 Carla Funk 173005 0 0 0 0 0 20760 0 5419 0 199184 0 0 0 Form 990, Part VI, Section A, line 6 Section 2. Classes of Membership A. The classes of membership shall be Voting and Nonvoting. B. The subclasses of Voting Members shall be Active and Institutional. Active Members shall be persons who at the time of qualification were actively engaged in, retired from, or interested in professional library or bibliographic work, or a health or information sciences profession. Institutional Members shall be libraries of the health sciences or professions or schools of library and information science. The authorized representative of an Institutional Member shall be any person designated in writing by the institution at the time of payment of dues, unless otherwise and later designated in writing by the institution at least five weeks before the Annual Meeting or distribution of ballots in which the representative is to vote. C. Categories of Active and Institutional Members and subclasses of Nonvoting Members may be established, and if so established, shall be set forth in the Special Rules of Order of the Association. Section 3. Rights and Privileges A. All and only Voting Members shall be eligible to hold elective office, except that no employee of the Association shall be eligible to hold elective office. B. All and only members may be appointed to committees. Only Voting Members may chair committees. C. Institutional representatives who hold elective office or chair a committee and change their institution of employment shall, within twelve weeks, either be designated as the authorized representative in their new institution or join the Association as an Active Member. Elections A. Ballots, accompanied by the required biographical data, photographs, and statements of aims, shall be distributed to the voting membership by Headquarters not later than nine weeks prior to the Annual Meeting and received at Headquarters by the date previously announced for counting ballots, which shall be at least three weeks after ballots are distributed. Ballots received after the date announced for counting shall be destroyed. B. Candidates for President-Elect shall be declared elected upon receiving a majority of the votes cast. Where there are more than two candidates, a plurality shall elect. Candidates for the positions of Director and member of the Nominating Committee receiving the highest number of votes for the number of vacant positions shall be declared elected. If a tie occurs, selection from among the tied candidates shall be by lot. Form 990, Part VI, Section A, line 7a Section 1. Annual Meeting The Association shall hold annually, usually in the spring, a regular meeting of the members for the transaction of general business. Except as otherwise stated in these Bylaws, Voting Members at the Annual Meeting shall be the final authority in governing the Association. Section 2. Special Meetings In the interval between Annual Meetings, special meetings of the members shall be called by the President if requested in writing by a majority of the Voting Members of the Board of Directors, or by twenty (20) percent of the Voting Members of the Association. For this purpose, a person eligible to cast two votes shall be counted as two Voting Members. Only business specified in advance notices of such meetings shall be transacted. Section 3. Place of Meetings The Board of Directors shall designate a suitable place for each Annual Meeting and each special meeting. The site of each Annual Meeting shall be publicized before the end of the fourth preceding Annual Meeting. Section 4. Notice of Meetings The Executive Director shall send members written notice of Annual Meetings and special meetings at least nine weeks in advance by mailing the notice to each member's address as it appears in Association membership records. Notice of every meeting shall state the place, day, and hour of such meeting, and in the case of a special meeting, shall specify the business to be transacted. Section 5. Voting Body The voting body of the Annual Meeting or of a special meeting shall consist of all Voting Members who are in good standing and who are present at the business meeting. One person may cast two votes only if eligible as an Institutional Representative and also as an Active Member. Section 6. Quorum Two hundred fifty (250) of the Voting Members of the Association shall constitute a quorum. For purposes of determining a quorum, a person eligible to cast two votes shall be counted as two Voting Members. Form 990, Part VI, Section B, line 11 The completed final version of Form 990 is emailed to each board member on the Finance Execuctive Committee. This group is comprised of the MLA President, Treasurer, Executive Director and Director of Financial and Administrative Services. Form 990, Part VI, Section B, line 12c Medical Library Association Disclosure Policy The Medical Library Association (MLA) requires affiliation/financial disclosure for any member of the MLA Board of Directors, committee chairs and chair-elects, liaisons to other organizations, authors who write for MLA publications, and instructors/presenters at MLA sponsored events and activities (know as "above-mentioned group"). MLa's disclosure policy is intended to protect all parties involved from any potential conflict of interest that may arise by serving/working with any association programs and services. The intent of this disclosure policy is not to prevent people with a significant financial or other relationships from serving in official capacities, writing, or presenting, but to provide decision-makers and participants with the information to form their own judgments in regard to exposition or conclusions reached in presentations, courses, publications, etc. Members of the above-mentioned group must prominently state all disclosure information for each activity. In the case of presenters, authors, or instructors, failure to disclose affiliations or financial arrangements may result in denial of MLA CE contact hours for the instructor's course, cancellation of the CE activity, and/or denial of instructor/presenter honorarium or author royalties. Affiliation/Financial Disclosure A conflict of interest may be considered to exist if a member of the above-mentioned group is: 1. Serving as an officer or director of another nonprofit organization in the general areas of interest to MLA. 2. Receiving compensation (e.g., consulting fees, speaking or writing honoraria, grant funds, research fees, salary, or other financial or material support, etc.) from a company offering products or services related to the interests of MLA. 3. Doing business with MLA or having a personal business interest in any company or organization doing business or wishing to do business with MLA. The users and/or participants in MLA programs and services must be made aware of any affiliations or financial arrangements between members of the above-mentioned group and a grantor and/or an organization(s). Any affiliation or financial arrangement that may cause embarrassment to MLA, members of the above-mentioned group, a grantor, or an organization, or could be perceived as unethical, must be disclosed. MLA will inform users and/or participants of any affiliations or financial arrangements of members of the above-mentioned group through appropriate means. Form 990, Part VI, Section B, line 15 MLA maintains a Salary Ranking and Classification System to guide salary administration. The plan is reviewed and approved annually by the board of directors with the business plan. Staff salary ranges are reviewed in the context of relevant industry salary survey data such as the data provided by ASAE and Association Forum. The Executive Director is reviewed annually in February by the MLA president with input as appropriate from the executive committee, full board and members. The director of financial and administrative services, similar to other manager level staff, has a formal review by the Executive Director at mid-year and at year-end. Form 990, Part VI, Section C, line 19 The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.