2013-11-14T11:13:10-06:00 2013-06-30 731293433 STANFIELD & O'DELL PC 3211 S LAKEWOOD AVE TULSA OK 741354934 990 2012-07-01 730579279 THE PHILBROOK MUSEUM OF ART INC PHIL 9187485326 PO BOX 52510 TULSA OK 741520510 G DAVID SINGLETON 9187485326 2013-11-14 1 JUSTIN A MOORE CPA P00420306 9186280500 2013-11-14 2012 2016-02-25 16:41:14Z G DAVID SINGLETON 2727 S ROCKFORD ROAD TULSA OK 74114 26214737 0 X WWW.PHILBROOK.ORG X 1939 OK ART MUSEUM COMPLEX WITH HISTORIC HOUSE, ART COLLECTIONS, GALLERIES AND FORMAL GARDENS 71 68 148 350 0 0 11340671 4162201 637254 720264 707126 1716274 1163546 506011 13848597 7104750 2475 1250 0 0 4081445 4152744 0 0 626296 2534999 3363183 6618919 7517177 7229678 -412427 62401529 63385770 7510310 7155172 54891219 56230598 X USING OUR ART COLLECTIONS, HISTORIC STRUCTURES, EDUCATION PROGRAMS, AND EXHIBITIONS TO INSPIRE THE BROADEST POSSIBLE PUBLIC ENGAGEMENT, ACCESS, AND SERVICE. 1 0 1958225 508286 MUSEUM OPERATIONS: MAINTAIN THE FACILITY FOR PUBLIC VIEWING OF ART COLLECTIONS. THE MUSEUM'S HISTORIC STRUCTURES AND STATE OF THE ART FACILITIES PROVIDE A UNIQUE PLATFORM OF EXPERIENCE FOR OUR VISITORS. OUR EFFORTS ALSO PRESERVE AN IMPORTANT ELEMENT OF TULSA'S HISTORY WHILE SERVING AS A DEFINING RESOURCE FOR OUR COMMUNITY AND REGION. 1679593 20858 EXHIBITS AND PERMANENT ART COLLECTION MAINTENANCE: ENSURE THE QUALITY OF PERMANENT ART COLLECTIONS AND PROVIDE SPECIAL TOURING EXHIBITS AND PROGRAMS TO ENHANCE ART APPRECIATION. THE MUSEUM'S PERMANENT COLLECTION OFFERS VISITORS A BROAD VIEW OF MAJOR ART MOVEMENTS IN WESTERN CIVILIZATION, AS WELL AS SUPERB EXAMPLES OF NON-WESTERN AESTHETIC EXPRESSION. IN ADDITION, THE MUSEUM PROVIDES APPROXIMATELY 8 SPECIAL/TEMPORARY EXHIBITIONS ANNUALLY. THESE EXHIBITIONS STRIVE TO PRESENT THE FINEST EXAMPLES OF ARTISTIC ACHIEVEMENT AVAILABLE WHILE PROVIDING A FOIL OR COMPLEMENT TO THE WORKS ON SEMI-PERMANENT DISPLAY WITHIN OUR GALLERIES. 768611 1250 106585 COMMUNITY EDUCATION: INCREASE PUBLIC KNOWLEDGE OF ART THROUGH EDUCATIONAL PROGRAMMING. INCREASING THE RELEVANCE OF THE VISUAL ARTS WITHIN THE DAILY LIVES OF OUR VISITIORS IS ONE OF THE MUSEUM'S KEY OBJECTIVES. OUR EDUCATIONAL EFFORTS FOCUS ON ENGAGING AN EXPANDING AUDIENCE WITH THE BEAUTY, CHALLENGES, HISTORIES, AND INSPIRATION OF COMPLEX CULTURES AND ITS VISUAL EXPRESSION. VARIOUS PROGRAMS ARE AVAILABLE FOR ADULTS, CHILDREN, AND FAMILIES INCLUDING ART CLASSES, LECTURES, INTERACIVE PROGRAMMING, AND SELF-GUIDED ART ACTIVITIES. THERE IS ALSO AN ACTIVE DOCENT PROGRAM. 675763 GROUNDS: TO MAINTAIN 23 ACRES SURROUNDING THE MUSEUM BUILDING. A PORTION ARE FORMAL GARDENS AND THE REMAINING AREAS ARE MOWED AND MAINTAINED BY A STAFF OF FIVE AND THE GARDENS MANAGER. 1227552 1136515 ALL OTHER PROGRAM SERVICES 1903315 1136515 6309744 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 1 0 0 0 0 1 1 0 0 1 0 0 0 0 1 59 0 1 148 1 0 0 0 0 0 1 1 0 0 0 0 X 71 68 1 0 0 0 1 1 0 1 1 0 0 0 1 1 1 1 1 1 1 0 OK X DONNA DURIN DIRECTOR OF FINANCE 9187485324 2727 S ROCKFORD ROAD TULSA OK 74114 SUSIE COLLINS 0.00 X X 0 0 0 R CASEY COOPER 0.00 X X 0 0 0 BARBARA HEYMAN 0.00 X X 0 0 0 ROBERT LAFORTUNE 0.00 X X 0 0 0 HOLBROOK LAWSON 0.00 X X 0 0 0 LARRY LEE 0.00 X X 0 0 0 ROXANA LORTON 0.00 X X 0 0 0 ROBERT LORTON 0.00 X X 0 0 0 NANCY MEINIG 0.00 X X 0 0 0 JACK NEELY 0.00 X X 0 0 0 SANDRA NORMAN 0.00 X X 0 0 0 JON STUART 0.00 X X 0 0 0 RANDALL SUFFOLK 35.00 X X 246515 0 28625 DAVID SINGLETON 35.00 X X 128353 0 20071 HOLLY ALLEN 0.00 X 0 0 0 WILLIAM ALLEN 0.00 X 0 0 0 CHRIS AMBURGY 0.00 X 0 0 0 ALAN ARMSTRONG 0.00 X 0 0 0 NORMAN ASBJORNSON 0.00 X 0 0 0 TIM BAKER 0.00 X 0 0 0 ROBIN BALLENGER 0.00 X 0 0 0 CATHEY BARKLEY 0.00 X 0 0 0 HOWARD BARNETT 0.00 X 0 0 0 JAMES BENDER 0.00 X 0 0 0 DIANA BENIEN 0.00 X 0 0 0 IRENE BURNSTEIN 0.00 X 0 0 0 DOUG CAMPBELL 0.00 X 0 0 0 JOSEPH CAPPY 0.00 X 0 0 0 INDIA CARTER 0.00 X 0 0 0 CHRIS CHANDLER 0.00 X 0 0 0 PATRICIA CHERNICKY 0.00 X 0 0 0 LAURA COLGAN 0.00 X 0 0 0 THERESA COLLINS 0.00 X 0 0 0 JW CRAFT 0.00 X 0 0 0 JEFF CRONK 0.00 X 0 0 0 ROBERT DOENGES 0.00 X 0 0 0 ERIN DONOVAN 0.00 X 0 0 0 MARGO DUNBAR 0.00 X 0 0 0 GAYLE EBY 0.00 X 0 0 0 DANIEL ELLINOR 0.00 X 0 0 0 CHARLES ESLICKER 0.00 X 0 0 0 ELIZABETH ANN GRAVES 0.00 X 0 0 0 AMY HERNDON 0.00 X 0 0 0 STEPHEN HEYMAN 0.00 X 0 0 0 GREGORY HOLT 0.00 X 0 0 0 WILL IHLOFF 0.00 X 0 0 0 GEORGE KRAVIS 0.00 X 0 0 0 JEANETTE KERN 0.00 X 0 0 0 CHRISTINE LAMBERT 0.00 X 0 0 0 PHILIP LAUINGER 0.00 X 0 0 0 WILLIAM LOBECK 0.00 X 0 0 0 BLAKE LOVELESS 0.00 X 0 0 0 SANJAY MESHRI 0.00 X 0 0 0 STEVEN MITCHELL 0.00 X 0 0 0 CATHRYN MOORE 0.00 X 0 0 0 CAROL OWENS 0.00 X 0 0 0 MOLLY PELLEGRINI 0.00 X 0 0 0 ROBERT PETERSON 0.00 X 0 0 0 SUSAN PETERSON 0.00 X 0 0 0 JULIE PUCKETT 0.00 X 0 0 0 JANA SHOULDERS 0.00 X 0 0 0 RITA SINGER 0.00 X 0 0 0 JOHN C SMITH 0.00 X 0 0 0 WILLIAM SMITH 0.00 X 0 0 0 MELINDA STINNETT 0.00 X 0 0 0 WILLIAM THOMAS 0.00 X 0 0 0 SUZANNE WARREN 0.00 X 0 0 0 CLARA WARRICK 0.00 X 0 0 0 THEDA WERTHEN 0.00 X 0 0 0 MONICA WILLIFORD 0.00 X 0 0 0 JAMIE ZINK 0.00 X 0 0 0 374868 0 48696 2 0 1 0 GLUCKMAN MAYNER ARCHITECTS 250 HUDSON STREET NEW YORK NY 10013 ARCHITECTURAL DESIGN SERVICES 516915 1 220752 245972 3695477 4162201 MUSEUM SERVICES 900099 315226 315226 MUSEUM ADMISSIONS 900099 189467 189467 MUSEUM OTHER 900099 113692 113692 MUSEUM EDUCATION 900099 101879 101879 720264 884778 884778 19608283 18776787 831496 831496 831496 408310 220752 122783 285527 285527 430901 210417 220484 220484 7104750 1772244 0 1170305 1250 1250 423564 232960 169426 21178 2890010 2410674 116054 363282 145819 100764 30429 14626 450223 343739 55389 51095 243128 193983 20588 28557 12725 5188 7334 203 29100 29100 127686 127686 101976 98323 1564 2089 115138 109763 5375 17449 15184 1690 575 8951 5422 3159 370 524523 498710 18342 7471 130859 126926 2812 1121 1515 940 575 154013 154013 474614 461816 8532 4266 123589 120936 1569 1084 EXHIBITION EXPENSE 356403 356403 0 0 CONTRACT SERVICES 330797 270132 31408 29257 ENTERTAINMENT & PROMOTI 154708 76875 27049 50784 FREIGHT & DELIVERY 122893 122893 0 0 576244 475164 56117 44963 7517177 6309744 581137 626296 2886233 3777754 10043963 6381120 115637 117236 34626224 15591757 18561575 19034467 30243795 33633534 550326 441659 62401529 63385770 726844 720297 2100000 2000000 4683466 4434875 7510310 7155172 X 6238792 7259914 22029551 22340773 26622876 26629911 54891219 56230598 62401529 63385770 X -412427 1962999 -211193 X X 0 1 X 1 0 X 4295846 3373367 7205722 11340671 4162201 30377807 4295846 3373367 7205722 11340671 4162201 30377807 648358 29729449 1066703 853506 714002 811209 884778 4330198 34708005 4330198 0.85660 0.83900 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X 0 30243795 1299748 3675366 1585375 33633534 32002622 0 -252098 1506729 30243795 27228164 432553 5800069 1458164 32002622 24527406 353642 3626519 1279403 27228164 29346068 158896 -3795154 1182404 24527406 0.05640 0.72930 0.21430 0 0 85000 85000 15756309 11523964 4232345 12894486 1578311 11316175 2625280 1975220 650060 2320114 945035 514262 2750887 19034467 EXECUTIVE DEFERRED COMPENSATION PLAN 297052 OBLIGATION UNDER CAPITAL LEASE, LESS CURRENT MATURITIES 4137823 4434875 9278166 1962999 210417 2173416 7104750 0 7104750 7727594 210417 210417 7517177 0 7517177 PART XI, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD PART III, LINE 1A: WORKS OF ART IN PHILBROOK'S COLLECTION ARE NOT RECOGNIZED AS ASSETS ON THE STATEMENT OF FINANCIAL POSITION. PURCHASES OF ARTWORKS ARE RECORDED AS DECREASES IN UNRESTRICTED NET ASSETS IN THE YEAR IN WHICH THE ITEMS ARE ACQUIRED, OR AS TEMPORARILY RESTRICTED NET ASSETS IF A DONOR MAKES A CONTRIBUTION INTENDED TO FUND A SUBSEQUENT PURCHASE OF ARTWORK. CONTRIBUTIONS OF WORKS OF ART ARE NOT REFLECTED ON THE FINANCIAL STATEMENTS. PART III, LINE 4: PHILBROOK IS A GENERAL FINE ARTS MUSEUM COMMITTED TO COLLECTING AND EXHIBITING ART FROM A BROAD RANGE OF PERIODS AND CULTURES. THE SIZE (APPROXIMATELY 13,000 OBJECTS, INCLUDING LONG-TERM LOANS) AND VARIETY OF THE COLLECTION HAS MADE PHILBROOK A UNIQUE RESOURCE FOR THE STATE AND REGION. COLLECTION AREAS INCLUDE: AMERICAN AND EUROPEAN PAINTING AND SCULPTURE; NATIVE AMERICAN ART, PRINTS AND DRAWINGS; ASIAN ART; AFRICAN SCULPTURE; AMERICAN AND EUROPEAN DECORATIVE ART; AND ANTIQUITIES. PHILBROOK ADOPTED A COMPREHENSIVE COLLECTIONS MANAGEMENT POLICY IN 1981 WHICH WAS REVISED AND UPDATED WITH STAFF INPUT AND COLLECTION COMMITTEE APPROVAL IN 1992 AND 2006. THIS POLICY ADDRESSES PROCEDURES FOR ACCESSIONING, DEACCESSIONING, DOCUMENTATION AND OTHER ASPECTS OF COLLECTION MANAGEMENT. PHILBROOK'S COLLECTION POLICY PROVIDED THAT PERMANENT COLLECTIONS ARE 1) HELD FOR PUBLIC EXHIBITION, EDUCATION OR RESEARCH IN FURTHERANCE OF PUBLIC SERVICE RATHER THAN FINANCIAL GAIN; 2) PROTECTED, KEPT UNENCUMBERED, CARED FOR AND PRESERVED; AND 3) SUBJECT TO A POLICY THAT REQUIRES THE PROCEEDS FROM SALES OF COLLECTION ITEMS TO BE RESTRICTED TO THE ACQUISITION OF OTHER ITEMS FOR COLLECTIONS. FESTIVAL OF TREES 188140 20000 168140 9200 375 36477 GARDEN PARTY 210444 127953 82491 11800 3240 21720 6 230478 72799 157679 4500 16925 7089 11457 629062 220752 408310 4500 37925 10704 69654 122783 285527 X X X 0 1 0 0 0 0 0 0 0 RANDALL SUFFOLK 246058 0 0 0 457 0 24181 0 4444 0 275140 0 0 0 SUPPLEMENTAL INFORMATION PART III PART I, LINE 4B: RANDALL SUFFOLK AND G. DAVID SINGLETON ARE PARTICIPANTS. CONTRIBUTIONS WERE MADE TO THE PLAN ON THEIR BEHALF. ANNUAL CONTRIBUTIONS MAY BE MADE TO THESE PLANS AT THE DISCRETION OF THE BOARD. SUZANNE COLLINS DIRECTOR PURCHASE PROPERTY ADJACENT TO THE MUSEUM'S PROPERTY X 2300000 2000000 0 1 1 2000000 (E) ORIGINAL PRINCIPAL AMOUNT $2,300,000 HAS BEEN REDUCED TO (F) $2,000,000 DUE TO $300,000 DEBT FORGIVENESS BY SUZANNE COLLINS AS A CONTRIBUTION TO THE MUSEUM. X 20 0 N/A - SEE EXPLANATION X 0 N/A - SEE EXPLANATION X 1 1579 FMV - DATE OF TRANSFER X 1 644652 FMV - SALE PROCEEDS X FORGIVENESS OF DEBT 1 100000 FMV-AMOUNT FORGIVEN 0 1 0 NON REPORTING OF REVENUE: PART I, LINE 33: SCHEUDLE M, LINE 33: THE ORGANIZATION HAS NOT INCLUDED ANY REVENUE FOR DONATED WORKS OF ART OR HISTORICAL TREASURES IN PART VIII, LINE 1G. IN ACCORDANCE WITH ITS ELECTION NOT TO REPORT REVENUES OR ASSETS UPON RECEIPT OF CONTRIBUTIONS OF WORKS OF ART AND HISTORICAL TREASURES UNDER SFAS 116, NO REVENUE OR ASSETS WERE INCLUDED ON THE 990 FOR THESE CONTRIBUTIONS. NEW PROGRAM SERVICES FORM 990, PART III, LINE 2 PHILBROOK DOWNTOWN: IN 2013 , THE MUSEUM OPENED A 30,000 SQUARE FOOT SATELLITE FACILITY LOCATED IN THE HISTORIC BRADY ARTS DISTRICT OF DOWNTOWN TULSA. IT HOUSES TWO DISTINCT BUT INTERRELATED INITIATIVES. THE FIRST LEVEL IS DEDICATED TO MODERN AND CONTEMPORARY ART WHILE THE SECOND LEVEL PRESENTS THE MUSEUM'S NATIVE AMERICAN COLLECTION AS WELL AS HOUSING THE EUGENE B. ADKINS STUDY CENTER. FORM 990, PART VI, SECTION A, LINE 2 ROBERT E. LORTON, DIRECTOR AND ROXANA LORTON, DIRECTOR ARE HUSBAND AND WIFE. STEPHEN J. HEYMAN, DIRECTOR AND BARBARA HEYMAN, DIRECTOR/VP ARE HUSBAND AND WIFE. SANDRA NORMAN, DIRECTOR AND LAURA COLGEN, DIRECTOR ARE MOTHER AND DAUGHTER. WILLIAM E. LOBECK, DIRECTOR AND MOLLY PELLEGRINI, DIRECTOR ARE FATHER AND DAUGHTER. JON STUART, DIRECTOR/VP AND SUSAN PETERSON, DIRECTOR ARE FATHER AND DAUGHTER. FORM 990, PART VI, SECTION A, LINE 6 THE ORGANIZATION HAS PAID MEMBERSHIPS AT LEVELS FROM $50-$10,000 PER YEAR. FORM 990, PART VI, SECTION A, LINE 7A ONE-THIRD OF TRUSTEES ARE ELECTED EACH YEAR BY MEMBERSHIP AT THE ANNUAL MEETING FOR A 3-YEAR TERM. THERE MAY BE SPECIAL ELECTIONS TO FILL AN OPEN POSITION WHEN A TRUSTEE HAS RESIGNED. FORM 990, PART VI, SECTION B, LINE 11 THE FORM 990 DISCLOSURE VERSION IS MADE AVAILABLE TO THE BOARD OF TRUSTEES BY AN E-MAIL NOTICE AND LINK TO THE ELECTRONIC COPY. THE AUDIT COMMITTEE (SUB-COMMITEE OF THE BOARD), COMPRISED OF MEMBERS FROM THE BOARD OF DIRECTORS, MEETS WITH THE MUSEUM STAFF AND OUTSIDE TAX PREPARERS FOR REVIEW AND APPROVAL BEFORE FINALIZING AND FILING THE FORM 990. FORM 990, PART VI, SECTION B, LINE 12C THE CHIEF OPERATING OFFICER MONITORS COMPLIANCE WITH THE CONFLICTS OF INTEREST POLICY ON AN ANNUAL BASIS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT 3RD PARTY COMPENSATION CONSULTANT REVIEWS JOB DESCRIPTIONS, ASSIGNS POSITIONS TO GRADES, AND ASSIGNS PAY RANGES TO GRADES BASED ON COMPARABLE PAY DATA. THE MUSEUM HAS THE COMPENSATION POLICY APPROVED BY THE BOARD OF DIRECTORS, CEO AND CFO SALARIES ARE ALSO DISCLOSED IN ANNUAL BUDGET PRESENTATION THAT IS APPROVED BY THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 9: COLLECTION ITEMS PURCHASED NOT CAPITALIZED -211,193. FORM 990, PART VIII, LINE 1H THE PROCESS HAS NOT CHANGED FROM PRIOR YEAR. LA VILLA RESTAURANT INC 2727 S ROCKFORD ROAD TULSA OK 74114 731447505 HOLDS A MASTER LEASE OK 0 0 N/A