2013-09-19T10:08:16-05:00 2012-12-31 271728945 O'CONNOR DAVIES LLP 555 HUDSON VALLEY AVENUE SUITE 106 NEW WINDSOR NY 12553 990 2012-01-01 141626657 GRACE SMITH HOUSE INC GRAC 8454527155 PO BOX 5205 POUGHKEEPSIE NY 12602 RENEE S FILLETTE 8454527155 2013-09-16 1 GARRETT M HIGGINS P00543209 8452202400 2013-09-16 2012 2016-02-24 21:20:13Z RENEE S FILLETTE PO BOX 5205 POUGHKEEPSIE NY 12602 2972028 0 X WWW.GRACESMITHHOUSE.ORG X 1981 NY SEE SCHEDULE O 25 25 68 85 0 0 1742864 2361874 167549 160699 7427 13862 102565 3639 2020405 2540074 27968 11194 0 0 1406460 1555661 0 0 37123 685415 885372 2119843 2452227 -99438 87847 3013235 3309601 262555 462452 2750680 2847149 X SEE SCHEDULE O 0 0 655760 2380 MARY LOU HEISSENBUTTEL RESIDENCEALSO KNOWN AS "MLHR" THIS SHELTER PROVIDES EMERGENCY FOOD AND SHELTER FOR UP TO 20 WOMEN AND CHILDREN WHO HAVE EXPERIENCED DOMESTIC VIOLENCE WHICH INCLUDES, BUT IS NOT LIMITED TO, PHYSICAL, VERBAL, SEXUAL, FINANCIAL AND/OR EMOTIONAL IN NATURE. IN THE FISCAL YEAR 2012 THE SHELTER FIELDED 1,699 HOTLINE CALLS, DOWN SLIGHTLY FROM THE PRIOR YEAR. EMERGENCY SHELTER AND SERVICES WERE PROVIDED TO 79 WOMEN AND 63 CHILDREN THROUGHOUT 2012. THE AVERAGE LENGTH OF STAY WAS 39 DAYS. PROGRAM SERVICES ARE PROVIDED REGARDLESS OF RACIAL, ETHNIC, RELIGIOUS OR SOCIO-ECONOMIC STATUS OR ABILITY TO PAY. THE SHELTER ASSISTS WOMEN IN PROVIDING BASIC NEEDS DURING THEIR STAY SUCH AS TRANSPORTATION, CHILDCARE, ADVOCACY AND ACCESS TO LEGAL SERVICES. 390429 3897 NORTHEAST SHELTER THE NORTHEAST SHELTER OR "NES" OPENED IN 1996 IN RESPONSE TO A PERCEIVED NEED FOR SERVICES IN MORE RURAL AREAS OF DUTCHESS COUNTY. THE FACILITY HAS A SMALL, RURAL SETTING WHICH PROVIDES A HOMEY ATMOSPHERE AND AN ENHANCED SENSE OF SAFETY FOR UP TO 10 CLIENTS. ADULT CLIENTS AND THEIR DEPENDENT CHILDREN WHO ARE SURVIVORS OF PHYSICAL, VERBAL, PSYCHOLOGICAL, SEXUAL, ECONOMIC, OR THREATENED ABUSE BY THE PERSON WITH WHOM THEY LIVE OR HAVE LIVED IN THE PAST ARE CANDIDATES FOR SHELTER. IT IS NOT REQUIRED THAT THE SURVIVOR BE RESIDING WITH THE ABUSER AT THE TIME OF THE INCIDENT. THE TWO MAIN CRITERIA ARE THAT THEY NEED SAFETY FROM AN INTIMATE PARTNER OR FAMILY MEMBER WHO IS ABUSING THEM AND THAT GRACE SMITH HOUSE HAS BEDS AVAILABLE.CLIENTS OF ANY AGE, RACE, ETHNICITY, RELIGION, SEXUAL ORIENTATION OR NATIONAL GROUP USE SHELTER SERVICES. AGES SERVED ARE FROM NEWBORN TO 16 ACCOMPANIED BY THEIR PARENT. ADULTS (EMANCIPATED) VARY FROM AGE 16 TO 70. BOTH SHELTER RESIDENCES ARE HANDICAPPED-ACCESSIBLE. THE MAXIMUM LENGTH OF SHELTER STAY IS 90 DAYS WITH THE AVERAGE LENGTH EQUALING 1 TO 4 WEEKS. IN 2012, NORTHEAST SHELTER PROGRAM SERVED 33 ADULTS AND 24 CHILDREN. DURING THIS REPORT PERIOD THE AVERAGE LENGTH OF RESIDENCY INCREASED TO 40 DAYS WITH THE THOUGHT BEING THE FISCAL CHALLENGES IN THE ECONOMY BEING ONE CAUSE. 587022 1165 OUTREACH PROGRAMTWO STAFF MEMBERS ARE HOUSED AT FAMILY COURT TO TAKE ALL OF THE CLIENTS COMING IN FOR FAMILY OFFENSE PETITIONS. THEY ALSO MAKE REFERRALS TO DOMESTIC VIOLENCE SERVICES AS APPROPRIATE AND CAN PROVIDE SOME COURT ADVOCACY. THEY SERVED OVER 1,490 CLIENTS IN 2012. THERE ARE TWO STAFF MEMBERS HOUSED AT CHILD PROTECTIVE SERVICES WHO PROVIDE SERVICES TO CLIENTS AND CONSULTATION TO CPS WORKERS ON ISSUES RELATING TO DOMESTIC VIOLENCE. IN 2012 THEY SERVED 233 CLIENTS. 171975 3752 160699 BROOKHAVEN TRANSITIONAL HOUSING IS DESIGNED TO OFFER A SAFE AND STABLE ENVIRONMENT FOR SURVIVORS OF DOMESTIC VIOLENCE. IT INCLUDES INCREASING MEASURES OF SUPPORT FOR INDEPENDENT LIVING. IT IS A HOUSING PROGRAM IN SUPPORT OF AN ADVOCACY AND COUNSELING PROGRAM SUITABLE FOR INDIVIDUALS WHO HAVE LEFT THEIR ABUSER FOR AT LEAST 30 DAYS OR WHO MAY HAVE EXHAUSTED THEIR SHELTER STAY. RESIDENTS WILL IDEALLY LEARN ADDITIONAL COPING STRATEGIES AND WAYS OF HANDLING THEIR RESPONSIBILITIES SO THEY WILL BE IN A BETTER POSITION TO SUCCESSFULLY MOVE ON WITH LIVES THAT ARE FREE OF VIOLENCE. BROOKHAVEN IS A MANY-FACETED COMMUNITY THAT WORKS TO ABET STRENGTH, PROMOTE RESILIENCE AND NURTURE STABILITY. IN 2012, WE SERVED 21 WOMEN AND 34 CHILDREN. THE AVERAGE LENGTH OF STAY WAS 1.7 YEARS. 273901 NON RESIDENTIAL PROGRAMTHE GRACE SMITH HOUSE NON-RESIDENTIAL PROGRAM PROVIDES ADVOCACY AND SUPPORT SERVICES TO VICTIMS OF DOMESTIC VIOLENCE IN DUTCHESS COUNTY. IN 2012, TWO ADVOCATES SERVED 242 ADULTS WOMEN AND 105 CHILDREN PROVIDING COUNSELING, SUPPORT GROUPS, COURT ADVOCACY, SAFETY PLANNING, HOUSING AND EMPLOYMENT SEARCHES, REFERRAL TO LEGAL SERVICES AND HELP MANAGING DSS AND SECTION 8 ISSUES. IN ADDITION, THE LATINA FAMILY ADVOCATE PROVIDED BI-LINGUAL SERVICES TO 43 LATINA WOMEN AND MADE 28 PRESENTATIONS ABOUT DOMESTIC VIOLENCE IN THE COMMUNITY THROUGHOUT THE YEAR, 15 OF WHICH WERE LATINA. 445876 3752 160699 2079087 1 1 0 0 0 0 0 0 0 0 1 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 10 0 68 1 0 0 0 0 0 1 1 0 0 0 0 X 25 25 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X DONA ADLER 8454527155 PO BOX 5205 POUGHKEEPSIE NY 12602 DONNA BETTS 1.00 X 0 0 0 MARK BURLINGAME 1.00 X 0 0 0 STEVEN CHICKERY 1.00 X 0 0 0 ROBERT FINN 1.00 X X 0 0 0 NATALIE GILBERT 1.00 X 0 0 0 ERIN KAYLOR 1.00 X X 0 0 0 MAUREEN KING VICE CHAIR 1.00 X X 0 0 0 FRAN KNAPP 1.00 X X 0 0 0 BARBARA LINDSEY SECRETARY 1.00 X X 0 0 0 KEVIN MARTIN 1.00 X 0 0 0 BARBARA MAURI 1.00 X X 0 0 0 FRANCIS POMARICO 1.00 X 0 0 0 ALIDA RANSOM 1.00 X 0 0 0 LORI ROLISON 1.00 X 0 0 0 LINDSAY ROTH 1.00 X 0 0 0 DIANE C RUFFIN 1.00 X 0 0 0 DANIEL SHORT 1.00 X 0 0 0 LAURA VINCENZI 1.00 X 0 0 0 LISA WHALEN 1.00 X 0 0 0 LEIGH WILLIAMS 1.00 X 0 0 0 MARY WILLIAMS 1.00 X 0 0 0 MELODY WOOLLEY 1.00 X 0 0 0 BROOKE FEDIGAN 1.00 X 0 0 0 JEAN HARRIS 1.00 X 0 0 0 ELIZABETH KIRCHOFF 1.00 X 0 0 0 STEVEN MATEER 1.00 X 0 0 0 ANN MATTHEWS 1.00 X 0 0 0 KATHLEEN METZGER 1.00 X 0 0 0 TIM TARPEY 1.00 X 0 0 0 RENEE FILLETTE 40.00 X 75000 0 4864 DONA ADLER 40.00 X 55000 0 3566 130000 0 8430 0 0 0 0 LEGAL SERVICES OF THE HUDSON VALLEY 90 MAPLE AVE WHITE PLAINS NY 10601 SUBCONTRACTOR 337640 1 164261 83993 1757973 355647 74372 2361874 BROOKHAVEN APARTMENT R 531110 160699 160699 160699 7729 7729 374630 368497 6133 6133 6133 67096 83993 63457 3639 3639 2540074 160699 0 17501 11194 11194 138430 117665 20765 1085132 857044 203088 25000 45695 34754 9858 1083 96417 77134 19212 71 189987 151989 34093 3905 347996 346768 1228 22750 18455 4295 865 699 166 16228 14592 1636 66566 59303 7263 19265 17322 1943 61523 53265 8258 17087 17087 2441 554 1887 103006 103006 25559 24759 800 IN KIND DONATIONS 53001 50192 2809 PURCHASED SERVICES 48920 43987 4933 FOOD 30858 30858 ADMINISTRATION 17341 2412 14929 51966 46048 1663 4255 2452227 2079087 336017 37123 3712 5395 325050 231635 34325 467644 175451 282251 18698 6213 3623259 1719127 1911714 1904132 544285 412331 3013235 3309601 243404 456034 10344 8807 6418 262555 462452 X 2721901 2774506 28779 72643 2750680 2847149 3013235 3309601 87847 8622 0 X X 0 1 X 1 0 X 1748898 1688755 1770593 1742864 2361874 9312984 1748898 1688755 1770593 1742864 2361874 9312984 9312984 10349 655 5329 7656 7729 31718 1054 4309 122691 128054 9472756 1140087 0.98310 0.98010 X SCHEDULE A, PART II, LINE 10, EXPLANATION OF OTHER INCOME: OTHER INCOME - 2008 AMOUNT: $ 1,054. 2010 AMOUNT: $ 4,309. 2011 AMOUNT: $ 68. DEBT FORGIVENESS - 2011 AMOUNT: $ 122,623. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 225616 225616 3182795 1603253 1579542 99529 32816 66713 115319 83058 32261 1904132 SECURITY DEPOSIT PAYABLE 6158 SECURITY DEPOSIT INTEREST PAYABLE 260 6418 X 2641131 8622 28978 63457 101057 2540074 0 2540074 2544662 28978 63457 92435 2452227 0 2452227 DESCRIPTION OF UNCERTAIN TAX POSITIONS UNDER FIN 48: PART X, LINE 2: THE ORGANIZATION RECOGNIZES THE EFFECTS OF INCOME TAX POSITIONS ONLY IF THOSE POSITIONS ARE MORE LIKELY THAN NOT TO BE SUSTAINED. MANAGEMENT HAS DETERMINED THAT THE ORGANIZATION HAD NO UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE FINANCIAL STATEMENT RECOGNITION AND/OR DISCLOSURE. THE ORGANIZATION IS NO LONGER SUBJECT TO EXAMINATIONS BY APPLICABLE TAXING JURISDICTIONS FOR PERIODS PRIOR TO DECEMBER 31, 2009. PART XI, LINE 2D - OTHER ADJUSTMENTS: SPECIAL EVENT EXPENSES INCLUDED IN PART VIII, LINE 8B 63,457. PART XII, LINE 2D - OTHER ADJUSTMENTS: SPECIAL EVENT EXPENSES INCLUDED IN PART VIII, LINE 8B 63,457. GALA 63098 44848 18250 750 16173 5591 AUCTION 69123 29857 39266 8480 24610 2 18868 9288 9580 7853 151089 83993 67096 750 24653 38054 63457 3639 1 IN 2012 WE DISTRIBUTED $11,194 IN ASSISTANCE TO 124 CLIENTS FOR A TOTAL OF 179 INDIVIDUAL REQUESTS FOR ASSISTANCE. THE REQUESTS ENCOMPASSED SAFETY AND SURVIVAL NEEDS INCLUDING UTILITIES; COURT AND DOCUMENTATION NEEDS; MEDICATION; TRANSPORTATION; CLOTHING; EDUCATIONAL (SCHOOL NEEDS FOR CHILDREN); EMPLOYMENT, (LICENSE, TRAINING, EQUIPMENT) FOOD AND FURNITURE. 124 11194 PROCEDURE FOR MONITORING GRANTS IN THE U.S.: PART I, LINE 2: SCHEDULE I, PART I, LINE 2: THE UNITED WAY PROVIDES US WITH A POOL OF MONEY EVERY YEAR THAT WE USE AT OUR DISCRETION TO ASSIST BOTH RESIDENTIAL AND NON RESIDENTIAL CLIENTS WITH BASIC DAY-TO-DAY NEEDS THAT THEY MAY BE UNABLE TO AFFORD DUE TO THEIR CIRCUMSTANCES. WITHOUT ANY SPECIFIC DIRECTION OR EXPECTATIONS FROM THE UNITED WAY, WE HAVE DESIGNED A FORM THAT REQUIRES THE FOLLOWING INFORMATION WHEN A REQUEST IS MADE: - THE CLIENT REQUESTING FUNDS. - THE NATURE/PURPOSE OF THE REQUEST - THE EMPLOYEE ASSISTING THE CLIENT WITH THE TRANSACTION - THE AMOUNT BEING REQUESTED. - ANY INDICATION THAT SOME OR ALL OF THE FUNDS WILL BE RETURNED. - SIGNATURES OF THE REQUESTING EMPLOYEE, THEIR SUPERVISOR AND THE FINANCE DEPARTMENT ARE THEN OBTAINED AND THE FUNDS DISPURSED. AT THE END OF EACH QUARTER, THE INFORMATION IS RECAPPED AND A REPORT IS SENT TO THE UNITED WAY DESCRIBING HOW MANY CLIENTS ACCESSED THE FUNDS, WHAT THEY WERE USED FOR AND HOW MUCH WAS SPENT. X 52111 FMV X 7 4849 FMV X PIANO 1 14600 FMV X AUCTION ITEMS 17 2812 FMV 0 0 0 0 ORGANIZATION MISSION STATEMENT FORM 990, PART I, LINE 1 THE PURPOSE AND MISSION OF GRACE SMITH HOUSE, INC. IS TO SUPPORT AND EMPOWER WOMEN AND THEIR CHILDREN TO LIVE FREE FROM DOMESTIC VIOLENCE BY: - PROVIDING A COMPREHENSIVE RANGE OF RESIDENTIAL AND NON-RESIDENTIAL SERVICES INCLUDING CRISIS SHELTER, ADVOCACY, COUNSELING, EDUCATION, AND HOUSING SUPPORT; -RAISING THE CONSCIOUSNESS OF THE COMMUNITY ABOUT DOMESTIC VIOLENCE; -INITIATING AND TAKING POSITIONS ON PUBLIC POLICIES CONCERNING DOMESTIC VIOLENCE. ORGANIZATION MISSION STATEMENT FORM 990, PART III, LINE 1 THE PURPOSE AND MISSION OF GRACE SMITH HOUSE, INC. IS TO SUPPORT AND EMPOWER WOMEN AND THEIR CHILDREN TO LIVE FREE FROM DOMESTIC VIOLENCE BY: - PROVIDING A COMPREHENSIVE RANGE OF RESIDENTIAL AND NON-RESIDENTIAL SERVICES INCLUDING CRISIS SHELTER, ADVOCACY, COUNSELING, EDUCATION, AND HOUSING SUPPORT; -RAISING THE CONSCIOUSNESS OF THE COMMUNITY ABOUT DOMESTIC VIOLENCE; -INITIATING AND TAKING POSITIONS ON PUBLIC POLICIES CONCERNING DOMESTIC VIOLENCE. FORM 990, PART VI, SECTION B, LINE 11 GRACE SMITH HOUSE, INC. HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. WHEN THE FORM 990 HAS BEEN PREPARED, REVIEWED BY MANAGEMENT AND IS READY TO BE FILED WITH THE INTERNAL REVENUE SERVICE, IT IS ELECTRONICALLY SENT TO THE BOARD MEMBERS OF THE ORGANIZATION FOR ANY COMMENTS. ANY COMMENTS ARE THEN GROUPED, SUMMARIZED AND PROVIDED TO THE OUTSIDE ACCOUNTANTS. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING. FORM 990, PART VI, SECTION B, LINE 12C THE CONFLICT OF INTEREST POLICY IS APPLICABLE TO ALL BOARD MEMBERS AND OFFICERS FOR THE ORGANIZATION. AFTER DISCLOSURE OF THE CONFLICT OF INTEREST AND ALL MATERIAL FACTS, AND AFTER ANY DISCUSSION WITH THE INTERESTED PERSON, THE BOARD SHALL DISCUSS THE POTENTIAL CONFLICT OF INTEREST AND VOTE UPON WHETHER TO PROCEED WITH THE TRANSACTION OR AGREEMENT. AN INTERESTED PERSON SHALL NOT PARTICIPATE IN OR BE PERMITTED TO HEAR THE BOARD'S DISCUSSION ON THE POTENTIAL CONFLICT OF INTEREST. AN INTERESTED PERSON SHALL NOT VOTE ON THE ISSUE OR ATTEMPT TO EXERT HIS OR HER PERSONAL INFLUENCE WITH RESPECT TO THE MATTER. AN INTERESTED PERSON'S INELIGIBILITY TO VOTE SHALL BE REFLECTED IN THE MINUTES OF THE BOARD MEETING. ANNUALLY ALL BOARD MEMBERS AND OFFICERS SHALL SIGN A STATEMENT AFFIRMING THAT THEY HAVE READ AND UNDERSTOOD THE ORGANIZATION'S CONFLICT OF INTEREST, AND THAT ANY ACTUAL OR POTENTIAL CONFLICTS HAVE BEEN DISCLOSED. FORM 990, PART VI, SECTION B, LINE 15 EACH JOB IN THE AGENCY IS ASSIGNED TO A SALARY LEVEL. WITHIN EACH LEVEL THERE IS A MINIMUM SALARY AND A MAXIMUM SALARY. ONCE AN EMPLOYEE REACHES THE MAXIMUM SALARY, THE EMPLOYEE IS NO LONGER ELIGIBLE TO RECEIVE A SALARY INCREASE. EXCEPTIONS FOR AN EMPLOYEE WHO IS PAID OUTSIDE THE RANGE MUST BE APPROVED BY THE PERSONNEL COMMITTEE. THE EXECUTIVE DIRECTOR AND CFO'S SALARIES ARE NOT IN A LEVEL. THEY ARE DETERMINED BY THE EXECUTIVE COMMITTEE AND THE CHAIR OF PERSONNEL COMMITTEE. THE SALARY IS BASED ON A REVIEW OF COMPARABLE SALARIES IN OTHER AGENCIES AND ON THE ANNUAL PERFORMANCE EVALUATION. THE BOARD APPROVES THE SALARY OF THE EXECUTIVE DIRECTOR AND THE CFO AT THE SAME TIME AS THE APPROVAL OF THE OPERATING BUDGET, AND SUCH APPROVAL IS DOCUMENTED IN THE BOARD MINUTES. THIS PROCESS WAS LAST DONE IN 2010 WHEN THESE POSITIONS WERE BOTH FILLED. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. THE RETURN IS POSTED ON GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, THE FINANCIAL STATEMENTS, ARTICLES OF INCORPORATION, FORM 990, FORM 1023, CONFLICT OF INTEREST POLICY, AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST OR BY CALLING THE ORGANIZATION DIRECTLY. FORM 990, PART XII, LINE 2C: THE ORGANIZATION HAS AN AUDIT AND FINANCE COMMITTEE THAT ASSUMES RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANT. THIS PROCESS DID NOT CHANGE FROM THE PRIOR YEAR.