2013-08-13T10:08:15-05:00 2012-12-31 450250958 EIDE BAILLY LLP 24 2ND AVE SW PO BOX 430 ABERDEEN SD 574020430 990 2012-01-01 460422304 Aberdeen Area Convention and Visitors Bureau Inc ABER 6052252414 10 Railroad Ave SW - PO Box 78 Aberdeen SD 574020078 Brenda Moore 6052252414 2013-08-02 1 Melissa White CPA P00851284 6052258783 2013-08-01 2012 2016-02-24 21:20:13Z Brenda Moore 10 Railroad Ave SW - PO Box 78 Aberdeen SD 574020078 752433 0 X www.visitaberdeensd.com + www.huntfishsd.com X 1992 SD The Aberdeen Area Convention and Visitors Bureau acts as a promotion agency for the City of Aberdeen, SD as a visitors destination and center for conventions and related activities. 11 11 14 50 12516 -15314 726533 738527 21815 13906 0 0 0 0 748348 752433 117993 123060 0 0 215874 246579 0 0 0 394527 359623 728394 729262 19954 23171 182197 194369 25272 14273 156925 180096 X The mission of the Aberdeen Area Convention and Visitors Bureau is to increase the amount of visitor activity that occurs in the Aberdeen region. 0 0 During 2012, Aberdeen, SD hosted over 100 conventions, group and familiarization tours, meetings, sporting and special events. As a result of our marketing efforts tens of thousands of delegates and visitors came to the Aberdeen area. We staff and maintain two visitor centers which provide information about the community, our facilities, attractions and events. The Visitors Centers serviced visitors from 49 states, 8 Canadian provinces and 7+ foreign countries. We print several publications that are distributed to entice visitors to the area and maintain two comprehensive websites, one geared to the leisure tourist and one geared to the hunting and fishing sportsman. We coordinate volunteer assistance (1,160 hours), fulfill requests for visitor information, and host hospitality rooms for sporting events and conventions. 0 0 0 1 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 6 0 1 14 1 1 1 0 0 0 0 0 X 11 11 0 0 1 0 0 0 0 1 1 0 0 0 1 1 1 1 1 0 0 0 X Jolene Malsam 6052252414 10 Railroad Ave SW Aberdeen SD 57401 Kim Bot 1.00 X X 0 0 0 Chad Bergan 1.00 X X 0 0 0 JoEllen Lindner 1.00 X X 0 0 0 Mike Birgen 1.00 X X 0 0 0 Chris Dohrer 1.00 X 0 0 0 Joel Swanson 1.00 X 0 0 0 Julie Stevenson 1.00 X 0 0 0 Brady Byram 1.00 X 0 0 0 Bruce Kieffer 1.00 X 0 0 0 Duke Witte 1.00 X 0 0 0 Eric Vetter 1.00 X 0 0 0 Ron Stotz 1.00 X 0 0 0 Charlie Melhaff 1.00 X 0 0 0 Brenda Moore 40.00 X 56650 0 22066 Jolene Malsam 40.00 X 31205 0 5532 87855 0 27598 0 0 0 0 Lawrence & Schiller 3932 S Willow Avenue Sioux Falls SD 57105 Marketing Activities 101074 1 736527 2000 738527 Sportsmans Coop 541800 12516 12516 Customer service train 561499 1390 1390 13906 752433 0 12516 1390 123060 115453 101878 11259 17989 7730 2806 237026 18874 2180 22755 22256 9345 326 4675 2745 Hospitality Expenses 12030 Meals 7536 Million Dollar Bird Pri 6871 Subscriptions 2468 729262 26536 98261 107183 44690 32577 40192 72619 61393 15901 11226 182197 194369 21780 11900 300 300 3192 2073 25272 14273 X 115246 119022 41679 61074 156925 180096 182197 194369 23171 0 X 0 1 X 0 0 0 1 0 72619 61393 11226 11226 X 752433 0 752433 0 752433 729262 0 729262 0 729262 Description of Uncertain Tax Positions Under FIN 48: Part X, Line 2: The Organization is organized as a South Dakota nonprofit corporation and is exempt from federal income taxes under Section 501(c)(6) of the Internal Revenue Code. The Organization has adopted the provisions of FASB Accounting Standards Codification Topic ASC 740-10 (previously Financial Interpretation No. 48, Accounting for Uncertainty in Income Taxes). As of December 31, 2012 and 2011, the unrecognized tax benefit accrual was zero. The Organization believes that it has appropriate support for any tax positions taken affecting its annual filing requirements, and as such, does not have any uncertain tax positions that are material to the financial statements. The Organization will recognize future accrued interest and penalties related to unrecognized tax benefits in income tax expense if incurred. The Organization is no longer subject to federal tax examinations by tax authorities for years before 2009. 1 Aberdeen Hockey Association 1215 Birchwood Lane Aberdeen SD 57401 237194708 501(c)(3) 15000 Event Sponsorship SD All Stars PO Box 98 Aberdeen SD 57401 363547930 501(c)(3) 8000 Event Sponsorship Aberdeen Area Arts Council 225 3rd Ave SE Aberdeen SD 57401 237181353 501(c)(3) 9000 Event Sponsorship Brown County Fair 25 Market Street Suite 31 Aberdeen SD 57401 466000011 Government 30000 Event Sponsorship Aberdeen Youth State Wrestling Tournament 1200 S Jay St Aberdeen SD 57401 237002314 501(c)(3) 10000 Event Sponsorship Hub City Radio PO Box 1930 Aberdeen SD 57401 205308829 6000 Event Sponsorship 5 1 Procedure for Monitoring Grants in the U.S.: Part I, Line 2: Schedule I, Part I, Line 2: Grants are approved prior to disbursement. There are currently no formal procedures for follow up. However, the events are held locally and can be observed in the community. Form 990, Part VI, Section A, line 1 There shall be an Executive Committee comprised of the President, the President-Elect, the Immediate past President, and the Secretary/Treasurer of the Convention and Visitors Bureau. The Executive Committee exercises the powers of the board in the interim between regular meetings of the board, and makes recommendations to the board. The Executive Committee is also responsible for employment or termination of the Executive Director. Form 990, Part VI, Section A, line 4 Updated ByLaws for the following changes: Article I) updated name to Aberdeen Area Convention and Visitors Bureau to match the Articles of Incorporation; Article II) updated objective to state "The continuing objective of the Aberdeen Area CVB is to enhance the economic well-being of the Aberdeen region by increasing the amount of visitor and meeting activity that occurs in the Aberdeen region with an emphasis on overnight stays."; Article III, Section 1 modified officer terms to eliminate the five-year progression through officer roles to now read "Elected directors shall hold office for a term of three (3) years, except those members who are elected officers of the board. Officers of the Board shall consist of the Secretary/Treasurer, President-Elect, President and Past President". Article III, Section 3 was eliminated which defined the term and voting rights of the Past President; Article IV, Section 2 regarding election of officers was changed to state "The President, President-Elect and Secretary/Treasurer shall be elected from the members of the board. No director is permitted to hold office his/her first year on the board. Officers of the Board, who are elected Secretary/Treasurer their third year on the board, will be allowed to sit on the board as Secretary/Treasurer in their fourth year, President-Elect in their fifth year, President in their sixth year and Past President during their seventh year"; Article IV, Section 5 was changed to eliminate reference to committee oversight by the president-elect; and Article V, Section 1 was changed to indicate the Executive Director can be terminated by majority vote of all members of the Executive Committee rather than the entire board of directors; Article VI, Section 2 changed definition of a quorum to consist of a majority of the voting board of director members. Form 990, Part VI, Section B, line 11 The draft Form 990 will be reviewed by the Executive Director, accounting personnel, and the Executive Committee before filing. The final return will be presented to the Board of Directors after filing. Form 990, Part VI, Section B, line 12c Each board member, the Executive Director, and the Assistant Director signs a conflict of interest statement annually and as the situation arises. These are provided to the Executive Director for review. At the beginning of each board meeting, a conflict of interest statement is read to determine if any conflicts exist for any of the agenda items. After disclosure of the financial interest and all material facts, and after any discussion by the board members with the interested person, the interested person shall leave the Board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining Board or committee members shall decide if a conflict of interest exists. An interested person may make a presentation at the Board or committee meeting but shall leave the meeting during the vote on the transaction or arrangement that results in the conflict of interest. Executive Director Compensation: - Each December the Executive Committee performs the Executive Director's employee evaluation. If a merit increase is granted, the increase will be assessed to the first payroll in January. This process is true for all employee merit increases. These reviews were last completed in December 2012. Form 990, Part VI, Section C, line 19 These documents are available upon request.