2013-11-13T13:25:32-08:00 2012-12-31 990 2012-01-01 043080764 Peabody Management Systems Inc PEAB 4134472996 75 North Street Suite 210 Pittsfield MA 01201 William C Jones Jr 2013-11-13 2012 2016-02-24 21:20:13Z William C Jones Jr 75 North Street Suite 210 Pittsfield MA 01201 11148783 false false X N/A X 2000 MA Skilled nursing facility 2 2 203 5 0 0 11073095 11130824 53 33 8010 17926 11081158 11148783 0 0 6276721 6549338 0 0 4648718 4514687 10925439 11064025 155719 84758 14164402 13771494 10787457 10552920 3376945 3218574 Peabody Management Systems, Inc. is a not-for-profit consumer-centered organization committed to fulfilling the health and residential needs of the population in the communities we serve. false false 9324127 11148783 This Corporation is formed exclusively for charitable purposes and to acquire, establish, maintain and operate skilled nursing and extended care facilities and render related services to residents who are supported by the medicaid and medicare programs as well as by private funds. 9324127 true false false true false false false false false false true false false true true false false true false false false false false false false false false false false true false false false false false false false false false false false false false false false false true false false false false true 40 0 true 203 true false false false false false false false false 0 false false false false false false false false false false X 2 2 false false false false true true true false false false true true true true true true true true true true false MA X William C Jones Jr President 4134472996 75 North St Ste 210 Pittsfield MA 01201 Lynn Murphy 40.00 0.00 X 0 0 0 William C Jones Jr 3.10 54.00 X 0 500256 40820 D Phelps Rabbi Trust 0.00 0.00 X 0 1770636 0 David E Phelps 0.60 50.00 X 0 638312 49029 Tara Gibney 40.00 0.00 X 115630 0 15634 115630 2909204 105483 1 false true false Healthcare Services Group 3220 Tillman Drive Suite 300 Bensalem PA 19020 Housekeeping Service 337715 Genesis Rehabilitation Services Inc W0225 P O Box 7777 Philadelphia PA 191750225 Rehab Services 842765 David H Dunlap Associates 105 Webster Street Hanover MA 02339 Architect Services 151776 BHS Management Services Inc 725 North St Pittsfield MA 01201 Management Fees 818287 4 0 patient room & board Ancillary services & 623000 11130824 11130824 11130824 33 33 0 0 0 0 0 0 0 Miscellaneous Income 17926 17926 17926 11148783 11130824 17959 0 0 0 0 0 0 5441983 4734525 707458 0 696939 606337 90602 410416 357062 53354 797882 797882 35305 35305 0 0 0 0 0 0 0 0 0 0 13327 13327 0 6008 6008 172714 150261 22453 0 524220 456071 68149 0 Telephone 25352 25352 Equipment Rental 51438 51438 Uncollectable Accounts 129487 129487 Supplies 2753237 2753237 5717 5717 11064025 9324127 1739898 0 6813 103305 0 0 1583674 1568581 0 0 0 31249 31249 62905 75507 12004503 8229782 3863909 3774721 0 336684 349438 0 205807 175660 8073361 7693033 14164402 13771494 1091808 1180626 9611583 9278257 84066 94037 10787457 10552920 X 3376945 3218574 3376945 3218574 14164402 13771494 X 84758 -243129 X false true X true false X false false false false false false false false false false true 1848 1848 false false Part II-B, Line 1i Part II-B, Line 1i - Other Activities Description Part II-B, Line 1(I), Other Lobbying Activities:Annual membership dues are paid to Massachusetts Senior Care Association and American Healthcare Association. A portion of these dues are used to conduct lobbying activities for the fiscal year ending 12/31/12. 450000 450000 6161000 4569409 1591591 2518451 1490812 1027639 2875052 2169561 705491 3774721 Due from 501(c)(3) affiliates 7093190 Due from 3rd Party payors 599843 7693033 Notes Payable - Banks 29607 Due to Berkshire Health Systems 64430 94037 false true false false false false false false false false William C Jones Jr 500256 40820 541076 David E Phelps 638312 49029 687341 D Phelps Rabbi Trust 1770636 1770636 Sch J, Part III, Additional Information Part III, Additional Information In reference to Form 990, Part VII and Schedule J Part II, no compensation is paid by the filing entity to any director (trustee) for his or her role as director (trustee). The officers of the filing entity are all compensated by BHS Management Services, Inc., ("BHSMS")a supporting organization of the filing entity. A portion of the compensation amount paid to officers of the filing entity is allocated internally among the filing entity and its 26 associated non-profit, tax-exempt entities in order to reflect the division of the officers' time and effort among those various entities and each entity's relative contribution to the officers' total compensation. (See Below). Compensation of the chief executive officer of the filing entity is reviewed and established at least biannually by the independent volunteer governing body of the Berkshire Health Systems, Inc., (the parent company of BHSMS) based on performance reviews and comparison to independently established, regionally appropriate benchmarks for similar positions in similarly sized healthcare organizations, as verified by independent, nationally recognized compensation consultants. Compensation of the president of the filing entity is reviewed and established at least biannually the the independent volunteer governing body of Berkshire Healthcare Systems, Inc., (the filing entity or parent company of the filing entity) based on performance reviews and comparison to independently established, regionally appropriate benchmarks for similiar positions in similarly sized healthcare organizations, as verified by independent, nationally recognized compensation consultants. Compensation of any other officers and key employees is set in accordance with governing-body established principles based on comparable benchmarks identified by such independent consultants. The governing bodies currently target total compensation for management employees at the 60th percentile of appropriate benchmarks. For most of Mr. Phelps' 20-year tenure as chief executive officer, a written agreement between Berkshire Health Systems and Mr. Phelps has called for Berkshire Health Systems (and its affiliates) to fund a retirement program that, when added to his base conpensation and other routine benefits, was intended to bring Mr. Phelps' total compensation close to the 50th percentile range of total compensation for comparable executives in comparable healthcare organizations, as determined by independent, nationally recognized compensation reviewers. For a variety of reasons, the agreed-upon retirement obligation was not fully funded over the twenty years of Mr. Phelps' service and, in 2010, the governing body of Berkshire Health Systems and Mr. Phelps agreed to remedy that shortfall by (a) significantly reducing the retirement benefit, (b) fully catching up the funding of the reduced program over a two-year period and (c) discontinuing any further supplemental retirement program for Mr. Phelps during any remaining period of his employment at Berkshire Health Systems and its affiliates. The catch-up funding of the retirement program was paid over to Mr. Phelps during the reporting year from a Rabbi Trust because, by agreement it became fully vested and, therefore, fully taxable in the reporting year. The catch-up funding amounts for the reduced retirement program are reflected on Form 990 Part VII Item 1(a) line 2 columns E and F and Schedule J part II line 2(ii), column b through E below. Although the retirement program funding is allocated among Berkshire Health Systems and it's direct affiliates, no part of the retirement program funding is allocated among the filing entity or its direct affiliates. David E. Phelps William C. Jones Hrs/Wk Dollars Hrs/Wk DollarsBourne Management Systems, Inc. 0.67 $ 8,553 3.62 $33,516Greenfield Management Systems, Inc. 0.62 $ 7,875 3.33 $30,857New Bedford Management Systems, Inc. 0.71 $ 9,012 3.81 $35,315In reference to Schedule J Part 2, cont.Northampton Management Systems, Inc. 0.60 $ 7,710 3.26 $30,213East Longmeadow Management Systems, Inc. 0.34 $ 4,403 1.86 $17,254Danvers Management Systems, Inc. 0.32 $ 4,097 1.73 $16,054Peabody Management Systems, Inc. 0.58 $ 7,422 3.14 $29,086South Yarmouth Management Systems, Inc. 0.37 $ 4,733 2.00 $18,547Berkshire Pennsylvania, Inc. 0.55 $ 7,066 2.99 $27,688Xenia East Management Systems, Inc. 0.16 $ 1,983 0.84 $ 7,772Willowood of Great Barrington, Inc. 0.51 $ 6,450 2.73 $25,274Willowood of North Adams, Inc. 0.58 $ 7,387 3.12 $28,946Willowood of Williamstown, Inc. 0.73 $ 9,337 3.95 $36,588Hillcrest Extended Care Services, Inc. 1.34 $17,160 7.26 $67,245Berkshire Retirement Community, Inc. 0.45 $ 5,829 2.47 $22,842Berkshire Extended Care Services, Inc. 0.04 $ 496 0.21 $ 1,943IntegriNurse, Inc. 0.12 $ 1,468 0.62 $ 5,754IntegriScript, Inc. 0.29 $ 3,720 1.57 $14,576In reference to Schedule J Part 2, cont.Pittsfield Management Systems, Inc. 0.64 $ 8,136 3.44 $31,879HospiceCare in the Berkshires, Inc. 0.38 $ 4,825 2.04 $18,907Non Affiliated Entities 40.00 $510,650 0.00 $ 0Non Affiliated Rabbi Trust (one time) n/a $1,770,636 Form 990, Part XI, Line 9 Other Changes In Net Assets Or Fund Balances - Other Decreases Effect of interest rate swap = -$243129 Form 990, Part VI, Line 19 Form 990, Part VI, Line 19: Other Organization Documents Publicly Available Governance documents, the conflict of interest policy and financial statements are available to the public at the office of the Vice President and General Counsel at 725 North Street, Pittsfield, MA 01201, and at the President/Treasurer's office at 75 North Street, Pittsfield, MA 01201. Form 990, Part VI, Line 15a Form 990, Part VI, Line 15a: Compensation Review & Approval Process - CEO, Top Management Performance and compensation of the CEO and President are reviewed annually by a subcommittee of the governing bodies, whose members are independent. The full governing bodies reviews and approves the compensation of the CEO and President. Every two or three years, the organization engages a nationally recognized healthcare compensation firm to provide information concerning market rates of compensation and assess the organization's compensation structure against those independent benchmarks. Form 990, Part VI, Line 12c Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts The organization enforces and monitors its conflict of interest policy by requiring all members of the governing body and senior employees to disclose potential conflicts of interest (a) annually and (b) as potential conflicts arise. Senior employees are not permitted to have material conflicts of interests and members of the governing body are to abstain from action that may be influenced by their conflict or potential conflict. Form 990, Part VI, Line 11b Form 990, Part VI, Line 11b: Form 990 Review Process Form 990 is reviewed by executive management. Prior to filing, all members of the Berkshire Healthcare Systems, inc. Board are provided with a copy of Form 990 via a secure intranet connection. The Berkshire Healthcare Systems, Inc. Board delegates review of Form 990 to its Finance Committee. Finance Committee members conduct their review of Form 990 prior to filing. Form 990, Part VI, Line 8 Form 990, Part VI, Line 8: Explanation of No Contemporaneously Documentation of Meetings Berkshire Healthcare Systems, Inc. (BHCS) is the parent corporation of Fairview Extended Care Services, Inc. Peabody Management Systems, Inc. is a subsidiary of Fairview Extended Care Services, Inc. Governance duties conducted on behalf of Peabody Management Systems, Inc., take place at the BHCS level. Meetings of the governing board and committees with authority to act on behalf of the governing board of BHCS are documented. IntegriScript Inc 75 North Street Suite 210 Pittsfield MA 01201 271465523 Closed door pharmacy MA 501(c)(3) 11b BHCS Management Services Inc false HospiceCare in the Berkshires Inc 75 North Street Suite 210 Pittsfield MA 01201 043084466 Provide hospice and palliative care MA 501(c)(3) 7 Berkshire Healthcare Systems Inc false Pittsfield Management Systems Inc 75 North Street Suite 210 Pittsfield MA 01201 042982134 Skilled nursing facility MA 501(c)(3) 9 Berkshire Healthcare Systems Inc false IntegriNurse Inc 75 North St Suite 210 Pittsfield MA 01201 261446630 Nursing staffing MA 501(c)(3) 11b BHCS Management Services Inc false BHCS Management Services Inc 75 North St Suite 210 Pittsfield MA 01201 043031987 Management Company MA 501(c)(3) 3 Berkshire Healthcare Systems Inc false Hillcrest Extended Care Services Inc 75 North St Suite 210 Pittsfield MA 01201 363700875 Skilled nursing facility MO 501(c)(3) 3 Willowood Extended Care Services Inc false Willowood of Williamstown Inc 75 North St Suite 210 Pittsfield MA 01201 042893911 Skilled Nursing facility MA 501(c)(3) 9 Willowood Extended Care Sevices Inc false Willowood of North Adams Inc 75 North St Suite 210 Pittsfield MA 01201 042893906 Skilled nursing facility MA 501(c)(3) 9 Willowood Exteded Care Services Inc false Willowood of Great Barrington 75 North St Suite 210 Pittsfield MA 01201 042854118 Skilled nursing facility MA 501(c)(3) 9 Willowood Extended Care Services Inc false Willowood Extended Care Services Inc 75 North St Suite 210 Pittsfield MA 01201 043480600 Maintain skilled nursing facilities MA 501(c)(3) 11a Berkshire Healthcare Systems Inc false Berkshire Extended Care Services Inc 75 North St Suite 210 Pittsfield MA 01201 043020520 Skilled Nursing Facility MA 501(c)(3) 3 Berkshire Retirement Community Inc false Berkshire Retirement Community Inc 75 North St Suite 210 Pittsfield MA 01201 222579838 Skilled Nursing facility and residential units MA 501(c)(3) 9 Berkshire Healthcare Systems Inc false Northampton Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043337116 Skilled Nursing Facility MA 501(c)(3) 9 CEC Management Systems Inc false New Bedford Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043337124 Skilled Nursing Facility MA 501(c)(3) 9 CEC Management Systems Inc false Greenfield Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043337128 Skilled Nursing Facility MA 501(c)(3) 9 CEC Manangement Systems Inc false Bourne Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043337127 Skilled Nursing Facility MA 501(c)(3) 9 CEC Management Systems Inc false CEC Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043337130 Maintain skilled nursing facilities MA 501(c)(3) 11a Berkshire Healthcare Systems Inc false Xenia West Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 311295975 Skilled Nursing Facility OH 501(c)(3) 3 Fairview Extended Care Services Inc false Xenia East Managment Systems Inc 75 North St Suite 210 Pittsfield MA 01201 311295974 Skilled Nursing Facility OH 501(c)(3) 3 Fairview Extended Care Services Inc false Berkshire Pennyslvania Inc 75 North St Suite 210 Pittsfield MA 01201 251627992 Skilled nursing facility PA 501(c)(3) 3 Fairview Extended Care Services Inc false South Yarmouth Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043080763 Skilled Nursing Facility MA 501(c)(3) 3 Fairview Extended Care Services Inc false Danvers Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043080765 Skilled Nursing Facility MA 501(c)(3) 3 Fairview Extended Care Services Inc false East Longmeadow Management Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043080762 Skilled Nursing Facility MA 501(c)(3) 3 Fairview Extended Care Services Inc false Fairview Extended Care Services Inc 75 North St Suite 210 Pittsfield MA 01201 042979430 Maintain skilled nursing facilities MA 501(c)(3) 3 Berkshire Healthcare Systems Inc false Berkshire Healthcare Systems Inc 75 North St Suite 210 Pittsfield MA 01201 043030633 Maintain skilled nursing facilities MA 501(c)(3) 11a na false BHCS Management Company Inc 75 North Street Suite 210 Pittsfield MA 01201 043472881 Management MA NA C corp false false false false false false false false false false false false false false false false false false false false