2013-02-12T11:12:02-06:00 2012-06-30 731413977 HOGANTAYLOR LLP 2200 SOUTH UTICA PLACE SUITE 400 TULSA OK 741147000 990 2011-07-01 730579279 THE PHILBROOK MUSEUM OF ART INC PHIL 9187485326 PO BOX 52510 TULSA OK 741520510 G DAVID SINGLETON 9187485326 2013-02-06 1 ALAN R SCHMITZ P00168987 9187452333 2011 2016-03-07 17:11:31Z G DAVID SINGLETON 2727 S ROCKFORD ROAD TULSA OK 74114 16158644 0 X WWW.PHILBROOK.ORG X 1939 OK ART MUSEUM COMPLEX WITH HISTORIC HOUSE, ART COLLECTIONS, GALLERIES AND FORMAL GARDENS. 71 68 161 350 0 0 6830253 11340671 574542 637254 2799710 707126 380203 1163546 10584708 13848597 11680 2475 0 0 3861350 4081445 0 0 956504 3011546 2534999 6884576 6618919 3700132 7229678 51843108 62401529 3003061 7510310 48840047 54891219 X USING OUR ART COLLECTIONS, HISTORIC STRUCTURES, EDUCATION PROGRAMS, AND EXHIBITIONS TO INSPIRE THE BROADEST POSSIBLE PUBLIC ENGAGEMENT, ACCESS, AND SERVICE. 0 0 1883995 400067 MUSEUM OPERATIONS: MAINTAIN THE FACILITY FOR PUBLIC VIEWING OF ART COLLECTIONS. THE MUSEUM'S HISTORIC STRUCTURES AND STATE OF THE ART FACILITIES PROVIDE A UNIQUE PLATFORM OF EXPERIENCE FOR OUR VISITORS. OUR EFFORTS ALSO PRESERVE AN IMPORTANT ELEMENT OF TULSA'S HISTORY WHILE SERVING AS A DEFINING RESOURCE FOR OUR COMMUNITY AND REGION. 1467744 8947 EXHIBITIONS: ENSURE THE QUALITY OF PERMANENT ART COLLECTIONS AND PROVIDE SPECIAL TOURING EXHIBITS AND PROGRAMS TO ENHANCE ART APPRECIATION. THE MUSEUM'S PERMANENT COLLECTION OFFERS VISITORS A BROAD VIEW OF MAJOR ART MOVEMENTS IN WESTERN CIVILIZATION, AS WELL AS SUPERB EXAMPLES OF NON-WESTERN AESTHETIC EXPRESSION. IN ADDITION, THE MUSEUM PROVIDES APPROXIMATELY 8 SPECIAL/TEMPORARY EXHIBITIONS ANNUALLY. THESE EXHIBITIONS STRIVE TO PRESENT THE FINEST EXAMPLES OF ARTISTIC ACHIEVEMENT AVAILABLE WHILE PROVIDING A FOIL OR COMPLEMENT TO THE WORKS ON SEMI-PERMANENT DISPLAY WITHIN OUR GALLERIES. 709211 2475 99436 COMMUNITY EDUCATION: INCREASE PUBLIC KNOWLEDGE OF ART THROUGH EDUCATIONAL PROGRAMMING. INCREASING THE RELEVANCE OF THE VISUAL ARTS WITHIN THE DAILY LIVES OF OUR VISITORS IS ONE OF THE MUSEUM'S KEY OBJECTIVES. OUR EDUCATIONAL EFFORTS FOCUS ON ENGAGING AN EXPANDING AUDIENCE WITH THE BEAUTY, CHALLENGES, HISTORIES, AND INSPIRATION OF COMPLEX CULTURE AND ITS VISUAL EXPRESSION. VARIOUS PROGRAMS ARE AVAILABLE FOR ADULTS, CHILDREN, AND FAMILIES INCLUDING ART CLASSES, LECTURES, INTERACTIVE PROGRAMMING, AND SELF-GUIDED ART ACTIVITIES. THERE IS ALSO AN ACTIVE DOCENT PROGRAM. 670191 6695 GROUNDS: TO MAINTAIN 23 ACRES SURROUNDING THE MUSEUM BUILDING. A PORTION ARE FORMAL GARDENS AND THE REMAINING AREAS ARE MOWED AND MAINTAINED BY A STAFF OF FIVE AND THE GARDENS MANAGER. 393711 ALL OTHER PROGRAM SERVICES 1063902 6695 5124852 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 1 0 0 0 0 1 1 0 0 1 0 0 0 0 0 1 56 0 161 1 0 0 0 0 0 1 1 0 0 0 0 X 71 68 1 0 0 0 1 1 0 1 1 0 0 0 1 1 1 1 1 1 1 0 OK X DONNA DURRIN DIRECTOR OF FINANCE 9187485324 2727 S ROCKFORD ROAD TULSA OK 74114 RANDALL SUFFOLK 35.00 X X 237022 0 29527 G DAVID SINGLETON 35.00 X X 125439 0 17621 HOLLY ALLEN 0.00 X 0 0 0 WILLIAM ALLEN 0.00 X 0 0 0 ROBIN FLINT BALLENGER 0.00 X 0 0 0 CATHEY BARKLEY 0.00 X 0 0 0 HOWARD G BARNETT JR 0.00 X 0 0 0 JAMES BENDER 0.00 X 0 0 0 IRENE BURNSTEIN 0.00 X 0 0 0 DOUG CAMPBELL 0.00 X 0 0 0 SUZANNE COLLINS 0.00 X X 0 0 0 THERESA COLLINS 0.00 X 0 0 0 R CASEY COOPER 0.00 X X 0 0 0 ROBERT S DOENGES 0.00 X 0 0 0 MARGO DUNBAR 0.00 X 0 0 0 GAYLE EBY 0.00 X 0 0 0 WALTER H HELMERICH III 0.00 X 0 0 0 BARBARA HEYMAN 0.00 X X 0 0 0 STEPHEN J HEYMAN 0.00 X 0 0 0 GREGORY HOLT 0.00 X 0 0 0 GEORGE R KRAVIS II 0.00 X 0 0 0 ROBERT J LAFORTUNE 0.00 X X 0 0 0 CHRISTINE LAMBERT 0.00 X 0 0 0 PHILIP C LAUINGER JR 0.00 X 0 0 0 HOLBROOK LAWSON 0.00 X X 0 0 0 LARRY LEE 0.00 X X 0 0 0 WILLIAM E LOBECK 0.00 X 0 0 0 ROBERT E LORTON 0.00 X X 0 0 0 ROXANNA LORTON 0.00 X X 0 0 0 NANCY E MEINIG 0.00 X X 0 0 0 STEVEN R MITCHELL 0.00 X 0 0 0 JACK H NEELY 0.00 X X 0 0 0 JULIE NICKEL 0.00 X 0 0 0 SANDRA NORMAN 0.00 X X 0 0 0 CAROL OWENS 0.00 X 0 0 0 JULIE PHILLIPS PUCKETT 0.00 X 0 0 0 RITA SINGER 0.00 X 0 0 0 WILLIAM S SMITH 0.00 X 0 0 0 JON R STUART 0.00 X X 0 0 0 BARBARA STURDIVANT 0.00 X 0 0 0 ROSS O SWIMMER 0.00 X 0 0 0 WILLIAM THOMAS 0.00 X 0 0 0 SUZANNE WARREN 0.00 X 0 0 0 CLARA WARRICK 0.00 X 0 0 0 MONICA WILLIFORD 0.00 X 0 0 0 JAMIE ZINK 0.00 X 0 0 0 DIANA BENIEN 0.00 X 0 0 0 INDIA CARTER 0.00 X 0 0 0 LAURA COLGAN 0.00 X 0 0 0 JW CRAFT 0.00 X 0 0 0 AMY HERNDON 0.00 X 0 0 0 TIM BAKER 0.00 X 0 0 0 PATRICIA CHERNICKY 0.00 X 0 0 0 ERIN DONOVAN 0.00 X 0 0 0 CHARLES ESLICKER 0.00 X 0 0 0 ELIZABETH ANN GRAVES 0.00 X 0 0 0 BLAKE LOVELESS 0.00 X 0 0 0 MOLLY PELLEGRINI 0.00 X 0 0 0 ROBERT PETERSON 0.00 X 0 0 0 JANA SHOULDERS 0.00 X 0 0 0 MELINDA STINNETT 0.00 X 0 0 0 THEDA WERTHEN 0.00 X 0 0 0 NORMAN ASBJORNSON 0.00 X 0 0 0 CHRIS CHANDLER 0.00 X 0 0 0 DANIEL ELLINOR 0.00 X 0 0 0 SANJAY MESHRI 0.00 X 0 0 0 CATHRYN MOORE 0.00 X 0 0 0 KATHY TAYLOR 0.00 X 0 0 0 CHRIS CADIEUX 0.00 X 0 0 0 JULIE MUNDT 0.00 X 0 0 0 CHARLES STEPHENSON 0.00 X 0 0 0 JANIS U WALKER 35.00 X 100620 0 5134 463081 0 52282 3 0 1 0 GLUCKMAN MAYNER ARCHITECTS 250 HUDSON STREET NEW YORK NY 10013 ARCHITECTURAL DESIGN SERVICES 263950 1 886037 106767 10347867 11340671 MUSEUM SERVICES 900099 220811 220811 MUSEUM ADMISSIONS 900099 186320 186320 MUSEUM OTHER 900099 131562 131562 MUSEUM EDUCATION 900099 98561 98561 637254 811209 811209 1606654 1710737 -104083 -104083 -104083 1352723 886037 398820 953903 953903 410133 200490 209643 209643 13848597 742814 0 1765112 2475 2475 405427 222985 162171 20271 2925018 2368154 112458 444406 97547 53651 39019 4877 417745 329411 21540 66794 235708 183194 19091 33423 12189 788 10996 405 29850 29850 127975 127975 323640 228211 26400 69029 209596 71380 138216 244952 213988 5485 25479 11962 8461 3112 389 461073 432743 19554 8776 115908 88661 4884 22363 1547 172 1375 120736 120736 495708 485886 6548 3274 114227 111253 1507 1467 ENTERTAINMENT 99162 31796 24008 43358 MEMBERSHIP BENEFITS 42148 37673 4475 124326 5259 49565 69502 6618919 5124852 537563 956504 1890911 2886233 4375507 10043963 134281 115637 34315054 15753479 12621713 18561575 32002622 30243795 818074 550326 51843108 62401529 597054 726844 2200000 2100000 206007 4683466 3003061 7510310 X 4715858 6238792 20600013 22029551 23524176 26622876 48840047 54891219 51843108 62401529 X 7229678 -1178506 X X 0 1 1 X 0 X 3074475 4295846 3373367 7205722 11340671 29290081 3074475 4295846 3373367 7205722 11340671 29290081 992191 28297890 993548 1066703 853506 714002 811209 4438968 33729049 8025707 0.83900 0.83440 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X 0 32002622 0 -252098 1506729 30243795 27228164 432553 5800069 1458164 32002622 24527406 353642 3626519 1279403 27228164 29346068 158896 -3795154 1182404 24527406 0.05820 0.17360 0.76820 0 0 85000 85000 15652028 11321107 4330921 6765809 1409166 5356643 2821853 2433984 387869 2320114 6670250 589222 8401142 18561575 EXECUTIVE DEFERRED COMPENSATION PLAN 220085 OBLIGATION UNDER CAPITAL LEASE, LESS CURRENT MATURITIES 4463381 4683466 13848597 6618919 7229678 -951876 -226630 -1178506 6051172 13477791 -951881 380585 200490 -370806 13848597 0 13848597 7199989 380585 200490 581075 6618914 5 5 6618919 PART III, LINE 1A: WORKS OF ART IN PHILBROOK'S COLLECTION ARE NOT RECOGNIZED AS ASSETS ON THE STATEMENT OF FINANCIAL POSITION. PURCHASES OF ARTWORKS ARE RECORDED AS DECREASES IN UNRESTRICTED NET ASSETS IN THE YEAR IN WHICH THE ITEMS ARE ACQUIRED, OR AS TEMPORARILY RESTRICTED NET ASSETS IF A DONOR MAKES A CONTRIBUTION INTENDED TO FUND A SUBSEQUENT PURCHASE OF ARTWORK. CONTRIBUTIONS OF WORKS OF ART ARE NOT REFLECTED ON THE FINANCIAL STATEMENTS. PART III, LINE 4: PHILBROOK IS A GENERAL FINE ARTS MUSEUM COMMITTED TO COLLECTING AND EXHIBITING ART FROM A BROAD RANGE OF PERIODS AND CULTURES. THE SIZE (APPROXIMATELY 13,000 OBJECTS, INCLUDING LONG-TERM LOANS) AND VARIETY OF THE COLLECTION HAS MADE PHILBROOK A UNIQUE RESOURCE FOR THE STATE AND REGION. COLLECTION AREAS INCLUDE: AMERICAN AND EUROPEAN PAINTING AND SCULPTURE; NATIVE AMERICAN ART, PRINTS AND DRAWINGS; ASIAN ART; AFRICAN SCULPTURE; AMERICAN AND EUROPEAN DECORATIVE ART; AND ANTIQUITIES. PHILBROOK ADOPTED A COMPREHENSIVE COLLECTIONS MANAGEMENT POLICY IN 1981 WHICH WAS REVISED AND UPDATED WITH STAFF INPUT AND COLLECTION COMMITTEE APPROVAL IN 1992 AND 2006. THIS POLICY ADDRESSES PROCEDURES FOR ACCESSIONING, DEACCESSIONING, DOCUMENTATION AND OTHER ASPECTS OF COLLECTION MANAGEMENT. PHILBROOK'S COLLECTION POLICY PROVIDES THAT PERMANENT COLLECTIONS ARE 1) HELD FOR PUBLIC EXHIBITION, EDUCATION OR RESEARCH IN FURTHERANCE OF PUBLIC SERVICE RATHER THAN FINANCIAL GAIN; 2) PROTECTED, KEPT UNENCUMBERED, CARED FOR AND PRESERVED; AND 3) SUBJECT TO A POLICY THAT REQUIRES THE PROCEEDS FROM SALES OF COLLECTION ITEMS TO BE RESTRICTED TO THE ACQUISITION OF OTHER ITEMS FOR COLLECTIONS. DESCRIPTION OF UNCERTAIN TAX POSITIONS UNDER FIN 48: PART X: THE ACCOUNTING FOR INCOME TAXES MAY, AT TIMES, INVOLVE SOME DEGREE OF UNCERTAINTY AND, AS SUCH, LEAD TO UNCERTAIN TAX POSITIONS HAVING BEEN TAKEN. MANAGEMENT EVALUATED PHILBROOK'S TAX POSITIONS AND CONCLUDED THAT PHILBROOK HAD TAKEN NO UNCERTAIN TAX POSITIONS THAT REQUIRE ADJUSTMENT TO THE FINANCIAL STATEMENTS TO COMPLY WITH THE PROVISIONS OF THIS GUIDANCE. GENERALLY, PHILBROOK IS NO LONGER SUBJECT TO INCOME TAX EXAMINATIONS BY THE U.S. FEDERAL, STATE OR LOCAL AUTHORITIES FOR YEARS BEFORE 2009. PART XI, LINE 8 - OTHER ADJUSTMENTS: COLLECTION ITEMS PURCHASED NOT CAPITALIZED -226,630. PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD 200,490. PART XIII, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD 200,490. PART XIII, LINE 4B - OTHER ADJUSTMENTS: ROUNDING 5. DINNER & AUCTION WINE TASTING 1979185 827864 1151321 47558 41875 2500 213567 HOLIDAY TREE DISPLAY AND SALE 166121 41756 124365 11537 494 43637 6 93454 16417 77037 15201 22451 2238760 886037 1352723 47558 68613 2994 279655 398820 953903 X X X 0 1 0 0 0 0 0 0 0 RANDALL SUFFOLK 236718 0 0 0 304 0 25345 0 4182 0 266549 0 0 0 PART I, LINE 4B RAND SUFFOLK AND G. DAVID SINGLETON AND ARE PARTICIPANTS. CONTRIBUTIONS WERE MADE TO THE PLAN ON THEIR BEHALF. ANNUAL CONTRIBUTIONS MAY BE MADE TO THESE PLANS AT THE DISCRETION OF THE BOARD. SUZANNE COLLINS PURCHASE OF PROPERTY ADJACENT TO THE ORGANIZATION'S PROPERTY. X 2300000 2100000 0 1 1 2100000 0 SCHEDULE L, PART II, LOANS TO AND FROM INTERESTED PERSONS: (A) PURPOSE OF LOAN: PURCHASE PROPERTY ADJACENT TO THE MUSEUM'S PROPERTY.(C) ORIGINAL PRINCIPAL AMOUNT $2,300,000 HAS BEEN REDUCED TO (D) $2,100,000 DUE TO $200,000 DEBT FORGIVENESS BY SUZANNE COLLINS AS A CONTRIBUTION TO THE MUSEUM. X 18 0 N/A-SEE EXPLANATION X 0 N/A-SEE EXPLANATION X 4 534540 FMV-DATE OF TRANSFER 0 1 0 NON REPORTING OF REVENUE: PART I, LINE 33: THE ORGANIZATION HAS NOT INCLUDED ANY REVENUE FOR DONATED WORKS OF ART OR HISTORICAL TREASURES IN PART VIII, LINE 1G. IN ACCORDANCE WITH ITS ELECTION NOT TO REPORT REVENUES OR ASSETS UPON RECEIPT OF CONTRIBUTIONS OF WORKS OF ART AND HISTORICAL TREASURES UNDER SFAS 116, NO REVENUE OR ASSETS WERE INCLUDED ON THE 990 FOR THESE CONTRIBUTIONS. FORM 990, PART VI, SECTION A, LINE 2 THE FOLLOWING FAMILY RELATIONSHIPS EXIST WITHIN THE ORGANIZATION: ROBERT E. LORTON, DIRECTOR AND ROXANA LORTON, DIRECTOR ARE HUSBAND AND WIFE. STEPHEN J. HEYMAN, DIRECTOR AND BARBARA HEYMAN, DIRECTOR ARE HUSBAND AND WIFE. SANDRA NORMAN, DIRECTOR AND LAURA COLGAN, DIRECTOR ARE MOTHER AND DAUGHTER. WILLIAM E. LOBECK, DIRECTOR AND MOLLY PELLEGRINI, DIRECTOR ARE FATHER AND DAUGHTER. WILLIAM E. LOBECK, DIRECTOR AND KATHY TAYLOR, DIRECTOR ARE HUSBAND AND WIFE. FORM 990, PART VI, SECTION A, LINE 6 THE ORGANIZATION HAS PAID MEMBERSHIPS AT LEVELS FROM $50-$10,000 PER YEAR. FORM 990, PART VI, SECTION A, LINE 7A ONE-THIRD OF TRUSTEES ARE ELECTED EACH YEAR BY MEMBERSHIP AT THE ANNUAL MEETING FOR A 3-YEAR TERM. THERE MAY BE SPECIAL ELECTIONS TO FILL AN OPEN POSITION WHEN A TRUSTEE HAS RESIGNED. FORM 990, PART VI, SECTION B, LINE 11 THE FORM 990 DISCLOSURE VERSION IS MADE AVAILABLE TO THE BOARD OF TRUSTEES BY AN E-MAIL NOTICE AND LINK TO THE ELECTRONIC COPY. THE AUDIT COMMITTEE (SUB-COMMITTEE OF THE BOARD), COMPRISED OF MEMBERS FROM THE BOARD OF DIRECTORS, MEETS WITH THE MUSEUM STAFF AND OUTSIDE TAX PREPARERS FOR REVIEW AND APPROVAL BEFORE FINALIZING AND FILING THE FORM 990. FORM 990, PART VI, SECTION B, LINE 12C THE CHIEF OPERATING OFFICER MONITORS AND ENFORCES COMPLIANCE WITH THE CONFLICT OF INTEREST POLICY ON AN ANNUAL BASIS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT 3RD PARTY COMPENSATION CONSULTANT REVIEWS JOB DESCRIPTIONS, ASSIGNS POSITIONS TO GRADES, AND ASSIGNS PAY RANGES TO GRADES BASED ON COMPARABLE PAY DATA. THE MUSEUM HAS THE COMPENSATION POLICY APPROVED BY THE BOARD OF DIRECTORS. CEO AND CFO SALARIES ARE ALSO DISCLOSED IN ANNUAL BUDGET PRESENTATION THAT IS APPROVED BY THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 5: NET UNREALIZED LOSSES ON INVESTMENTS: -951,876. COLLECTION ITEMS PURCHASED NOT CAPITALIZED -226,630. TOTAL TO FORM 990, PART XI, LINE 5: -1,178,506. FORM 990, PART XII, LINE 2C THE AUDIT COMMITTEE COMPLETES A DETAILED REVIEW OF A DRAFT OF THE AUDIT, AND MEETS WITH THE AUDIT PARTNER PRIOR TO THE FINANCIAL STATEMENTS BEING ISSUED. THE PROCESS HAS BEEN IN PLACE FOR MANY YEARS. THE FOLLOWING LINES ARE NOT APPLICABLE TO THE ORGANIZATION: PART IV- QUESTIONS 20B AND 24B-24D PART V- QUESTIONS 1B-1C, 3B, 5C, 6B, 7D, 7G-7H, 8, 9A-9B, 10A-10B, 11A-11B, 12A-12B, 13A-13C, AND 14B PART VI, SECTION B- QUESTIONS 10B AND 16B PART XII- QUESTION 3B LA VILLA RESTAURANT INC 2727 S ROCKFORD ROAD TULSA OK 74114 731447505 HOLDS A MASTER LEASE OK 0 0 N/A