2013-11-08T13:06:33-06:00 2012-12-31 ERNST & YOUNG US LLP 55 IVAN ALLEN JR BLVD STE 1000 ATLANTA GA 30308 990 2012-01-01 204103240 RAYS BASEBALL FOUNDATION INC % Karen Sanborn RAYS 7278253145 TROPICANA FIELD ONE TROPICANA DRIV Suite ST PETERSBURG FL 33705 JOHN HIGGINS 2013-11-08 4048748300 2013-11-08 2012 2016-02-24 21:20:13Z MATTHEW SILVERMAN ONE TROPICANA DR ST PETERSBURG FL 33705 1347050 false X WWW.RAYSBASEBALL.COM X 2005 FL THIS CORPORATION WAS ORGANIZED EXCLUSIVELY FOR CHARITABLE AND EDUCATIONAL PURPOSES TO SUPPORT YOUTH AND EDUCATION PROGRAMS IN THE TAMPA BAY REGION. 7 7 0 50 0 316473 540937 0 0 4775 6334 430768 533579 752016 1080850 501303 778515 0 0 0 0 0 0 0 31949 40336 533252 818851 218764 261999 2556375 3217170 6143 767806 2550232 2449364 X THIS CORPORATION WAS ORGANIZED EXCLUSIVELY FOR CHARITABLE AND EDUCATIONAL PURPOSES TO SUPPORT YOUTH AND EDUCATION PROGRAMS IN THE TAMPA BAY REGION. false false 147500 147500 0 THE RAYS BASEBALL FOUNDATION COMMUNITY FUND GRANT PROGRAM PROVIDES ASSISTANCE TO LOCAL NONPROFITS IN THE TAMPA BAY REGION. GRANTS AWARDED THROUGH THIS PROGRAM AVERAGE $5,000. THESE FUNDS ADD TO AND SUPPORT CURRENT PROGRAMS OFFERED BY COMMUNITY-BASED NONPROFIT ORGANIZATIONS. 243600 243600 0 PARTNERSHIP GRANTS RANGE FROM $5,000-$25,000 AND ARE GIVEN TO LOCAL RAYS BASEBALL FOUNDATION PARTNERS TO SUPPORT THEIR CHARITABLE EFFORTS IN THE TAMPA BAY AREA THAT COINCIDE WITH THE FOUNDATION'S MISSION STATEMENT. 215116 215116 0 THE PURPOSE OF THE HELIOS SCHOLARSHIP PROGRAM IS TO ESTABLISH A FUND IN SUPPORT OF "DOUBLING UP FOR EDUCATION,"A MATCHING SCHOLARSHIP PROGRAM TO BE ADMINISTERED THROUGH FIVE LOCAL COUNTIES' "TAKE STOCK IN CHILDREN" ORGANIZATION. 172299 172299 0 778515 true true false false false false false false false false false false false false false false true false false false false false false false true true false true false false false false false false false false false false false false false false false false false false false true X 18 18 true 0 false false false false false true true false false false false X 7 7 false false false false false false false true true false false true true true true false false false X Karen Sanborn 7278253243 One Tropicana Drive St Petersburg FL 33705 X Matthew Silverman 1.0 0.0 X X Gary Goldring 1.0 0.0 X Brian Auld 1.0 0.0 X Mark Fernandez 1.0 0.0 X X John Higgins 1.0 0.0 X X Michael Kalt 1.0 0.0 X Andrew Friedman 1.0 0.0 X 0 false false false NONE 0 86299 454638 5660 540937 0 6334 6334 0 11889 11889 0 0 0 0 660202 86299 204782 455420 455420 127688 61418 66270 66270 0 0 1080850 0 0 539913 778515 778515 0 0 0 0 0 0 0 0 0 0 0 12600 12600 0 0 0 0 0 27726 27726 0 0 0 0 0 0 0 0 0 0 MISCELLANEOUS 10 10 818851 778515 40336 0 54073 127105 2501202 2707344 0 357868 1100 24853 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2556375 3217170 6143 44071 0 720735 0 3000 0 0 0 0 0 0 0 0 0 0 0 0 6143 767806 X 0 0 0 0 2550232 2449364 2550232 2449364 2556375 3217170 X 261999 -362867 X false true X true false X 479004 882271 613968 316473 540937 2832653 524807 500857 525916 639651 660202 2851433 0 0 0 1003811 1383128 1139884 956124 1201139 5684086 0 115992 80267 692140 1044391 1932790 115992 80267 692140 1044391 1932790 3751296 24790 20316 21466 14115 18223 98910 0 24790 20316 21466 14115 18223 98910 0 0 1028601 1403444 1161350 970239 1219362 5782996 0.64868 0.82680 0.01710 0.01610 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1575998 151915 343233 495148 1080850 1080850 1613498 151915 -65000 707732 794647 818851 818851 RECONCILIATION OF REVENUE PER AFS FORM 990, SCHEDULE D, PART XI, LINE 2D $357,868 is the amount after unamortized discount that RBF will be receiving from the Helios Education Foundation over the next 4 years. $7,635 (DR) is Authentication Revenue from 2011 that was recoginized in 2012 therefore needing to be reclassed per Auditors request. $7,000 (DR) the variance of exp/rev between auditors and RBF pre audited financials. FORM 990, SCHEDULE D, PART XII, LINE 2D $715,735 is the amount after unamortized discount that RBF will pay for the next 4 years based on Helios Education Foundation contract. $7,003 (DR) is the variance of exp/rev between auditors and RBF pre audited financials. $1,000 (DR) is net USF Latino scholarship audit JOURNAL ENTRIES. Broadcast Aucti 79314 79314 51633 Golf Tournament 252209 86299 165910 40714 6 414978 414978 112435 746501 86299 660202 204782 204782 455420 44156 16497 true 1.00000 83532 36598 8323 true 1.00000 127688 36598 24820 61418 66270 FL false false false false 1.00000 Karen Sanborn ACCOUNTING MANAGER One Tropicana Dr Saint Petersburg FL 33705 false NA false true Big Brothers Big Sisters of Tampa Bay 711 S Dale Mabry Hwy Suite 300 Tampa FL 33609 592173085 501(c)(3) 25000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Junior Achievment 13707 North 22nd Street Tampa FL 33613 591098499 501(c)(3) 7500 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS YMCA of Greater St Petersburg 600 1st Ave NoRTH Suite 201 St Petersburg FL 33701 590624468 501(c)(3) 20000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Big Brothers Big Sisters of Pinellas 918 West Bay Drive Largo FL 33770 591197491 501(c)(3) 25000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS United Way of Tampa Bay 5201 W Kennedy Blvd Suite 600 Tampa FL 33609 593725701 501(c)(3) 75000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Community Tampa Bay 1499 Beach Drive Unit C St Petersburg FL 33701 810675602 501(c)(3) 15000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS The Poynter Institute 801 3rd Street S St Petersburg FL 33701 591630423 501(c)(3) 25000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Boys & Girls Clubs of the Suncoast 2300 Tall Pines Drive Suite 150 Largo FL 33771 591566799 501(c)(3) 15000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS The Jackie Robinson FOUNDATION 75 Varick Street 2nd Floor New York NY 10013 132896345 501(c)(3) 10000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Academy Prep Center of St Petersburg 2301 22nd Ave S St Petersburg FL 33712 593623000 501(c)(3) 7500 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Academy Prep Center of Tampa 1407 E Columbus Dr Tampa FL 33605 593622978 501(c)(3) 7500 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS USF Foundation 4202 E Fowler Ave Tampa FL 33620 590879015 501(c)(3) 7000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Hillsborough Education Foundation 2306 N Howard Ave Tampa FL 33607 592883361 501(c)(3) 100616 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Pasco Education foundation PO Box 1248 Land OLakes FL 34638 593048717 501(c)(3) 24000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Pinellas Education FOUNDATION 12090 Starkey Rd Largo FL 33773 592688253 501(c)(3) 84100 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Manatee Education FOUNDATION 215 Manatee Ave West Bradenton FL 34206 650037457 501(c)(3) 25000 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS Take Stock in Children of Sarasota County PO BOX 48186 SARASOTA FL 34230 331012774 501(c)(3) 22500 SUPPORT TAMPA BAY'S YOUTH & EDUC PROGMS 17 0 Form 990, Schedule I Description of Organization's Procedures for Monitoring the Use of Grants Each grant applicant is required to provide a brief history of its organization, its mission and goals, the geographic area it serves, other sources of funding, percentage of budget spent on administration and fundraising, a list of board of directors, and specific demographic information about the population being served by its program. Additionally, each grant applicant is required to submit with the appication the section 501(c)(3) tax exempt letter, current budget, a program budget for the program they are requesting funds for, most current audited financial statements, and most current annual report. volunteers form 990, part I, question 6 Approximately 50 volunteers are used to distribute scratch off cards to raise money for the Foundation at the annual Shirts Off Our Backs Fundraiser. Each scratch off card contains a prize, with the grand prizes being a game worn jersey of a player or coach. PROGRAM SERVICE REVENUE FORM 990, PART III, LINE 4D The following programs received money from the Foundation during 2012: Earthwatch $25,000, an organization committed to engaging people in scientific field research and education to promote the understanding and action necessary for a sustainable environment; RBI $18,076 which exists to revive baseball in inner cities, giving under privileged children the opportunity to play sports, and also focus on education and scholarships; South St. Pete initiatives $38,806 gives a variety of assistance to help an underserved community next to the Rays ballpark, where emphasis is placed on good character traits such as making positive choices, safety, working hard, and staying in school; Reading with the Rays $55,916 encourages kids to avoid summer reading loss by reading 24 hours over the summer months, progress is tracked and prizes are awarded for reaching certain goals; Various Scholarships granted each year: Jackie Robinson Foundation Scholarship $10,000; Academy Prep Student Scholarship $15,000; Barry Jones Memorial Scholarship $2,500; USF Latino Scholarship $7,000 ($2,000 from 2011 paid in 2012). Describe delegation of governing board's authority to executive committee FORM 990, PART VI, LINE 11A An electronic draft of Form 990 is distributed via email to the Board to review prior to filing the final version with the IRS. One Board Member will be responsible for signing the final Form 990. The final Form 990 will be distributed to the board electronically and retained by the Finance Department. DESCRIPTION OF PROCESS TO MONITOR TRANSACTIONS FOR CONFLICTS OF INTEREST FORM 990, PART VI, LINE 12C THE STANDARD OF BEHAVIOR AT THE RAYS BASEBALL FOUNDATION IS THAT ALL BOARD MEMBERS, VOLUNTEERS AND ASSOCIATES SCRUPULOUSLY AVOID ANY CONFLICT OF INTEREST BETWEEN THE INTERESTS OF THE RAYS BASEBALL FOUNDATION ON ONE HAND, AND PERSONAL, FAMILIAL, PROFESSIONAL, AND BUSINESS INTERESTS ON THE OTHER. THIS INCLUDES AVOIDING ACTUAL CONFLICTS OF INTEREST AS WELL AS PERCEIVED CONFLICTS OF INTEREST. THE PURPOSES OF THE POLICY IS TO PROTECT THE INTEGRITY OF OUR ORGANIZATION'S DECISION-MAKING PROCESSES, TO ENABLE OUR CUSTOMERS AND OTHER PARTNERS TO HAVE CONFIDENCE IN OUR INTEGRITY, AND TO PROTECT THE INTEGRITY AND REPUTATION OF OUR BOARD OF DIRECTORS, VOLUNTEERS AND KEY ASSOCIATES. UPON OR BEFORE ELECTION, OR APPOINTMENT, A FULL WRITTEN DISCLOSURE OF INTERESTS, RELATIONSHIPS AND HOLDINGS THAT COULD POTENTIALLY RESULT IN A CONFLICT OF INTEREST IS REQUIRED. THIS WRITTEN DISCLOSURE IS KEPT ON FILE AND IS UPDATED AS NECESSARY AND AT LEAST ON AN ANNUAL BASIS. IN THE COURSE OF MEETINGS OR ACTIVITIES, DISCLOSURE OF ANY INTERESTS IN A TRANSACTION OR DECISION WHERE ANYONE (INCLUDING BUSINESS OR OTHER NONPROFIT AFFILIATION, FAMILY AND/OR SIGNIFICANT OTHER, EMPLOYER OR CLOSE ASSOCIATES) COULD APPEAR TO RECEIVE A BENEFIT OR GAIN IS DISCUSSED. IT IS UNDERSTOOD THE PARTY WILL BE ASKED TO LEAVE THE ROOM FOR THE DISCUSSION AND WILL NOT BE PERMITTED TO VOTE ON THE QUESTION. AVAIL OF GOV DOCS, CONFLICT OF INTEREST POLICY & FIN STMTS TO GEN PUBLIC FORM 990, PART VI, LINE 19 THE CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE AVAILABLE FOR INSPECTION DURING REGULAR BUSINESS HOURS AT THE FOUNDATION'S PRINCIPAL OFFICE. COPIES ARE AVAILABLE FOR A SMALL FEE TO COVER COPYING AND MAILING COSTS. Other Changes in Net Assets Form 990, Part XI, LINE 9 The change in net assets is due to recording the Helios 5 year agreement (revenue $358k less expenses of $716k) and other minor first year audit entries. CHANGE IN ACCOUNTING METHOD FORM 990, PART XII, LINE 1 THE ORGANIZATION RECEIVED ITS FIRST INDEPENDENT AUDIT FOR THE YEAR ENDED DECEMBER 31, 2012. AS PART OF THE AUDIT THE ORGANIZATION CHANGED ITS METHOD OF ACCOUNTING FROM CASH TO ACCRUAL. RECONCILIATION OF NET ASSETS FORM 990, PART XI, LINE 9 The change in net assets is due to recording the Helios 5 year agreement (revenue $358k less expenses of $716k) and other minor first year audit entries. OVERSIGHT OF THE AUDIT REVIEW FORM 990, PART XII, LINE 2C THE ORGANIZATION'S BOARD ASSUMES RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT AUDITOR.