2013-06-07T13:53:45-05:00 2013-01-31 010523282 Berry Dunn McNeil & Parker LLC PO Box 1100 Portland ME 041041100 990 2012-02-01 010378420 Portland Museum of Art PORT 2077756148 7 Congress Square Portland ME 04101 John Isacke 2077756148 2013-06-05 1 Barbara J McGuan CPA P00219457 2077752387 2013-06-05 2012 2016-03-07 17:11:31Z Mark HC Bessire 7 Congress Square Portland ME 04101 10886517 0 X www.portlandmuseum.org X 1882 ME Museum/Educational 36 36 123 291 -4991 0 4324229 4565459 639761 1001977 782013 969132 20929 98618 5766932 6635186 0 0 0 0 2848927 3039109 11071 59350 1060199 2377451 3066661 5237449 6165120 529483 470066 45679888 47619884 490346 495755 45189542 47124129 The Portland Museum of Art (PMA) strives to enrich the lives of people through acquisition, preservation, and interpretation of the visual arts and the museum's architecturally significant buildings. 0 0 774544 159080 Educational Programs: Create outstanding educational programs and collection-based activities to inspire and enrich the lives of diverse audiences and serve as a vital cultural center for the city and region (47,522 participants in 2012). 3632406 842897 Exhibitions and Collections: Originate outstanding exhibitions from PMA's permanent collection and through borrowed works of art. Present traveling exhibitions that support and extend PMA's mission. Preserve, document, and interpret eighteen-thousand objects in the collection and five architectural landmarks (176,778 visitors in 2012). 139285 Collection Items Purchased: 23 works of art were purchased for PMA's collections in 2012, providing new opportunities for visitors and the community to experience original work. 4546235 1 1 0 0 0 0 0 1 0 1 1 0 0 0 0 0 1 0 0 0 0 0 0 1 1 0 0 0 0 1 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 1 34 0 1 123 1 0 0 0 0 1 1 1 1 0 0 0 0 X 36 36 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 ME X Elena Murdock 2077756148 7 Congress Square Portland ME 04101 Charlton H Ames 3.00 X 0 0 0 Katherine MB Berger 3.00 X 0 0 0 Scott M Black 3.00 X 0 0 0 Selma Botman 3.00 X 0 0 0 Nathan Clark 3.00 X 0 0 0 Melanie Stewart Cutler 3.00 X 0 0 0 Pamela S Davis 3.00 X 0 0 0 William H Davisson 3.00 X 0 0 0 Beth L De Tine 3.00 X 0 0 0 Clifford M Ginn 3.00 X 0 0 0 Albert B Glickman 3.00 X 0 0 0 Walter B Goldfarb MD 3.00 X 0 0 0 Cyrus Y Hagge 3.00 X 0 0 0 William D Hamill 3.00 X 0 0 0 James A Houle 3.00 X X 0 0 0 John F Isacke 3.00 X X 0 0 0 Jeffrey D Kane 3.00 X 0 0 0 Nancy K Kaye 3.00 X 0 0 0 Joan M Kelly 3.00 X 0 0 0 Harry W Konkel 3.00 X 0 0 0 Robert D Kump 3.00 X 0 0 0 Samuel A Ladd III 3.00 X 0 0 0 James L Moody Jr 3.00 X 0 0 0 John P Moore 3.00 X 0 0 0 Robert S Nanovic 3.00 X X 0 0 0 Leonard M Nelson 3.00 X 0 0 0 Kevin P O'Connell 3.00 X 0 0 0 Leslie B Otten 3.00 X 0 0 0 Carol Patterson 3.00 X 0 0 0 Lawrence R Pugh 3.00 X 0 0 0 Hilary G Robbins 3.00 X 0 0 0 Christopher N Robinson 3.00 X 0 0 0 Laurence H Rubinstein 3.00 X X 0 0 0 William J Ryan Jr 3.00 X X 0 0 0 Earle G Shettleworth Jr 3.00 X 0 0 0 S Donald Sussman 3.00 X 0 0 0 Hans Underdahl 3.00 X X 0 0 0 John H Wallace 3.00 X 0 0 0 Anna H Wells 3.00 X X 0 0 0 William B Williams 3.00 X 0 0 0 Amy H Woodhouse 3.00 X 0 0 0 Mark HC Bessire 40.00 X 205100 0 27931 Elena Murdock 40.00 X 127374 0 23781 332474 0 51712 2 0 1 0 Marc Truant and Associates Inc 32 Warren St Cambridge MA 02141 Building Contractor 594923 1 676056 3889403 434860 4565459 Admissions 713990 842897 842897 Program Revenues 713990 159080 159080 1001977 547648 -4991 552639 35271 49020 -13749 -13749 -13749 4064450 3642966 421484 421484 421484 40828 7161 33667 33667 630884 552184 78700 78700 6635186 1001977 -4991 1072741 384186 69909 221064 93213 2200756 1690876 109071 400809 203371 176310 -7601 34662 250796 191074 22126 37596 57461 55451 2010 27345 27345 59350 59350 92488 92488 81140 72720 994 7426 306754 291471 15283 95290 54875 21135 19280 77789 52191 4755 20843 510110 456140 41222 12748 17276 12042 2015 3219 15542 15542 374477 360074 4401 10002 52119 50000 2119 Exhibition & Collection 761055 761055 Fundraising 345768 345768 Acquisition of Art 139285 139285 Education 112762 112762 6165120 4546235 558686 1060199 10732 6371 3654991 1016483 793886 1214767 102875 97019 81430 166716 273425 270982 29395346 12449689 13551625 16945657 21460994 25039057 1175425 1370674 4574505 1492158 45679888 47619884 490346 495755 490346 495755 X 20495447 21069953 3065899 2759316 21628196 23294860 45189542 47124129 45679888 47619884 470066 1464521 0 X X 0 1 X 1 0 X 3957306 3452221 6040330 4324229 4565459 22339545 3957306 3452221 6040330 4324229 4565459 22339545 3933801 18405744 546233 389239 483531 558442 582919 2560364 -2211 -2211 24897698 6338998 0.73930 0.73860 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X 1 25225358 938212 2341165 1586753 26917982 26392816 615453 -90476 1692435 25225358 22593253 3035908 2510841 1747186 26392816 19122669 1390125 3935696 1855237 22593253 30462154 332825 -9360274 2312036 19122669 0.14930 0.83000 0.02070 0 0 6204386 6204386 22463641 11966656 10496985 727319 483033 244286 16945657 8007219 1464521 1464521 6542698 92488 92488 6635186 6072632 0 6072632 92488 92488 6165120 Part III, Line 1a: The art collection and library are reflected in the plant fund at a nominal value. The cost of a collection item is recorded as a decrease in net assets when purchased. The proceeds from the sale of a collection item are recorded as an increase in net assets when sold. The collection is managed according to a policy which adheres to the standards of the American Association of Museums. The policy delineates responsibilities in such matters as museum ethics, acquisitions, loans, care of collections, and deaccessioning. Objects held in the collection are carefully tracked and monitored. PMA's deaccessioning policy allows for sale or trade of an object only when it is incompatible with PMA's collecting mission and when clear and complete title to the work is confirmed. Proceeds from the sale of an object may only be applied toward collection acquisitions. Part III, Line 4: PMA's collection is comprised of more than 17,000 objects, representing fine and decorative arts from the 18th century to the present. These holdings include paintings, sculpture, prints, photographs, glass, ceramics, furniture, silver, artists' books and other media. Works by George Bellows, Sir Anthony Caro, Frederic Church, Stuart Davis, John Haberle, William Harnett, Marsden Hartley, Childe Hassam, Winslow Homer, Edward Hopper, Rockwell Kent, Fitz-Henry Lane, Thomas Moran, Louise Nevelson, John Frederick Peto, Maurice Prendergast, John Singer Sargent, and Andrew Wyeth, among others, showcase the unique artistic heritage of the United States and the creative culture of Maine. European traditions are represented by works from the hand of Max Beckmann, Marc Chagall, Gustave Courbet, Edgar Degas, Jean-Auguste-Dominique Ingres, Claude Monet, Henry Matisse, and Pierre-Auguste Renoir. PMA is accredited by the American Association of Museums and adheres to best practices in developing and managing these works of art in the public trust. Description of Intended Use of Endowment Funds: Part V, Line 4: PMA's intended use of endowment funds is for general operations, education, maintenance of collection and buildings, acquisition of art for the collection, wages, and other related expenses. X X X X X X 1 Victoria M Devlin PO Box 754 South Freeport ME 04078 development/institutional advancement consultant 0 3889403 59350 3830053 3889403 59350 3830053 ME Raffle 40828 40828 7161 40828 40828 7161 7161 33667 X 1 1 X X X X X 0 0 0 0 0 0 0 0 0 Mark HC Bessire 205100 0 0 0 0 0 0 0 27931 0 233031 0 0 0 Elena Murdock 127374 0 0 0 0 0 0 0 23781 0 151155 0 0 0 Part I, Line 1a PMA paid $1,650 for a membership fee and dues to Portland's Cumberland Club, for Mark H.C. Bessire, Director. The Cumberland Club is adjacent to the Portland Museum of Art, and membership allows the Director to host meetings for the purpose of conducting museum business. X 80 0 X 64 434860 Stock Market Value 0 1 1 Third Party Use: Part I, Line 32b: Contributions of securities are sold through PMA's investment broker. All gifts of securities are sold as soon as administratively possible. Non Reporting of Revenue: Part I, Line 33: The art collection and library are reflected in the plant fund at a nominal value. The cost of a collection item is recorded as a decrease in net assets when purchased. The proceeds from the sale of a collection item are recorded as an increase in net assets when sold. The collection is managed according to a policy which adheres to the standards of the American Association of Museums. The policy delineates responsibilities in such matters as Museum ethics, acquisitions, loans, care of collections, and deaccessioning. Objects held in the collection are carefully tracked and monitored. The deaccessioning policy allows for sale or trade of an object only when it is incompatible with PMA's collecting mission and when clear and complete title to the work is confirmed. Proceeds from the sale of an object may only be applied toward collection acquisitions. Form 990, Part VI, Section B, line 11 The Form 990 is distributed to the full board of trustees with sufficient time for each trustee to review it. The 990 is then discussed at a full meeting of the board of trustees, before the board votes to accept the 990. Form 990, Part VI, Section B, line 12c In 2010, a top priority for the board of trustees was to formalize its governance procedures. To that end, on May 26, 2010, PMA's revised bylaws were approved, resulting in the establishment of a governance committee. Since that time, the governance committee has established procedures for monitoring and enforcing compliance with PMA's policies, including the conflict of interest policy. Each trustee is required to review and sign a copy of the PMA Code of Ethics on a yearly basis. Also on a yearly basis, each trustee is required to complete and submit a personal information form on which any potential conflicts of interest are to be disclosed. If and when a conflict of interest is disclosed, the form is presented to the governance committee to be reviewed and addressed. Form 990, Part VI, Section B, line 15 Per PMA's Bylaws, the executive committee is authorized to exercise the following specific powers and duties on behalf of the board of trustees: (a) To enter into employment with, and to terminate the employment of, the chief executive officer (the "Director"), to negotiate and enter into employment contracts with the Director subject to final approval by the board of trustees, to annually review the performance of the Director, to determine the Director's annual compensation adjustments and benefits adjustments, to resolve all disciplinary and other issues relating to the Director's employment; (b) To review annually the performance of any other key employees and to resolve all disciplinary and other issues relating to such employees when such tasks are specifically delegated to the executive committee by the board of trustees; In 2010 PMA engaged an independent HR consulting firm, Maine HR Partners, LLC, to conduct a classification and compensation study of all positions, including the Director and two Deputy Directors. The study included a customized salary and employee benefits survey of comparable organizations as well as other employers in the relevant market areas and other published surveys. A survey of fringe benefit practices was also conducted and the results incorporated into the final report, in order to consider total compensation in the establishment of a salary structure. Based on their analysis of market data, salary ranges were developed which address the concepts of market competitiveness and internal equity considerations. Maine HR Partners, LLC also worked with PMA staff and the human resources committee to develop a performance evaluation system, which included 360 degree performance reviews of these three individuals. The Director's performance review is conducted by the Board President and reviewed with the executive committee. The Deputy Director's performance review is conducted by the Director and presented to the executive committee. Compensation for these two individuals is determined by vote of the executive committee utilizing the performance review data and data from the independent classification and compensation study. Form 990, Part VI, Section C, line 19 PMA's governing documents, conflict of interest policy, and financial statements are made available to the public upon request. Oversight of Audit Form 990, Part XII, Line 2c: The audit process has not changed from the prior year.