2013-05-15T13:20:48-05:00 2012-06-30 BKD LLP 201 N Illinois Street Indianapolis IN 46204 990 2011-07-01 350868073 EARLHAM COLLEGE % SENA K LANDEY EARL 7659831200 801 NATIONAL ROAD WEST RICHMOND IN 47374 SENA K LANDEY 7659831200 2013-05-15 true 3173834000 2011 2016-02-24 21:20:13Z JOHN DAVID DAWSON PRESIDENT 801 NATIONAL ROAD WEST RICHMOND IN 47374 97785516 false X WWW.EARLHAM.EDU X 1881 IN TO PROVIDE THE HIGHEST QUALITY UNDERGRADUATE EDUCATION IN THE LIBERAL ARTS, INCLUDING THE SCIENCES, SHAPED BY THE DISTINCTIVE PERSPECTIVES OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS). 24 23 1525 500 -849569 -849569 15540408 21939110 53503074 52792146 4468319 -4063364 0 0 73511801 70667892 24212792 23963378 0 0 25341958 26123386 50474 0 1545882 23203978 22588813 72809202 72675577 702599 -2007685 229346897 232284419 39832169 38063727 189514728 194220692 X THE MISSION OF EARLHAM COLLEGE, AN INDEPENDENT, RESIDENTIAL COLLEGE, IS TO PROVIDE THE HIGHEST QUALITY UNDERGRADUATE EDUCATION IN THE LIBERAL ARTS, INCLUDING THE SCIENCES, SHAPED BY THE DISTINCTIVE PERSPECTIVES OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS). THE COLLEGE PROVIDES EXTENSIVE OPPORTUNITIES FOR STUDENTS AND FACULTY TO LEARN FROM EACH OTHER IN A COOPERATIVE COMMUNITY, AN IMPORTANT ASPECT OF WHICH IS COLLABORATIVE STUDENT/FACULTY RESEARCH. AT EARLHAM COLLEGE EDUCATION IS CARRIED ON WITH A CONCERN FOR THE WORLD IN WHICH WE LIVE AND FOR IMPROVING HUMAN SOCIETY. THEREFORE EARLHAM STRESSES GLOBAL EDUCATION, PEACEFUL RESOLUTION OF CONFLICT, EQUALITY OF PERSONS, AND HIGH MORAL STANDARDS OF PERSONAL CONDUCT. false false 60901756 23630382 52216182 EARLHAM COLLEGE - PROVIDING HIGH QUALITY LIBERAL ARTS EDUCATION FOR APPROXIMATELY 1,200 UNDERGRADUATES AND 50 GRADUATE STUDENTS. SERVING THE LOCAL COMMUNITY THROUGH ARTS, MUSIC, AND CULTURAL EVENTS OPEN TO THE PUBLIC. STUDENTS VOLUNTEER WITH MANY COMMUNITY SERVICE ORGANIZATIONS. APPROXIMATELY 2,500 PEOPLE IN THE LOCAL COMMUNITY ARE SERVED IN THIS WAY. 1399017 332996 575964 EARLHAM SCHOOL OF RELIGION - PROVIDING SEMINARY TRAINING FOR APPROXIMATELY 100 STUDENTS. 62300773 true true false false false false false false true true true false false true false false true true true true false false false false false false false true true true false false false false false false false false false false true false false false false true false false true true true X 1495 0 true 1525 true true true true FR UK GM AU JA FR MX SP JO IN false false false false false false false false X 24 23 false false false false false true false true true false false true true true true true true true true false IN X SENA K LANDEY 7659831200 801 NATIONAL ROAD WEST RICHMOND IN 47374 X DEBORAH HULL 4.0 X 0 0 JOHN YOUNG 2.0 X 0 0 RAYMOND ONTKO 2.0 X X 0 0 JOHN DAVID DAWSON 50.0 X X 147037 0 44168 LAVONA BANE 2.0 X 0 0 DANIEL CARTER 2.0 X 0 0 GERRY COOPER 2.0 X 0 0 TOM FARQUHAR 2.0 X 0 0 BARBARA GOTTSCHALK 2.0 X 0 0 DELLA STANLEY GREEN 2.0 X 0 0 DIANA HADLEY 2.0 X 0 0 PEGGY HOLLINGSWORTH 2.0 X 0 0 JOHN LOOSE 2.0 X 0 0 FRED MCCLURE 2.0 X 0 0 DAVID MATTHEWS 2.0 X 0 0 STEVE MILLS 2.0 X 0 0 KAREN REED 2.0 X 0 0 SARA JANE RYAN 2.0 X 0 0 JOHN SCARLETT 2.0 X 0 0 MARION SHORE 2.0 X 0 0 DAVID STUMP 2.0 X 0 0 THOMAS THORNBURG 2.0 X 0 0 CATHERINE TINSLEY 2.0 X 0 0 PENNY SITLER 2.0 X 0 0 GREGORY MAHLER 50.0 X 155793 0 42712 SENA LANDEY 50.0 X 55656 0 15661 JAMES MCKEY 50.0 X 166045 0 27159 NELSON BINGHAM 50.0 X 122201 0 24899 AVIS STEWART 50.0 X 110462 0 21673 JAY MARSHALL 50.0 X 133340 0 24631 NANCY SINEX 50.0 X 97833 0 11413 CHERYL PRESLEY 50.0 X 148125 0 12926 DOUGLAS BENNETT 50.0 X 199991 0 46377 RICHARD SMITH 10.0 X 157011 0 41343 SCOTT SILVERMAN 50.0 X 120156 0 45872 STEPHEN HEINY 50.0 X 102176 0 21945 1715826 0 380779 11 false true false HOLABIRD ROOT LLC 140 S DEARBORN CHICAGO IL 60603 ARCHITECT 632445 BKD LLP 201 N ILLINOIS STREET INDIANAPOLIS IN 46204 AUDIT/ACCOUNTING 176541 BOORA ARCHITECTS INC 720 SW WASHINGTON SUITE 800 PORTLAND OR 97205 ARCHITECT 802033 PRIME BUCHHOLZ ASSOCIATES INC 273 CORPORATE DRIVE PORTSMOUTH NH 03801 INVESTMENT ADVISORY 165188 4 12832847 666319 8439944 988527 21939110 TUITION AND FEES 900099 42982924 42982924 AUXILIARY INCOME 611710 8473469 8473469 OTHER INCOME 900003 1335753 1335753 52792146 1285383 -849569 2134952 0 0 21768877 27117624 -5348747 -5348747 -5348747 0 0 0 0 70667892 52792146 -849569 -3213795 0 23963378 23963378 0 0 1910982 610418 1071165 229399 0 17422196 13521920 3177270 723006 1229791 924438 236071 69282 4390268 3151113 1093914 145241 1170149 920242 203694 46213 0 0 107201 2720 104481 176541 176541 0 246531 246531 2729567 2218990 472421 38156 99740 60745 38995 2653526 2014289 522063 117174 514026 196160 317785 81 0 3216261 3167421 44100 4740 1289355 1027216 190438 71701 0 187664 156111 24756 6797 1141252 1138170 3082 0 2802804 2603614 168638 30552 376228 136579 239649 MEALS 3115707 2859711 239459 16537 FOREIGN STUDY 2126954 2124739 2215 LIBRARY PURCHASES 540650 540650 COST OF GOODS SOLD 332216 332216 932590 629933 255654 47003 72675577 62300773 8828922 1545882 33060 33060 8214150 12663148 2728814 2226047 1231025 1529002 0 0 0 0 0 0 118501 165116 421619 565811 133227927 50368917 81564047 82859010 54708607 45242426 75128836 81956033 4380308 4257918 0 0 817930 786848 229346897 232284419 2132706 2536747 0 0 0 0 29362034 27211848 0 0 0 0 0 0 0 0 8337429 8315132 39832169 38063727 X 45192507 46188551 125739529 129674817 18582692 18357324 189514728 194220692 229346897 232284419 X -2007685 6713649 X false true true X true true X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 117265491 505382 3021460 246531 120545802 100667729 19398402 2563809 236831 117265491 90271905 12202423 1806599 100667729 123449694 -31411379 1766410 90271905 0.13609 0.23761 0.62631 false true 2609155 2609155 110096137 36077172 74018965 15921140 14291745 1629395 4601495 4601495 82859010 ALTERNATIVE INVESTMENTS 81956033 F 81956033 0 DEPOSITS 511397 AMOUNTS HELD FOR OTHERS 525050 INSURANCE RESERVE 510000 ANNUITIES PAYABLE 2491236 ADVANCES FOR STUDENT LOANS 4137949 NOTES PAYABLE 139500 8315132 70667892 72675577 -2007685 6959454 -245805 6713649 4705964 41236211 6959454 6959454 34276757 246531 36144604 36391135 70667892 48841953 245805 245805 48596148 246531 23832898 24079429 72675577 INTENDED USES OF ENDOWMENT FUNDS SCHEDULE D, PART V, LINE 4 EARLHAM'S ENDOWMENT FUNDS ARE USED TO SUPPORT THE EDUCATIONAL PROGRAMS OF THE COLLEGE. IN ADDITION TO THE $120,545,802 IN ENDOWED FUNDS REPORTED HERE, A RELATED PARTY, EARLHAM FOUNDATION, HOLDS $205,962,790 IN ENDOWED FUNDS FOR THE BENEFIT OF EARLHAM COLLEGE. THE CONSOLIDATED ENDOWMENT BALANCE IS $326,508,592. EARLHAM COLLEGE AND THE EARLHAM FOUNDATION PAID OUT A TOTAL OF $12,327,465 IN SCHOLARSHIPS AND GRANTS. FIN 48 DISCLOSURE SCHEDULE D, PART X MANAGEMENT HAS EVALUATED THEIR INCOME TAX POSITIONS UNDER THE GUIDANCE INCLUDED IN ASC 740. BASED ON THEIR REVIEW, MANAGEMENT HAS NOT IDENTIFIED ANY MATERIAL UNCERTAIN TAX POSITIONS TO BE RECORDED OR DISCLOSED IN THE FINANCIAL STATEMENTS. OTHER ADJUSTMENTS TO NET ASSETS SCHEDULE D, PART XI, LINE 8 BAD DEBTS BOOK TO TAX ADJUSTMENTS $ (245,805) RECONCILIATION OF REVENUE PER AUDITED FINANCIAL STATEMENTS SCHEDULE D, PART XII, LINE 4B EARLHAM FOUNDATION LOSS $ 12,311,706 SCHOLARSHIPS & GRANTS 23,832,898 TOTAL $ 36,144,604 RECONCILIATION OF EXPENSES PER AUDITED FINANCIAL STATEMENTS SCHEDULE D, PART XIII, LINE 2E BAD DEBTS BOOK TO TAX ADJUSTMENTS $ 245,805 RECONCILIATION OF EXPENSES PER AUDITED FINANCIAL STATEMENTS SCHEDULE D, PART XIII, LINE 4B SCHOLARSHIPS & GRANTS $ 23,832,898 true true true true true true true false false false false false false false false true false true PUBLICATION OF THE UNIVERSITY'S RACIALLY NONDISCRIMINATORY POLICY SCHEDULE E, LINE 3 EARLHAM DOES NOT ACTIVELY SOLICIT STUDENTS VIA NEWSPAPER OR BROADCAST MEDIA. IN ITS CATALOG AND OTHER GENERAL WRITTEN COMMUNICATION AVAILABLE TO THE GENERAL PUBLIC, IT PUBLICIZES ITS RACIALLY NON-DISCRIMINATORY POLICY. BEING A QUAKER INSTITUTION, EARLHAM COLLEGE HAS HAD A LONG HISTORY OF NONDISCRIMINATION. THIS FACT IS WELL KNOWN IN THE GENERAL COMMUNITY IT SERVES. FINANCIAL AID OR ASSISTANCE RECEIVED FROM A GOVERNMENTAL AGENCY SCHEDULE E, LINE 6A EARLHAM PARTICIPATES IN THE FEDERAL TITLE IV FINANCIAL AID PROGRAM FOR ITS STUDENTS. true Central America and the Caribbean Program Services STUDY ABROAD PROGRAM 78966 East Asia and the Pacific Program Services STUDY ABROAD PROGRAM 441167 Europe (Including Iceland and Greenland) Program Services STUDY ABROAD PROGRAM 895857 Middle East and North Africa Program Services STUDY ABROAD PROGRAM 5243 North America 1 2 Program Services STUDY ABROAD PROGRAM 28686 South America Program Services STUDY ABROAD PROGRAM 73681 Sub-Saharan Africa Program Services STUDY ABROAD PROGRAM 144842 Central America and the Caribbean Investments 36841519 1 2 1 2 38509961 38509961 true false true true true false PROCEDURES FOR MONITORING USE OF GRANT FUNDS OUTISDE THE UNITED STATES SCHEDULE F, LINE 2 EARLHAM LEADS MANY STUDY ABROAD PROGRAMS FOR ITS STUDENTS EACH YEAR. THESE PROGRAMS RANGE IN DURATION FROM 2 WEEKS TO 6 MONTHS LONG. WE TRACK ALL DIRECT EXPENSES FOR THESE PROGRAMS SEPARATELY. THE EXPENDITURES REFLECTED ON LINE 3 INCLUDE TRAVEL, MEALS, LODGING, CULTURAL EVENTS, AND SALARIES FOR FULL-TIME EARLHAM PROFESSORS WHO LEAD THE PROGRAMS. IN ADDITION, EARLHAM OWNS A HOUSE IN MEXICO TO LODGE OUR STUDENTS WHO ARE STUDYING THERE. THE EXPENDITURES FOR MAINTAINING THIS HOUSE WERE $18,178 FOR THE YEAR AND ARE INCLUDED IN THE NORTH AMERICAN REGION EXPENDITURES. true SCHOLARSHIPS AND FINANCIAL AID AWARDS 830 23963378 PROCEDURES FOR MONITORING GRANTS OR ASSISTANCE SCHEDULE I, PART I, LINE 2 THE ONLY GRANTS OR ASSISTANCE AWARDED ARE SCHOLARSHIPS AND FINANCIAL AID AWARDS. THESE FUNDS ARE DISBURSED BY THE COLLEGE'S FINANCIAL AID DEPARTMENT IN STRICT ADHERENCE TO ALL FEDERAL AND STATE REGULATIONS. X X true true X X X false false false false false false false false true true JOHN DAVID DAWSON 146712 0 0 325 0 44168 191205 0 GREGORY MAHLER 155793 0 17020 25692 198505 0 JAMES MCKEY 161306 0 4739 16800 10359 193204 0 JAY MARSHALL 133340 0 13980 10651 157971 0 CHERYL PRESLEY 148125 0 7613 5313 161051 0 DOUGLAS BENNETT 191544 0 8447 14050 32327 246368 0 RICHARD SMITH 157011 0 17210 24133 198354 0 SCOTT SILVERMAN 120156 0 6368 39504 166028 0 OTHER BENEFITS SCHEDULE J, PART I, LINE 1A EARLHAM COLLEGE PROVIDES A RESIDENCE WITH HOUSEKEEPING SERVICES FOR PERSONAL USE TO JOHN DAVID DAWSON, THE COLLEGE'S PRESIDENT. THE RESIDENCE IS NOT INCLUDED IN TAXABLE COMPENSATION. THE ANNUAL VALUE OF THE PRESIDENT'S HOUSING IS $13,000. THE RESIDENCE IS FURNISHED FOR THE CONVENIENCE OF EARLHAM COLLEGE, THE PRESIDENT WAS REQUIRED TO LIVE IN THE RESIDENCE AS A CONDITION OF HIS EMPLOYMENT, AND HIS RESIDENCE IS CONTIGUOUS TO EARLHAM'S CAMPUS. AMOUNTS PAID OR ACCRUED PURSUANT TO A CONTRACT SCHEDULE J, PART I, LINE 8 JOHN DAVID DAWSON ENTERED INTO AN INITIAL CONTRACT ON JULY 1, 2012 WITH THE COLLEGE. THE CONTRACT SETS HIS SALARY BASE AT $300,000 FOR THE YEAR. IN EDUCATIONAL FACILITIES AUTHORITY 521698917 455048Y77 2004-08-06 9036370 FINANCE REFUNDING false false false IN EDUCATIONAL FACILITIES AUTHORITY 521698917 4550482A5 2004-08-06 8025000 CONSTRUCTION/RENOVATION/EXPANSION false false false IN HEATH & EDUCATIONAL FACILITIES AUTHORITY 351611409 454795CT0 2007-06-28 15661682 CONSTRUCTION/RENOVATION/EXPANSION false false false 0 0 9313701 0 0 0 80150 0 0 5247148 17736 128071 2007 true false true true 0 0 8115043 0 0 0 64044 0 0 8047322 3675 2 2006 false false true true 0 0 16138043 0 0 2448000 148607 0 0 13536071 0 5366 2010 false true false true false false false false 0.00000 0.01100 0.01100 true false false false false 0.00000 0.01100 0.01100 true false false false false 0.02540 0.00000 0.02540 true false false false 0 false 0 false false false true false 0 false 0 false false false false false 0 false 0 false false PROCEEDS IN REFUNDING OR DEFEASANCE ESCROWS 0 SCHEDULE K, PART II, LINE 6 THE AMOUNT REPORTED ON PART II, LINE 6 IS THE AMOUNT DEPOSITED IN THE ESCROW FUND PLUS THE EARNINGS THROUGH THE REFUNDING DATE. THE BALANCE AT THE END OF THE 12 MONTH REPORTING PERIOD IS ZERO. X 17 988527 STOCK QUOTE 0 false true true THIRD PARTY WHO SELLS NONCASH CONTRIBUTIONS SCHEDULE M, LINE 32A EARLHAM COLLEGE USES MERRILL LYNCH AS ITS STOCK BROKER TO SELL PUBLICLY TRADED SECURITIES RECEIVED AS NONCASH CONTRIBUTIONS. MEMBERS AND/OR STOCKHOLDERS WHO ELECT THE GOVERNING BODY FORM 990, PART VI, LINE 7A WESTERN YEARLY MEETING OF FRIENDS APPOINTS SIX TRUSTEES TO THE EARLHAM BOARD. THE EARLHAM ALUMNI ASSOCIATION ELECTS FOUR TRUSTEES. THIRTEEN TRUSTEES ARE NOMINATED BY THE EARLHAM BOARD OF TRUSTEES AND APPROVED BY WESTERN YEARLY MEETING. THE PRESIDENT SERVES EX OFFICIO. PROCESS TO REVIEW FORM 990 FORM 990, PART VI, LINE 11B A COPY OF THE FORM 990 WAS PROVIDED TO EACH MEMBER OF THE FULL GOVERNING BODY PRIOR TO ITS FILING. IN ADDITION, MEMBERS OF THE AUDIT COMMITTEE OF THE BOARD REVIEWED THE DRAFT FORM 990 IN DETAIL WITH A PARTNER OF OUR CPA FIRM PRIOR TO ITS FILING. MONITORING & ENFORCEMENT OF COMPLIANCE WITH CONFLICT OF INTEREST POLICY FORM 990, PART VI, LINE 12C EARLHAM'S CONFLICT OF INTEREST POLICY REQUIRES THAT OFFICERS, TRUSTEES, AND KEY EMPLOYEES DISCLOSE ANY SITUATIONS THAT MAY RESULT IN A CONFLICT OF INTEREST OR THE APPEARANCE OF A CONFLICT OF INTEREST. QUESTIONNAIRES MUST BE COMPLETED ANNUALLY BUT UPDATED SOONER IF A PERSON'S SITUATION CHANGES. DISCLOSURES ARE SUMMARIZED AND REVIEWED BY THE AUDIT COMMITTEE OF THE BOARD. IF A TRUSTEE HAS A CONFLICT, THEY WILL NOT PARTICIPATE IN THE DECISION-MAKING PROCESS. PROCESS TO DETERMINE CEO, OFFICER, AND KEY EMPLOYEE COMPENSATION FORM 990, PART VI, LINES 15A & 15B THE PRESIDENT'S COMPENSATION IS REVIEWED AND DETERMINED ANNUALLY BY A COMMITTEE CONSISTING OF THE CURRENT AND IMMEDIATE PAST CHAIR OF THE BOARD OF TRUSTEES. THE COMMITTEE CONSIDERS COMPENSATION DATA FROM OTHER SCHOOLS WHILE UNDERTAKING THEIR REVIEW. THE PRESIDENT REVIEWS AND DETERMINES ANNUALLY THE COMPENSATION OF VICE PRESIDENTS AND DEANS, TAKING INTO CONSIDERATION THE APPROVED BUDGET FOR COMPENSATION INCREASES, IF ANY. AVAILABILITY OF ORGANIZATION'S GOVERNING DOCS, COI, & FINANCIAL STATEMENTS FORM 990, PART VI, LINE 19 THE ORGANIZATION'S GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST. OTHER CHANGES IN NET ASSETS OR FUND BALANCES FORM 990, PART XI UNREALIZED GAIN ON SECURITIES $ 7,089,612 CHANGE IN SPLIT INTEREST AGREEMENT (130,158) BAD DEBT BOOK TO TAX ADJUSTMENTS (245,805) TOTAL $ 6,713,649 HOURS DEVOTED FOR RELATED ORGANIZATION FORM 990 PART VII NAME:SENA LANDEY TITLE:VP - FINANCE&OPERATS/TREASURER HOURS:5 HOURS DEVOTED FOR RELATED ORGANIZATION FORM 990 PART VII NAME:RICHARD SMITH TITLE:INVESTMENT DIRECTOR HOURS:20 EARLHAM FOUNDATION 801 NATIONAL ROAD WEST RICHMOND IN 47374 356014491 SUPPORT IN 501(C)(2) NA false CHARITABLE REMAINDER TRUSTS (10) TRUST IN NA TRUST false true true false false false false false false false false false false true false false false false EARLHAM FOUNDATION B 2442654 SEE PART VII EARLHAM FOUNDATION C 12832847 SEE PART VII EARLHAM FOUNDATION N 209370 SEE PART VII METHOD USED IN DETERMINING AMOUNTS INVOLVED WITH RELATED ORGANIZATIONS SCHEDULE R, PART V, LINE 2 (1) CASH CONTRIBUTED (2) VALUE PER FINANCIAL STATEMENTS (3) ALLOCATION OF PAYROLL EXPENSE