2013-05-15T13:33:11-05:00 2012-06-30 BKD LLP 1201 Walnut Suite 1700 Kansas City MO 641062246 990 2011-07-01 431297475 Kansas City Symphony % BARBARA TATE KANS 8164711100 1703 WYANDOTTE STREET Kansas City MO 64108 FRANK BYRNE 2013-05-15 true Michael J Engle 8162216300 2011 2016-02-24 21:20:13Z FRANK BYRNE 1703 WYANDOTTE STREET STE 200 KANSAS CITY MO 64105 13350038 false X www.kcsymphony.org X 1983 MO The vision of the Kansas City Symphony is to transform hearts, minds, and communities through the power of symphonic music. 23 18 316 600 0 0 10226483 7714060 3378809 4956789 52052 -4030 30015 -254567 13687359 12412252 135000 155000 0 0 8193579 9024537 90986 114727 890869 3438117 4120150 11857682 13414414 1829677 -1002162 12347078 11526659 4228922 4409069 8118156 7117590 X SEE SCHEDULE O false false 11267077 155000 4956789 SEE SCHEDULE O 11267077 true true false false false false false false false true true false false false true true false false false false false false false true true false false true false true false false false true false true true true true false false false false false false false false false true 61 0 true 316 true false false false false false true true false false false false X 23 18 true false false false false false false true false false false true true true true true true true false false KS MO X BARBARA TATE 8162182610 1703 WYANDOTTE STREET STE 200 Kansas City MO 64105 SHIRLEY B HELZBERG 1.0 X X ROBERT A KIPP 1.0 X X MICHAEL D FIELDS 1.0 X X WILLIAM M LYONS 1.0 X X JOSHUA SOSLAND X X WILLIAM B TAYLOR 1.0 X X CHRISTOPHER MCLAURIN 20.0 X 65543 0 12833 BRIAN ROOD 20.0 X 50817 0 14196 JOAN HORAN 1.0 X PETER S LEVI 1.0 X PATRICK A PERSOHN 1.0 X DAMON SHELBY PORTER 1.0 X GWYN PRENTICE 1.0 X TERRY BASSHAM 1.0 X STEPHEN PRYOR 1.0 X Ann Kaufmann Baum 1.0 X John Edgar 1.0 X ROGER OYSTER 20.0 X 58569 0 15305 Jill Hall 1.0 X Jamie Montgomery Helzberg 1.0 X Sarah Rowland 1.0 X Jenifer Richison 20.0 X 53823 0 11656 AMY STEPP GREIF 1.0 X 0 0 0 BARBARA TATE 40.0 X 86702 15028 FRANK BYRNE 50.0 X 190635 0 12467 MICHAEL STERN 20.0 X 79745 0 8208 585834 0 89693 1 false true false THAUMUS INC-FBO M STERN CONDUCTING SERVICES 352500 HARVEST PRODUCTIONS SOUND AND LIGHTING 148381 OPUS 3 ARTIST GUEST ARTIST FEES 226767 COMMUNITY COUNSELING SERVICES ENDOWMNET COUNSELING 121712 BENNETT DIRECT TELEFUNDING 114727 7 1272786 197616 6243658 503547 7714060 TICKET SALES 711190 3867449 3867449 PERFORMANCE FEES 711190 1089340 1089340 4956789 3077 3077 0 0 171905 176046 2966 -4141 -2966 -7107 -7107 479143 1272786 758774 -279631 -279631 0 0 MISCELLANEOUS REVENUE 900099 25064 25064 25064 12412252 4956789 -258597 155000 155000 0 0 0 1009749 704886 304863 0 6060122 5476232 213080 370810 398867 374521 15439 8907 923504 862881 9657 50966 632295 563286 35393 33616 0 49925 49925 48520 48520 0 114727 114727 3088 3088 492415 334994 34085 123336 367201 366094 1107 570821 340401 60217 170203 0 0 239545 1364 238181 302555 249866 42129 10560 0 1091 1091 7249 7249 0 167390 167390 74374 74374 GUESTS ARTISTS AND CONDUCTORS 750878 750878 CONCERT PRODUCTION EXPENSE 749564 749564 BAD DEBT EXPENSE 39806 39806 DUES AND SUBSCRIPTIONS 32752 5916 25662 1174 222976 48533 168980 5463 13414414 11267077 1256468 890869 724724 997424 3363420 3130639 1870905 1166446 292631 450647 0 0 0 0 0 0 1865 2118 534073 343110 1348456 595466 771221 752990 4788239 4683285 0 0 0 0 0 0 0 0 12347078 11526659 1094653 969935 0 0 2875299 3253331 0 0 0 0 155510 132343 0 0 0 0 103460 53460 4228922 4409069 X 1235005 1873936 2273944 582472 4609207 4661182 8118156 7117590 12347078 11526659 X -1002162 1596 X false true true X false X 8773096 8413046 9060911 10226483 7714060 44187596 3405990 3313496 2919603 3378809 4956789 17974687 295510 714384 659880 640453 479143 2789370 12474596 12440926 12640394 14245745 13149992 64951653 1416296 1615564 1610694 1613203 1918817 8174574 1416296 1615564 1610694 1613203 1918817 8174574 56777079 85137 18254 7298 8936 3077 122702 85137 18254 7298 8936 3077 122702 80249 406 108445 166781 25064 380945 12639982 12459586 12756137 14421462 13178133 65455300 0.86742 0.86847 0.00187 0.00284 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false false 4788240 70205 9124 171905 12377 4683287 3292202 1020000 638925 155536 7351 4788240 2909540 194464 337979 142517 7264 3292202 3770099 31150 -696642 186771 8296 2909540 0.00472 0.99528 true false 278873 55045 223828 1069583 540421 529162 752990 0 CONSULTING OBLIGATION 53460 53460 INTENDED USE OF ENDOWMENT FUNDS SCHEDULE D, PART V, LINE 4 TOTAL EARNED REVENUE, INCLUDING FEES FOR PIT SERVICES PROVIDED TO THE LYRIC OPERA OF KANSAS CITY AND THE KANSAS CITY BALLET ARE 27% OF OUR OPERATING REVENUE. OUR ANNUAL FUND RAISES 59% OF OUR BUDGET. ENDOWMENT FUNDS COVER THE REMAINING 14% OF THE SYMPHONY'S OPERATING BUDGET WHICH ALLOWS THE SYMPHONY TO HIRE AND RETAIN SKILLED PROFESSIONAL MUSICIANS. X X X X X X X true BENNETT DIRECT TELE- FUNDRAISING false 232706 114727 117979 232706 114727 117979 JEWEL BALL 744028 425065 318963 1440 141922 4419 83285 187892 SYMPHONY 728204 647142 81062 51590 55381 63584 6 279697 200579 79118 0 0 14606 0 154655 1751929 1272786 479143 1440 141922 70615 138666 406131 758774 -279631 true The Nelson Atkins Museum of Art 4525 Oak Street KANSAS CITY MO 64111 440558499 501(C)(3) 155000 CASH SUPPORT OPERATIONS 1 PROCEDURES FOR MONITORING THE USE OF GRANTS PAID SCHEDULE I, PART I, LINE 2 One volunteer organization, the Jewell Ball, which is organized under the Symphony's auspices, raises funds for both the Kansas City Symphony and The Nelson Atkins Museum of Art. Gross revenue and expenses are run through the symphony's books and net proceeds are split between the two organizations equally. X X true true X false false false false false false false false false FRANK BYRNE 190377 0 0 0 258 0 5711 0 6756 0 203102 0 0 0 OTHER COMPENSATION SCHEDULE J, PART II & FORM 990, PART VII, SECTION A MR. STERN RECEIVED A HOUSING ALLOWANCE. MR. BYRNE RECIEVED A GROSSED UP PAYMENT. THESE AMOUNTS WERE INCLUDED IN THE INDIVIDUALS' 1099 OR W-2 AS TAXABLE COMPENSATION. SHIRLEY HELZBERG FURN. & IMPROVEMENTS X 177550 132343 false true true 132343 SEE SCHEDULE L PART V BUSINESS TRANSACTIONS INVOLVING INTERESTED PERSONS SCHEDULE L, PART IV (A) SOBEL PROPERTIES, LLC. (B) SHIRLEY HELZBERG IS A MANAGING MEMBER OF SOBEL PROPERTIES, LLC. AND A DIRECTOR OF THE KANSAS CITY SYMPHONY. (C) $218,852 (D) THE KANSAS CITY SYMPHONY LEASES OFFICE SPACE FROM SOBEL PROPERTIES,LLC. (E) NO (A) THAUMUS, INC. (B) MICHAEL STERN IS THE OWNER OF THAUMUS, INC. AND IS THE MUSIC DIRECTOR FOR KANSAS CITY SYMPHONY. (C) $352,500 (D) THAUMUS, INC. PROVIDES CONDUCTING SERVICES FOR KANSAS CITY SYMPHONY. (E) NO X 11 277707 Selling price X MISCELLANEOUS 15 225840 FMV false true false NONCASH CONTRIBUTIONS - COL. B SCHEDULE M, PART I, COLUMN B THE AMOUNTS IN THIS COLUMN REPRESENTS THE NUMBE OF CONTRIBUTIONS DURING THE YEAR. ORGANIZATION'S MISSION STATEMENT FORM 990, PART III, LINE 1 Great performances for greater audiences. The Kansas City Symphony will achieve this mission by: - Developing an uncompromising performance standard. - Advancing the profile and value of the orchestra locally, nationally and internationally. - Developing the financial resources to allow the orchestra to thrive today and tomorrow. - Creating an internal culture that stimulates effective relationships within and between board, staff and musicians. - Developing audiences and partnerships that allow the orchestra to thrive today and tomorrow. PROGRAM SERVICES ACCOMPLISHMENTS FORM 990, PART III, LINE 4A The symphony performed 53 Classical, Pops, and Family concerts for more that 84,000 people in its new performance space in the Kauffman Center for the Performing Arts. An additional 105 performances took place that included the following: - 21 performances for more than 26,000 school aged children K-12. - 60 performances in support of the programs of Lyric Opera of Kansas City and the Kansas City Ballet. - 3 performances in support of Symphony in the Flint Hills, The Mission Project, and Kansas Young Audience, other nonprofit organizations in the region. - 8 performances of The Messiah and Christmas Festival, a pops based holiday program. - 2 free performances on Labor Day and Memorial Day weekends which were attended by over 50,000 people. AUDITED FINANCIAL STATEMENTS FORM 990, PART IV, LINE 12 & PART XII, LINE 2B The Kansas City Symphony had a financial audit in accordance with generally accepted accounting standards (GAAS). However, the audited financial statements issued has received a qualified opinion, because it does not comply with generally accepted accounting principles (GAAP). This qualification is a result of the exclusion of its beneficial interest in net assets held by a third party foundation. THE MARKET VALUE OF INVESTMENTS AND THE RELATED INCOME OF THE THIRD-PARTY FOUNDATION ARE INCLUDED IN THE NOTES TO THE FINANCIAL STATEMENTS. EXCEPT FOR THE EFFECTS ON THE FINANCIAL STATEMENTS OF THE OMISSION OF THE KANSAS CITY SYMPHONY'S BENEFICIAL INTEREST IN NET ASSETS HELD BY A THIRD-PARTY FOUNDATION AS DESCRIBED IN THE PRECEDING PARAGRAPH, THE FINANCIAL STATEMENTS REFERRED TO ABOVE PRESENT FAIRLY, IN ALL MATERIAL RESPECTS, THE FINANCIAL POSITION OF THE KANSAS CITY SYMPHONY AS OF JUNE 30, 2012 AND 2011, AND THE CHANGES IN NET ASSETS AND ITS CASH FLOWS FOR THE YEARS THEN ENDED IN CONFORMITY WITH ACCOUNTING PRINCIPLES GENERALLY ACCEPTED IN THE UNITED STATES OF AMERICA. FAMILY OR BUSINESS RELATIONSHIPS FORM 990, PART VI, SECTION A, LINE 2 SHIRLEY HELZBERG AND JAIME MONTGOMERY HELZBERG HAVE A FAMILY RELATIONSHIP. DOCUMENTATION OF MEETINGS FORM 990, PART VI, SECTION A, LINE 8B THE RETIREMENT COMMITTEE HAS THE AUTHORITY TO ACT ON BEHALF OF THE GOVERNING BODY ON MATTERS THAT RELATE TO THE 403(B) RETIREMENT PLAN. THE MINUTES OF THE RETIREMENT COMMITTEE ARE DOCUMENTED. THE EXECUTIVE COMMITTEE HAS THE AUTHORITY TO ACT ON BEHALF OF THE GOVERNING BODY BUT IT DOES NOT HAVE PRACTICES OR POLICIES REGARDING DOCUMENTATION OF MEETINGS OR WRITTEN ACTION OF ITS COMMITTEE. AN AGENDA AND WRITTEN REPORT ABOUT ISSUES WHICH ARE TO BE DISCUSSED AT EACH MEETING ARE PROVIDED BY THE EXECUTIVE DIRECTOR PRIOR TO THE MEETING. FORM 990 REVIEW PROCESS FORM 990, PART VI, SECTION B, LINE 11B THE ORGANIZATION'S FINANCE DIRECTOR AND ACCOUNTING MANAGER GATHER THE INFORMATION WHICH IS SENT TO AN INDEPENDENT ACCOUNTING FIRM FOR PREPARATION AND REVIEW OF THE RETURN. THE RETURN IS THEN REVIEWED BY THE FINANCE DIRECTOR, THE EXECUTIVE DIRECTOR AND THE BOARD TREASURER. ANY QUESTIONS OR CONCERNS OF THESE REVIEWERS ARE ADDRESSED WITH THE INDEPENDENT ACCOUNTING FIRM. ANY CHANGES OR CLARIFICATIONS THAT NEED TO BE INCORPORATED INTO THE RETURN ARE MADE. ONCE THESE CHANGES ARE INCORPORATED, THE 990 IS THEN REVIEWED BY THE FINANCE COMMITTEE AND ANY CHANGES OR CLARIFICATIONS REQUIRED SUBSEQUENT TO THAT REVIEW ARE INCORPORATED INTO THE RETURN. THEN THE RETURN IS EMAILED TO THE ENTIRE VOTING BOARD WITH INSTRUCTION TO CONTACT THE BOARD TREASURER WITH ANY CONCERNS OR QUESTIONS THEY MAY HAVE. ANY CHANGES OR CLARIFICATIONS THAT NEED TO BE INCORPORATED IN THE RETURN ARE MADE AND THEN THE RETURN IS FINALIZED AND EMAILED BACK TO THE BOARD PRIOR TO SUBMISSION TO THE IRS. CONFLICT OF INTEREST POLICY FORM 990, PART VI, SECTION B, LINE 12C ONCE A YEAR, EVERY OFFICER, DIRECTOR AND KEY EMPLOYEE IS ASKED TO REVIEW THE CONFLICT OF INTEREST POLICY AND TO COMPLETE A FORM DISCLOSING ANY POSSIBLE CONFLICT OF INTEREST. 1. DUTY TO DISCLOSE: IN CONNECTION WITH ANY ACTUAL OR POSSIBLE CONFLICT OF INTEREST, AN INTERESTED PERSON MUST DISCLOSE THE EXISTENCE AND NATURE OF HIS OR HER FINANCIAL INTEREST TO THE BOARD OF DIRECTORS, OR COMMITTEE WITH BOARD-DELEGATED POWERS, WHILE THE BOARD OR COMMITTEE IS CONSIDERING A PROPOSED TRANSACTION. 2. DETERMINING WHETHER A CONFLICT OF INTEREST EXISTS: AFTER DISCLOSURE OF THE FINANCIAL INTEREST, THE INTERESTED PERSON SHALL LEAVE THE BOARD MEETING WHILE THE FINANCIAL INTEREST IS DISCUSSED. THE REMAINING BOARD MEMBERS SHALL DECIDE IF A CONFLICT OF INTEREST EXISTS, SUBJECT TO THE APPLICATION OF PARAGRAPH 3A. THROUGH C. BELOW. 3. PROCEDURE FOR ADDRESSING THE CONFLICT OF INTEREST. A. THE CHAIRPERSON OF THE BOARD SHALL, IF APPROPRIATE, APPOINT A DISINTERESTED PERSON OR COMMITTEE TO INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTION. B. AFTER EXERCISING DUE DILIGENCE, THE INVESTIGATING PERSON OR COMMITTEE SHALL REPORT HIS OR ITS FINDINGS TO THE BOARD AS TO WHETHER KCS CAN OBTAIN A MORE ADVANTAGEOUS TRANSACTION WITH REASONABLE EFFORTS FROM A PERSON OR ENTITY THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST. C. IF A MORE ADVANTAGEOUS TRANSACTION IS NOT REASONABLY ATTAINABLE UNDER CIRCUMSTANCES THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST, THE BOARD SHALL DETERMINE BY A MAJORITY VOTE OF THE DISINTERESTED DIRECTORS WHETHER THE TRANSACTION IS FAIR AND REASONABLE TO KCS AND IF SUCH DECISION IS MADE, KCS MAY ENTER INTO THE TRANSACTION IN CONFORMITY WITH SUCH DETERMINATION. THE INTERESTED DIRECTOR SHALL NOT BE PRESENT FOR THE DISCUSSION OR VOTE. 4. VIOLATIONS OF THE CONFLICT OF INTEREST POLICY: A. IF THE BOARD OR MEMBER OF THE BOARD OR STAFF HAS REASONABLE CAUSE TO BELIEVE THAT A DIRECTOR, OFFICER, MEMBER OF A COMMITTEE, OR KEY EMPLOYEE PERSON HAS FAILED TO DISCLOSE ACTUAL OR POSSIBLE CONFLICTS OF INTERESTS, THE EXECUTIVE COMMITTEE SHALL BE NOTIFIED AND THE EXECUTIVE COMMITTEE SHALL INFORM SUCH PERSON OF THE BASIS FOR SUCH BELIEF AND AFFORD SUCH PERSON AN OPPORTUNITY TO EXPLAIN THE ALLEGED FAILURE TO DISCLOSE. B. IF, AFTER HEARING THE RESPONSE OF SUCH PERSON AND MAKING SUCH FURTHER INVESTIGATION AS MAY BE WARRANTED IN THE CIRCUMSTANCES, THE EXECUTIVE COMMITTEE DETERMINES THAT SUCH PERSON HAS IN FACT FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, IT SHALL REPORT ITS FINDINGS TO THE FULL BOARD, IN THE CASE OF A MEMBER, OFFICER OR COMMITTEE MEMBER, OR TO THE EXECUTIVE DIRECTOR IN THE CASE OF A KEY EMPLOYEE (PROVIDED, HOWEVER, IF THE PERSON WHO FAILED TO MAKE THE APPROPRIATE DISCLOSURE IS THE EXECUTIVE DIRECTOR, THE FINDINGS SHALL BE REPORTED TO THE FULL BOARD) AND THE FULL BOARD OR EXECUTIVE DIRECTOR SHALL TAKE APPROPRIATE DISCIPLINARY AND CORRECTIVE ACTION, WHICH MAY INCLUDE REMOVAL OR DISMISSAL. SECTION E RECORDS OF PROCEEDINGS: THE MINUTES OF THE BOARD AND ALL COMMITTEES WITH BOARD-DELEGATED POWERS SHALL CONTAIN: 1. THE NAMES OF THE PERSONS WHO DISCLOSED OR OTHERWISE WERE FOUND TO HAVE A FINANCIAL INTEREST IN CONNECTION WITH AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, THE NATURE OF THE FINANCIAL INTEREST, ANY ACTION TAKEN TO DETERMINE WHETHER A CONFLICT OF INTEREST WAS PRESENT, AND THE BOARD'S, INVESTIGATING PERSON'S, COMMITTEE'S OR EXECUTIVE COMMITTEE'S DECISION AS TO WHETHER A CONFLICT OF INTEREST, IN FACT, EXISTED. 2. THE NAMES OF THE PERSONS WHO WERE PRESENT FOR DISCUSSION AND VOTING RELATING TO THE TRANSACTION OR ARRANGEMENT, A REASONABLE SUMMARY OF THE CONTENT OF THE DISCUSSION, INCLUDING ANY ALTERNATIVES TO THE PROPOSED TRANSACTION OR ARRANGEMENT, AND A RECORD OF ANY VOTES TAKEN IN CONNECTION THEREWITH. THE VOTES CAST BY PARTICULAR INDIVIDUALS SHALL NOT BE RECORDED, ONLY THE TOTALS. COMPENSATION REVIEW FORM 990, PART VI, SECTION B, LINES 15A & B In 2011-12, THE ANNUAL SALARY INCREASE RECEIVED BY THE EXECUTIVE DIRECTOR was the same as the remaining staff, however a year-end performance bonus was made in excess of that received by the rest of the staff. THE EXECUTIVE DIRECTOR'S TOTAL COMPENSATION PACKAGE HAS BEEN REVIEWED by THE EXECUTIVE COMMITTEE and that review has included SALARY DATA COLLECTED BY THE LEAGUE OF AMERICAN ORCHESTRAS for a benchmark. CHANGES IN THE TOTAL COMPENSATION HAVE BEEN MADE THAT ARE IN LINE WITH THE PACKAGES OFFERED BY OTHER SYMPHONY ORCHESTRAS WITH LIKE SIZE ANNUAL BUDGETS. THE BOARD PRESIDENT NOTIFIES THE DIRECTOR OF BUSINESS OPERATIONS IN WRITING OF ANY CHANGES TO BE MADE IN THE TOTAL COMPENSATION OF THE EXECUTIVE DIRECTOR. FOR THE FISCAL YEAR ENDED THE EXECUTIVE DIRECTOR received a 2.5% increase and a performance bonus of $11,000. AVAILABILITY OF DOCUMENTS FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION'S GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. OTHER CHANGES IN NET ASSETS FORM 990, PART XI, LINE 5 ENDOWMENT APPRECIATION $ 1,597