2013-11-14T09:19:44-06:00 2013-06-30 GRANT THORNTON LLP 666 THIRD AVENUE NEW YORK NY 100174057 990 2012-07-01 133170676 City Harvest Inc % JAMES SCHEMBARI CITY 6464120600 6 East 32nd Street 5th fl Suite new york NY 10016 Toshie Davis 2013-11-05 Laura Kielczewski 2125990100 2012 2016-02-24 21:20:13Z jilly stephens 6 East 32nd Street 5th Fl new york NY 10016 114726888 false X www.cityharvest.org X 1983 NY City Harvest's primary mission is to end hunger in communities throughout New York City. We do this through food rescue and distribution, education, and other practical, innovative solutions. 41 41 185 4000 0 90671162 112460481 0 0 58257 64329 211970 41672 90941389 112566482 190472 1005056 0 0 10022474 12268801 211289 199072 6065282 75610356 95379782 86034591 108852711 4906798 3713771 21126696 26627327 2903622 4709766 18223074 21917561 X Now serving New York City for more than 30 years, City Harvest, Inc. is a not-for-profit organization dedicated to feeding the city's hungry men, women and children. This year, City Harvest will collect 46 million pounds of excess food from all segments of the food industry, including restaurants, grocers, corporate cafeterias, manufacturers, and farms. This food is then delivered free of charge to some 400 community food programs throughout New York City by a fleet of trucks and bikes. City Harvest helps feed the more than one million New Yorkers that face hunger each year. City Harvest is the world's first food rescue organization, and has rescued some 465 million pounds of food throughout the five boroughs of New York City. As a natural extension of the anti-hunger work, City Harvest developed Healthy Neighborhoods programs to respond to the need for emergency food, improve access to fruits and vegetables for residents in low-income communities and provide nutrition education that w false false 97893542 1005056 0 Emergency Food Rescue: Using a fleet of 19 trucks and three cargo bikes, City Harvest rescues and delivers excess food seven days a week. In fiscal year 2014, City Harvest will collect 46 million pounds of food, greater than the total amount of food collected in its first 14 years combined. Sixty percent of this total will be comprised of fresh fruits and vegetables. At City Harvest, we recognize our responsibility to the people we serve and ensure the highest food safety standards in every facet of our food rescue operations. We take careful steps to ensure that each pound of food is rescued and delivered safely. 1. Food Rescue Facility: In December 2011, City Harvest opened a new 45,400 square foot Food Rescue Facility in Long Island City, Queens, helping us to bring more food to hungry New Yorkers. With this facility, City Harvest has the ability to rescue and deliver large amounts, and a great variety, of food. The Facility was outfitted with a large cooler and freezer to safely hold perishable food on a short-term basis, and a large dry storage area to sort non-perishable goods. Each morning, City Harvest's fleet of trucks are loaded with food and begin their day picking up and delivering food for hundreds of community programs. Before the facility opened, City Harvest was able to move about 83,000 pounds per day with the help of a small 3,000 square foot rental space; now, we are able to move more than 125,000 pounds daily. In fiscal year 2014, City Harvest will rescue 46 million pounds of food, 75% of which will be nutrient dense and 60% produce. By 2016, City Harvest will rescue 60 million pounds of food annually, while keeping low our overall cost to rescue and deliver a pound of food. 2. Where City Harvest rescues the food: While City Harvest started by collecting food from restaurants, we expanded to collect excess food from all segments of the food industry, including restaurants, grocers, bakeries, Greenmarkets, corporate cafeterias, manufacturers, and farms. This year, we will collect 46 million pounds of food, 75% of which will be nutrient dense and 60% will be produce. City Harvest has nearly 2,000 food donors. City Harvest also relies on New Yorkers across the city to help feed their hungry neighbors by organizing food drives in their schools, apartment buildings, businesses and places of worship. 3. Where the food goes: City Harvest regularly delivers food to some 400 community food programs across New York City, helping feed the more than one million people that face hunger each year in our community. These soup kitchens, food pantries, homeless shelters, AIDS care providers, senior centers, children's daycare centers, and other agencies together help feed hundreds of thousands of New Yorkers each week. 4. Kosher Initiative: City Harvest's Kosher Initiative strives to improve the quality of life among low-income kosher observant seniors, immigrants, children, and families facing hunger through increased access to a wider variety of kosher food. Over the past 10 years, City Harvest has rescued and delivered more than 20 million pounds of emergency food to a network of kosher agencies across the five boroughs. Today, our network includes some 30 kosher agencies, helping to feed more than one million visitors annually. 5. Disaster Relief: After the largest Atlantic hurricane on record hit our shores, City Harvest immediately began filling an important new role on the front line of disaster relief. Just one day after Hurricane Sandy, City Harvest staff responded quickly and efficiently to maintain deliveries to our network of soup kitchens and food pantries, while adding emergency food drop-offs to areas hit hard by the storm. Thanks to an outpouring of support, we delivered more than seven million pounds of food to Sandy-impacted areas between November 2012 and May 2013. 4056975 0 0 Healthy Neighborhoods: More than one million New Yorkers are facing hunger and for many people that City Harvest serves, healthy food is unavailable and unaffordable. In turn, diseases related to poor nutrition - including diabetes and heart disease - tend to be concentrated where demand for emergency food is greatest. As a natural extension of the anti-hunger work we began more than 30 years ago, City Harvest developed Healthy Neighborhoods programs to respond to the need for emergency food, improve access to fruits and vegetables for residents in low-income communities and provide nutrition education that will inspire affordable, healthy meal choices. Through our Healthy Neighborhoods programs, City Harvest partners with residents, community organizations, afterschool programs, and local businesses. Together we work to achieve a long-term impact in the fight against hunger by engaging residents in healthy choices and enhancing the local food landscape. Building off our nutrition education classes which began in 2000, and our Mobile Markets which began in 2004, City Harvest has since expanded Healthy Neighborhoods programs to high-need communities across the five boroughs. Healthy Neighborhoods programs target five low-income neighborhoods of New York City, one in each borough: - Bedford Stuyvesant in Brooklyn - South Bronx - Washington Heights/Inwood in Manhattan - Northwest Queens - North Shore of Staten Island Healthy Neighborhoods programs are working to put good nutritious food on the table for New Yorkers in need, and help inspire long-term change in the fight against hunger by: 1. Relieving Food Insecurity: City Harvest works to provide hungry New Yorkers with nutritious, free food to feed themselves and their families. a. Emergency Food: City Harvest delivers 46 million pounds of food citywide and over 10 million pounds of food to emergency food programs located in Healthy Neighborhoods. Sixty percent of this food is produce, and soup kitchens and food pantries are then able to offer participants a variety of healthy food. b. Mobile Markets: Through free, farmers market-style distributions in low-income communities across the five boroughs, City Harvest distributes around 150,000 pounds of fruits and vegetables each month. On-site cooking demonstrations offer recommendations on how to cook with produce, and health and wellness programming help members learn how to improve their health. This year, we will deliver over 2.5 million pounds of fruits and vegetables through Mobile Markets. c. ACE: Through the Agency Capacity Expansion (ACE) program, City Harvest offers grants to selected emergency food programs for one-time projects to upgrade services and strengthen their ability to serve the community. In addition, City Harvest University courses on subjects such as fundraising and planning help improve agencies' core skill sets so they can serve as a stable resource for their clients. 2. Providing Nutrition Education and Inspiring Healthy Choices: City Harvest offers free nutrition courses and activities focused on buying, preparing and eating healthy foods. a. Nutrition Education Courses: City Harvest provides free nutrition education classes for adults, families, teenagers, and senior citizens at participating community organizations, which instill the skills and confidence to prepare healthy meals. b. Cooking Demonstrations: The staff and volunteers of City Harvest demonstrate healthy cooking recipes and techniques for residents at senior centers, supermarkets, corner stores, health clinics, and other community gathering places. c. Shopping Workshops: Through Cooking Matters at the Store workshops, City Harvest teaches store customers practical tools on how to stretch food dollars and find affordable, healthy foods right in their neighborhood supermarket. d. City Harvest Fruit Bowl: City Harvest introduces pre-school and afterschool students to a regular supply of fresh produce and low-fat dairy and combines a unique nutrition education program designed to teach life-long healthy eating habits to children and caregivers. 3. Increasing Access to Affordable, Healthy Food: City Harvest works with residents, community organizations, afterschool programs, and local businesses to raise awareness of healthy food, ensure that residents can find affordable, nutritious food in their neighborhoods and improve the overall food landscape. a. Healthy Supermarkets and Corner Stores: City Harvest works with retailers to reach neighborhood residents where they shop for food. In addition to offering assistance to these food retailers to increase the quantity, quality and variety of available produce, City Harvest hosts healthy cooking demonstrations and budget shopping workshops to encourage nutritious and affordable choices right on site. b. Community Networks: To build public support for healthy food outlets, and sustain change over time, City Harvest convenes Community Action Networks (CANS) in each of the Healthy Neighborhoods. These networks engage passionate and dedicated residents and retailers who are committed to improving access to healthy food choices. 4. Increase Community Engagement: City Harvest trains community residents to be agents of change in their own neighborhoods. By providing residents with the tools needed to lead the fight against hunger and diet related diseases in their communities, we can ensure that there is always a presence on the front lines in each of our Healthy Neighborhoods. Community residents volunteer to lead nutrition education courses, manage Mobile Markets, work with corner store owners, and much more. 101950517 true true false true false false false false false true true false false false true true true false false false false false false true true false false true false true false false false false false false false false true false false false false false false false false true 43 0 true 185 true false false false false false true true false false false false X 41 41 true false false false false false false true true false false true true true true true true true true false AL AK AR CA CO CT FL IL KS KY ME MD MA MI MN MS MO NH NJ NM NY NC ND OH OK OR PA RI SD UT VA WA WV X X X JAMES SCHEMBARI 6464120600 6 EAST 32ND STREET 5TH FL new york NY 10016 James Kallman 1.0 X X 0 0 Heather Mnuchin 1.0 X X 0 0 Eric Ripert 1.0 X X 0 0 Jeffrey L Weiss 1.0 X X 0 0 Joy Ingram 1.0 X X 0 0 Anita Hoffman 1.0 X 0 0 Sharon H Jacquet 1.0 X 0 0 Alan Katz 1.0 X 0 0 Pamela Kaufmann 1.0 X 0 0 David Kirchhoff 1.0 X 0 0 Katie Raskin Workman 1.0 X 0 0 Michael A Young 1.0 X 0 0 Marjorie Sybul Adams 1.0 X 0 0 Carol Atkinson 1.0 X 0 0 Arthur F Backal 1.0 X 0 0 Alex Berenson 1.0 X 0 0 Richard Berry 1.0 X 0 0 Randy Brown 1.0 X 0 0 Bill Koenigsberg 1.0 X 0 0 Grace Koo 1.0 X 0 0 Kerrie MacPherson 1.0 X 0 0 Nick Mautone 1.0 X 0 0 Elizabeth WY Moore 1.0 X 0 0 Barbara G Novick 1.0 X 0 0 Carol Pledger 1.0 X 0 0 Rachael Ray 1.0 X 0 0 Matthew Bryant 1.0 X 0 0 Daniel J Bumgardner 1.0 X 0 0 Dana Cowin 1.0 X 0 0 Gary Freilich 1.0 X 0 0 Tom Guba 1.0 X 0 0 Stacy Hock 1.0 X 0 0 Zubin Taraporevala 1.0 X 0 0 Misook Doolittle 1.0 X 0 0 Sujal Kapadia 1.0 X 0 0 Marc Murphy 1.0 X 0 0 Victor Ozeri 1.0 X 0 0 Marcus Samuelsson 1.0 X 0 0 J Michael Evans 1.0 X 0 0 Ben Bram 1.0 X 0 0 Rick Smilow 1.0 X 0 0 Christine Hikawa 1.0 X 0 0 Marc Granetz 1.0 X 0 0 Robert M Stein 1.0 X 0 0 Jilly Stephens 40.0 X 388809 0 26489 Mary Beth Henson 32.0 X 218449 0 6553 Toshie davis 40.0 X 0 Patricia Barrick thru 51013 40.0 X 227732 0 6832 Jennifer Mclean 40.0 X 195241 0 25857 Matthew Reich 40.0 X 203508 0 15836 Michelle Lemay-Santiago 40.0 X 121543 23665 Heather Wallace 40.0 X 136970 10604 Leslie Gordon 40.0 X 131607 17603 James Schembari 40.0 X 120077 5767 Sally cooper 40.0 X 117123 0 7624 Dave Levy Thru 101012 40.0 X 158563 0 18394 2019622 0 165224 16 true true false the production Management group 7160 columbia gateway drive suite 3 COLUMBIA MD 21046 production 740682 CH Robinson Company Inc 2 Righter Pkwy Ste 110 WILMINGTON DE 198031528 Freight Company 380661 Rds Delivery Service Corp 436 E 11th street NEW YORK NY 10009 delivery/food trans. 335489 The langendorff corp 633 Grove street JERSEY CITY NJ 07310 paper printing 284243 marsh usa Inc 1166 avenue of Americas NEW YORK NY 10011 insurance broker 228253 8 2705740 609433 109145308 81384358 112460481 0 45556 45556 0 0 27544 27544 0 27544 27544 1085507 1066734 18773 18773 18773 1093672 2705740 1093672 0 0 0 0 REBATES/REIMBURSEMENTS 900099 9875 9875 NET INSURANCE PROCEEDS 900099 4253 4253 14128 112566482 106001 1005056 1005056 0 0 0 1178884 819560 86180 273144 0 8309371 6041930 180410 2087031 0 1998972 1599152 26123 373697 781574 562982 36948 181644 0 63671 29049 4539 30083 100970 46066 7198 47706 31550 31550 199072 199072 0 1319546 707240 78959 533347 726221 50250 15839 660132 2306198 931772 84541 1289885 326146 245909 36630 43607 0 1687041 1249449 199770 237822 78740 46057 2010 30673 0 25792 15086 659 10047 36636 21430 935 14271 0 656653 565069 41810 49774 0 FOOD DISTRIBUTED 83002198 83002198 FOOD TRANSPORT & DISTRIBUT. 4862390 4856232 2811 3347 FOOD PACKAGING SUPPLIES 156030 156030 108852711 101950517 836912 6065282 4625011 1973427 7708630 12167791 3508649 5880583 0 0 0 0 0 0 0 0 878474 1235226 310222 268025 5993904 2098782 2700425 3895122 600397 586361 0 0 0 0 0 0 794888 620792 21126696 26627327 2136433 3054119 0 0 0 0 0 0 0 0 0 0 0 0 0 0 767189 1655647 2903622 4709766 X 12893231 13968699 5002815 7620378 327028 328484 18223074 21917561 21126696 26627327 3713771 -19284 X false true X true false X 49315165 53857446 59520506 90671162 112460481 365824760 0 0 49315165 53857446 59520506 90671162 112460481 365824760 0 365824760 108111 136874 168020 157132 73101 643238 0 1705760 932368 978654 1164597 1107800 5889179 372357177 0.98246 0.97942 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false true false false false false true 4394 false true 31550 35944 false Schedule C, Part II-B, Line i The organization paid lobbying firm Manatt, Phelps, and Philips to undertake causes that benefit City Harvest's tax-exempt mission to feed hungry men, women and children of NYC. 327028 1456 328484 331347 -4319 327028 0 300000 31347 331347 1.00000 false false 2229851 1436420 793431 1450121 435052 995183 2313932 227310 2106508 3895122 0 DEFERRED RENT 865849 LEASES PAYABLE 789798 1655647 X 114446624 -19284 1899426 1880142 112566482 112566482 110752137 1899426 1899426 108852711 108852711 Endowment Funds Part V, Line 4 City Harvest's endowment is intended to support the general charitable mission of the organization. The organization anticipates using the endowment's interest and dividends to support its charitable programs, while leaving the principal and gains to grow to continue to fund the organization as it grows. FIN 48 Part X, Line 2 City Harvest follows the provisions of FASB Interpretation No. 48 (FIN 48") Accounting for Uncertainties in Income Taxes - an interpretation of FASB Statement No. 109," now incorporated in Accounting Standards Codification ("ASC") 740. ASC 740-10 clarifies the accounting for uncertainty in tax positions taken or expected to be taken in a tax return, including issues relating to financial statement recognition and measurement. This section provides that the tax effects from an uncertain tax position can be recognized in the financial statements only if the position is "more-likely-than-not" to be sustained if the position were to be challenged by a taxing authority. The assessment of the tax position is based solely on the technical merits of the position, without regard to the likelihood that the tax position may be challenged. City Harvest is exempt from federal income taxation by virtue of being an organization described in Section 501(c)(3) of the Internal Revenue Code. Nevertheless, City Harvest may be subject to tax on income unrelated to its exempt purpose, unless that income is otherwise excluded by the Code. The tax years ending June 30, 2010, 2011, 2012 and 2013 are still open to audit for both federal and state purposes. Management determined that there are no uncertain tax positions within its financial statements. X X X X X true Craver Mathews Smith Co consultant direct mail false 5480399 70000 5410399 London Misher Public Relations Inc consultant -Gala false 2054662 43000 2011662 Susan bell Special Events consultant small event false 215079 29000 186079 Karlitz and company LLC Consultant -BID false 1007127 50500 956627 8757267 192500 8564767 AL AK AR CA CO CT FL IL KS KY ME MD MA MI MN MS MO NH NJ NM NY NC ND OH OK OR PA RI SC TN UT VA WA WV WI bid against hun 1007127 644826 362301 14535 18994 1000 327772 practical magic 2054662 1642228 412434 148413 5000 259021 6 737623 418686 318937 50207 25503 17050 226177 3799412 2705740 1093672 64742 192910 23050 812970 1093672 Professional fundraising City Harvest paid $192,500 to professional fundraisers for fundraising activities in fiscal year 2013; in addition, the organization also paid $6,572 for Event Logistics. Accordingly, City Harvest paid $199,072 in total fundraising professional fees in fiscal year 2013 (please see Form 990, Part IX, Line 11e). true St John's Bread and Life Program 795 Lexington Avenue Brooklyn NY 11221 113174514 501(c)(3) 59592 sandy relief The Greenpoint Reformed Church 136 Milton Street Brooklyn NY 11222 112100335 501(c)(3) 22781 sandy relief Congregation Meor Hachaim of Luna Park 2880 West 12th Street Brooklyn NY 11224 020663585 501(c)(3) 5530 sandy relief Jewish Community Council of Canarsie 1170 Pennsylvania Avenue Brooklyn NY 11239 112608645 501(c)(3) 5728 sandy relief Jewish Service Coalition 433 Doughty Boulevard Inwood NY 11096 114081036 501(c)(3) 36500 sandy relief Loving Care Center - God's Battalion 454 Beach 67th Street Arverne NY 11692 113548121 501(c)(3) 130897 sandy relief Christian Pentecostal Church 900-910 Richmond Rd Staten Island NY 10304 136122698 501(c)(3) 21464 A.C.E./sandy relief Masbia 1372 Coney Island Avenue Brooklyn NY 11230 201923521 501(c)(3) 81864 A.C.E./sandy relief ACT Community Development Corps 2114 Mermaid Avenue Brooklyn NY 11224 010679652 501(c)(3) 40413 A.C.E./sandy relief Bed Stuy Campaign Against Hunger 2004 Fulton Street Brooklyn NY 11233 200934854 501(c)(3) 33900 A.C.E./sandy relief Brooklyn Rescue Mission 255 Bainbridge Street Brooklyn NY 11233 320019367 501(c)(3) 18000 A.C.E. CAMBA -Beyond Hunger Emergency Food Pantry 2241 Church Avenue Brooklyn NY 11225 112480339 501(c)(3) 13393 A.C.E. Cathedral of Joy Church of God Inc 43 George Street Brooklyn NY 11206 061818000 501(c)(3) 8400 A.C.E. Emmaus House Inc 160 West 120th Street New York NY 10026 132580509 501(c)(3) 9600 A.C.E. Hope City Empowerment Ctr - Beulah Church Nazarene 650-656 Washington Ave Brooklyn NY 11238 113629292 501(c)(3) 12595 A.C.E. Queens Jewish Community Council 11945 Union Turnpike Forest Hills NY 11375 237172152 501(c)(3) 15000 A.C.E. The Father's Heart Ministries 543 East 11th Street New York NY 10009 223495873 501(c)(3) 9743 A.C.E. Washington Heights Ecumenical Food Pantry 4111 Broadway New York NY 10033 530196617 501(c)(3) 5500 A.C.E. Word of Life Christian Fellowship International 813 Westchester Ave Bronx NY 10455 522153552 501(c)(3) 8950 A.C.E. Salt & Sea Mission 1404 Neptune Ave Brooklyn NY 11224 113012147 501(c)(3) 151766 sandy relief First Baptist Church 1510 Redfern Avenue Far Rockaway NY 11691 112535221 501(c)(3) 200415 sandy relief First Presbyterian Russell Sage Memorial Church 896 Central Ave Far Rockaway NY 11691 236393377 501(c)(3) 84070 sandy relief Solid Rock SDA Church 5205 Rockaway Beach Blvd Arverne NY 11692 131865286 501(c)(3) 5513 sandy relief United Methodist Center 1032 Beach 19 St Far Rockaway NY 11691 112747085 501(c)(3) 7240 sandy relief Educational Alliance Inc 371 East Tenth Street New York NY 10009 135562210 501(c)(3) 7984 sandy relief 25 Schedule I Part II City Harvest has expanded our annual Agency Capacity Expansion ("A.C.E.") program to provide more than $800,000 in funds to help emergency feeding programs recover from the structural damage and financial burdens caused by Hurricane Sandy. EACH NEW GRANTOR/GRANTEE RELATIONSHIP IS CAREFULLY REVIEWED IN CONJUNCTION WITH THE CONTRACT GUIDELINES AND AN APPROVAL TO ENGAGE IS OBTAINED BY THE APPROPRIATE OFFICER. ONCE A CONTRACT IS ESTABLISHED, FINANCE CREATES A FUND IDENTIFICATION NUMBER WITHIN THE FINANCIAL SYSTEM TO ACCOUNT FOR THE ACTIVITY BY GRANTOR/GRANTEE AND RELATED PROGRAM AS PART OF THE ROUTINE FINANCIAL MANAGEMENT. CITY HARVEST TRACKS AND REVIEWS GRANT ACTIVITY TO ENSURE FUNDS ARE SPENT WITHIN THE PARAMETERS OF CONTRACTUAL GUIDELINES. GOVERNMENT SUPPORTED PROJECTS ARE SUBJECT TO AUDIT BY THE APPLICABLE GOVERNMENT GRANTING AGENCIES. ANY FINDINGS FROM THE AUDITS ARE REVIEWED BY THE FINANCE AND PROGRAM PERSONNEL AND A CORRECTIVE ACTION PLAN IS DRAFTED AND EXECUTED. X X X X X true false false false false false false true false Jilly Stephens 288809 0 100000 0 0 0 6532 0 19957 0 415298 0 Mary Beth Henson 181401 0 37048 0 0 0 6553 0 0 0 225002 0 Patricia Barrick thru 51013 207732 0 20000 0 0 0 6832 0 0 0 234564 0 Jennifer Mclean 175241 0 20000 0 0 0 5862 0 19995 0 221098 0 Dave Levy Thru 101012 130563 0 0 0 28000 0 3497 0 14897 0 176957 0 Matthew Reich 193508 0 10000 0 0 0 4132 0 11704 0 219344 0 Form 990, Schedule J, part I, LIne 4a Dave Levy received a severance payment of $28,000 in 2012. Form 990, Schedule J, part I, LIne 7 Employees receive a bonus for meeting certain performance metrics; the bonus is awarded by the board of directors without any input by the employee in the decision-making to offer the bonus. the board's decision-making process is memorialized in the board minutes. X 44 1055296 Fair Market Value X 80329062 3RD PARTY VALUATION false true true Part I, Line 32B To the extent that City Harvest receives donated securities, it tasks its investment broker with liquidating those assets into cash. In Kind contributions Part II Food products are donated to City Harvest by restaurants, corporations and individuals, and are subsequently distributed to a network of nearly 400 community food programs. City Harvest also arranges for food from its donors to be distributed directly to other food banks or directly to agencies. In addition to donations of food products, City Harvest also accepts donations of prepared food and meals. All food has been valued based on the wholesale value of donated product at the national level, as determined by an independent study, which has been calculated by City Harvest at $1.66 per pound for fiscal years 2013 and 2012. FORM 990, PART VI, LINE 2 Board of Trustees Members, Katie Workman and Gary Freilich, have a family relationship. Process used to review form 990 FORM 990, PART VI, Section B, LINE 11 City harvest's board of directors has assigned the audit committee the responsibility of reviewing and approving the form 990. accordingly, after management and the audit committee have fully reviewied the form 990, it is approved by the audit committee and made available electronically to the board of directors. Any comments are reviewed by management and the Audit Committee, and changes made if deemed necessary. these changes are reviewed with the audit committee after which, the vice president of finance notifies the audit firm to finalize the form 990 and file it with the internal revenue service. conflict of interest policy monitoring & enforcement Form 990, Part VI, Section B, line 12 City harvest issues its conflict of interest policy along with its handbook upon employment. additionally, each board member is required to submit a potential conflict of interest disclosure statement immediately upon election or appointment to the board, and on an annual basis thereafter. each employee is required to place the interest of city harvest foremost in any dealing with city harvest and has a continuing responsibility to comply with the requirements of the conflict of interest policy. any potential conflict of interest shall be reviewed by the executive committee of the board, which shall attempt to resolve any actual or potential conflict. employees are required to notify their supervisors of any potential conflicts and the matter is resolved by the human resource department in consultation with the executive director. PROCESS FOR DETERMINING COMPENSATION form 990, part VI, Section B, line 15 THE EXECUTIVE DIRECTOR'S COMPENSATION IS ADMINISTERED IN ACCORDANCE WITH AN EMPLOYMENT CONTRACT THAT WAS REVIEWED BY AN INDEPENDENT COMPENSATION FIRM THAT PROVIDED BOTH BENCHMARKING AGAINST THE COMPETITIVE MARKET AND AN INTERMEDIATE SANCTIONS REVIEW. THE CONTRACT WAS REVIEWED BY THE EXECUTIVE COMMITTEE OF THE BOARD AND APPROVED BY THE FULL BOARD. ANNUALLY, THE BOARD CHAIR CONVENES A COMMITTEE OF DIRECTORS WHO HAVE WORKED CLOSELY WITH THE EXECUTIVE DIRECTOR. THIS COMMITTEE DISCUSSES, INDEPENDENT OF THE EXECUTIVE DIRECTOR, THE EXECUTIVE DIRECTOR'S PERFORMANCE RELATIVE TO THE JOB DESCRIPTION. DURING THESE DELIBERATIONS, THE COMMITTEE MAY ALSO CONSIDER INPUT OBTAINED FROM OTHER BOARD MEMBERS, STAFF AND PROFESSIONAL ADVISORS. ONCE A CONSENSUS IS REACHED REGARDING PERFORMANCE, A SIMILAR DISCUSSION IS HELD CONCERNING COMPENSATION AND ANNUAL BONUS RELATIVE TO ANNUAL BENCHMARK AND ESTABLISHED OBJECTIVES. ONCE THE COMMITTEE DECIDES ON AN APPROPRIATE COMPENSATION LEVEL AND BONUS THE COMMITTEE AND/OR BOARD CHAIR MEETS WITH THE EXECUTIVE DIRECTOR TO DISCUSS AND DOCUMENT STRENGTHS, WEAKNESSES AND GOALS FOR THE UPCOMING YEAR. COMPENSATION FOR THE UPCOMING YEAR IS ALSO DISCUSSED AND DOCUMENTED AND MAINTAINED ON FILE WITH THE HUMAN RESOURCES DEPARTMENT. COMPENSATION FOR OTHER OFFICERS AND KEY EMPLOYEES ARE ADMINISTERED BY THE EXECUTIVE DIRECTOR OR APPLICABLE DIRECT REPORT TO THE EXECUTIVE DIRECTOR ALONG WITH THE HUMAN RESOURCES DEPARTMENT SIMILAR TO THE PROCESS FOR EXECUTIVE COMPENSATION. CITY HARVEST PERFORMS AN ANNUAL REVIEW OF ITS NON-UNIONIZED EMPLOYEES. THE EXECUTIVE DIRECTOR OR DIRECT REPORT WILL CONDUCT A WRITTEN PERFORMANCE APPRAISAL OF OTHER OFFICERS AND KEY EMPLOYEES WHICH WILL BE USED TO DETERMINE ELIGIBILITY FOR STAFF INCREASES. IN ADDITION, HUMAN RESOURCES PROVIDE SALARY SURVEYS AND OTHER INDEPENDENT BENCHMARK DATA TO ASCERTAIN IF STAFF COMPENSATION LEVELS ARE DEEMED APPROPRIATE. THE EXECUTIVE DIRECTOR OR DIRECT REPORT MEETS WITH OTHER OFFICERS AND KEY EMPLOYEES TO DISCUSS PERFORMANCE AND COMPENSATION. COMPENSATION FOR THE UPCOMING YEAR IS ALSO DISCUSSED AND DOCUMENTED AND MAINTAINED ON FILE WITH THE HUMAN RESOURCE DEPARTMENT. availability of documents to the public form 990, part VI, section b, line 19 The organization makes its Form 990 available to the public by retaining a copy at its place of business. The Form 990 is likewise published on various third party websites such as the internet at www.guidestar.org, www.charitynavigator.org, www.ag.ny.gov and on the organization's webpage at www.cityharvest.org. The Form 1023 is not available on the organization's website, but will be made available upon request at the organization's head offices. The organization's financial statements, governing documents and conflict of interest policy are not ordinarily made available to the public, but, if requested, will be provided at management's discretion.