2013-05-15T09:48:38-05:00 2012-06-30 910189318 Moss Adams LLP 3121 West March Lane Suite 100 Stockton CA 952192303 990 2011-07-01 951911219 Harvey Mudd College HARV 9096218043 301 Platt Boulevard Claremont CA 91711 Mia Alonzo 9096218043 2013-05-13 1 TRACY S PAGLIA P00366884 2099556100 2011 2016-02-24 21:20:13Z Maria Klawe 301 Platt Boulevard Claremont CA 91711 210019996 0 X www.hmc.edu X 1955 CA HMC is one of the premier math, science and engineering liberal arts colleges in the nation. 37 36 1070 390 -175193 -175385 12223384 23593013 45307363 47248215 7882883 9937578 83961 78576 65497591 80857382 12813922 13004967 0 0 30331351 31303975 0 0 3769222 20756882 21869365 63902155 66178307 1595436 14679075 377107852 373311106 33008341 33054138 344099511 340256968 Harvey Mudd College seeks to educate engineers, scientists and mathematicians well-versed in all of these areas and in the humanities and social sciences so that they may assume leadership in their fields with a clear understanding of the impact of their work on society. 0 0 57149543 13004967 47248215 All program services relate to undergraduate education, full time equivalent enrollment of 700+ students. 57149543 1 1 0 0 0 0 0 0 0 1 1 1 0 0 1 1 1 0 1 0 1 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 1 0 0 0 0 1 1299 0 1 1070 1 1 1 0 0 0 0 0 0 0 0 0 X 37 36 1 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 CA X Mia Alonzo 9096218043 101 S Mills Ave Claremont CA 91711 X Maria M Klawe 40.00 X X 522773 0 75822 William A Mingst 1.00 X X 0 0 0 Malcolm Lewis 1.00 X X 0 0 0 R Michael Shanahan 1.00 X 0 0 0 Walter A Foley 1.00 X 0 0 0 David A Baylor 1.00 X 0 0 0 John M Benediktsson 1.00 X 0 0 0 Michael W Blasgen 1.00 X 0 0 0 Robert S De Pietro 1.00 X 0 0 0 Howard C Deshong III 1.00 X 0 0 0 Wayne A Drinkward 1.00 X 0 0 0 Raymond E Grainger 1.00 X 0 0 0 J Dale Harvey 1.00 X 0 0 0 Dylan Hixon 1.00 X 0 0 0 Richmond J Hoch 1.00 X 0 0 0 Edward E Johnson 1.00 X 0 0 0 Edward A Landry 1.00 X 0 0 0 Andrea J Leebron-Clay 1.00 X 0 0 0 Clifford A Miller 1.00 X 0 0 0 Barbara A Patocka 1.00 X 0 0 0 Gary U Rolle 1.00 X 0 0 0 Norman F Sprague III 1.00 X 0 0 0 Bruce W Worster 1.00 X 0 0 0 Deborah Byron 1.00 X 0 0 0 Neil Chriss 1.00 X 0 0 0 Michael G Wilson 1.00 X 0 0 0 James C Bean 1.00 X 0 0 0 Ann McDermott 1.00 X 0 0 0 Jonathan Mersel 1.00 X 0 0 0 Peter Muller 1.00 X 0 0 0 Greg Rae 1.00 X 0 0 0 Christopher Seib 1.00 X 0 0 0 Tayloe Stansbury 1.00 X 0 0 0 John Vickery 1.00 X 0 0 0 Kevin Schofield 1.00 X 0 0 0 Erin Smith 1.00 X 0 0 0 Jennifer Lindsay 1.00 X 0 0 0 Andrew Dorantes 40.00 X 258347 0 52505 Robert Cave 40.00 X 207511 0 64522 Thyra Briggs 40.00 X 203366 0 37016 Karen Angemi 40.00 X 88289 0 25422 Daniel Macaluso 40.00 X 279883 0 47187 Mia Alonzo 4.00 X 0 113393 25976 Joseph Vaughan 40.00 X 163352 0 40909 Marguerite Browning 40.00 X 177457 0 25978 Ziyad Duron 40.00 X 200611 0 54613 Michael Erlinger 40.00 X 191074 0 45762 Nicholas Pippenger 40.00 X 190995 0 32552 Erik Spjut 40.00 X 183129 0 41689 Ran Libeskind-Hadas 40.00 X 168873 0 47873 2835660 113393 617826 80 0 1 0 Sodexho America LLC 1916 Galerita Dr Rancho Palos Verde CA 90275 Food Service 1877950 Matt Construction Corp 9814 Norwalk Bl Ste 100 Santa Fe Springs CA 90670 Construction 1674770 Cambridge Associates LLC PO Box 10317 Uniondale NY 115550317 Investment Management 172639 Boora Architects Inc 720 SW Washington Ste 800 Portland OR 97205 Architect 150797 Inland Litho LLC 4305 E La Palma Ave Anaheim CA 92807 Printing 131235 7 867635 22725378 297245 23593013 Tuition, Room & Board 611600 42345261 42345261 Fed Grants & Contracts 611600 2416633 2416633 Private Contracts 611600 1347211 1347211 Auxiliary Enterprise 611600 638796 638796 500314 500314 47248215 4017032 -175193 4192225 1505 1505 56828 56828 25748 4000 21748 21748 21748 134015787 1061868 127947211 1211403 6068576 -149535 5919041 5919041 80857382 47248215 -175193 10191347 13004967 13004967 2143973 1163731 499440 480802 228060 228060 21689855 18854245 867964 1967646 2525032 2191587 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111006876 344099511 340256968 377107852 373311106 X 14679075 -18521618 X 0 1 1 X 1 1 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 243835494 6390693 -8898792 2170343 9085389 230071663 209170617 5684132 40759881 2429292 9349844 243835494 197525486 1029919 22301528 2430126 9256190 209170617 250875182 955180 -43170677 2297036 8837163 197525486 0.19810 0.46990 0.33200 1 0 5728539 5728539 2177500 75026014 33581865 43621649 8130826 7023158 1107668 17218704 2714089 14504615 64962471 Other Assets 1989198 F Private Equity Securities 2159700 F Global High Yield Securities 16984686 F Other 876530 F Bennett Hedge Fund 9855156 F 31865270 Annuities Payable 4177918 Liability for Staff Retirement Plan 1373035 Funds Held in Trust for Others 461057 Government Advances/Student Loans 2998297 Asset Retirement Obligation 1273678 10283985 80857382 66178307 14679075 -17977480 -544138 -18521618 -3842543 48252182 -17977480 175193 -17802287 66054469 1078615 13724298 14802913 80857382 52094725 0 52094725 1078615 13004967 14083582 66178307 Description of Intended Use of Endowment Funds: Part V, Line 4: Permanent endowments are subject to the restrictions of gift instruments requiring in perpetuity that the principal be invested and the income only be utilized as provided under the California Uniform Prudent Management of Institutional Funds Act (UPMIFA). While funds have been established by the Board of Trustees to function as endowment, any portion of such funds may be expended. Description of Uncertain Tax Positions Under FIN 48: Part X: In accordance with generally accepted accounting principles, the College had no unrecognized tax benefits at June 30, 2012 and 2011. Part XI, Line 8 - Other Adjustments: Actuarial Adjustment -93,934. Other Comprehensive Pension Expense -625,397. UBI loss from partnership investments 175,193. Total to Schedule D, Part XI, Line 8: -544,138. Part XII, Line 2d - Other Adjustments: UBI loss from partnerships 175,193. Part XII, Line 4b - Other Adjustments: Student Financial Aid 13,004,967. Actuarial Adjustment 93,934. Other Comprehensive Pension Expense 625,397. Part XIII, Line 4b - Other Adjustments: Student Financial Aid 13,004,967. 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 1 0 1 Explanation of Nondiscriminatory Policy Publication Schedule E, Part I, Line 3 The racial nondiscrimination policy is stated in brochures, the college catalog, and is available on the college website. Explanation of Government Financial Assistance Schedule E, Part I, Line 6 Harvey Mudd College participates in the Pell grant, Supplemental Eductional Opportunity Grant, College Work-Study, and Perkins Loan programs. East Asia and the Pacific 0 0 Program Services Education Instruction 185846 Europe (Including Iceland & Greenland) 0 0 Program Services Education Instruction 89724 Central America and the Caribbean 0 0 Investments 19278381 0 0 0 0 0 0 19553951 0 19553951 0 0 0 0 0 0 1 Student Financial Aid 626 13004967 Procedure for Monitoring Grants in the U.S.: Part I, Line 2: Schedule I, Part I, Line 2: The use of grant funds is monitored through student financial aid and billing process. X X X X X 1 1 X X X X 0 0 0 0 0 0 0 1 0 Maria M Klawe 431568 0 0 0 91205 0 29940 0 45882 0 598595 0 82714 0 Andrew Dorantes 235913 0 20000 0 2434 0 29400 0 23105 0 310852 0 0 0 Robert Cave 207511 0 0 0 0 0 25800 0 38722 0 272033 0 0 0 Thyra Briggs 180986 0 0 0 22380 0 22260 0 14756 0 240382 0 0 0 Daniel Macaluso 230939 0 0 0 48944 0 26501 0 20686 0 327070 0 0 0 Joseph Vaughan 163352 0 0 0 0 0 20784 0 20125 0 204261 0 0 0 Marguerite Browning 165457 0 0 0 12000 0 19980 0 5998 0 203435 0 0 0 Ziyad Duron 199259 0 0 0 1352 0 18637 0 35976 0 255224 0 0 0 Michael Erlinger 179808 0 0 0 11266 0 23675 0 22087 0 236836 0 0 0 Nicholas Pippenger 190995 0 0 0 0 0 21131 0 11421 0 223547 0 0 0 Erik Spjut 182049 0 0 0 1080 0 22726 0 18963 0 224818 0 0 0 Ran Libeskind-Hadas 168621 0 0 0 252 0 21440 0 26433 0 216746 0 0 0 Part I, Line 1a - First Class Travel - The President is authorized to travel in business/first class when flying on Harvey Mudd business. - Travel for companions - With prior approval from the Chairman of the Board of Trustees, the Institution paid for bona fide business related travel expenses for the President's spouse, who is also an employee of the institution. - Housing allowance or residence for personal use - The institution provides lodging for the President and family in institution owned property for the convenience of the employer. The institution provides housing down payment assistance to new faculty and senior staff members. - Health or social club dues or initiation fees - The institution pays monthly dues for approved Cabinet members at selected clubs for the sole purpose of conducting institutional business at these locations, no personal social activities are reimbursed. - Personal services - The institution provides cleaning services to the President's house as maintenance of a campus-owned building, which is used for institutional events as well as being the personal residence of the President and family. The institution also pays for phone and cable service to this campus building. Part I, Line 7 The Board of Trustees awarded a discretionary bonus for recognition of specific project accomplishments. California Educational Facilities Authority 521705592 130175F31 2003-07-24 7171498 See Schedule K Supplemental Information 1 0 0 California Educational Facilities Authority 521705592 130178A63 2011-05-19 15309804 See Schedule K Supplemental Information 0 0 0 4801498 6937825 161000 1386568 2005 0 1 1 1 130000 15311362 309804 7001259 8007881 0 0 0 1 0 0 0 0 0.00000 0.00000 0.00000 1 0 0 0 0 0.00000 0.00000 0.00000 1 0 0 0 0 0 0 0 0 0 0 0 0 Schedule K Supplental Information Part I, Column (f), Line A: For the purpose of (i) financing the acquisitions, construction, improvement, renovation and equipping of certain educational facilities, (ii) providing funds to refund a prior bond, (iii) funding capitalized interest on the bonds, and (iv) paying costs incurred in connection with the issuance of the bonds. Part I, Column (f), Line B: For the purpose of (i) financing the acquisitions, construction, improvement, renovation and equipping of certain educational facilities, (ii) funding capitalized interest on the bonds, and (iii) paying costs incurred in connection with the issuance of the bonds. Part I, Column (e) and Part II, Line 3: The difference is due to income earned on bond proceeds. Part V Procedures To Undertake Corrective Action Subsequent to 6/30/2012, management has adopted written post issuance bond compliance policies and procedures. Nicholas Pippenger Family member of Maria Klawe, President 219065 Employment 0 X 37 272563 FMV X Equipment 3 14607 FMV X Supplies 8 10075 Purchase price 0 0 1 1 Third Party Use: Part I, Line 32b: A third party broker is used in the sale of marketable securities. Form 990, Part VI, Section A, line 2 William A. Mingst and Norman F. Sprague, III have a family relationship. Form 990, Part VI, Section B, line 11 HMC utilizes a process for review of the IRS Form 990 Return of Organization Exempt from Income Tax that involves multiple layers of management as well as governing board members. HMC has engaged an outside accounting firm to prepare the 990 using information provided by the Office of Financial Services, the Office of Human Resources, and the Business Affairs Office (BAO), and changes are made as needed. Once a revised draft is available, it is reviewed by the Controller, Assistant VP for BAO, Assistant Controller and Budget Director and the Vice President for Administration and Finance/Treasurer. After this review and any resulting changes are complete, the revised draft is provided to members of the HMC Audit Committee for questions and comments. Once questions and comments from the Audit Committee are fielded and issues resolved, the Audit Committee accepts the 990 and the 990 is provided to all voting members of the Board of Trustees prior to filing. Form 990, Part VI, Section B, line 12c Conflict of Interest Policy Compliance: STAFF: College employees who are directly or indirectly involved in purchasing or other financial transactions involving the College are required, on an annual basis, to complete and submit a Conflict of Interest Staff Disclosure Form for his or her supervisor's review. SUPERVISORS: - On an annual basis, supervisors review the policies related to Conflict of Interest and specifically Purchasing and Contracts, Gifts and Gratuities, Employment of Relatives, and Consulting and Outside Activities with all staff who report to them; - obtain and review disclosure forms from those who are required to complete them for possible conflicts; - review forms for completeness and, where necessary, take any follow up action that is appropriate. If there is a conflict of interest or the appearance of one, the supervisor reviews the disclosure form with the staff member and/or refers the situation to the appropriate Cabinet Member. If the situation warrants, the Cabinet Member will confer with the Human Resources Office. OFFICERS/BOARD OF TRUSTEES: Each trustee and officer annually completes and executes a Declaration, which affirms that such person has received a copy of the Conflict of Interest Policy, has read and understands the Policy, and has agreed to comply with the Policy. Annual Declarations are submitted to the Secretary of the Board of Trustees, who compiles the data and reports the results to the Board Executive Committee. A trustee or officer discloses through the Declaration form the existence of any financial or other interest, which could give rise to a conflict of interest. Disclosures of actual or potential conflicts of interest made by any trustee are referred to the Board Executive Committee (Committee). Any action taken by the Committee regarding conflicts of interest requires approval by the Board of Trustees. Disclosure of actual or potential conflicts of interest by any officer (who is not a trustee) is delegated to the President of the College, who reviews the final determination with the Chair of the Board of Trustees before any action is taken. Form 990, Part VI, Section B, line 15 The Trustee Compensation Committee utilizes benchmark salary data from comparable higher education institution groups for the executive management positions of President, Vice Presidents, and Chief Information Officer. Compensation data is gathered of peer group institutions, which is available from subscribed survey data sources. The salary medians of the comparable education institution groups will inform the committee and be used as guides. The committee will also review salary in relation to local and national inflation measures, individual performance, as evidenced by the annual written performance evaluations, and the individual's length of service in the position. Detailed analyzed data is presented to the committee for review and discussion. After review and discussion of report results, performance evaluations, and any requested additional clarification, the committee, in executive session with the President and Board Secretary, determines salary increases for Vice Presidents and others. The Board Secretary is excused and the committee determines the Board Secretary's salary increase. The President is excused from the meeting and the committee determines the President's salary increase. Minutes of the committee and the analyses are kept in confidentiality limited to the committee, President, Board Secretary, Vice President for Administration and Finance/Treasurer, and Director of Human Resources. The Director of Human Resources retains the minutes analyses as documentation of the process. The committee presents its report on the President's salary increase to the Board of Trustees during the May board meeting. The same process is used to determine compensation of the officers or key employees and disqualified persons. Form 990, Part VI, Section C, line 19 Form 990, Part VI, Section C, Line 19: - Financial statements are available upon request. - Conflict of interest policy is available to the public upon request. - Governing documents are not made available to the public. Hours per week devoted to related organizations: Form 990, Part VII: Maria Klawe, Malcolm Lewis and William Mingst devote 1 hour per week to Claremont University Consortium. Mia Alonzo devotes 20 hours per week to Claremont University Consortium. Changes in Net Assets or Fund Balances: Form 990, Part XI, line 5: Net unrealized losses on investments: -17,977,480. Actuarial Adjustment -93,934. Other Comprehensive Pension Expense -625,397. UBI loss from partnership investments 175,193. Total to Form 990, Part XI, Line 5: -18,521,618. Claremont University Consortium 101 S Mills Claremont CA 91711 954786748 Provide academic and business services CA 501(c)(3) 11a N/A 0 Charitable Remainder Unitrusts (9) 101 South Mills Claremont CA 91711 000000000 Holding CA N/A T Pooled Income Fund 101 South Mills Claremont CA 91711 000000000 Holding CA N/A T 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0