2013-05-14T15:06:18-05:00 2012-06-30 131655065 LUTZ AND CARR CPAS LLP 300 EAST 42ND STREET NEW YORK NY 10017 990 2011-07-01 133166308 AARON DAVIS HALL INC AARO 2122819240 150 CONVENT AVENUE NEW YORK NY 10031 PATRICIA CRUZ 2122819240 2013-05-07 1 CHRIS BELLANDO P00541714 2126972299 2013-05-07 2011 2016-03-07 17:11:31Z HARLEM STAGE PATRICIA CRUZ 150 CONVENT AVENUE NEW YORK NY 10031 2985322 0 X WWW.HARLEMSTAGE.ORG X 1983 NY FOR 30 YEARS, HARLEM STAGES UNIQUE FOCUS HAS BEEN TO IDENTIFY VISIONARY ARTISTS OF COLOR AND SUPPORT THEM BY COMMISSIONING, PRESENTING - AND INCREASINGLY IN RECENT YEARS - PRODUCING THEIR VITAL WORK THAT RESPONDS TO THE SOCIAL AND POLITICAL CONDITIONS THAT SHAPE OUR LIVES. HARLEM STAGE HAS EARNED A REPUTATION FOR WORLD CLASS PROGRAMMING FEATURING ESTABLISHED AND EMERGING ARTISTS. WE SUSTAIN OUR COMMITMENT TO OUR MISSION WITH A BROAD RANGE OF PROGRAMS ACROSS ALL DISCIPLINES OF THE PERFORMING ARTS. 17 16 132 100 0 0 2069332 1869809 572562 375700 105322 62733 0 0 2747216 2308242 0 0 0 0 1633002 1656104 0 0 174463 1247727 1392671 2880729 3048775 -133513 -740533 3035179 2781114 225944 801415 2809235 1979699 X HARLEM STAGE/AARON DAVIS HALL, INC. IS A PERFORMING ARTS CENTER THAT CELEBRATES AND PERPETUATES THE UNIQUE AND DIVERSE ARTISTIC LEGACY OF HARLEM AND THE INDELIBLE IMPRESSION IT HAS MADE ON AMERICAN CULTURE. WE PROVIDE OPPORTUNITY, COMMISSIONING AND SUPPORT FOR ARTISTS OF COLOR, MAKE PERFORMANCES EASILY ACCESSIBLE TO ALL AUDIENCES, AND INTRODUCE CHILDREN TO THE RICH DIVERSITY, EXCITEMENT AND INSPIRATION OF THE PERFORMING ARTS. 0 0 2275353 375700 DANCE, THEATRE, FILM, MUSIC AND MULTIDISCIPLINARY PRESENTATIONSFOR 30 YEARS, HARLEM STAGES UNIQUE FOCUS HAS BEEN TO IDENTIFY VISIONARY ARTISTS OF COLOR AND SUPPORT THEM BY COMMISSIONING, PRESENTING - AND INCREASINGLY IN RECENT YEARS - PRODUCING THEIR VITAL WORK THAT RESPONDS TO THE SOCIAL AND POLITICAL CONDITIONS THAT SHAPE OUR LIVES. HARLEM STAGE HAS EARNED A REPUTATION FOR WORLD CLASS PROGRAMMING FEATURING ESTABLISHED AND EMERGING ARTISTS. WE SUSTAIN OUR COMMITMENT TO OUR MISSION WITH A BROAD RANGE OF PROGRAMS ACROSS ALL DISCIPLINES OF THE PERFORMING ARTS: E-MOVES (DANCE), FUND FOR NEW WORK (MULTIDISCIPLINARY), HARLEM STAGE ON SCREEN (FILM), HARLEM STRIDE (MUSIC), UPTOWN NIGHTS (MUSIC), DIG DEEPER (EDUCATION/HUMANITIES PROGRAMS FOR ALL), HARLEM STAGE EDUCATION PROGRAMS (DAYTIME PROGRAMS FOR SCHOOL CHILDREN), AND WATERWORKS (MULTIDISCIPLINARY). HARLEM STAGE FUNCTIONS AS AN ANCHOR IN THE COMMUNITY AS WE HAVE BECOME A MEETING GROUND FOR PEOPLE OF ALL SOCIO-ECONOMIC AND CULTURAL BACKGROUNDS AND A LEADING FORCE IN COMMUNITY DEVELOPMENT EFFORTS.EDUCATIONOUR EDUCATION PROGRAM, WHICH CONSISTS OF THE INTERNATIONAL SERIES, HARLEM STAGE IN THE SCHOOLS AND OUR FAMILY SERIES, TARGETS SCHOOL-AGED CHILDREN AND YOUNG ADULTS WHO LACK EASY ACCESS TO LIVE PERFORMANCES AND WHO ATTEND SCHOOLS THAT DO NOT HAVE SUFFICIENT FUNDING FOR ARTS PROGRAMS. OUR GOAL IS TO INCREASE 1) CULTURAL LITERACY, 2) FOSTER RESPECT FOR ETHNIC AND CULTURAL DIVERSITY, 3) CULTIVATE YOUNG PEOPLE TO BE FUTURE AUDIENCES AND 4) ENGAGE FAMILIES IN THE LEARNING EXPERIENCE. THE INTERNATIONAL SERIES (IS) IS THE CORE OF HARLEM STAGES EDUCATION PROGRAM INITIATIVES AND PROVIDES 25-30 SCHOOL-TIME PERFORMANCES IN DANCE, THEATRE, MUSIC AND SPOKEN WORD TO NEARLY 10,000 CHILDREN FROM SCHOOLS THROUGHOUT NEW YORK CITY - THE MAJORITY HAIL FROM REGIONS 9 & 10 IN MANHATTAN. HARLEM STAGE IN THE SCHOOLS IS A COLLABORATIVE PROGRAM BETWEEN HARLEM STAGE AND CORE PARTNER SCHOOLS THAT PROVIDES SELECT TEACHING ARTISTS FROM THE IS A TEACHING RESIDENCY IN SCHOOLS TO DEVELOP A SERIES OF WORKSHOPS FOR THE STUDENTS. THE FAMILY SERIES IS A SET OF WEEKEND PERFORMANCES AND WORKSHOPS AT HARLEM STAGE FOR PARENTS AND CHILDREN FROM OUR NEIGHBORING COMMUNITY.WATERWORKS - COMMISSIONING, DEVELOPMENT OF NEW WORK BY ARTIST OF COLORWATERWORKS COMMISSIONS ARTISTS TO CREATE NEW, INNOVATIVE, AND SOCIALLY SIGNIFICANT WORK IN AN ENVIRONMENT THAT ENCOURAGES AUDIENCE AND COMMUNITY ENGAGEMENT, OFTEN THROUGHOUT A MULTI-YEAR CREATIVE PROCESS. WITH THE ARTISTS, WE STRUCTURE SIGNIFICANT RESIDENCIES WITH COMMUNITY PROGRAMS THAT CONNECT AUDIENCES TO THE CREATIVE PROCESS AND THE ARTISTS, AND PREPARE THOSE AUDIENCES FOR THE PREMIERE PRESENTATIONS OF THE WORKS AT HARLEM STAGE (HS). THIS SEASON 4 PROJECTS WERE IN VARIOUS STAGES OF DEVELOPMENT FROM RESIDENCY TO PREMIERE PERFORMANCES - VISIBLE BY JAWOLE WILLA JO ZOLLAR/UBW AND NORA CHIPAUMIRE; HOLDING IT DOWN: THE VETERANS DREAMS PROJECT BY VIJAY IYER AND MIKE LADD; MAKANDAL BY MULTI-DISCIPLINARY WRITER CARL HANCOCK RUX, VISUAL ARTIST/DESIGNER EDOUARD DUVAL-CARRI, COMPOSER YOSVANY TERRY AND DIRECTOR LARS JAN; AND CELEBRATING CECIL - A TRIBUTE TO JAZZ MASTER CECIL TAYLOR INCLUDING AN INTIMATE SOLO PERFORMANCE BY THE MASTER. 2275353 1 1 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 1 53 0 1 132 1 0 0 0 0 0 1 1 0 0 0 0 X 17 16 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY DE X ABEL CANTILLO 2122819240 150 CONVENT AVENUE NEW YORK NY 10031 AC HUDGINS 10.00 X X 0 0 0 MICHAEL KENNY 5.00 X X 0 0 0 ROBERT C NEWTON 5.00 X X 0 0 0 EARL ANDREWS 5.00 X X 0 0 0 LEON HENDERSON JR 5.00 X 0 0 0 WILLY HOLTZMAN 5.00 X 0 0 0 JENETTE KAHN 5.00 X 0 0 0 JOSEPH RISICO 5.00 X 0 0 0 PHILIP SCHLAKMAN 5.00 X 0 0 0 OLIVIA SMASHUM 5.00 X 0 0 0 TAMARA TUNIE 5.00 X 0 0 0 MICHAEL A YOUNG 5.00 X 0 0 0 JACK TILTON 5.00 X 0 0 0 PATRICIA CRUZ 50.00 X X 124500 0 0 SARAH SCHINDLER 45.00 X 695 0 0 125195 0 0 1 0 0 0 0 287350 338475 1243984 39000 1869809 SPACE LEASING 711110 253184 253184 BOX OFFICE INCOME 711110 77009 77009 MISCELLANEOUS 711110 36359 36359 CONCESSION INCOME 711110 9148 9148 375700 63177 63177 639196 639640 -444 -444 -444 37440 287350 37440 0 2308242 375700 0 62733 127159 98130 24716 4313 1194666 922410 231843 40413 41779 32033 8280 1466 167380 128334 33172 5874 125120 95933 24796 4391 2718 1731 699 288 23575 15012 6064 2499 86930 55357 22360 9213 85135 84464 140 531 75062 57317 12577 5168 64704 48456 12683 3565 157035 88297 62536 6202 99282 78223 13612 7447 14662 14662 103697 103697 42277 30075 9905 2297 ARTIST FEES 324632 302740 490 21402 OTHER PROD. EXPENSES 193503 153439 6503 33561 PRINTING AND DESIGN 83153 59535 715 22903 MISCELLANEOUS 24255 20002 3343 910 12051 3865 6166 2020 3048775 2275353 598959 174463 1200 68643 697241 885315 65024 7755 46612 29964 918965 504642 511796 414323 1594029 1443757 50634 3035179 2781114 84848 109299 1500 2000 139596 582941 0 107175 225944 801415 X -225077 -918980 1259312 1123679 1775000 1775000 2809235 1979699 3035179 2781114 X -740533 -89003 X X 0 1 1 X 0 X 1977524 2319724 1607232 2069332 1908809 9882621 1977524 2319724 1607232 2069332 1908809 9882621 1179654 8702967 121317 64777 44176 47776 63177 341223 6125 25264 55073 45507 131969 10355813 2470469 0.84040 0.83230 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1644663 -90046 107151 -3709 1433757 1380343 268155 3835 1644663 1279061 143038 38294 3462 1380343 1751509 -381948 87200 3300 1279061 1.00000 0 1 1 840916 450903 390013 78049 53739 24310 0 414323 CASH OVERDRAFT 107175 107175 2308242 3048775 -740533 -128003 39000 -89003 -829536 2219239 -128003 39000 -89003 2308242 0 2308242 3048775 0 3048775 0 3048775 DESCRIPTION OF INTENDED USE OF ENDOWMENT FUNDS: PART V, LINE 4: THE ENDOWMENTS ARE INTENDED FOR THE GENERAL SUPPORT OF AARON DAVIS HALL. DESCRIPTION OF UNCERTAIN TAX POSITIONS UNDER FIN 48: PART X: MANAGEMENT HAS EVALUATED ALL INCOME TAX POSITIONS AND CONCLUDED THAT NO DISCLOSURES RELATING TO UNCERTAIN TAX POSITIONS ARE REQUIRED IN THE FINANCIAL STATEMENTS. THE ORGANIZATION'S TAX RETURNS PRIOR TO 2009 ARE GENERALLY NO LONGER SUBJECT TO EXAMINATION BY TAXING AUTHORITIES. ANNUAL BENEFIT 324790 287350 37440 37440 324790 287350 37440 37440 37440 0 X PLANE TICKETS 1 39000 FAIR VALUE 0 0 0 FORM 990, PART VI, SECTION B, LINE 11 THE 990 IS REVIEWED BY THE TREASURER AND THE CHAIRMAN OF THE ORGANIZATION PRIOR TO FILING. FORM 990, PART VI, SECTION B, LINE 12C THE BOARD OF DIRECTORS (OR A DULY APPOINTED COMMITTEE OF THE BOARD) INVESTIGATES POTENTIAL CONFLICTS OF INTEREST AND CONSIDERS WHAT'S IN THE BEST INTEREST OF THE ORGANIZATION WHEN A CONFLICT DOES ARISE. FORM 990, PART VI, SECTION B, LINE 15 EXECUTIVE AND SENIOR MANAGEMENT COMPENSATION IS REVIEWED BY THE CHAIRMAN AND TREASURER OF THE BOARD OF DIRECTORS EACH TIME THERE IS AN INCREASE. COMPENSATION WAS LAST REVIEWED IN JUNE OF 2012. FORM 990, PART VI, SECTION C, LINE 19 GOVERNING DOCUMENTS, CONFLICT OF INTERST POLICIES, AND FINANCIAL STATEMENTS ARE MADE AVAILABLE UPON REQUEST. CHANGES IN NET ASSETS OR FUND BALANCES: FORM 990, PART XI, LINE 5: NET UNREALIZED LOSSES ON INVESTMENTS: -128,003. DONATED SERVICES AND USE OF FACILITIES: 39,000. TOTAL TO FORM 990, PART XI, LINE 5: -89,003. FORM 990, PART XII, LINE 2C THE PROCESS HAS NOT CHANGED FROM THE PRIOR YEAR. CITY COLLEGE OF NEW YORK CONVENT AVENUE AT 138TH STREET NEW YORK NY 10031 EDUCATION NY GOVERNMENT N/A 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 CITY COLLEGE OF NEW YORK A 24776 CITY COLLEGE OF NEW YORK M TRANSACTIONS WITH RELATED ORGANIZATIONS SCHEDULE R, PART V, LINE 2: UNDER A LONG-STANDING AGREEMENT, AARON DAVIS HALL OCCUPIES THEATER FACILITIES AND OFFICE SPACE OF THE CITY COLLEGE OF THE CITY UNIVERSITY OF NEW YORK. THE FAIR RENTAL VALUE OF THE THEATER FACILITIES, OFFICE SPACE, AND UTILITIES COSTS CANNOT BE REASONABLY DETERMINED AND HAS THEREFORE NOT BEEN RECORDED ON THE ORGANIZATION'S AUDITED FINANCIAL STATEMENTS. THE CITY COLLEGE FUND ALSO RECEIVED AN ENDOWMENT GIFT OF $500,000 FOR THE BENEFIT OF AARON DAVIS HALL, WITH NO MORE THAN 5% OF THE NET VALUE OF THE ASSET TO BE USED ANNUALLY FOR THE GENERAL USE OF AARON DAVIS HALL. HARLEM STAGE RECEIVED APPROXIMATELY $25,000 FOR THE YEAR ENDED JUNE 30, 2012.