2013-04-29T15:46:35-07:00 2012-06-30 990 2011-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 CENTRAL PARK AVENUE SCARSDALE NY 105831349 Kathleen Halas 9147613456 2013-04-30 2011 2016-03-07 17:11:31Z Kathleen Halas Same as Box C above Scarsdale NY 10583 3827284 0 X www.ChildCareWestchester.Org X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: * Linking parents to child care via information and referrals and help obtaining financial assistance; * Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; * Support to the workplace through on-site seminars, guidance on dependent care issues; * Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 21 21 45 21 0 0 3659976 3590136 186072 182923 5596 13502 11404 8702 3863048 3795263 1033451 1147656 0 0 1986618 1942376 0 0 26465 938646 734224 3958715 3824256 -95667 -28993 1900817 1776214 672548 588422 1228269 1187792 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 0 0 693940 188115 98820 Professional Development - Training and technical assistance to improve child care quality *2,286 early care and education professionals attended 210 Council workshops * 14 students were enrolled in the Council's eCDA program (on-line CDA) * 13 early childhood professionals enrolled in the 2010-2011 class completed the Council's original, in-person CDA program. 11 completed the course * 10 center-based programs participated in our Early Literacy Book Bag program funded by the Edith Glick Shoolman Children's Foundation. 5 family/group family child care providers and 25 classrooms in 10 center-based programs participated in our Early Learning Book Bag program funded by the Sexauer Foundation. Both projects were created to promote early literacy for low-income families by establishing lending libraries in the child care programs thereby strengthening the bridge between programs and homes. Participating programs received book bags filled with new books and manipulatives for children to borrow and use at home with their families * 14 non-profit programs in Westchester County received 20 Young Explorer Computers, training on Kidsmart software and onsite technical assistance * In October 2011, 112 early childhood professionals attended the annual Infant and Toddler Conference held at the Music Conservatory of Westchester. In May 2012, 46 early childhood professionals attended an Infant and Toddler Conference held at Monroe College * 34 centers and family child care programs received intensive scale based technical assistance, 15 of those programs received a quality improvement grant * 69 child care programs and community programs serving Westchester's children received gently used, high quality books from our 3rd Annual Children's Book Drive. 2109123 890897 32897 Provider Services - Three main services are offered to child care providers: Processing Initial FDC & SACC Applications, Processing FDC & SACC Renewal Applications and performing "50% Inspections" of FDC/SACC Program. During the period of time starting July 1st, 2011 to June 30th, 2012: A total of 97 initial FDC applicants (45- FDC Approved and 52- FDC Withdrawn), and 20 SACC applicants (13- SACC approved and 7-SACC Withdrawn) were performed. Most initial applicants where approved prior to 6 month contract deadline; if the 6th month deadline was exceeded waivers for penalties were requested and granted. The challenge with initial applications has been completing initial fire/safety inspections within the allowed time period for applicants. We also served 125 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (69-FDC and 56-SACC). All renewal applications where completed within the 120 day timeframe or submitted to enforcement with waivers granted. The challenge with renewal applications is provider delay in submitting renewal material. In addition providers are often missing required renewal training and require assistance. 171 "50% Inspections" of FDC/SACC Program (103-FDC and 68-SACC) were performed. All inspections were conducted and closed within the approved timeframes. The greatest challenge in closing 50% inspections in a timely manner is provider delay in submitting required documents. The Council offers two main services to legally exempt child care providers. We are contracted to process initial applications, renewal applications and conduct 20% inspections. During the period of time starting July 1, 2011 to June 30, 2012: We served a total of 1245 legally exempt providers. We accomplished our goals due to the efficiency in work of the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover in providers. The challenge in processing the renewal enrollment applications has been the delay in providers submitting the renewal material on time and changes that are needed to be made to the enrollment. In addition, staff struggles to contact providers due to providers phone numbers are consistently changing and not in service. The Legally Exempt Department performed 78 20% inspections. All inspections were conducted and closed within the approved timeframes. The biggest challenge in closing 20% inspections in a timely manner is provider's delay in submitting documents. Another challenge is provider's were not consistent with keeping scheduled inspections. 381172 0 2788 Family and Employer Services - Child care referrals for families and resources to guide in finding child care providers and health insurance enrollment for children and families * Over 3,000 families with more than 4,700 children received information and referral services * Over 800 families and over 500 child care providers received information and/or assistance through the Child Care Council of Westchester's subsidy support services * The Child Care Council of Westchester continued to monitor the impacts of the on-going economic downturn by conducting a survey of child care businesses on enrollment and financial status in May 2012, to create a 2012 Child Care Status Report base on the survey responses * The Council assisted 315 families complete applications for public health insurance, including Medicaid, Child Health Plus and Family Health Plus. 256940 27595 0 Institute for School Age Child Care - Supports organizations and programs throughout Westchester County in their mission to provide safe, affordable and quality out of school time programs for children and youth ages 5 -12; The Council continued to work with 2 middle school programs to increase their capacity and quality through a School Age Quality Initiative (SAQI) grant from IBM; Hosted Game On: Connecting with Middle School Youth on 10/4/11 at Crowne Plaza White Plains; 64 attendees listened and learned from Alex Molina, Deputy Director of Providence After School Alliance. Free technical assistance was provided to registered 12 school age programs to support their efforts to increase quality and maintain regulatory compliance; The Council continued its partnership with the United Way of Westchester and Putnam to market and promote the Born Learning initiative to help parents and other caregivers exploit learning opportunities with young children. Information was provided to over 572 program staff and community leaders at 31 various community events, network meetings and trainings; The Council held 3 Readiness Trainings, one each in March and April 2012, for early care and education programs and providers to learn about the process and standards for QUALITYstarsNY. Programs were trained on how to conduct a self-assessment and how to put a team in place to create a quality improvement plan. In April 2012, staff was trained on the recruitment of programs for the implementation of QUALITYstarsNY. The Council hosted 4 information sessions in May and June 2012; there were a total of 68 attending programs and providers; Staff conducted service presentations at several corporate sites in conjunction with the United Way; The Council continued its participation in NACCRRA Quality Assurance, a 2 year process that will lead to a 5 year Quality Assured certification for the Council. 173274 0 16283 Health Services - Medication administration training and healthcare consulting services. 77 participants attended the Council's Medication Administration Training Course * 25 programs signed on to the health care consultant service 59582 41049 0 Child Care Scholarships - The Council administered two child care scholarship programs during this period. The Future Leader Scholarship Awards (FLA) and the Patricia Lanza LIKE Awards. Both scholarship programs provided tuitions assistance to families whose income levels exceeded counety subsidy levels. The awards were distributed directly to the regulated programs in were the children were enrolled in child care. This year the Council awarded FLA scholarships to 19 families between January and June 2012 and between 5 and 9 families received LIKE scholarship awards between July 2011 and June 2012. 489796 68644 16283 3674031 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 17 0 45 1 0 0 0 0 0 0 X 21 21 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Kathleen Halas 9147613456 CHILD CARE COUNCIL OF WESTCHESTER 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Jason Chapin 1 X X 0 0 0 John E Sterbenz 1 X X 0 0 0 Navy Djonovic 1 X X 0 0 0 Peter Helmer 1 X X 0 0 0 Michelle Beltrano 1 X 0 0 0 Gregory Chartier PhD 1 X 0 0 0 Patricia Cruz 1 X 0 0 0 Dr Mistie Eltrich 1 X 0 0 0 Felice Harris 1 X 0 0 0 Andrew Karlen Esq 1 X 0 0 0 Jennifer Kooney 1 X 0 0 0 Cecelia McKenney 1 X 0 0 0 Camille F Murphy 1 X 0 0 0 Michelle Ortiz-Soto 1 X 0 0 0 Thomas J Picone 1 X 0 0 0 Craig Ruoff 1 X 0 0 0 Jeffrey Samuelson 1 X 0 0 0 Bryon Smalls 1 X 0 0 0 Karen Spencer 1 X 0 0 0 Dr Janet Stockheim 1 X 0 0 0 Marquette L Wilson 1 X 0 0 0 Kathleen Halas 35 X 105644 0 7419 Renette Bayne Issaka 35 X 88338 0 6909 193982 0 14328 1 0 0 0 0 10000 32706 0 0 3293186 254244 1905 3590136 Workshop/Professional Development 900099 135160 135160 0 0 Awards Breakfast 900099 32135 32135 0 0 Seminars and conferences 900099 8290 8290 0 0 Resource and referrals 900099 2788 2788 0 0 Management and health services 900099 4550 4550 0 0 0 0 0 0 182923 13502 0 0 13502 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 32021 0 32021 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Recovery of bad debt expense 900099 7502 0 0 7502 Miscellaneous 900099 1200 0 0 1200 0 0 0 0 8702 3795263 182923 0 22204 30006 30006 1117650 1117650 210092 200378 9714 1370656 1307280 63376 27983 26689 1294 174380 166317 8063 159265 151901 7364 16000 15260 740 0 0 0 209854 200151 9703 14101 13449 652 84442 80538 3904 17500 16691 809 272159 259575 12584 17786 16964 822 50539 28389 2337 19813 12781 12190 591 Equipment lease 16592 15825 767 0 Staff training and development 11204 10686 518 0 Fundraising expense 6652 0 0 6652 Miscellaneous 4614 4092 522 0 3824256 3674031 123760 26465 599763 573427 156937 140387 0 0 799687 735848 0 0 0 0 5109 1283 0 0 0 334951 320899 4370 4370 1900817 1776214 411016 334707 17615 243917 253715 672548 588422 X 855284 743987 372985 443805 0 0 1228269 1187792 1900817 1776214 X -28993 -11484 X 0 1 1 X 1 1 X 4563389 4748099 4169587 3659976 3590136 20731187 569954 220267 235255 200219 182923 1408618 5133343 4968366 4404842 3860195 3773059 22139805 8078 5840 9842 3867 6660 34287 8078 5840 9842 3867 6660 34287 22105518 30532 10768 6659 5596 13502 67057 30532 10768 6659 5596 13502 67057 2685 0 0 405 8702 11792 5166560 4979134 4411501 3866196 3795263 22218654 0.99491 0.99401 0.00302 0.00414 X Schedule A, Part III, Section B, Line 12e - Receipts of small non-operational activity such as sales of eCDA books and reversals of immaterials differences in estimates. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 Deferred rent 253715 253715 3795263 3824256 -28993 -11484 0 0 0 0 -11484 -40477 3783779 -11484 0 0 0 -11484 3795263 0 0 0 3795263 3824256 0 0 0 0 0 3824256 0 0 0 3824256 SchD_P01_S00_L01 Schedule D, Part I, Line 1 The Council recognizes the effect of income tax positions only if those positions are more likely than not to be sustained. Management has determined that the Council had no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to fiscal year 2008. SchD_P10_S00_L02 Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if those positions are more likely than not to be sustained. Management has determined that the Council had no uncertain positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to fiscal year 2008. 1 X Child and Adult Care Food Program 164 1056042 0 To provide nutritious meals for children in child care programs The Sally Zeigler Scholarship Fund Future Leader Awards 9 17829 0 Child care tuition scholarships on behalf of families which are paid directly to registgered child care providers. The Patricia Lanza LIKE Awards 19 41049 0 Child care fee assistance on behalf of working families paid directly to registered child care providers. J P Morgan Chase Grant 2 1600 0 Scholarship of fees for the eCDA course. Child Care Resource and Referral Grant 0 290 0 J P Morgan Chase Grant 9 0 2374 FMV United Way - Born Learning Grantq 65 0 5991 FMV Sexauer Foundation Grant 11 0 7824 FMV CACFP Legally Exempt Expansion Grant - 60 0 1053 FMV Office For Women Quality Improvement Grants 7 0 4500 FMV NYS Legislative Grant - 30 3650 FMV SchI_P01_S00_L02 Schedule I, Part I, Line 2 The Controller and Program Directors meet regularly to review the financial information, to ensure that only those expenses that are for the particualr project/activity are included in the budget to actual reports, to determine if all activities of the project/activity are on track to completion or if any budget modifications are needed and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP See Schedule I, Part IV, Statement 1 claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. F990_P06_S0B_L11b Form 990, Part VI, Section B, Line 11b The Controller prepares a draft of the Form 990 and forwards to the Council's independent auditors, the Board Treasurer and Executive Director for review and approval. Any questions are discussed and resolved and the Controller makes all changes and resubmits to the audit firm, the Board Treasurer and the Executive Director for final approval and signing. All responses and documentation of preparation of the Form 990 are maintained in the Controller's office. The Form 990 is scheduled to be completed and submitted to the IRS by the filing deadline. If for any reason the Form 990 cannot be filed by the filing deadline the independent audit firm submits extension forms to the IRS and provides proof of extension filing to the Controller and/or Executive Director. Board review of the IRS Form 990 is performed by the Board Treasurer prior to filing the form with the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, Controller or any board member an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. F990_P06_S0B_L12c Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council, over and above the interest of the Interest Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exit when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they related to such director or officer which may pose a potential conflict of interest. Such disclosure must be updated annually. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statement is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest, those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact-gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict; The director/officer to whom the potential conflict relates shall not attempt to influence other Directors regarding the matter; The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion; The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relation g to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. F990_P06_S0B_L15 Form 990, Part VI, Section B, Line 15 Compensation Policy - Working under the direction of the Council's Personnel Committee, the Council's Senior Staff updated the agency job classification framework and salary range guidelines over the course of almost a year overlapping 2007 and 2008. The approach involved (1) factoring in cost of living adjustments for the eight year period since the previous salary review; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge problem-solving, supervision, latitude of decision-making impact, external contacts/relationships, policy involvement and scope of activity. Once defined by the Personnel Committee, the process was carried out by Senior Staff which consisted at that time of the Executive Director, Associate Executive Director, Director of Administration and Personnel, Controller, Director of Employer and parent services, Institute of School Age Child Care Director, Director of Registration, Director of Health Services, Director of Professional Development and Director of Community Education. Consensus was reached by Senior Staff on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The new salary scale guidelines were used to make some initial salary adjustments in 2008 and since then, to guide salaries offered at hiring. In the past five years, funding reductions have made it impossible to provide any salary increases for Council employees. The Council's salary guidelines have not been reviewed again since their adoption because base salaries have been frozen since that time, due to cuts in government contracts and an overall reduction in revenues. F990_P06_S0C_L19 Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy and financial statements are available to the public upon request. F990_P11_S00_L05 Form 990, Part XI, Line 5 Form 990, Part XI, Line 5 - Unrealized loss on investments of $11,484