2014-05-13T13:34:43-05:00 2013-06-30 BKD LLP 201 N Illinois Street Indianapolis IN 46204 990 2012-07-01 350868073 EARLHAM COLLEGE % SENA K LANDEY EARL 7659831200 801 NATIONAL ROAD WEST Suite RICHMOND IN 47374 SENA K LANDEY 7659831200 2014-05-15 true 3173834000 2012 2015-11-30 17:44:51Z JOHN DAVID DAWSON PRESIDENT 801 NATIONAL ROAD WEST RICHMOND IN 47374 111953458 false X WWW.EARLHAM.EDU X 1881 IN TO PROVIDE THE HIGHEST QUALITY UNDERGRADUATE EDUCATION IN THE LIBERAL ARTS, INCLUDING THE SCIENCES, SHAPED BY THE DISTINCTIVE PERSPECTIVES OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS). 23 22 1590 500 -91303 -91303 21939110 27783989 52792146 52248510 -4063364 10046257 0 0 70667892 90078756 23963378 25593779 0 0 26123386 28092041 0 0 1844057 22588813 24327467 72675577 78013287 -2007685 12065469 232284419 319527943 38063727 101949500 194220692 217578443 X THE MISSION OF EARLHAM COLLEGE, AN INDEPENDENT, RESIDENTIAL COLLEGE, IS TO PROVIDE THE HIGHEST QUALITY UNDERGRADUATE EDUCATION IN THE LIBERAL ARTS, INCLUDING THE SCIENCES, SHAPED BY THE DISTINCTIVE PERSPECTIVES OF THE RELIGIOUS SOCIETY OF FRIENDS (QUAKERS). THE COLLEGE PROVIDES EXTENSIVE OPPORTUNITIES FOR STUDENTS AND FACULTY TO LEARN FROM EACH OTHER IN A COOPERATIVE COMMUNITY, AN IMPORTANT ASPECT OF WHICH IS COLLABORATIVE STUDENT/FACULTY RESEARCH. AT EARLHAM COLLEGE EDUCATION IS CARRIED ON WITH A CONCERN FOR THE WORLD IN WHICH WE LIVE AND FOR IMPROVING HUMAN SOCIETY. THEREFORE EARLHAM STRESSES GLOBAL EDUCATION, PEACEFUL RESOLUTION OF CONFLICT, EQUALITY OF PERSONS, AND HIGH MORAL STANDARDS OF PERSONAL CONDUCT. false false 66048795 25235235 51726435 EARLHAM COLLEGE - PROVIDING HIGH QUALITY LIBERAL ARTS EDUCATION FOR APPROXIMATELY 1,100 UNDERGRADUATES AND 50 GRADUATE STUDENTS. SERVING THE LOCAL COMMUNITY THROUGH ARTS, MUSIC, AND CULTURAL EVENTS OPEN TO THE PUBLIC. STUDENTS VOLUNTEER WITH MANY COMMUNITY SERVICE ORGANIZATIONS. APPROXIMATELY 2,500 PEOPLE IN THE LOCAL COMMUNITY ARE SERVED IN THIS WAY. 1558317 358544 561195 EARLHAM SCHOOL OF RELIGION - PROVIDING SEMINARY TRAINING FOR APPROXIMATELY 100 STUDENTS. 67607112 true true false false false false false false true true true false false true false false true true false true false false false false false false false true true true false false false false false false false false false false true false false false false true true false true false true X 1456 0 true 1590 true true true true UK GM AU JA EI FR MX SP NZ false false false false false false false false X 23 22 false false false false false true false true true false false true true true true true true true true false IN X SENA K LANDEY 7659831200 801 NATIONAL ROAD WEST RICHMOND IN 47374 X DEBORAH HULL 4.0 X 0 0 JOHN YOUNG 2.0 X 0 0 RAYMOND ONTKO 2.0 X X 0 0 JOHN DAVID DAWSON 50.0 X X 323814 0 63646 ELLIE BEWLEY 2.0 X 0 0 DANIEL CARTER 2.0 X 0 0 GERRY COOPER 2.0 X 0 0 TOM FARQUHAR 2.0 X 0 0 BARBARA GOTTSCHALK 2.0 X 0 0 DELLA STANLEY-GREEN 2.0 X 0 0 DIANA HADLEY 2.0 X 0 0 IAN HENRY 2.0 X 0 0 PEGGY HOLLINGSWORTH 2.0 X 0 0 STEVEN LOPEZ 2.0 X 0 0 FRED MCCLURE 2.0 X 0 0 DAVID MATTHEWS 2.0 X 0 0 STEVE MILLS 2.0 X 0 0 VIRGINIA MILLS 2.0 X 0 0 KAREN REED 2.0 X 0 0 JOHN SCARLETT 2.0 X 0 0 MARION SHORE 2.0 X 0 0 DAVID STUMP 2.0 X 0 0 CATHERINE TINSLEY 2.0 X 0 0 GREGORY MAHLER 50.0 X 162670 40193 SENA LANDEY 50.0 5.0 X 184677 20912 LAURA HUTCHINSON 50.0 X 80332 20531 NELSON BINGHAM 50.0 X 127154 24676 AVIS STEWART 50.0 X 115911 0 21195 JAY MARSHALL 50.0 X 138075 25194 JAMES MCKEY 50.0 X 188645 29496 JONATHAN STROUD 50.0 X 95206 27279 RICHARD SMITH 10.0 20.0 X 123098 32979 NANCY SINEX 50.0 X 102820 9413 CHERYL PRESLEY 50.0 X 149250 19538 BARBARA CARUSO 50.0 X 100055 51382 STEPHEN ANGELL 50.0 X 100580 31013 1992287 0 417447 12 false true false HOLABIRD ROOT LLC 140 S DEARBORN CHICAGO IL 60603 ARCHITECT 144249 BKD LLP 201 N ILLINOIS STREET INDIANAPOLIS IN 46204 AUDIT/ACCOUNTING 186736 LWC INCORPORATED 4440 GARWOOD PLACE RICHMOND IN 47374 ARCHITECT/ENGINEER 385461 KIRKWOOD DESIGN STUDIO 113 EAST 6TH STREET BLOOMINGTON IN 47408 ARCHITECT/DESIGN 334345 PATRIOT ENGINEERING 6330 EAST 75TH STREET STE 216 INDIANAPOLIS IN 46250 ENGINEERING 168382 7 18485015 1416777 7882197 1299739 27783989 TUITION AND FEES 900099 42581625 42581625 AUXILIARY INCOME 611710 8639131 8639131 OTHER INCOME 900003 1027754 1027754 52248510 1621289 -91303 1712592 0 0 0 0 0 30178642 121028 21792794 81908 8385848 39120 8424968 39120 8385848 0 0 0 0 90078756 52287630 -91303 10098440 0 25593779 25593779 0 0 1854389 599574 1021703 233112 0 18853641 14606896 3361809 884936 1298050 1008970 228800 60280 4816901 4221698 328640 266563 1269060 991807 221761 55492 0 81449 81449 186736 186736 0 0 277194 277194 3200841 2167144 991252 42445 120565 63874 56691 2946902 2274791 546498 125613 517841 316920 191944 8977 0 3200143 3166034 33213 896 1121969 890220 156951 74798 0 187355 158493 24757 4105 1211768 1204638 7130 0 2879315 2694854 149639 34822 403133 153838 249295 MEALS 3119955 2914393 190045 15517 FOREIGN STUDY 2936985 2927427 9558 LIBRARY PURCHASES 502212 499377 2835 COST OF GOODS SOLD 348917 348917 1084187 803468 244218 36501 78013287 67607112 8562118 1844057 33060 31267 12663148 33582933 2226047 2420522 1529002 1083317 0 0 0 0 0 0 165116 187650 565811 315846 158280578 53208799 82859010 105071779 45242426 71241953 81956033 100228038 4257918 4128376 0 0 786848 1236262 232284419 319527943 2536747 10484307 0 0 0 0 27211848 83454703 0 0 0 0 0 0 0 0 8315132 8010490 38063727 101949500 X 46188551 45867692 129674817 153118164 18357324 18592587 194220692 217578443 232284419 319527943 X 12065469 7768301 50419 X false true X true true true X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 120545802 21064997 1240528 277194 140093077 117265491 505382 3021460 246531 120545802 100667729 19398402 2563809 236831 117265491 90271905 12202423 1806599 100667729 123449694 -31411379 1766410 90271905 0.00000 0.12650 0.87350 false true true 0 2609155 2609155 110143003 38242053 71892505 17104435 14966746 2146134 0 28423985 28423985 105071779 ALTERNATIVE INVESTMENTS 100228038 F 100228038 0 DEPOSITS 485852 AMOUNTS HELD FOR OTHERS 495080 INSURANCE RESERVE 275000 ANNUITIES PAYABLE 2639080 ADVANCES FOR STUDENT LOANS 4115478 8010490 83036925 11241863 7270631 18512494 64524431 277194 25277131 25554325 90078756 52522469 63507 63507 52458962 277194 25277131 25554325 78013287 INTENDED USES OF ENDOWMENT FUNDS SCHEDULE D, PART V, LINE 4 EARLHAM'S ENDOWMENT FUNDS ARE USED TO SUPPORT THE EDUCATIONAL PROGRAMS OF THE COLLEGE. IN ADDITION TO THE $140,093,077 IN ENDOWED FUNDS REPORTED HERE, A RELATED PARTY, EARLHAM FOUNDATION, HOLDS $213,119,945 IN ENDOWED FUNDS FOR THE BENEFIT OF EARLHAM COLLEGE. THE CONSOLIDATED ENDOWMENT BALANCE IS $353,212,572. FIN 48 DISCLOSURE SCHEDULE D, PART X MANAGEMENT HAS EVALUATED THEIR INCOME TAX POSITIONS UNDER THE GUIDANCE INCLUDED IN ASC 740. BASED ON THEIR REVIEW, MANAGEMENT HAS NOT IDENTIFIED ANY MATERIAL UNCERTAIN TAX POSITIONS TO BE RECORDED OR DISCLOSED IN THE FINANCIAL STATEMENTS. RECONCILIATION OF REVENUE PER AUDITED FINANCIAL STATEMENTS SCHEDULE D, PART XI, LINE 2D EARLHAM FOUNDATION INCOME $ 7,156,705 CHANGE IN SPLIT INTEREST AGREEMENTS 113,926 TOTAL $ 7,270,631 RECONCILIATION OF REVENUE PER AUDITED FINANCIAL STATEMENTS SCHEDULE D, PART XI, LINE 4B SCHOLARSHIPS & GRANTS $ 25,277,131 RECONCILIATION OF EXPENSES PER AUDITED FINANCIAL STATEMENTS SCHEDULE D, PART XII, LINE 2D BAD DEBTS BOOK TO TAX ADJUSTMENTS $ 63,507 RECONCILIATION OF EXPENSES PER AUDITED FINANCIAL STATEMENTS SCHEDULE D, PART XII, LINE 4B SCHOLARSHIPS & GRANTS $ 25,277,131 true true true true true true true false false false false false false false false true false true PUBLICATION OF THE UNIVERSITY'S RACIALLY NONDISCRIMINATORY POLICY SCHEDULE E, LINE 3 EARLHAM DOES NOT ACTIVELY SOLICIT STUDENTS VIA NEWSPAPER OR BROADCAST MEDIA. IN ITS CATALOG AND OTHER GENERAL WRITTEN COMMUNICATION AVAILABLE TO THE GENERAL PUBLIC, IT PUBLICIZES ITS RACIALLY NON-DISCRIMINATORY POLICY. BEING A QUAKER INSTITUTION, EARLHAM COLLEGE HAS HAD A LONG HISTORY OF NONDISCRIMINATION. THIS FACT IS WELL KNOWN IN THE GENERAL COMMUNITY IT SERVES. FINANCIAL AID OR ASSISTANCE RECEIVED FROM A GOVERNMENTAL AGENCY SCHEDULE E, LINE 6A EARLHAM PARTICIPATES IN THE FEDERAL TITLE IV FINANCIAL AID PROGRAM FOR ITS STUDENTS. Central America and the Caribbean Program Services STUDY ABROAD PROGRAM 106673 East Asia and the Pacific Program Services STUDY ABROAD PROGRAM 343233 Europe (Including Iceland and Greenland) Program Services STUDY ABROAD PROGRAM 675920 Middle East and North Africa Program Services STUDY ABROAD PROGRAM 144839 Sub-Saharan Africa Program Services STUDY ABROAD PROGRAM 299568 North America 1 2 Program Services STUDY ABROAD PROGRAM 26180 Central America and the Caribbean Investments 38202777 1 2 1 2 39799190 39799190 true false true true true false PROCEDURES FOR MONITORING USE OF GRANT FUNDS OUTISDE THE UNITED STATES SCHEDULE F, LINE 2 EARLHAM LEADS MANY STUDY ABROAD PROGRAMS FOR ITS STUDENTS EACH YEAR. THESE PROGRAMS RANGE IN DURATION FROM 2 WEEKS TO 6 MONTHS LONG. WE TRACK ALL DIRECT EXPENSES FOR THESE PROGRAMS SEPARATELY. THE EXPENDITURES REFLECTED ON LINE 3 INCLUDE TRAVEL, MEALS, LODGING, CULTURAL EVENTS, AND SALARIES FOR FULL-TIME EARLHAM PROFESSORS WHO LEAD THE PROGRAMS. EARLHAM OWNED A HOUSE IN MEXICO THAT WAS USED TO LODGE STUDENTS WHO WERE STUDYING THERE. THIS HOUSE WAS SOLD ON 10/1/2012. THE EXPENDITURES TO MAINTAIN THIS HOUSE FOR THE PERIOD 7/1/2012 THROUGH 10/1/2012 ARE INCLUDED IN THE NORTH AMERICAN REGION EXPENDITURES. true SCHOLARSHIPS AND FINANCIAL AID AWARDS 723 25593779 PROCEDURES FOR MONITORING GRANTS OR ASSISTANCE SCHEDULE I, PART I, LINE 2 THE ONLY GRANTS OR ASSISTANCE AWARDED ARE SCHOLARSHIPS AND FINANCIAL AID AWARDS. THESE FUNDS ARE DISBURSED BY THE COLLEGE'S FINANCIAL AID DEPARTMENT IN STRICT ADHERENCE TO ALL FEDERAL AND STATE REGULATIONS. X X true true X X X false false false false false false false false false JOHN DAVID DAWSON 299984 0 0 23830 31200 32446 387460 0 GREGORY MAHLER 162670 17020 23173 202863 SENA LANDEY 184677 0 20912 205589 NELSON BINGHAM 127154 0 0 12615 12061 151830 JAY MARSHALL 135094 0 2981 14399 10795 163269 JAMES MCKEY 188645 0 0 19000 10496 218141 RICHARD SMITH 123098 0 0 17210 15769 156077 CHERYL PRESLEY 149250 15225 4313 168788 BARBARA CARUSO 100055 0 0 9283 42099 151437 OTHER BENEFITS SCHEDULE J, PART I, LINE 1A EARLHAM COLLEGE PROVIDES A RESIDENCE WITH HOUSEKEEPING SERVICES FOR PERSONAL USE TO JOHN DAVID DAWSON, THE COLLEGE'S PRESIDENT. THE RESIDENCE IS NOT INCLUDED IN TAXABLE COMPENSATION. THE ANNUAL VALUE OF THE PRESIDENT'S HOUSING IS $13,000. THE RESIDENCE IS FURNISHED FOR THE CONVENIENCE OF EARLHAM COLLEGE, THE PRESIDENT WAS REQUIRED TO LIVE IN THE RESIDENCE AS A CONDITION OF HIS EMPLOYMENT, AND HIS RESIDENCE IS CONTIGUOUS TO EARLHAM'S CAMPUS. A IN EDUCATIONAL FACILITIES AUTHORITY 521698917 455048Y77 2004-08-06 9036370 FINANCE REFUNDING false false false B IN HEATH & EDUCATIONAL FACILITIES AUTHORITY 351611409 454795CTO 2007-06-28 15661682 CONSTRUCTION/RENOVATION/EXPANSION false false false C IN EDUCATIONAL FACILITIES AUTHORITY 521698917 45506DEP6 2013-01-30 62764109 CONSTRUCTION/RENOVATION/EXPANSION false false false A 0 0 9313769 0 0 0 80150 0 0 5247148 17736 128139 2007 true false true true B 0 0 16138053 0 0 2448000 148607 0 0 13536071 0 5376 2010 false true true true C 0 0 62771862 0 421942 11833602 498152 0 0 7970400 0 42040888 true true false true A false false false false 0.00470 0.01240 0.01710 true false false true B false false false false 0.02710 0.00520 0.03230 true false false true C false false false false 0 true false false true A false false false 0 false 0 false false B false false false 0 false 0 false false C true false false 0 false 0 false true A false B false C false PROCEEDS IN REFUNDING OR DEFEASANCE ESCROWS SCHEDULE K, PART II, LINE 6 THE AMOUNT REPORTED ON PART II, LINE 6 IS THE AMOUNT DEPOSITED IN THE ESCROW FUND PLUS THE EARNINGS THROUGH THE REFUNDING DATE. THE BALANCE AT THE END OF THE 12 MONTH REPORTING PERIOD IS ZERO. X 18 1041739 STOCK QUOTE X 1 258000 APPRAISAL 1 false true true THIRD PARTY WHO SELLS NONCASH CONTRIBUTIONS SCHEDULE M, LINE 32A EARLHAM COLLEGE USES FIDELITY AS ITS STOCK BROKER TO SELL PUBLICLY TRADED SECURITIES RECEIVED AS NONCASH CONTRIBUTIONS. MEMBERS AND/OR STOCKHOLDERS WHO ELECT THE GOVERNING BODY FORM 990, PART VI, LINE 7A WESTERN YEARLY MEETING OF FRIENDS APPOINTS SIX TRUSTEES TO THE EARLHAM BOARD. THE EARLHAM ALUMNI ASSOCIATION ELECTS FOUR TRUSTEES. THIRTEEN TRUSTEES ARE NOMINATED BY THE EARLHAM BOARD OF TRUSTEES AND APPROVED BY WESTERN YEARLY MEETING. THE PRESIDENT SERVES EX OFFICIO. PROCESS TO REVIEW FORM 990 FORM 990, PART VI, LINE 11B A COPY OF THE FORM 990 WAS PROVIDED TO EACH MEMBER OF THE FULL GOVERNING BODY PRIOR TO ITS FILING. THE FORM 990 IS REVIEWED BY AN INDEPENDENT ACCOUNTING FIRM. IN ADDITION, MEMBERS OF THE AUDIT COMMITTEE OF THE BOARD REVIEWED THE DRAFT FORM 990 IN DETAIL WITH A PARTNER OF OUR CPA FIRM PRIOR TO ITS FILING. MONITORING & ENFORCEMENT OF COMPLIANCE WITH CONFLICT OF INTEREST POLICY FORM 990, PART VI, LINE 12C EARLHAM'S CONFLICT OF INTEREST POLICY REQUIRES THAT OFFICERS, TRUSTEES, AND KEY EMPLOYEES DISCLOSE ANY SITUATIONS THAT MAY RESULT IN A CONFLICT OF INTEREST OR THE APPEARANCE OF A CONFLICT OF INTEREST. QUESTIONNAIRES MUST BE COMPLETED ANNUALLY BUT UPDATED SOONER IF A PERSON'S SITUATION CHANGES. DISCLOSURES ARE SUMMARIZED AND REVIEWED BY THE AUDIT COMMITTEE OF THE BOARD. IF A TRUSTEE HAS A CONFLICT, THEY WILL NOT PARTICIPATE IN THE DECISION-MAKING PROCESS. PROCESS TO DETERMINE CEO, OFFICER, AND KEY EMPLOYEE COMPENSATION FORM 990, PART VI, LINES 15A & 15B THE PRESIDENT'S COMPENSATION IS REVIEWED AND DETERMINED ANNUALLY BY A COMMITTEE CONSISTING OF THE CURRENT AND IMMEDIATE PAST CHAIR OF THE BOARD OF TRUSTEES. THE COMMITTEE CONSIDERS COMPENSATION DATA FROM OTHER SCHOOLS FROM THE GREAT LAKES COLLEGES ASSOCIATION SALARY COMPARISONS WHILE UNDERTAKING THEIR REVIEW. THE PRESIDENT REVIEWS AND DETERMINES ANNUALLY THE COMPENSATION OF VICE PRESIDENTS AND DEANS, TAKING INTO CONSIDERATION THE APPROVED BUDGET FOR COMPENSATION INCREASES, IF ANY. AVAILABILITY OF ORGANIZATION'S GOVERNING DOCS, COI, & FINANCIAL STATEMENTS FORM 990, PART VI, LINE 19 THE ORGANIZATION'S GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST. OTHER CHANGES IN NET ASSETS OR FUND BALANCES FORM 990, PART XI, LINE 9 CHANGE IN SPLIT INTEREST AGREEMENTS $ 113,926 BAD DEBTS BOOK TO TAX ADJUSTMENTS (63,507) TOTAL $ 50,419 EARLHAM FOUNDATION 801 NATIONAL ROAD WEST RICHMOND IN 47374 356014491 SUPPORT IN 501(C)(2) EARLHAM COLL true CHARITABLE REMAINDER TRUSTS (7) TRUST IN NA TRUST false true true false false false false false false false false false false false true false false false false EARLHAM FOUNDATION B 2668661 SEE PART VII EARLHAM FOUNDATION C 18485015 SEE PART VII EARLHAM FOUNDATION O 174536 SEE PART VII METHOD USED IN DETERMINING AMOUNTS INVOLVED WITH RELATED ORGANIZATIONS SCHEDULE R, PART V, LINE 2 (1) CASH CONTRIBUTED (2) VALUE PER FINANCIAL STATEMENTS (3) ALLOCATION OF PAYROLL EXPENSE