2014-11-17T12:34:13-06:00 2013-12-31 521511275 RAFFA PC 1899 L STREET NW SUITE 900 WASHINGTON DC 20036 990 2013-01-01 135404745 SPECIAL LIBRARIES ASSOCIATION INC SPEC 7036474900 331 SOUTH PATRICK STREET ALEXANDRIA VA 223143501 LINDA BROUSSARD CFO 7036474900 2014-11-17 1 FRANK H SMITH P00639053 2028225000 2014-11-17 2013 2015-11-30 17:44:51Z DEB HUNT 331 SOUTH PATRICK STREET ALEXANDRIA VA 223143501 5209030 0 X WWW.SLA.ORG X 1958 NY AN ASSOCIATION REPRESENTING THE INTERESTS OF INFORMATION PROFESSIONALS IN OVER 75 COUNTRIES. 13 13 12 2000 155382 44628 43077 24974 5081731 4486094 119495 127621 64787 44431 5309090 4683120 0 0 0 0 1573341 1490616 0 0 0 3892274 3416523 5465615 4907139 -156525 -224019 7965808 8005071 1697961 1832414 6267847 6172657 X THE SPECIAL LIBRARIES ASSOCIATION, INC. (THE ASSOCIATION) IS A NONPROFIT GLOBAL ORGANIZATION FOR INNOVATIVE INFORMATION AND KNOWLEDGE PROFESSIONALS AND THEIR STRATEGIC PARTNERS. THE ASSOCIATION SERVES OVER 8,000 MEMBERS IN 75 COUNTRIES IN THE INFORMATION PROFESSION, INCLUDING CORPORATE, ACADEMIC, AND GOVERNMENT INFORMATION SPECIALISTS. THE ASSOCIATION PROMOTES AND STRENGTHENS ITS MEMBERS THROUGH LEARNING, ADVOCACY, AND NETWORKING INITIATIVES. 0 0 1292037 1698968 CONFERENCES AND MEETINGS - THE 2013 CONFERENCE WAS HELD IN SAN DIEGO, CA. THIS WAS AN INTERNATIONAL CONFERENCE AND EXHIBIT THAT ATTRACTED OVER 2,800 INFORMATION PROFESSIONALS. PARTICIPANTS FROM AROUND THE WORLD AND ACROSS THE UNITED STATES ATTENDED THE CONFERENCE. AT THE ANNUAL CONFERENCE THERE WERE: OVER 340 BOOTHS IN THE INFO-EXPO EXHIBIT HALL WITH 207 OF THE LEADING COMPANIES IN THE INDUSTRY; MORE THAN 250 SESSIONS, PANELS, AND WORKSHOPS; TOURS OF LOCAL LIBRARIES; AUTHOR BOOK SIGNINGS; AND CONTINUED NETWORKING OPPORTUNITIES AND FOOD AND REFRESHMENTS IN THE INFO-EXPO. 545995 41230 LEADERSHIP - LEADERSHIP CONSISTS OF SEVERAL PROGRAMS:A) THE LEADERSHIP SUMMIT WAS HELD IN DALLAS, TEXAS IN EARLY FEBRUARY WITH NEARLY 200 VOLUNTEER LEADERS FROM THE ASSOCIATION. THE BOARD OF DIRECTORS ALSO ATTENDS AND HOLDS ITS FIRST MEETING OF THE YEAR.B) THE PRESIDENT, PRESIDENT-ELECT AND CEO VISIT WITH CHAPTERS AND DIVISIONS THROUGHOUT THE YEAR TO GIVE SPEECHES, SHARE ASSOCIATION NEWS, AND PROMOTE INFORMATION PROFESSIONALS TO BUSINESSES AND OTHERS. C) LEADERSHIP TRAVELS TO INCREASE GLOBAL AWARENESS AND PARTICIPATION FROM THOSE OUTSIDE OF NORTH AMERICA. THE ASSOCIATION ALSO SUPPORTS THE MANY NON-GOVERNMENT NORTH AMERICAN CHAPTERS BY SENDING MATERIALS AND SPEAKERS.D) STAFF WORK WITH CHAPTERS AND DIVISIONS TO EXPAND THE MEMBERSHIP BASE AND MEMBER SERVICES. EACH UNIT HAS A BOARD AND BOTH THE STAFF AND BOARD MEMBERS WORK WITH THE UNITS ON FINANCE, PUBLIC RELATIONS, PUBLIC POLICY, PROFESSIONAL DEVELOPMENT, SPONSORSHIP, MANAGEMENT, ETC.E) THE LEADERSHIP DEVELOPMENT INSTITUTE WAS HELD IN SAN DIEGO, CA, IN CONJUNCTION WITH THE ANNUAL CONFERENCE. IT IS A 90-MINUTE TRAINING AND PROFESSIONAL DEVELOPMENT OPPORTUNITY FOR THE LEADERS OF THE CHAPTERS, DIVISIONS, AND CAUCUSES FOLLOWED BY 2-3 HOURS OF UNIT GOVERNANCE MEETINGS. 424071 0 21612 PUBLIC AFFAIRS - IS A BROAD CATEGORY THAT IS COMPRISED OF SEVERAL KEY COMPONENTS: MARKETING, PUBLIC RELATIONS AND COMMUNICATIONS. A) THE DESIGN AND PRODUCTION OF COMMUNICATIONS AND MARKETING PIECES TO REACH CURRENT AND PROSPECTIVE MEMBERS.B) WEB DEVELOPMENT AND MAINTENANCE.C) THE ADMINISTRATION AND AWARD OF VARIOUS AWARDS PROGRAMS TO CELEBRATE THE BEST AND BRIGHTEST IN THE PROFESSION. THE PRODUCTION OF THE AWARDS PROGRAM AT OUR CONFERENCE AND PHOTOGRAPHY RECORDING THE EVENT. 1070110 UNITS 411629 2112063 MEMBERSHIP GROWTH AND DEVELOPMENT 191693 181270 PROFESSIONAL DEVELOPMENT 167652 77756 PUBLICATIONS 130122 121412 MARKETING 23544 32920 CAREER SERVICES 7270 RESEARCH 3884 INFORMATION CENTER 2005904 2525421 4268007 1 1 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 22 0 1 12 1 1 1 1 CA 0 0 0 0 0 0 0 0 X 13 13 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 0 0 NY X X LINDA BROUSSARD 7036474900 331 SOUTH PATRICK STREET ALEXANDRIA VA 223143501 DEB HUNT PRESIDENT 10.00 X X 0 0 0 KATE ARNOLD PRESIDENT-ELECT 10.00 X X 0 0 0 BRENT MAI PAST PRESIDENT 10.00 X X 0 0 0 JOHN DIGILIO TREASURER 10.00 X X 0 0 0 MARILYN BROMLEY SECRETARY 10.00 X X 0 0 0 DEBBIE SCHACHTER CHAPTER CABINET CHAIR 10.00 X 0 0 0 KAMA SIEGEL CHAPTER CABINET CHAIR-ELECT 10.00 X 0 0 0 ULLA DE STRICKER PAST CHAPTER CABINET CHAIR 10.00 X 0 0 0 ANN KOOPMAN DIVISION CABINET CHAIR (UNTIL 12/13) 10.00 X 0 0 0 TARA MURRAY DIVISION CABINET CHAIR-ELECT 10.00 X 0 0 0 RICHARD HUFFINE PAST DIVISION CABINET CHAIR 10.00 X 0 0 0 JILL HURST-WAHL DIRECTOR 10.00 X 0 0 0 HAL KIRKWOOD DIRECTOR 10.00 X 0 0 0 SARA TOMPSON DIRECTOR 10.00 X 0 0 0 JANICE R LACHANCE CEO 35.00 X 341769 0 42264 LINDA BROUSSARD CFO 35.00 X 136262 0 16251 DOUGLAS NEWCOMB DEPUTY CEO 35.00 X 149700 0 18011 627731 0 76526 3 0 1 0 CLIFTONLARSONALLEN LLP 4250 N FAIRFAX DRIVE SUITE 1020 ARLINGTON VA 22203 ACCOUNTING SERVICES 216438 AVMG 3310 MATRIX DRIVE SUITE 200 RICHARDSON TX 750822766 AUDIO VISUAL 216373 THE ACTIVE NETWORK INC 10182 TELESIS CT SAN DIEGO CA 92121 CONVENTION IT SERVICES 102722 SEASONAIR INC 16001 INDUSTRIAL DRIVE GAITHERSBURG MD 20877 HVAC MAINTAINANCE 101757 4 24974 24974 MEMBERSHIP & UNITS 900099 2112063 2112063 ANNUAL CONFERENCE 900099 1916493 1649169 49799 217525 PROFESSIONAL DEVELOP. 900099 181270 181270 MARKETING 900099 121412 121412 PUBLICATIONS 900099 92014 34390 43366 14258 62842 33545 29297 4486094 116251 116251 7831 7831 537280 525910 11370 11370 11370 CAREER SERVICES 900004 32920 32920 OTHER 900009 3680 3680 36600 4683120 4131849 155382 370915 536546 417936 118610 705259 539760 165499 74612 46212 28400 92426 58920 33506 81773 54674 27099 310484 310484 24367 24367 101049 101049 408649 142934 265715 45050 45050 177206 177206 95529 95529 871295 871295 572 572 204867 204867 17426 7660 9766 CHAPTER / UNIT EXPENSES 1070109 1070109 PROGRAM EXPENSE 89488 89488 FOREIGN TRANS. LOSS 432 432 ALLOCATION OF OVERHEAD 0 772441 -772441 4907139 4268007 639132 0 52857 52732 1919114 1761852 21923 28692 167057 215984 6025573 2482986 3624205 3542587 2180652 2403224 7965808 8005071 491483 378283 1084706 1018179 347459 121772 88493 1697961 1832414 X 5188112 4997743 953655 1048834 126080 126080 6267847 6172657 7965808 8005071 -224019 128829 0 X 0 1 X 1 0 X 91228 79718 43077 24974 238997 5793764 5672845 5276169 4911247 4392929 26046954 5793764 5764073 5355887 4954324 4417903 26285951 0 197924 433478 89211 207377 105550 1033540 197924 433478 89211 207377 105550 1033540 25252411 127588 96882 117746 116318 124082 582616 36245 23195 42249 101689 163833 96882 117746 139513 166331 684305 722 2688 16784 3680 23874 5958319 5860955 5476321 5110621 4587914 26994130 0.93550 0.93360 0.02540 0.02750 X SCHEDULE A, PART II, LINE 12, EXPLANATION OF OTHER INCOME: MISCELLANEOUS - 2009 AMOUNT: $ 722. 2011 AMOUNT: $ 2,688. 2012 AMOUNT: $ 16,784. 2013 AMOUNT: $ 3,680. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 159123 14027 173150 150685 8438 159123 152818 -2133 150685 2056695 -1908666 4789 152818 1733037 336864 13206 2056695 0.00000 0.72820 0.27180 0 0 449753 449753 4367559 1424451 2943108 1208261 1058535 149726 3542587 CAPITAL LEASE LIABILITY 88493 88493 X 4787582 128829 128829 4658753 24367 24367 4683120 4882772 0 4882772 24367 24367 4907139 PART V, LINE 4: THE SCHOLARSHIP FUND WAS ESTABLISHED TO SUPPORT ANNUAL SCHOLARSHIP AWARDS AT ACCREDITED LIBRARY SCHOOLS. THE DAVID R. BENDER FUND WAS ESTABLISHED TO SUPPORT THE ASSOCIATION'S INTERNATIONAL ACTIVITIES AND FELLOWSHIPS. THE RON COPLEN FUND SERVES AS A SOURCE OF REVENUE FOR THE RON COPLEN LEADERSHIP ADDRESS AT THE ANNUAL CONFERENCE OR OTHER APPROPRIATE MEETING. EARNINGS ON THESE FUNDS ARE CONSIDERED TEMPORARILY RESTRICTED. PART X, LINE 2: THE ASSOCIATION REVIEWS AND ASSESSES ALL ACTIVITIES ANNUALLY TO IDENTIFY ANY CHANGES IN THE SCOPE OF THE ACTIVITIES AND REVENUE SOURCES AND THE TAX TREATMENT THEREOF TO IDENTIFY ANY UNCERTAIN TAX POSITIONS. FOR THE YEAR ENDED DECEMBER 31, 2013, MANAGEMENT DID NOT IDENTIFY ANY UNCERTAIN TAX POSITIONS REQUIRING RECOGNITION OR DISCLOSURE IN THESE FINANCIAL STATEMENTS. X X 1 1 X X X X 0 0 0 0 0 0 0 0 0 JANICE R LACHANCE CEO 341769 0 0 0 0 0 23116 0 19148 0 384033 0 0 0 LINDA BROUSSARD CFO 136262 0 0 0 0 0 7556 0 8695 0 152513 0 0 0 DOUGLAS NEWCOMB DEPUTY CEO 149700 0 0 0 0 0 9295 0 8716 0 167711 0 0 0 PART I, LINE 1A ACCORDING TO SLA'S CONTRACT WITH THE CEO, THE ASSOCIATION PAYS ALL REASONABLE TRAVEL, INCLUDING FIRST-CLASS TRAVEL FROM TIME TO TIME, BUSINESS MEALS, AND OTHER ORDINARY, NECESSARY AND REASONABLE BUSINESS EXPENSES INCURRED BY THE CEO IN THE PERFORMANCE OF HER DUTIES, SUBJECT TO BUDGET AND/OR OTHER LIMITATIONS OR CONDITIONS IMPOSED BY THE BOARD AND/OR THE EXECUTIVE COMMITTEE. THE CEO, AS A CONDITION OF ANY SUCH PAYMENTS OR REIMBURSEMENTS, MUST SUBMIT VERIFICATION, SUBSTANTIATION, AND DOCUMENTATION OF THE NATURE AND AMOUNT OF SUCH EXPENSES IN ACCORDANCE WITH THE POLICIES OF THE ASSOCIATION. ANY SUCH REIMBURSEMENTS ARE NOT TAXABLE TO THE RECIPIENT. THE PRESIDENT, PRESIDENT-ELECT, OR CEO MAY CHARGE TO HER/HIS EXPENSE ACCOUNT APPROPRIATE EXPENSES FOR PROFESSIONAL HOSPITALITY OF IMPORTANT VISITORS WHEN NECESSARY. THE PRESIDENT, PRESIDENT-ELECT, OR CEO, AS A CONDITION OF ANY SUCH PAYMENTS OR REIMBURSEMENTS, MUST SUBMIT VERIFICATION, SUBSTANTIATION, AND DOCUMENTATION OF THE NATURE AND AMOUNT OF SUCH EXPENSES IN ACCORDANCE WITH THE POLICIES OF THE ASSOCIATION. ANY SUCH REIMBURSEMENTS ARE NOT TAXABLE TO THE RECIPIENT. FORM 990, PART VI, SECTION A, LINE 6 THE ASSOCIATION HAS ONE CLASS OF MEMBERS. FORM 990, PART VI, SECTION A, LINE 7A ELECTION OF OFFICERS AND DIRECTORS SHALL BE BY SECRET BALLOT SENT TO EACH VOTING MEMBER. FORM 990, PART VI, SECTION A, LINE 7B EACH VOTING MEMBER SHALL HAVE ONE (1) VOTE ON ALL MATTERS SUBMITTED TO A VOTE OF THE VOTING MEMBERS. FORM 990, PART VI, SECTION B, LINE 11 THE FEDERAL FORM 990 IS COMPLETED BY THE ASSOCIATION'S CFO, OUTSIDE ENGAGEMENT TEAM AND TAX ACCOUNTANTS OF OUR AUDITING FIRM. IT IS THEN REVIEWED BY THE CEO AND THEN SHARED WITH THE BOARD OF DIRECTORS PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C THE BOARD OF DIRECTORS ANNUALLY REVIEWS THE CONFLICT OF INTEREST POLICY AT ITS ORIENTATION MEETING AND DISCLOSES ANY POTENTIAL CONFLICT OF INTEREST. ALL BOARD OF DIRECTORS SIGN A CONFLICT OF INTEREST DISCLOSURE STATEMENT AND CODE OF RESPONSIBILITY ANNUALLY. THE SIGNED DOCUMENTS ARE REVIEWED BY THE DIRECTOR, EXECUTIVE OFFICE RELATIONS AND KEPT BY THE CEO. THE COI POLICY IS ALWAYS TAKEN INTO CONSIDERATION WHEN THERE IS THE POTENTIAL FOR CONFLICT, PARTICULARLY WHEN SIGNING NEW CONTRACTS OR BEGINNING NEW RELATIONSHIPS. ANY POSSIBLE APPEARANCE OF CONFLICT OF INTEREST THAT ARISES IN THE COURSE OF BUSINESS IS RESEARCHED TO DETERMINE THE EXISTENCE OF A CONFLICT. IF A CONTRACT IS TO BE MADE WITH A RELATED PARTY, IT IS DISCLOSED TO THE BOARD OF DIRECTORS AND A VOTE IS TAKEN TO REACH A DECISION. IF THE ASSOCIATION'S STAFF MEMBERS IDENTIFY A CONFLICT OF INTEREST, THE CEO OR CFO SHARES THIS INFORMATION WITH THE EXECUTIVE COMMITTEE OF THE BOARD FOR ITS ACTION. INVOLVED BOARD MEMBERS ARE PRECLUDED FROM VOTING ON MATTERS FOR WHICH A CONFLICT EXISTS. FORM 990, PART VI, SECTION B, LINE 15A KEY EMPLOYEES ARE EVALUATED YEARLY. THE PROCESS INCLUDES THE COMPLETION BY THE SUPERVISOR OF A PERFORMANCE APPRAISAL INSTRUMENT, A SELF APPRAISAL, AND COMMENTS GATHERED FROM EMPLOYEES. THE CEO IS EVALUATED BY THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS, LEAD BY THE CURRENT YEAR PRESIDENT. AN EVALUATION FORM IS COMPLETED, A SELF APPRAISAL, THE CAPACITY BUILDING MODEL DEVELOPED BY MCKINSEY & COMPANY IS COMPLETED, AND COMMENTS GATHERED FROM ALL BOARD MEMBERS AND KEY STAFF. COMPENSATION IS DETERMINED USING COMPARABILITY DATA FROM THE WASHINGTON, DC METRO AREA, THE ASAE COMPENSATION STUDY OF SIMILAR POSITIONS, AND ANY OTHER AVAILABLE COMPENSATION REPORTS THAT ARE CURRENT. KEY EMPLOYEE'S COMPENSATION IS DETERMINED BY THE CEO; THE CEO'S COMPENSATION IS DETERMINED BY THE PRESIDENT WITH INPUT FROM THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION C, LINE 19 THE FEDERAL FORM 990, ALL GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICIES, FINANCIAL STATEMENTS, AND ALL POLICY AND PRACTICE DOCUMENTS ARE AVAILABLE UPON REQUEST. THE CONFLICT OF INTEREST POLICY IS AVAILABLE ON THE ASSOCIATION'S WEBSITE. ALL BOARD OF DIRECTOR AGENDA AND MINUTES ARE POSTED ON THE WEBSITE IN THE GOVERNANCE SECTION OF THE WEBSITE, WHICH IS ALSO OPEN TO THE PUBLIC.