2014-11-14T15:57:25-06:00 2013-12-31 132572848 OWEN PETERSEN AND CO LLP 399 ROUTE 109 SUITE 2 WEST BABYLON NY 11704 990 2013-01-01 111700962 SUFFOLK COUNTY HISTORICAL SOCIETY SUFF 6317272881 300 WEST MAIN STREET RIVERHEAD NY 11901 KATHRYN M CURRAN EXECUTIVE DIRECTOR 6317272881 2014-11-14 1 LISA MARTINELLI-BOWMAN CPA P00292312 6313219800 2014-11-13 2013 2015-11-30 17:44:51Z KATHRYN M CURRAN 300 WEST MAIN STREET RIVERHEAD NY 11901 608792 0 X WWW.SUFFOLKCOUNTYHISTORICALSOCIETY.ORG X 1886 NY THE SOCIETY PROVIDES EDUATIONAL PROGRAMS, A MUSEUM, AND A LIBRARY FOR THE BENEFIT OF STUDENTS, RESEARCHERS, AND THE GENERAL PUBLIC. 17 17 18 10 0 0 395295 337069 3275 5706 29851 53817 208 2812 428629 399404 0 0 0 0 173502 214786 0 0 42938 174675 155809 348177 370595 80452 28809 1267294 1426781 24579 40433 1242715 1386348 A HISTORICAL SOCIETY THAT PROVIDES EDUCATIONAL PROGRAMS, A MUSEUM, AND A LIBRARY FOR THE BENEFIT OF STUDENTS, RESEARCHERS AND THE GENERAL PUBLIC. 0 0 26303 4639 EDUCATION PROGRAMS - SERVES LOCAL SCHOOL DISTRICTS AND THE PUBLIC ON THE HISTORY OF SUFFOLK COUNTY, IT'S PEOPLE AND PLACES: ALSO COMPUTER INTEREST GROUPS AND GENEAOLOGISTS. 55427 256 RESEARCH LIBRARY - PUBLIC AND EDUCATIONAL REFERENCE LIBRARY PROVIDING HISTORICAL DOCUMENTS AND GENEOLOGICAL/HISTORY PROGRAMS 94590 MUSEUM- PUBLIC AND EDUCATIONAL DISPLAYS AND EXHIBITS REFLECTING THE HISTORY OF SUFFOLK COUNTY. 176320 1 1 0 0 0 0 0 1 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1 6 0 18 1 0 0 0 0 0 0 0 0 0 0 X 17 17 0 0 1 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 0 0 NY X KATHRYN M CURRAN SUFFOLK COUNTY HISTORICAL SOCIETY 6317272881 300 WEST MAIN STREET RIVERHEAD NY 11901 HELEN MULVIHILL DIRECTOR 3.00 X 0 0 0 NOEL J GISH DIRECTOR 8.00 X 0 0 0 GEORGETTE CASE DIRECTOR 3.00 X 0 0 0 CHRISTOPHER BODKIN DIRECTOR 3.00 X 0 0 0 FRANCES RYAN DIRECTOR 3.00 X 0 0 0 ICILIO BIANCHI DIRECTOR 3.00 X 0 0 0 DAVE CLEMENS DIRECTOR 3.00 X 0 0 0 CHRIS KEMPNER DIRECTOR 3.00 X 0 0 0 RICHARD WELCH DIRECTOR 3.00 X 0 0 0 KATHY CURRAN EXECUTIVE DIRECTOR 40.00 X 65000 0 0 VERA ESPOSITO DIRECTOR 3.00 X 0 0 0 ROBERT FINNEGAN DIRECTOR 3.00 X 0 0 0 GEORGETTE GRIER KEY DIRECTOR 3.00 X 0 0 0 BOB BARAUSKAS PRESIDENT 8.00 X 0 0 0 RONALD MICHNE FIRST VICE PRESIDENT 3.00 X 0 0 0 ROBERT ANRIG SECOND VICE PRESIDENT 8.00 X 0 0 0 ALLYSON REEVE TREASURER 8.00 X 0 0 0 DICK GARDNER SECRETARY 8.00 X 0 0 0 65000 0 0 0 0 0 0 0 10065 1830 300363 24811 5884 337069 5706 5706 5706 19192 19192 241669 207044 34625 34625 34625 0 1830 0 0 5156 2344 2812 2812 399404 43143 0 19192 65000 19500 26000 19500 128327 59744 66817 1766 6670 2734 3202 734 14789 6062 7100 1627 16000 6400 6400 3200 9994 9994 4686 1876 1872 938 2973 1991 506 476 25607 15905 5954 3748 44115 29556 7500 7059 1833 1650 183 282 282 16545 9928 4962 1655 21097 14134 4853 2110 EXHIBITS AND CONSERVATI 6348 6348 MISCELLANEOUS 5296 5296 MEMBERSHIP AND SUBSCRIP 617 492 125 BAD DEBT EXPENSE 416 416 370595 176320 151337 42938 55147 80568 117919 134432 161317 85298 45540 47875 1728 1428 625979 477650 162442 148329 701093 893293 22108 35558 1267294 1426781 20636 32633 3943 7800 24579 40433 X 1190723 1331840 31219 31000 20773 23508 1242715 1386348 1267294 1426781 X 28809 112124 2700 X 0 1 X 1 0 X 261073 294583 299352 394388 337069 1586465 261073 294583 299352 394388 337069 1586465 1586465 14540 14586 15870 23347 19192 87535 1674000 49923 0.94770 0.94770 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X 0 26634 26634 415159 333125 82034 184186 144525 39661 148329 X 532072 112124 15500 5044 132668 399404 0 399404 388439 15500 2344 17844 370595 0 370595 PART III, LINE 1A: IN ACCORDANCE WITH THE PROVISIONS OF GENERALLY ACCEPTED ACCOUNTING PRINCIPLES, THE SOCIETY DOES NOT CAPITALIZE DONATED WORKS OF ART OR RECOGNIZE THEM AS REVENUES OR GAINS ON THE STATEMENT OF ACTIVITIES. THAT STATEMENT PROVIDES THAT SUCH DONATIONS NEED NOT BE RECOGNIZED IF THEY ARE ADDED TO COLLECTIONS THAT ARE HELD FOR PUBLIC EXHIBITION, EDUCATION OR RESEARCH IN FURTHERANCE OF PUBLIC SERVICE RATHER THAN FINANCIAL GAIN; ARE PROTECTED, KEPT UNEMCUMBERED, CARED FOR, AND PRESERVED; AND ARE SUBJECT TO A POLICY THAT REQUIRES THE PROCEEDS FROM SALES OF COLLECTION ITEMS TO BE USED TO ACQUIRE OTHER ITEMS FOR COLLECTIONS. IN ADDITION, ITEMS ACQUIRED THROUGH PURCHASE ARE NOT CAPITALIZED. PURCHASES OF COLLECTION ITEMS ARE RECORDED AS DECREASES IN UNRESTRICTED NET ASSETS IF PUCHASED WITH UNRESTRICTED ASSETS AND AS DECREASED IN TEMPORARILY RESTRICTED OR PERMANENTLY RESTRICTED IF PURCHASED WITH DONOR RESTRICTED ASSETS. PROCEEDS FROM THE SALE OF COLLECTION ITEMS ARE PRESENTED AS A INCREASE IN NET ASSETS. THE SOCIETY'S COLLECTION'S MANAGEMENT POLICY ESTABLISHES FOUR BROAD CATEGORIES OF COLLECTIONS, GENERAL HISTORY, DECORATIVE ARTS, FINE AND FOLK ARTS, AND ETHNOGRAPHIC AND NATURAL HISTORY, WHICH GUIDE THE SOCIETY'S COLLECTING PRACTICES. WITHIN THESE CATAGORIES THERE ARE SMALLER GROUPINGS OF DIVERSE HISTORICAL OBJECTS THAT INCLUDE ITEMS SUCH AS ARMS AND ARMAMENT, COSTUMES, TOOLS AND EQUIPMENT, CERAMICS, FURNITURE, GLASS, TEXTILES, PAINTINGS, DRAWINGS, SCULPTURE, GRAPHIC ARTS, MUSICAL INSTRUMENTS,PROJECTILE POINTS AND STONE TOOLS,NATIVE AMERICAN HANDIWORK AND WILDLIFE SPECIMENS. THE GENERAL HISTORY (COSTUME, TOOLS AND EQUIPMENT,DOLLS, TOYS AND GAMES)AND THE DECORATIVE ARTS (CERAMICS, FURNITURE AND TEXTILES) ARE CONSIDERED THE "PRIMARY COLLECTIONS" OF THE SOCIETY. THE LIBRARY AND ARCHIVAL COLLECTIONS ARE DIVIDED INTO TWO BROAD CATEGORIES, EACH WITH SUB-GROUPINGS. THE LIBRARY COLLECTIONS INCLUDE MATERIALS FOR GENERAL HISTORICAL RESEARCH, GENEALOGICAL RESEARCH AND CULTURAL RESOURCE PUBLICATIONS. THE ARCHIVE INCLUDES PERSONAL PAPERS, ACCOUNT BOOKS, DIARIES, MARITIME DOCUMENTS, PHOTOGRAPHS, MAPS AND RAILROAD MATERIALS. THE PHOTOGRAPH COLLECTIONS, AND MANUSCRIPT COLLECTIONS (ORIGINAL DOCUMENTS) ARE IRREPLACEABLE, AND THEREFORE ARE CONSIDERED TO BE OF GREATER IMPORTANCE RELATIVE TO OTHER COLLECTIONS. COLLECTION ITEMS IN THE AMOUNT $2,700 WERE DEACCESSIONED DURING 2013. PART X, LINE 2: ACCOUNTING STANDARDS REQUIRE THAT MANGEMENT EVALUATE THE ACCOUNTING FOR UNCERTAINTY IN TAX POSITIONS. COMPANIES ARE REQUIRED TO RECOGNIZE IN THEIR FINANCIAL STATEMENTS THE IMPACT OF A TAX POSITION IF THE POSITION IS MORE LIKELY THAN NOT OF BEING SUSTAINED ON AUDIT. THE POSITON ASCERTAINED INHERENTLY REQUIRES JUDGMENT AND ESTIMATES BY MANAGEMENT. FOR THE YEAR ENDED DECEMBER 31, 2013 AND 2012 THE SOCIETY DOES NOT BELIEVE THAT THEY HAVE ANY MATERIAL UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE THEM TO MEASURE AND REFLECT THE POTENTIAL LACK OF SUSTAINABILITY OF A POSITION ON AUDIT IN THEIR FINANCIAL STATEMENTS. MANGEMENT WILL CONTINUE TO EVALUATE THEIR TAX POSITIONS TO DETERMINE IF MEASUREMENT AND RECOGNITION IN THE PRESENTATION OF FINANCIAL STATEMENTS IS REQUIRED. THE SOCIETY BELIEVES IT IS NO LONGER SUBJECT TO EXAMINATION PRIOR TO 2010. PART XI, LINE 2D - OTHER ADJUSTMENTS: COLLECTION SALES AND PURCHASES COST OF MERCHANDISE SOLD PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF MERCHANDISE SOLD X 350 0 0 0 PART I, LINE 33: THE SOCIETY DOES NOT CAPITALIZE ITS COLLECTION ITEMS. NO VALUE IS ASSIGNED. FORM 990, PART VI, SECTION A, LINE 4 BY VOTE OF THE MEMBERSHIP AT THE 2013 ANNUAL MEETING, THE FOLLOWING SIGNIFICANT CHANGES WERE MADE TO THE CONSTITUTION AND BYLAWS: (1) EX OFFICIO TRUSTEE STATUS FOR THE IMMEDIATE PAST PRESIDENT WAS DELETED AND MADE OPTIONAL FOR THE COUNTY HISTORIAN; (2) SETTING OF STAFF COMPENSATION WITHIN THE APPROVED BUDGET WAS EXPLICITLY MADE A PART OF THE DUTIES OF THE EXECUTIVE DIRECTOR; (3) IT WAS CLARIFIED THAT THE NOTICE OF ANNUAL MEETING SHALL INCLUDE ALL MATTERS, INCLUDING NOMINATIONS AND BYLAW CHANGES TO BE ACTED ON BY THE MEMBERSHIP; (4) THE QUORUM FOR BOARD MEETINGS WAS CHANGED FROM 40% OR 5 WHICHEVER IS GREATER TO A MAJORITY OF THE WHOLE BOARD LESS EX OFFICIO MEMBERS; (5) CRITERION FOR PRESUMED RESIGNATION OF A BOARD MEMBER WAS CHANGED FROM THREE ABSENCES IN A CALENDAR YEAR TO THREE CONSECUTIVE UNEXCUSED ABSENCES; (6) TERM LIMITS FOR OFFICERS AND TRUSTEES WERE CHANGED FROM TWO CONSECUTIVE TERMS OR PARTS THEREOF TO TWO CONSECUTIVE TERMS; (7) WITH RESPECT TO COMMITTEE ASSIGNMENTS, THE AUTHORITY OF THE PRESIDENT WAS CHANGED FROM APPOINTMENT OF CHAIRPERSONS AND CERTAIN MEMBERS TO APPOINTMENT OF ALL COMMITTEE CHAIRS AND MEMBERS SUBJECT TO CONFIRMATION BY THE BOARD; (8) PROVISIONS WERE MADE FOR EMAIL VOTING BY THE BOARD UNDER SPECIFIED CONDITIONS. FORM 990, PART VI, SECTION A, LINE 6 THE SOCIETY'S MEMBERSHIP IS MAINLY MADE UP OF INDIVIDUALS WHO RESIDE IN THE COUNTY OF SUFFOLK. THE SOCIETY CHARGES A MEMBERSHIP FEE WHICH ENTITLES THE MEMBER TO FREE USE OF THE SOCIETY'S LIBRARY COLLECTIONS, INCLUDING RESEARCH SERVICES AND PHOTOCOPYING OF RESEARCH MATERERIAL AT A REDUCED RATE. MEMBERS ALSO RECIEVE A 10% DISCOUNT IN THE SOCIETY'S MUSEUM GIFT SHOP. FORM 990, PART VI, SECTION A, LINE 7A ALL OFFICERS AND DIRECTORS MUST BE MEMBERS OF THE SOCIETY AND SHALL BE ELECTED BY A PLURALITY OF VOTES CAST BY BALLOT AT THE ANNUAL MEETING BY MEMBERS OF THE SOCIETY. FORM 990, PART VI, SECTION A, LINE 7B THE CONSTITUTION AND BY-LAWS MAY BE AMENDED AT ANY REGULAR MEETING OF THE SOCIETY BY A TWO THIRD (2/3) VOTE OF THOSE VOTING, PROVIDED A THIRTY (30) DAY NOTICE IN WRITING OF THE PROPOSED CHANGE BE SERVED BY MAIL ON EACH MEMBER. OR IT MAY BE AMENDED AT A SPECIAL MEETING CALLED FOR THAT PURPOSE, WITH THE REQUIRED PREVIOUS NOTICE AND A TWO THIRD (2/3) VOTE. ALL PROPOSED AMENDMENTS SHALL BE SUBMITTED IN WRITING. FORM 990, PART VI, SECTION B, LINE 11 THE FORM 990 IS PREPARED BY THE AUDITORS,BASED ON THE AUDITED FINANCIAL STATEMENT, AND IS REVIEWED BY THE DIRECTOR, TREASURER AND THE AUDIT COMMITTEE BEFORE RELEASED BY THE DIRECTOR. FORM 990, PART VI, SECTION B, LINE 12C ANNUAL REVIEW OF WRITTEN POLICY, WITH ACKNOWLEDGEMENT SIGNATURES, BY ALL TRUSTEES AND OFFICERS. SIGNATURES ARE AFFIXED DURING A REGULAR TRUSTEES MEETING AT WHICH OPPORTUNITY TO DISCUSS OR ASK QUESTIONS IS AFFORDED TO ALL INVOLVED, AND THE SIGNATURE SHEET IS INCLUDED IN THE MINUTES OF THE MEETING. FORM 990, PART VI, SECTION B, LINE 15A PER WRITTEN POLICY, THE BOARD (ALL BOARD MEMBERS ARE INDEPENDENT AND FREE OF RELATED CONFLICTS OF INTEREST) CONDUCTS AN ANNUAL PERFORMANCE AND COMPENSATION REVIEW OF THE EXECUTIVE DIRECTOR, INCLUDING CONSIDERATION OF COMPARATIVE COMPENSATION DATA, AND DETERMINES COMPENSATION AND CONTRACT ADJUSTMENTS. THE REVIEW IS REPORTED IN THE BOARD MINUTES. NO OFFICERS RECEIVE COMPENSATION. THERE ARE NO "OTHER KEY EMPLOYEES" AS DEFINED IN THE INSTRUCTIONS FOR PART VII SECTION A. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATIONS GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. NO SUCH REQUESTS WERE RECEIVED DURING 2013. FORM 990, PART XI, LINE 9: PURCHASE OF COLLECTION ITEMS 2,700.