2014-05-13T11:57:38-05:00 2013-06-30 910189318 MOSS ADAMS LLP 975 OAK STREET SUITE 500 EUGENE OR 97401 990 2012-07-01 273445544 ORBIS CASCADE ALLIANCE ORBI 5412462470 2288 OAKMONT WAY EUGENE OR 97401 JOHN F HELMER 5412462470 2014-04-28 1 PAUL D KELLER P00179519 5416861040 2012 2015-11-30 17:44:51Z JOHN F HELMER 2288 OAKMONT WAY EUGENE OR 97401 11235963 0 X WWW.ORBISCASCADE.ORG X 2010 OR THE ORBIS CASCADE ALLIANCE IS A NONPROFIT CONSORTIUM OF COLLEGES AND UNIVERSITIES IN OREGON, WASHINGTON, AND IDAHO. OUR MISSION IS TO ENABLE MEMBER LIBRARIES TO ADVANCE INSTITUTIONAL MISSIONS THROUGH COLLABORATION AND INNOVATION. OUR PRIMARY PROGRAM AREAS INCLUDE COLLECTION DEVELOPMENT, COLLABORATIVE TECHNICAL SERVICES, COURIER, ELECTRONIC RESOURCES, INTEGRATED LIBRARY SYSTEM, NORTHWEST DIGITAL ARCHIVES, AND RESOURCE SHARING (FORMERLY SUMMIT). 9 9 0 0 0 0 7500 0 10079728 11199738 9961 5475 0 30750 10097189 11235963 4824 0 0 0 734275 680847 0 0 0 9258168 10211222 9997267 10892069 99922 343894 2792281 2936419 1627134 1427378 1165147 1509041 X THE ORBIS CASCADE ALLIANCE ENABLES MEMBER LIBRARIES TO ADVANCE INSTITUTIONAL MISSIONS THROUGH COLLABORATION AND INNOVATION. 1 1 8761499 8858305 ELECTRONIC RESOURCES PROGRAM:THE ORBIS CASCADE ALLIANCE WORKS WITH ITS MEMBERS AND OTHER LIBRARIES IN THE REGION TO PURCHASE ELECTRONIC RESOURCES. THE ALLIANCE'S ROLE MAY TAKE VARIOUS FORMS AND CAN INCLUDE ACTIVITIES SUCH AS RESOURCE SELECTION, LICENSE & PRICE NEGOTIATION, AND SERVING AS FISCAL AGENT (BILLING, PAYING). THIS ALLOWS FOR ECONOMIES OF SCALE NOT OTHERWISE REALIZED BY THE INDIVIDUAL INSTITUTION RESULTING IN SIGNIFICANT INCREASE IN THE ABILITY TO PURCHASE ENHANCEMENTS TO THE INSTITUTION'S COLLECTION. 995531 775626 STRATEGIC AGENDA:ORBIS CASCADE ALLIANCE EXPLORES NEW DIRECTIONS THAT FURTHER THE MISSION OF THE CONSORTIUM; COLLECTIVELY CALLED THE STRATEGIC AGENDA, FORMALLY ADOPTED BY COUNCIL THROUGH PERIODIC STRATEGIC PLANNING EFFORTS.CURRENT STRATEGIC AGENDA: COOPERATIVE COLLECTION DEVELOPMENT: WHILE MEMBER INSTITUTIONS CONTINUE TO ACQUIRE THEIR OWN MATERIAL, THE ALLIANCE IS COMMITTED TO COOPERATIVE COLLECTION DEVELOPMENT TO LEVERAGE MEMBER INSTITUTIONS' RESOURCES TO BETTER SERVE OUR USERS.FUTURE OF INTEGRATED LIBRARY SYSTEMS: AS AN ALLIANCE, OUR COUNCIL VOTED TO PROCEED WITH PROCUREMENT OF A SHARED LIBRARY MANAGEMENT SYSTEM WITH THE INTENT TO MIGRATE ALL MEMBERS TO A NEW SYSTEM.COLLABORATIVE TECHNICAL SERVICES: THE ALLIANCE HAS IDENTIFIED SHARED STAFF AS A KEY AREA FOR COLLABORATION TECHNICAL SERVICES AS A PROMISING AREA OF INITIAL INVESTIGATION. 384456 441281 COURIER PROGRAM:PROGRAM PURPOSE IS TO EXCHANGE PHYSICAL LIBRARY MATERIALS BETWEEN INSTITUTIONS; THE ALLIANCE OVERSEES THE PROGRAM, ACTS AS FISCAL AGENT, MONITORS AND ENSURES CONTRACT COMPLIANCE. 419339 1124526 NORTHWEST DIGITAL ARCHIVES (NWDA):PROVIDES ENHANCED ACCESS TO THOUSANDS OF ARCHIVAL AND MANUSCRIPT COLLECTIONS IN ALASKA, IDAHO, MONTANA, OREGON AND WASHINGTON THROUGH A UNION DATABASE OF ENCODED ARCHIVAL DESCRIPTION (EAD) FINDING AIDS. RESOURCE SHARING (FORMERLY SUMMIT):CENTRAL UNION CATALOG THAT BRINGS TOGETHER THE ENTIRE COLLECTIONS OF ALL 34 MEMBER INSTITUTIONS ALLOWING FOR ANY STUDENT, FACULTY OR STAFF AT ANY MEMBER INSTITUTION TO SEE WHAT IS AVAILABLE AND BORROW FROM ANY OTHER MEMBER INSTITUTION FOR USE IN THEIR RESEARCH OR TO ENHANCE THEIR STUDIES. CONFERENCES AND WORKSHOPS: THE ALLIANCE HOSTS CODE4LIB NORTHWEST AND A VARIETY OF OTHER CONFERENCES AND WORKSHOPS 419339 1124526 10560825 1 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 10 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 X 9 9 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 0 1 1 0 0 OR X THE ORGANIZATION 5412462470 2288 OAKMONT WAY EUGENE OR 97401 CHRIS SHAFFER 1.00 X X 0 0 0 JANE CARLIN 1.00 X X 0 0 0 JAY STARRATT 1.00 X 0 0 0 DEB CARVER 1.00 X X 0 0 0 SCOT HARRISON 1.00 X X 0 0 0 SUSAN BARNES WHYTE 1.00 X 0 0 0 NATALIE BEACH 1.00 X 0 0 0 LYNN BAIRD 1.00 X 0 0 0 MERRILL JOHNSON 1.00 X 0 0 0 JOHN F HELMER 40.00 X 113176 0 0 113176 0 0 1 0 0 0 EBSCO INFORMATION SERVICES PO BOX 830625 BIRMINGHAM AL 35283 PUBLICATIONS 2111561 THOMSON REUTERS INC PO BOX 71416 CHICAGO IL 60694 PUBLICATIONS 1143458 AMERICAN CHEMICAL SOCIETY 1155 16TH STREET NW WASHINGTON DC 20036 PUBLICATIONS 985439 YBP LIBRARY SERVICES 999 MAPLE STREET CONTOOCOOK NH 03229 PUBLICATIONS 669078 LYRASIS PO BOX 116179 ATLANTA GA 303686179 PUBLICATIONS 451677 11 ER PROGRAM 611710 8858305 8858305 ALLIANCE MEMBERSHIP DUES 611710 967593 967593 STRATEGIC AGENDA 611710 775626 775626 COURIER PROGRAM 611710 441281 441281 NWDA 611710 137453 137453 19480 19480 11199738 5475 5475 MEMBER INITIATION FEE 900099 30750 30750 30750 11235963 11199738 0 36225 126824 99555 27269 554023 434900 119123 5380 3950 1430 19640 19640 106528 89308 17220 44692 11753 32939 16765 13250 3515 32654 2602 30052 21038 16245 4793 66129 18666 47463 2467 2467 LICENSING & ACCESS FEES 8659235 8659235 BOOKS 705081 705018 63 COURIER SERVICES 359169 359169 SUMMIT 141640 141640 30804 5534 25270 10892069 10560825 331244 0 1681547 912083 1098280 1748447 12454 50724 0 225165 2792281 2936419 116606 65162 1510528 1353504 0 8712 1627134 1427378 X 1165147 1509041 1165147 1509041 2792281 2936419 343894 0 X 0 0 0 X 71714 888764 967593 1928071 848671 9198464 10232145 20279280 920385 10087228 11199738 22207351 0 495314 5402717 5987280 11885311 495314 5402717 5987280 11885311 10322040 489 9961 5474 15924 489 9961 5474 15924 30750 30750 920874 10097189 11235962 22254025 X 0 UNDEPOSITED FUNDS 225165 225165 CREDIT CARDS 8712 8712 NEW PROGRAM SERVICES FORM 990, PART III, LINE 2 INTEGRATED LIBRARY SYSTEM CHANGES IN PROGRAM SERVICES FORM 990, PART III, LINE 3 THE DIGITAL INITIATIVE AND THE DISCOVERY PROGRAM HAVE BEEN INCLUDED IN OTHER PROGRAM AREAS TO CREATE EFFICIENIES AND ELIMINATE DUPLICATION WITHIN PROGRAMS. FORM 990, PART VI, SECTION A, LINE 6 THE COUNCIL AT LARGE ELECTS MEMBERS TO THE BOARD OF DIRECTORS FROM AMOUNG THEIR MEMBERSHIP. THE COUNCIL CONSISTS OF THE DIRECTOR OF THE MEMBER INSTITUTION LIBRARY. IT IS THE PERSON WHO HAS VOTING PRIVILEGES ON BEHALF OF THEIR INSTITUTION AND, IN THE CASE OF DISSOLUTION, THE INSTITUTION (NOT THE LIBRARY DIRECTOR) WOULD SHARE IN THE REMAINING ASSETS. FORM 990, PART VI, SECTION A, LINE 7A THE COUNCIL AT LARGE ELECTS MEMBERS TO THE BOARD OF DIRECTORS FROM AMONG THEIR MEMBERSHIP. THE COUNCIL CONSISTS OF THE DIRECTOR OF THE MEMBER INSTITUTION LIBRARY. FORM 990, PART VI, SECTION A, LINE 7B THE BOARD OF DIRECTORS, THE PRIMARY GOVERNING BODY, HAS DELEGATED AUTHORITY TO THE ENTIRE COUNCIL FOR DECISIONS SUCH AS ADOPTING AN OPERATING BUDGET. FORM 990, PART VI, SECTION B, LINE 11 UPON COMPLETION OF THE FORM, THE BUSINESS MANAGER PRESENTS IT TO THE EXECUTIVE DIRECTOR. AFTER DISCUSSION AND REVIEW, INCLUDING ANY CORRECTIONS OR CHANGES, IT IS THEN PRESENTED TO THE TREASURER WHO MAY ALSO WISH TO SHARE IT WITH THE FINANCE COMMITTEE. AFTER DISCUSSION, REVIEW AND CORRECTIONS OR CHANGES, THE TREASURER MAY PRESENT IT TO THE ENTIRE BOARD. FORM 990, PART VI, SECTION B, LINE 12C MEMBERSHIP IS INSTITUTIONAL IN NATURE SO, AS REPRESENTATIVES OF THEIR INSTITUTION, EACH COUNCIL MEMBER IS REQUIRED TO MEET THE CONFLICT OF INTEREST REQUIREMENTS AT THEIR INDIVIDUAL INSTITUTIONS. FORM 990, PART VI, SECTION B, LINE 15A RECRUITMENT AND INITIAL SALARY PACKAGE THE ALLIANCE'S GOAL IS TO RECRUIT A HIGH-LEVEL OF LEADERSHIP WITHIN THE LIMITS OF AVAILABLE RESOURCES. THE EXECUTIVE DIRECTOR IS RESPONSIBLE FOR THE ADMINISTRATIVE/OPERATIONS DECISIONS REGARDING THE EXECUTIVE OFFICE, BUT ALSO PLAYS A STRATEGIC AND VISIBLE ROLE WITHIN THE ACADEMIC LIBRARY COMMUNITY. THE REQUIREMENTS OF THE POSITION ARE EXPANSIVE, AND THE MARKET COMPETITION FOR THESE LEADERSHIP POSITIONS IS OFTEN INTENSE. THE BOARD WILL NEGOTIATE AND DETERMINE THE INITIAL COMPENSATION PACKAGE WHICH WILL INCLUDE ANNUAL SALARY, RETIREMENT AND HEALTH CARE CONTRIBUTIONS, AND RELOCATION EXPENSES IF APPROPRIATE. ANY SIGNIFICANT BENEFITS WITH LONG-TERM FINANCIAL IMPLICATIONS, BEYOND THE STANDARD HEALTH AND RETIREMENT AGREEMENTS, WILL BE DISCUSSED AND APPROVED BY THE BOARD FIRST. SALARY INCREASES SALARY INCREASES ARE DETERMINED BY THE BOARD ON AN ANNUAL BASIS. CONTRIBUTING FACTORS INCLUDE (1) COLA BASED ON INDUSTRY STANDARDS AND INFORMED BY THE PRACTICES OF MEMBER LIBRARIES. (2) MERIT BASED ON EXCEEDING EXPECTATIONS SET FORTH IN GOALS. THE AMOUNT OF MERIT INCREASE IS INFORMED BY INDUSTRY STANDARDS AND THE PRACTICES OF MEMBER LIBRARIES. (3) EQUITY BASED ON DATA FOR SIMILAR POSITIONS AS GATHERED BY THE INTERNATIONAL COALITION OF LIBRARY CONSORTIA, ASSOCIATION FOR COLLABORATIVE LEADERSHIP, OR SIMILAR GROUPS. SALARY DETERMINATIONS ARE FORWARDED THE BOARD CHAIR TO THE DEAN OF LIBRARIES, UNIVERSITY OF OREGON, WHICH SERVES AS HUMAN RESOURCES HOST. THE BOARD WILL WORK WITH UO TO RESOLVE ANY QUESTIONS OF PRACTICE OR POLICY THAT MAY ARISE. COMPENSATION REVIEW. FREQUENCY: AT LEAST EVERY 5 YEARS. THE IRS FORM 990 REQUIRES NONPROFIT BOARDS TO ENGAGE IN AN EXECUTIVE DIRECTOR COMPENSATION COMPARISON PROCESS. THIS PROCESS SHOULD INCLUDE "A REVIEW OF AND APPROVAL BY INDEPENDENT PERSONS, COMPARABILITY DATA, AND CONTEMPORANEOUS SUBSTANTIATION OF THE DELIBERATION AND DECISION." REGULAR COMPENSATION REVIEWS CAN BE CONDUCTED BY THE FINANCE COMMITTEE OR BOARD. COMPARABLE DATA IS COMPENSATION DATA FROM "SIMILARLY QUALIFIED," "FUNCTIONALLY COMPARABLE," AND SIMILARLY SITUATED NONPROFITS (IN THE SAME OR A NEARBY GEOGRAPHIC AREA, OF SIMILAR BUDGET SIZE, AND IN A SIMILAR OR THE SAME SUB-SECTOR). PERIODICALLY, THE BOARD SHOULD OBTAIN COMPENSATION SURVEYS OR STUDIES FROM OUTSIDE COMPENSATION CONSULTANTS. FORM 990, PART VI, SECTION C, LINE 19 DOCUMENTS ARE CURRENTLY AVAILABLE ON OUR WEBSITE. THE PUBLIC WILL FIND THE MISSION STATEMENT, LIST OF MEMBERS, LOCATION OF MEMBERS, ARTICLES OF INCORPORATION, BYLAWS, MEMBERSHIP MEMORANDUM OF UNDERSTANDING (MOU), RESOLUTIONS, POLICIES, MEMBERSHIP APPLICATION, CRITERIA, EXPECTATIONS, OBLIGATIONS; COUNCIL MINUTES, AND BOARD MINUTES.