2014-10-29T20:08:19-05:00 2013-12-31 PricewaterhouseCoopers LLP 300 Madison Avenue New York NY 10017 990 2013-01-01 200043817 EHS I INC % ARIEL DYBNER ESQ EHSI 2129777622 55 CLARK STREET Suite BROOKLYN NY 11201 JEFFREY LYNFORD PRESIDENT 6464713000 2014-10-29 2013 2015-11-30 17:44:51Z JEFFREY LYNFORD 55 CLARK STREET BROOKLYN NY 11201 13541982 false X WWW.STUDENTHOUSING.ORG X 2003 NY THE EHS & SUBSIDIARIES MISSION IS A RESIDENTIAL LIVING CONCEPT, PROVIDING SAFE, AFFORDABLE AND QUALITY HOUSING FOR STUDENTS FROM ACROSS AMERICA AND AROUND THE WORLD. 6 6 0 0 0 0 0 0 14001770 13506236 50 45 32110 35701 14033930 13541982 0 0 0 0 719987 766271 0 0 0 11577566 10870629 12297553 11636900 1736377 1905082 13058255 15598502 1355475 1990640 11702780 13607862 THE EHS & SUBSIDIARIES MISSION IS A RESIDENTIAL LIVING CONCEPT, PROVIDING SAFE, AFFORDABLE AND QUALITY HOUSING FOR STUDENTS FROM ACROSS AMERICA AND AROUND THE WORLD. false false 10893565 0 13538923 TO ACQUIRE BY LEASE OR OTHERWISE, MAINTAIN AND OPERATE, IN NEW YORK CITY, QUALITY, SAFE, STATE OF THE ART, AFFORDABLE, RESIDENTIAL FACILITIES FOR STUDENTS AND TEACHERS OF EDUCATIONAL INSTITUTIONS. EHS I, INC. ALSO COORDINATES A STUDENT LIFE SOCIAL CALENDAR WHICH PROMOTES STUDENT ACTIVITIES WITHIN THE COMMUNITY IN SUPPORT AND COORDINATION WITH THE PARENT, EDUCATIONAL HOUSING SERVICES, INC ("EHS"). 10893565 false false false false false false false false false true false false true true true false true false false false false false false false false false false false true false false false false false false false false false false false true true true false true 33 0 true 0 false false false false false false X 6 6 false false false false true false false true true false false true true true true true true false false false NY X ARIEL DYBNER ESQ 2129777622 55 CLARK STREET BROOKLYN NY 11201 JOHN SHEEHAN AUDIT CHAIR THROUGH MAY 2013 1.0 6.0 X 0 0 0 MICHAEL LERNER CHAIRMAN THROUGH MAY 2013 1.0 6.0 X 0 0 0 CHARLES LEE MEMBER THROUGH FEB 2013 1.0 6.0 X 0 0 0 JOAN CEAR MEMBER THROUGH FEB 2013 1.0 6.0 X 0 0 0 WILLIAM COCKRUM III MEMBER SINCE FEBRUARY 2013 1.0 6.0 X 0 25000 0 JERRY HULTIN CHAIRMAN SINCE FEBRUARY 2013 1.0 6.0 X 0 25000 0 JOHN THOMAS RANDOLPH II MEMBER SINCE FEBRUARY 2013 1.0 6.0 X 0 25000 0 DALE ANNE REISS MEMBER SINCE APRIL 2013 1.0 6.0 X 0 18750 0 SAMARA BAREND MEMBER SINCE FEBRUARY 2013 1.0 6.0 X 0 25000 0 DONALD D SHEETS MEMBER SINCE FEBRUARY 2013 1.0 6.0 X 0 25000 0 ARIEL DYBNER SINCE SEPT 2013 SR VP GNRL COUNSEL, SECRETARY 7.0 21.0 X 0 43346 5042 JEFFREY LYNFORD PRESIDENT 2.5 32.5 X 0 527556 19863 JOSEPH LA VACCA TREASURER 6.0 29.0 X 0 154446 28198 FAYE BEAN SENIOR VP LEASING & MARKETING 7.0 28.0 X 0 156050 31405 DAVID HAMM LEASING DIRECTOR 7.0 28.0 X 0 104079 7073 CHRISTY CHATFIELD SENIOR VP STUDENT LIFE 7.0 28.0 X 0 150915 37996 JESSICA VAN GINNEKEN SILLARO MARKETING DIRECTOR 7.0 28.0 X 0 110605 27943 KEVIN GROSS VP FACILITIES & PROPERTY MGMT 7.0 28.0 X 0 112740 13504 ADAM B KAUFMAN SENIOR HOUSING ADVISOR 7.0 28.0 X 0 126169 24223 0 1629656 195247 0 false true false ALLIED BARTON SECURITY SERVICE PO BOX 828854 PHILADELPHIA PA 19182 SECURITY SERVICE 168665 BUSY BEE CLEANING SERVICE PO BOX 1993 NEW YORK NY 10113 CLEANING SERVICE 153756 2 0 HOUSING AND DORMITORY 721310 13506236 13506236 13506236 45 45 0 0 0 0 0 0 0 0 0 LATE FEES 900099 32687 32687 VENDING MACHINE 900099 3014 3014 35701 13541982 13538923 3059 0 0 0 0 141230 141230 0 549481 255357 294124 28353 13656 14697 47207 21569 25638 0 0 10934 10934 32619 32619 0 0 0 88618 88618 59995 59995 16893 16893 18961 18961 0 9925330 9869545 55785 2737 2737 0 27081 27081 10139 10139 0 123388 123388 100784 100784 REPAIRS & MAINTENANCE 337876 337876 STUDENT LIFE EXPENSE 82772 82772 STUDENT COMMUNICATION 9600 9600 BAD DEBT EXPENSE 6487 6487 16415 16415 11636900 10893565 743335 625170 1227728 0 0 0 0 261675 138009 0 0 0 0 0 0 0 0 0 0 2083690 1853046 330940 230644 0 0 0 0 0 0 0 0 11840470 14002121 13058255 15598502 56340 71355 0 0 1038545 1756391 0 0 0 0 0 0 150850 67502 0 0 109740 95392 1355475 1990640 X 11702780 13607862 0 0 0 0 11702780 13607862 13058255 15598502 1905082 X false true X true false 613365 468492 144873 1470325 1384554 85771 230644 SECURITY DEPOSITS 392553 DUE FROM RELATED PARTIES 13609568 14002121 0 DUE TO RELATED PARTIES 95392 95392 X SCHEDULE D, PART X, LINE 2 FIN 48 THE ORGANIZATION IS TAX-EXEMPT UNDER SECTION 501(C)(2) OF THE INTERNAL REVENUE CODE. THEREFORE, NO PROVISION FOR INCOME TAXES HAS BEEN INCLUDED IN THE ORGANIZATION'S CONSOLIDATED FINANCIAL STATEMENTS. U.S. GAAP REQUIRES MANAGEMENT TO EVALUATE TAX POSITIONS TAKEN BY THE ORGANIZATION AND RECOGNIZE A TAX LIABILITY (OR ASSET) IF THE ORGANIZATION HAS TAKEN AN UNCERTAIN POSITION THAT MORE LIKELY THAN NOT BE SUSTAINED UPON EXAMINATION BY THE RELEVANT TAX AUTHORITIES. MANAGEMENT HAS ANALYZED THE TAX POSITIONS TAKEN BY THE ORGANIZATION, AND HAS CONCLUDED THAT, AS OF DECEMBER 31, 2013, THERE ARE NO UNCERTAIN TAX POSITIONS TAKEN OR EXPECTED TO BE TAKEN THAT WOULD REQUIRE RECOGNITION OF A LIABILITY (OR ASSET) OR DISCLOSURE IN THE CONSOLIDATED FINANCIAL STATEMENTS. MANAGEMENT BELIEVES THAT ITS TAX-EXEMPT STATUS WOULD BE SUSTAINED UPON EXAMINATION. THE ORGANIZATION FILES INFORMATIONAL TAX RETURNS IN THE UNITED STATES FEDERAL AND NEW YORK STATE JURISDICTIONS. false false false JEFFREY LYNFORD PRESIDENT 0 505056 0 0 0 22500 0 0 0 19863 0 547419 0 0 JOSEPH LA VACCA TREASURER 0 154446 0 0 0 0 0 7702 0 20496 0 182644 0 0 FAYE BEAN SENIOR VP LEASING & MARKETING 0 156050 0 0 0 0 0 17500 0 13905 0 187455 0 0 CHRISTY CHATFIELD SENIOR VP STUDENT LIFE 0 150915 0 0 0 0 0 17500 0 20496 0 188911 0 0 ADAM B KAUFMAN SENIOR HOUSING ADVISOR 0 123178 0 2991 0 0 0 17500 0 6723 0 150392 0 0 FORM 990, PART VI, LINE 6 MEMBERS OF THE ORGANIZATION THE ORGANIZATION IS THE TYPE OF NOT-FOR-PROFIT CORPORATION THAT IS REQUIRED TO HAVE MEMBERS. THE DIRECTORS OF THE ORGANIZATION ACT AS THE MEMBERS. FORM 990, PART VI, LINE 11B FORM 990 PROVIDED TO GOVERNING BODY THE FORM 990 IS PROVIDED ELECTRONICALLY TO THE FULL BOARD FOR REVIEW AND COMMENT. APPROVAL BY EMAIL OF THE FORM 990 IS REQUIRED PRIOR TO FILING THE REPORT TO THE IRS. FORM 990, PART VI, LINE 12C CONFLICT OF INTEREST POLICY IN 2013, THE ORGANIZATION REPLACED ITS ENTIRE BOARD WITH A BOARD APPROVED BY THE OFFICE OF THE ATTORNEY GENERAL OF THE STATE OF NEW YORK. AS PART OF THE APPROVAL PROCESS, THE DIRECTORS WERE VETTED BY THE ATTORNEY GENERAL. IN ADDITION, IN APRIL 2013, THE ORGANIZATION ADOPTED A NEW CONFLICT OF INTEREST POLICY. EHS'S CONFLICT OF INTEREST POLICY REQUIRES THE FILING BY ALL BOARD MEMBERS AND SENIOR OFFICERS OF THE ORGANIZATION OF ANNUAL CONFLICTS DISCLOSURE STATEMENT BY EACH BOARD MEMBER. THESE ARE REVIEWED BY THE GOVERNANCE AND COMPENSATION COMMITTEE FOR ANY CONFLICT. IN 2013, ANNUAL CONFIRMATIONS WERE NOT REQUIRED AS THE BOARD WAS VETTED BY THE NEW YORK ATTORNEY GENERAL. FORM 990, PART VI, LINE 15A & 15B COMPENSATION POLICY LINE 15A - IN DECEMBER 2012, EHS, WITH THE APPROVAL OF THE OFFICE OF THE ATTORNEY GENERAL OF THE STATE OF NEW YORK AND AFTER REVIEWING A REPORT FROM FERGUSON PARTNERS, AN OUTSIDE SEARCH AND EMPLOYMENT CONSULTANCY, ON APPROPRIATE COMPENSATION FOR CHIEF EXECUTIVES, ENTERED INTO A THREE YEAR EMPLOYMENT AGREEMENT WITH THE ORGANIZATION'S NEW PRESIDENT AND CEO. THIS AGREEMENT REMAINED EFFECTIVE THROUGHOUT 2013 AND THERE WAS NO OCCASION FOR THE ORGANIZATION TO REVIEW THE COMPENSATION OF THE PRESIDENT/CEO DURING THE YEAR. LINE 15B - IN SEPTEMBER 2013, EHS, WITH THE APPROVAL OF THE BOARD AND AFTER A SEARCH CONDUCTED BY FERGUSON PARTNERS, HIRED THE NEW SENIOR VICE PRESIDENT, GENERAL COUNSEL AND CORPORATE SECRETARY. SALARY FOR THE POSITION WAS DETERMINED AFTER CONSULTATION WITH FERGUSON PARTNERS, AN OUTSIDE SEARCH AND EMPLOYMENT CONSULTANCY. FERGUSON PARTNERS ALSO SCREENED APPLICANTS PRIOR TO THEIR REVIEW BY THE ORGANIZATION. FOR OTHER OFFICERS AND KEY EMPLOYEES, IN 2013 THE BOARD ESTABLISHED A GOVERNANCE AND COMPENSATION COMMITTEE TASKED WITH, AMONG OTHER THINGS, REVIEWING THE COMPENSATION OF THE OFFICERS AND KEY EMPLOYEES AT THE ORGANIZATION. DURING 2013, THE COMMITTEE BEGAN THE PROCESS OF HIRING OUTSIDE COMPENSATION CONSULTANTS. GRANT THORNTON LLP WAS HIRED AS OUTSIDE COMPENSATION CONSULTANT IN JANUARY 2014. FOR 2013, ALL EMPLOYEES RECEIVED A MID-YEAR 3% RAISE, BUT OTHERWISE NO COMPENSATION DECISIONS WERE MADE FOR OFFICERS AND OTHER KEY EMPLOYEES OF THE ORGANIZATION. FORM 990, PART VI, LINE 19 DOCUMENTS AVAILABLE FOR PUBLIC INSPECTION COPIES OF THE ANNUAL FINANCIALS AND OTHER GOVERNING DOCUMENTS ARE SENT TO THE STATE OF NEW YORK, NEW YORK STATE BOND COMMISSION, AND THE BOARD OF DIRECTORS. COPIES ARE ON FILE AND AVAILABLE UPON REQUEST. THE PROCESS HAS NOT CHANGED FROM PRIOR YEAR. FORM 990 PAYROLL ON JANUARY 1, 2010, EHS CONTRACTED WITH ADP TOTAL SOURCE FOR THEIR HUMAN RESOURCES/PAYROLL SERVICES. AS SUCH, ALL EMPLOYEES OF EHS BECAME PART OF ADP'S PROFESSIONAL EMPLOYER ORGANIZATION (PEO) GROUP. FOR W-2 PURPOSES, ADP IS LISTED AS THE EMPLOYER OF ALL EHS EMPLOYEES. EHS IS THE SOLE ENTITY THAT PAYS THE EMPLOYEES OF ALL THE RELATED/CONTROLLING ENTITIES. ALLOCATIONS ARE MADE FROM EHS TO THESE ENTITIES, BASED ON ACTUAL TIME WORKED BY EACH EMPLOY EE WHEN KNOWN, OR BY AN ALLOCATION OF MANAGEMENT SALARIES BASED UPON THE ESTIMATED TIME WORKED THROUGH THE YEAR ON THESE ENTITIES. HOURS OF BOARD MEMBERS ARE BASED UPON THE QUARTERLY AND MONTHLY MEETINGS AND INTERACTIONS WITH WHICH THE MEMBERS INTERACT WITH MANAGEMENT AS IT RELATES TO A PARTICULAR BUILDING. IN OCTOBER 2012, THE ORGANIZATION'S BOARD OF DIRECTORS TERMINATED THE EMPLOYMENT CONTRACT IT HAD PRVIOUSLY ENTERED INTO WITH THE EXISTING PRESIDENT, AND, IN NOVEMBER 2012, THE ORGANIZATION RETAINED A NEW EXECUTIVE TO FILL THIS POSITION. IN DECEMBER 2012, THE OFFICE OF THE ATTORNEY GENERAL OF THE STATE OF NEW YORK (OAG) CONCLUDED ITS INVESTIGATION OF THE ORGANIZATION AND ENTERED INTO AN ASSURANCE OF DISCONTINUANCE (AOD) WITH THE ORGANIZATION, ITS FORMER PRESIDENT AND ITS BOARD OF DIRECTORS. IN ADDITION AND PURSUANT TO THE AOD, THE ORGANIZATION AGREED TO TAKE IMMEDIATE STEPS TO REPLACE ITS BOARD OF DIRECTORS WITH NEW DIRECTORS AND TO AMEND ITS BY-LAWS TO INCLUDE NEW PROVISIONS RELATING TO CONFLICTS OF INTEREST, INTERESTED PARTY TRANSACTIONS, THE STRUCTURE AND COMPOSITION OF BOARD COMMITTEES AND EXECUTIVE COMPENSATION. ALL OF THESE ACTIONS WERE COMPLETED IN 2013 AFTER APPROVAL BY THE OAG. A COPY OF THE AOD IS AVAILABLE UPON REQUEST. EDUCATIONAL HOUSING SERVICES INC 55 CLARK STREET BROOKLYN NY 11201 133411159 STUD. HOUSING NY 501(C)(3) 9 NA false EHS II INC 55 CLARK STREET BROOKLYN NY 11201 200108370 STUD. HOUSING NY 501(C)(2) EHS INC true EHS III INC 55 CLARK STREET BROOKLYN NY 11201 200236647 STUD. 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