2014-12-22T11:42:49-06:00 2014-06-30 SMITH & HOWARD PC 271 17TH STREET SUITE 1600 ATLANTA GA 30363 990 2013-07-01 200267588 ROBERT W WOODRUFF LIBRARY OF THE ATLANTA UNIVERSITY CENTER % ERIC U MILLER JR ROBE 4049782000 111 JAMES P BRAWLEY DRIVE SW Suite ATLANTA GA 30314 Eric Miller CFO 4048746244 2015-02-15 true MARC AZAR P00746804 4048746244 2013 2015-11-30 17:44:51Z ERIC U MILLER JR 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 30385035 false X WWW.AUCTR.EDU X 2004 GA Provide the highest level of information resources and services in support of teaching and learning, scholarship and cultural preservation of the Atlanta University Center 7 7 121 5 3500 -7545 390210 1811028 9228350 9230560 424973 383006 109138 136533 10152671 11561127 32800 0 0 0 3866129 3903680 0 0 149166 7114163 7087385 11013092 10991065 -860421 570062 37870554 39087066 748432 753608 37122122 38333458 X THE ROBERT W. WOODRUFF LIBRARY SERVES AS THE CENTER OF THE ACADEMIC VILLAGE FOR CLARK ATLANTA UNIVERSITY, THE INTERDENOMINATIONAL THEOLOGICAL CENTER, MOREHOUSE COLLEGE AND SPELMAN COLLEGE, PROVIDING THE HIGHEST LEVEL OF INFORMATION RESOURCES AND SERVICES IN SUPPORT OF TEACHING AND LEARNING, SCHOLARSHIP AND CULTURAL PRESERVATION OF THE ATLANTA UNIVERSITY CENTER. PRINCIPLE ACTIVITIES INCLUDE REFERENCE AND RESEARCH SERVICE; CURRICULUM CENTERED LIBRARY INSTRUCTION; ACQUISITION, ORGANIZATION, ARRANGEMENT, DISSEMINATION, AND PRESERVATION OF INFORMATION; AND INTERLIBRARY LOAN SERVICES. false false 611710 8789970 9230560 The Robert W. Woodruff Library serves as the center of the academic village for Clark Atlanta University, the Interdenominational Theological Center, Morehouse College and Spelman College, providing the highest level of information resources and services in support of teaching and learning, scholarship and cultural preservation of the Atlanta University Center. The Library serves approximately 6,770 undergraduate and 941 graduate students and maintains an extensive holding of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in African American and African Diaspora materials. Principle activities include reference and research service; curriculum centered library instruction; acquisition, organization, arrangement, dissemination, and preservation of information; and interlibrary loan services. In FY 13/14 the library acquired 9,433 new items including print, media, and electronic resources; conducted 23,366 user interactions; and 212 instructional sessions impacting 5,439 users. The Library is responsible for the provision of information technology services including network and website management, hardware and software acquisition, and desktop support for 300 workstations. In addition, the library provides the following services to facilitate the teaching and learning, scholarship and cultural preservation: facilities; human resources; security; and shuttle. 611710 79144 The Center for Integrating Teaching and Technology (CITT) Phase II brings together faculty from RWWL's four member institutions to collaborate with RWWL librarians in the development of resources and tools for more effective engagement of student learning. The CITT website (http://research.auctr.edu/citt) offers a variety of workshops, seminars, and one-on-one sessions to help faculty and students effectively integrate technology and primary resources into the curriculum and assignments. Workshops topics include the use of Camtasia, clicker technology, podcasting, introduction of digital, visual and media literacy, and use of archival resources. Revenue of $150,000 was received in FY13. 811000 8740 The Preservation of Photographic Collections improves the physical and intellectual control of photographs through preservation and conservation . An extensive assessment and survey will be conducted of approximately 114 linear feet of materials in ten collections documenting presidents from Morehouse College, Gammon Theological Seminary and the Interdenominational Theological Center, as well as several faculty members and alumni from Interdenominational Theological Center, Clark College, Atlanta University, Morris Brown College, and Morehouse College. Activities include sleeving in chemically inert polypropylene sleeves, re-housing, and describing identified photographic materials, as well as entering descriptive data for improved intellectual control and accessibility. During the extension of this project, an extensive assessment and survey will be conducted of approximately 20 linear feet of materials documenting administration, faculty, staff, students, events, and buildings on the historical Atlanta University Center campuses. Grant revenue of $50,648 was received in FY12. Supplemental grant revenue of $7,959 was received in FY13. 6042 NEH Preservation NEeds Assessment Project 6042 8883896 true true false false false false false true false true true false false false true true false true false false false false false false false false false false false true false false false false false false false false false false false false true true false false false true 32 0 true 121 true true true false false false false false false false false false X 7 7 false false false false true true true true true false false true true true true true true true true false GA X ERIC U MILLER JR 4049782020 111 JAMES P BRAWLEY DRIVE SW ATLANTA GA 30314 Dr Beverly Daniel Tatum Chairman of the Board 1.0 X 0 0 0 Dr Carlton E Brown Board Member 1.0 X Dr John Silvanus Wilson JR Board Member 1.0 X Dr Edward P Wimberly Board Memeber 1.0 X F Sheffield Hale Member-at-large 1.0 X Dr Danielle Carr Ramdath Member-At-Large 1.0 X Henry Zigtema Member-At-Large 1.0 X Dr James Hefner Invited - ex-officio member 1.0 X Dr Wallace Sharif Ex-Officio Member 1.0 X Loretta Parham CEO & Library Dir/Ex-Officio 35.0 X 179350 21527 Eric Miller CFO/Asst Dir for Operations 35.0 X 102159 8531 Dawn Miles Senior Accountant 35.0 X 43889 13468 325398 0 43526 2 false true false Innovative Vision Technology 26 Town Center Suite 742 HAMPTON VA 23666 Technology 572500 Groome Transportation 5500 Lewis Road SANDSTON VA 23150 Transportation 557301 EBSCO PO Box 830625 BIRMINGHAM AL 35283 Collections/Sub Serv 507660 Emcor Services 400 lake ridge drive SMYRNA GA 30082 construction svcs 303002 YBP Library Services PO Box 277991 ATLANTA GA 30384 Collections/Sub Serv 262657 17 X 580000 1231028 1811028 AFFILIATED INSTITUTIONAL SUPPORT 611710 9131984 9131984 REVENUE BOOK MAIN. 811000 16125 16125 LIBRARY INCOME 451211 82451 78951 3500 9230560 302325 302325 0 0 145367 25327 120040 0 120040 120040 18879262 18798581 80681 80681 80681 0 0 0 VENDING INCOME 900099 6888 6888 PARKING REVENUE 900099 9605 9605 16493 11561127 9227060 3500 519539 0 0 0 0 377706 283280 86872 7554 0 2836854 2127641 652476 56737 110816 83112 25488 2216 354090 265568 81469 7053 224214 168161 51569 4484 0 15127 11345 3328 454 34700 26025 7634 1041 0 0 50036 37527 12009 500 1829822 1385996 397109 46717 695 521 167 7 642320 493296 133643 15381 0 0 817158 652537 163907 714 160991 125866 29865 5260 0 23599 17699 5664 236 44730 33548 10608 574 0 1746962 1397570 349392 6410 5128 1282 LIBRARY RESOURCES 1707697 1763724 -56184 157 BOARD SUPPORT 3977 2983 954 40 MISCELLANEOUS 2290 1690 577 23 UNIFORMS 871 679 174 18 10991065 8883896 1958003 149166 X 99674 99829 57871 48778 1497670 575480 31966 31216 0 0 0 0 0 0 0 0 579463 596538 83379442 56177940 27998986 27201502 7604924 10533723 0 0 0 0 0 0 0 0 37870554 39087066 284532 412317 0 0 182828 176211 0 0 0 0 0 0 0 0 0 0 281072 165080 748432 753608 X 29167264 28443273 2186520 4096629 5768338 5793556 37122122 38333458 37870554 39087066 X 570062 623494 17780 X false true X true false X X X false false false CLARK ATLANTA UNIVERSITY 581825259 02 true true true 3675857 INTERDENOMINATIONAL THEOLOGICAL CENTER 580814544 02 true true true 768906 MOREHOUSE COLLEGE 580566205 02 true true true 2323763 SPELMAN COLLEGE 580566243 02 true true true 2363458 4 9131984 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X false 7061265 25218 943263 349356 7680390 6461305 49636 675324 125000 7061265 6868143 25452 -121370 310920 6461305 5984223 33332 1184831 334243 6868143 5367307 28500 590816 2400 5984223 0.75433 0.24567 false false 1643336 1643336 38800342 16008770 22791572 9785231 8260804 1524427 33150533 31908366 1242167 27201502 0 CAPITAL LEASES 165080 INTEREST RATE SWAP 0 165080 X 12152365 623478 17796 641274 11511091 50036 50036 11561127 10941029 10941029 50036 50036 10991065 Schedule D, Part III, Line 1a IN ACCORDANCE WITH SFAS 116, THE ORGANIZATION HAS CHOSEN THE OPTION OF RECORDING COLLECTIONS ACQUIRED SUBSEQUENT TO THE ADOPTION OF SFAS 116. DONATED COLLECTIONS ARE RECORDED AT COMMERCIAL MARKET VALUE, DETERMINED BY INDEPENDENT APPRAISAL. PURCHASED COLLECTION ITEMS ARE RECORDED AT COST. COLLECTIONS ARE NOT DEPRECIATED. THE VALUE OF COLLECTIONS DONATED BY INDIVIDUALS PRIOR TO THE ADOPTION OF SFAS 116 ARE NOT RECORDED. NO COLLECTIONS WERE DONATED OR PURCHASED FOR YEAR ENDING JUNE 30, 2014. Schedule D, Part III, Line 5 The Library maintains and preserves extensive holdings of volumes, serials, periodicals, microfilm, and electronic databases, including special collections and archives rich in african american and african diaspora material. The collection facilitates The Library's purpose by educating, teaching and enriching the patrons of the library in the cultural aspects of african american history. Schedule D, Part V The Library has a spending policy approved by the Library's Board of Trustees that authorizes the Library to budget for, and make, annual disbursements from its endowment fund for operating expenses or capital expenditures, including any interest or fees, in an amount up to 5% of a 3 year average of the market values of the total unrestricted and temporarily restricted net assets in the endowment fund. Schedule D, Part X, Line 2 The Library is exempt from income taxes under Section 501(c)(3) of the Internal Revenue Code, as amended, and is classified by the Internal Revenue Service as other than a private foundation. Accordingly, no provision or liability for federal and state income taxes has been recorded in the accompanying consolidated financial statements. The Library annually evaluates all federal and state income tax positions. This process includes an analysis of whether these income tax positions the Library takes meet the definition of an uncertain tax position under the Income Taxes Topic of the Financial Accounting Standards Codification. In the normal course of business, the Company is subject to examination by federal and state taxing authorities. In general, the Library is no longer subject to tax examinations for the tax years ending before June 30, 2011. Schedule D, Part XI, Line 2d change in fair value of interest rate swap $17,780 Wash Sale on investments not recored in audit 16 --------- Total $17,796 X X X X X false false false false false false false false false Loretta Parham CEO & Library Dir/Ex-Officio 179350 12065 10328 201743 Part III #4d NEH Preservation Needs Assessment: The NEH Preservation Needs Assessment Project supports an initiative to conduct a preservation needs assessment of the RWWL Archives Research Center's (ARC) 7,600 linear feet of materials. The general needs assessment will consist of a site visit and evaluation of ARC's preservation needs including: building environment, housekeeping, pest control, fire protection, security, disaster preparedness; collection storage, handling, exhibition, and treatment; and preservation planning. After the conclusion of the site visit, ARC will be provided a final report documenting the collection, observations and recommendations to assist with proper preservation strategies and planning. Revenue of $5,970 as received in FY13. Part VI #6 Member Institutions The AUC Robert W. Woodruff Library has four member institutions that contribute nearly 95% of the Librarys operating budget on an allocated basis. Currently, these member institutions are Clark Atlanta University, Spelman College, Morehouse College, and the Interdenominational Theological Center. Requirements for membership are outlined in Article I of the Library Support Agreement approved 08/16/03 and last revised 09/05/13. Library Support Agreement approved 08/16/03 and last revised 09/05/13. Part VI #7A & B Member approval process The manner of appointment of the Board of Trustees shall be as set forth in the Library Support Agreement, and the Members agree to vote in favor of the persons selected in accordance with those procedures. Each Trustee shall remain in office until his or her death, disability, disqualification, resignation, or removal as permitted herein or pursuant to the Library Support Agreement. Part VI #11b First, the organizational IRS Form 990 is reviewed by the CFO and CEO. Second, the organizational IRS Form 990 is reviewed by each member of the Finance Committee of the Board of Trustees. Final review begins with the placement of the proposed organizational IRS Form 990 onto the Board of Trustees communications portal. Board of Trustee members are notified of the posting and given five (5) business days to review and respond. Part VI #12c The conflict of interest policy is addressed annually in the identified Board meeting. Any discovered interest conflicts are brought to the table for discussion and approval. These discussions and approvals are reflected in the minutes of the Board meeting. In addition, each member of the Board of Trustees is required to complete, annually, a series of questions testing any possible conflicts of interest. Board member responses are kept on file in Library Finance Office. Part VI #15a & b The Personnel & Compensation Committee of the Board of Trustees makes recommendations to the Chair of the Board for any changes to the salary of the CEO & Library Director. The salary recommendation is based on a review/comparison of market salary, economic conditions and the CEO's attainment of the strategic objectives established by the Board. The CEO makes recommendation and receives approval of the CFO's salary rate from the Personnel & Compensation Committee of the Board of Trustees. Part VI #19 The governing documents and conflict of interest policy are provided upon request by contacting the CFO, Eric Miller at (404) 978-2000. The annual financial audit report is available on the website, www.auctr.edu, or by contacting the CFO, Eric U Miller, Jr. Part XI #9 Interest rate swap $17,780 WL ACQUISITIONS 111 JAMES BRAWLEY DRIVE SW ATLANTA GA 30314 200267588 ACQ OF LAND GA 0 NA CLARK ATLANTA UNIVERSITY 223 James P Brawley Drive SW Atlanta GA 30314 581825259 SCHOOL GA 501(C)(3) 2 NA false INTERDENOMINATIONAL THEOLOGICAL CENTER 700 Martin Luther King Jr Dr Atlanta GA 30314 580814544 SCHOOL GA 501(C)(3) 2 NA false MOREHOUSE COLLEGE 830 WESTVIEW DRIVE SW ATLANTA GA 30314 580566205 SCHOOL GA 501(C)(3) 2 NA false SPELMAN COLLEGE 350 Spelman Lane SW Atlanta GA 30314 580566243 SCHOOL GA 501(C)(3) 2 NA false false false true false false false false false false true false false false false false false true false true CLARK ATLANTA UNIVERSITY C 289727 CASH CLARK ATLANTA UNIVERSITY J 80000 CASH CLARK ATLANTA UNIVERSITY Q 25327 CASH CLARK ATLANTA UNIVERSITY S 3675857 CASH INTERDENOMINATIONAL THELOGICAL CENTER C 23762 CASH INTERDENOMINATIONAL THELOGICAL CENTER S 768906 CASH MOREHOUSE COLLEGE C 135107 CASH MOREHOUSE COLLEGE S 2323763 CASH SPELMAN COLLEGE C 131404 CASH SPELMAN COLLEGE S 2363458 CASH