2014-11-14T01:48:10-00:00 2013-12-31 990 2013-01-01 316401361 GRANVILLE PUBLIC LIBRARY ASSOCIATION GRAN 7405870196 217 E BROADWAY GRANVILLE OH 43023 PATRICK D MCGONAGLE FISCAL OFFICER 2014-11-14 false 2013 2015-11-30 17:44:51Z PATRICK D MCGONAGLE 217 E BROADWAY GRANVILLE OH 43023 1148184 false X WWW.GRANVILLELIBRARY.ORG X 1912 OH SEE SCHEDULE O, PART III, LINE 1 7 7 27 21 0 1020023 1030580 28957 24558 52639 93046 0 1101619 1148184 0 0 552725 564061 0 0 425937 476658 978662 1040719 122957 107465 11754664 11722266 0 11754664 11722266 X SEE SCHEDULE 0 false false 970844 1020023 28957 TO SERVE AS A CORE COMPONENT OF THE GRANVILLE COMMUNITY BY OFFERING A DYNAMIC PROGRAM OF LIBRARY RESOURCES AND SERVICES IN A WELCOMING ENVIRONMENT, FACILITATED BY THE LATEST ADVANCES IN INSTRUCTIONAL TECHNOLOGY AND A STAFF EDUCATED IN THE BEST PRACTICES OF ITS PROFESSION. 970844 true true false false false false false false false true true false false false false false true false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false false true X 0 0 true 27 true false false false false false false false false false false false false false false false false X 7 7 false false false false false true false true false false false true true false false true true true true false OH X PATRICK MCGONAGLE 7405870196 217 E BROADWAY GRANVILLE OH 43023 SALLY HECKMAN PRESIDENT 005.00 X X 0 0 0 KEITH BOONE VICE-PRESIDENT 002.00 X X 0 0 0 MIKE SCHMIDT SECRETARY 002.00 X X 0 0 0 CHRIS KITCHEN MEMBER 002.00 X 0 0 0 LAURIE MACKENZIE-CRANE MEMBER 002.00 X 0 0 0 SCOTT EMERY MEMBER 002.00 X 0 0 0 JONATHAN DOWNES MEMBER 002.00 X 0 0 0 CHARLIE HANSEN DIRECTOR 040.00 X X 70394 0 16375 PATRICK MCGONAGLE FISCAL OFFICER 006.00 X 13477 0 1867 83871 18242 false false false NA 590528 440052 1030580 PATRONS FINES AND FEES 900099 24558 24558 24558 93046 93046 1148184 24558 93046 0 0 0 0 83871 28158 55713 0 368157 368157 84135 76355 7780 27898 21607 4921 0 0 675 675 3459 3459 0 0 16605 16515 0 22272 22272 22821 22821 0 46257 46257 1394 1394 0 1789 1789 4603 4603 0 0 10729 10729 LIBRARY MATERIALS AND INFORMATION SERVICES 142662 142662 PROPERTY MAINTENANCE 74468 74468 TELEPHONE / PRINTING 7255 7255 capital outlay 119297 119297 2372 2371 1040719 970844 68414 0 349443 356431 1839734 1934000 9431835 9565487 9431835 11754664 11722266 0 0 X 11754664 11722266 11754664 11722266 11754664 11722266 107465 -139863 X X false X true X false false X 6929 12060 5048 33140 24110 81287 609072 572210 1026953 986883 1006470 4201588 616001 584270 1032001 1020023 1030580 4282875 4282875 62442 46425 8894 52639 93046 263446 4546321 0.94210 0.94280 X 0.00000 0.00000 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false 779615 5482 91686 4603 872180 729557 3680 50507 4129 779615 723410 4178 5922 3953 729557 676742 50288 3620 723410 1406068 39603 768929 676742 0.67000 0.33000 true false 471900 471900 6455164 6455164 4771 4771 2500000 2500000 9431835 Financial derivatives and other financial products Closely-held equity interests Federal income taxes 1148184 1148184 1148184 1040719 1040719 1040719 V 4 3.1 PERMANENT FUND - ENDOWMENT - THIS FUND IS USED TO HANDLE ENDOWMENT GIFTS, I.E. GIFTS FOR WHICH THE DONOR HAS SPECIFIED THAT ONLY EARNINGS SHOULD BE USED TO SUPPORT LIBRARY EXPENSES AND THAT THE PRINCIPAL/INITIAL GIFT MUST NOT BE SPENT. V 4 3.2 PERMANENT FUND - GIFTS - THIS FUND IS USED TO HANDLE GIFTS THAT THE BOARD WANTS TO INVEST FOR LONG TERM PURPOSES. HENCE ONLY EARNINGS AND NOT PRINCIPAL , MAY BE USED TO SUPPORT LIBRARY EXPENSES. REVERSING THAT DECISION AND TRANSFERRING ALL OR PART OF THE PRINCIPAL IN THE FUND TO THE GENERAL FUND MAY ONLY BE DONE TO RESPOND TO A CRISIS PLACING THE LIBRARY AT RISK, AND IF AT LEAST 75 OF THE MEMBERS OF THE BOARD VOTE IN FAVOR OF THIS TRANSFER. WITH THE PRESENT BOARD CONSISTING OF NINE MEMBERS, THIS MEANS THAT AT LEAST SEVEN MEMBERS 75 OF 9 6.5 MUST APPROVE THE TRANSFER. V 4 3.3 PERMANENT FUND - BOARD DECISION - THIS FUND IS USED TO HANDLE PUBLIC MONEY I.E. INTEREST EARNED ON MONEY RECEIVED TO ENLARGE THE LIBRARY THAT THE BOARD WANTS TO INVEST FOR LONG TERM PURPOSES. HENCE ONLY EARNINGS, AND NOT PRINCIPAL , MAY BE USED TO SUPPORT LIBRARY PROGRAMS. REVERSING THAT DECISION AND TRANSFERRING ALL OR PART OF THE PRINCIPAL IN THE FUND TO THE GENERAL FUND MAY ONLY BE DONE TO RESPOND TO A CRISIS PLACING THE LIBRARY AT RISK, AND IF AT LEAST 75 OF THE MEMBERS OF THE BOARD VOTE IN FAVOR OF THIS TRANSFER. WITH THE PRESENT BOARD CONSISTING OF NINE MEMBERS, THIS MEANS THAT AT LEAST SEVEN MEMBERS 75 OF 9 6.5 MUST APPROVE THE TRANSFER. Form 990, Part I, Line 1 DESCRIPTION OF THE ORGANIZATION MISSION SEE SCHEDULE O PART III, LINE1. Form 990, Part III, Line 1 DECRIPTION OF THE ORGANIZATION MISSION TO SERVE AS A CORE COMPONENT OF THE GRANVILLE COMMUNITY BY OFFERING A DYNAMIC PROGRAM OF LIBRARY RESOURCES AND SERVICES IN A WELCOMING ENVIRONMENT, FACILITATED BY THE LATEST ADVANCES IN INSTRUCTIONAL TECHNOLOGY AND A STAFF EDUCATED IN THE BEST PRACTICES OF ITS PROFESSION. Form 990, Part VI, Section B, Line 11b THE ORGANIZATION WILL PROVIDE THE BOARD WITH A COPY OF THE RETURN PRIOR TO THEIR MONTHLY BOARD MEETING AND WILL HAVE SPECIFIC TIME SET ASIDE TO REVIEW AND APPROVE THE RETURN. Form 990, Part VI, Section B, Line 15b THE BOARD ENGAGED A FIRM TO PREPARE A COMPENSATION STUDY THAT LOOKED AT LIBRARIES THRUGHOUT THE STATE OF OHIO AND ON A NATIONAL LEVEL. FROM THIS STUDY A COMPENSATION TABLE WAS CREATED FOR ALL POSITIONS WITHIN THE LIBRARY THAT HAS RANGES THAT EACH POSITION WILL PAY. THE DIRECTOR UPDATED THESE TABLES DURING 2013. THE BOARD AS PART OF THE ANNUAL REVIEW AND BUDGETING PROCESS SETS ASIDE TIME TO DISCUSS THE WAGE STUDY AND REWARD INCREASES BASED ON THE STUDY AND THE CURRENT ECONOMIC CLIMATE. Form 990, Part VI, Section C, Line 19 THIS INFORMATION IS MADE AVAILABLE TO THE PUBLIC UPON REQUEST. Form 990, Part XII, Line 1 METHOD OF ACCOUNTING THE ORGANIZATION USES THE MODIFIED CASH BASIS OF ACCOUNTING. Form 990, Part IV, Line 4 LOBBYING ACTIVITIES THE LIBRARY DIRECTOR AND MEMBERS OF THE BOARD OF TRUSTEES ARE MEMBERS OF THE OHIO LIBRARY COUNCIL. ONE OF THE ACTIVITIES THE COUNCIL ENGAGES IN IS LOBBYING TO INFLUENCE APPROPRIATIONS LEGISLATION FOR THE BENEFIT OF LIBRARIES IN THE STATE OF OHIO. DUES PAID TO THE OHIO LIBRARY COUNCIL IN 2013 WERE 2,324. A PORTION OF THESE DUES IS FOR LOBBYING ACTIVITIES. SINCE THIS IS CONSIDERED AN INDIRECT LOBBYING EXPENSE, PART IV, LINE 4 HAS NOT BEEN ANSWERED YES BECAUSE THE ORGANIZATION DOES NOT ENGAGE IN DIRECT LOBBYING ACTIVITIES. Form 990, Part V, Line 1c THE ORGANIZATION WAS NOT SUBJECT TO BACKUP WITHHOLDING RULES FOR 2013. THERE WERE NO GAMING TRANSACTIONS AND NO VENDORS WERE SUBJECT TO BACKUP WITHHOLDING. Form 990, Part V, Line 7g 7h CONTRIBUTIONS OF INTELLECTUAL PROPERTY AND VEHICLES THE ORGANIZATION DID NOT RECEIVE CONTRIBUTIONS OF QUALIFIED INTELLECTUAL PROPERY OR CARS, BOATS PLANES OR OTHER VEHICLES IN 2013. THEREFORE, THE ORGANIZATION IS NOT REQUIRED TO FILE EITHER FORM 8899 OR FROM 1098-C. Form 990, Part XII, Line 2b COMMITTEE TO OVERSEE AUDIT THE BOARD OF TRUSTEES REVIEWS THE AUDIT FINDINGS UPON COMPLETION OF THE BI-ANNUAL AUDIT. THE INDEPENDENT AUDITOR IS SELECTED BY THE STATE. Form 990, Part VI, Section A, Line 7a ARTICLE III - MEMBERSHIP - THE GRANVILLE PUBLIC LIBRARY ASSOCIATION IS ORGANIZED AS AN ASSOCIATION LIBRARY. THE LIBRARYS BOARD OF TRUSTEES CONSISTS OF NINE MEMBERS APPOINTED BY ITS MEMBERSHIP THROUGH A VOICE VOTE AT THE BOARDS ANNUAL ORGANIZATION MEETING IN JANUARY. THE NOMINEE RECEIVING THE GREATEST NUMBER OF VOTE IS ELECTED TO THE BOARD. Form 990, Part VI, Section A, Line 7a ARTICEL III - SECTION C - FILLING VACANCIES - THE NOMINATING COMMITTEE OF THE BOARD OF TRUSTEES SHALL RECOMMEND TO THE FULL BOARD CANDIDATES TO FILL A VACANT TRUSTEE POSITION. AS STATED IN ARTICLE III, TRUSTEES WILL BE SELECTED FROM AMONG THE NOMINEES BY A VOICE VOTE OF THE BOARD. WHENEVER ANY VACANCY SHALL OCCUR AMONG THE TRUSTEES, THE REMAINING TRUSTEES SHALL CONSTITUTE THE TRUSTEES OF THE LIBRARY UNTIL SUCH VACANCY IS FILLED SO LONG AS THE NUMBER OF TRUSTEES IS NOT LESS THAN SEVEN AS OUTLINED IN THE LIBRARYS ARTICLES OF INCORPORATION. Form 990, Part VI, Section A, Line 8B ARTICLE VII - COMMITTEES - TRUSTEES ARE APPOINTED TO COMMITTEES BY THE PRESIDENT WITHIN THE CONSENT OF THE BOARD. COMMITTEES SERVE AN ADVISORY ROLE AND MAKE RECOMMENDATIONS TO THE BOARD A COMMITTEE HAS NO OTHER POWER, UNLESS, BY SUITABLE ACTION OF THE BOARD, IT IS GRANTED A SPECIFIC POWER TO ACT. ALL COMMITTEE ACTIONS ARE SUBJECT TO APPROVAL BY A MAJORITY OF THE BOARD. IN GENERAL, COMMITTEES WILL WORK IN CONJUNCTION WITH THE DIRECTOR AND THE FISCAL OFFICER.