2014-08-12T14:57:43-05:00 2013-12-31 410746749 CLIFTONLARSONALLEN LLP 4250 N FAIRFAX DRIVE SUITE 1020 ARLINGTON VA 22203 990 2013-01-01 526046203 SOCIETY FOR AMERICAN ARCHAEOLOGY SOCI 2027898200 1111 14TH ST NW SUITE800 WASHINGTON DC 200055622 TOBI BRIMSEK EXECUTIVE DIRECTOR 2027898200 2014-08-12 1 P00874373 7039985100 2013 2015-11-30 17:44:51Z TOBI BRIMSEK 1111 14TH ST NW SUITE800 WASHINGTON DC 200055622 3576054 0 X WWW.SAA.ORG X 1934 DC THE MISSION OF THE SOCIETY FOR AMERICAN ARCHAEOLOGY IS TO INCREASE UNDERSTANDING AND APPRECIATION OF HUMANITY'S PAST AS ACHIEVED THROUGH SYSTEMATIC INVESTIGATION OF THE ARCHAEOLOGICAL RECORD. THE SOCIETY LEADS THE ARCHAEOLOGICAL COMMUNITY BY PROMOTING RESEARCH, STEWARDSHIP OF ARCHAEOLOGICAL RESOURCES, PUBLIC AND PROFESSIONAL EDUCATION, AND THE DISSEMINATION OF KNOWLEDGE. TO SERVE THE PUBLIC INTEREST, SAA SEEKS THE WIDEST POSSIBLE ENGAGEMENT WITH ALL SEGMENTS OF SOCIETY, INCLUDING GOVERNMENTS, EDUCATORS, AND INDIGENOUS PEOPLES, IN ADVANCING KNOWLEDGE AND ENHANCING AWARENESS OF THE PAST. 10 10 9 425 53472 0 49106 1657552 1690626 1622680 98638 172411 13658 -19671 1852028 3432972 30000 35000 0 0 632817 685315 0 0 19815 947899 898042 1610716 1618357 241312 1814615 5306819 7378140 1082576 1309003 4224243 6069137 X THE MISSION OF THE SOCIETY FOR AMERICAN ARCHAEOLOGY IS TO INCREASE UNDERSTANDING AND APPRECIATION OF HUMANITY'S PAST AS ACHIEVED THROUGH SYSTEMATIC INVESTIGATION OF THE ARCHAEOLOGICAL RECORD. THE SOCIETY LEADS THE ARCHAEOLOGICAL COMMUNITY BY PROMOTING RESEARCH, STEWARDSHIP OF ARCHAEOLOGICAL RESOURCES, PUBLIC AND PROFESSIONAL EDUCATION, AND THE DISSEMINATION OF KNOWLEDGE. TO SERVE THE PUBLIC INTEREST, SAA SEEKS THE WIDEST POSSIBLE ENGAGEMENT WITH ALL SEGMENTS OF SOCIETY, INCLUDING GOVERNMENTS, EDUCATORS, AND INDIGENOUS PEOPLES, IN ADVANCING KNOWLEDGE AND ENHANCING AWARENESS OF THE PAST. 0 1 319779 252320 PUBLICATIONS - THE PUBLICATIONS PROGRAM PROVIDES AN IMPORTANT BENEFIT TO SAA MEMBERS BY PUBLISHING SCHOLARLY JOURNALS, BOOKS FROM THE SAA PRESS, A FULL-COLOR MAGAZINE, AND OTHER MISCELLANEOUS PUBLICATIONS. AS A MEMBER BENEFIT, SAA MEMBERS MAY CHOOSE ONE OF NOW THREE JOURNALS: AMERICAN ANTIQUITY, LATIN AMERICAN ANTIQUITY , OR ADVANCES IN ARCHAOLOGICAL PRACTICE. AMERICAN ANTIQUITY IS DEVOTED TO THE ARCHAEOLOGY OF THE NEW WORLD, AND METHOD AND THEORY PERTINENT TO THE STUDY OF NEW WORLD ARCHAEOLOGY; LATIN AMERICAN ANTIQUITY IS DEVOTED TO SPECIAL REPORTS ON ARCHAEOLOGY, PREHISTORY, AND ETHNOHISTORY FROM LATIN AMERICA.ADVANCES IN ARCHAEOLOGICAL PRACTICE IS DEVOTED TO THE PRACTICE OF ARCHAEOLOGY AND SOLUTIONS. ALL MEMBERS RECEIVE THE SAA ARCHAEOLOGICAL RECORD, PUBLISHED FIVE TIMES PER YEAR. THIS FULL-COLOR MAGAZINE ENCOMPASSES SAA BUSINESS, THEMATIC ARTICLES, AND MUCH MORE. THE SAA PRESS PUBLISHES BOOKS THAT RELATE TO ALL FIELDS OF ARCHAEOLOGICAL STUDY, AND PRIMARILY SERVE THE NEEDS OF THE SAA MEMBERSHIP. IN 2011, IN THE LAST QUARTER, THE SAA PRESS LAUNCHED E-VERSIONS OF SOME NEW TITLES THROUGH AMAZON'S E-BOOK. THE SAA PRESS CONTINUES TO LAUNCH E-VERSIONS OF SELECTED TITLES. 336957 548890 ANNUAL MEETING - THE SOCIETY FOR AMERICAN ARCHAEOLOGY'S ANNUAL MEETING GIVES ATTENDEES THE OPPORTUNITY TO PRESENT AND DISCUSS THEIR RESEARCH, NETWORK WITH FELLOW COLLEAGUES, AND PARTICIPATE IN VARIOUS WORKSHOPS. SAA ALSO ORGANIZES AN EXHIBIT HALL, WHICH SHOWCASES VENDORS WHO SPECIALIZE IN ARCHAEOLOGICAL RELATED PRODUCTS AND SERVICES. THE ANNUAL MEETING IS HELD IN MAJOR CITIES THROUGHOUT THE AMERICAS, TO MAKE IT ACCESSIBLE FOR THOSE IN THE ARCHAEOLOGICAL COMMUNITY WHO WOULD LIKE TO PARTICIPATE. SAA ALSO HOLDS ITS ANNUAL GENERAL BUSINESS MEETING TO PRESENT AWARDS AND DISCUSS THE STATUS OF THE SOCIETY. AT A TYPICAL MEETING, THERE ARE APPROXIMATELY 3,000 MEETING ATTENDEES. 240881 5879 PUBLIC PROGRAM AND SERVICES - SAA'S PUBLIC PROGRAMS ARE CRUCIAL IN PROMOTING THE OBJECTIVES OF THE SOCIETY. SAA ADVOCATES FOR THE INTERESTS OF ARCHAEOLOGICAL RESOURCES BEFORE CONGRESS AND FEDERAL AGENCIES. ADVOCACY WAS RECENTLY EXPANDED GLOBALLY WITH THE ESTABLISHMENT OF THE INTERNATIONAL GOVERNMENT AFFAIRS COMMITTEE. THE SOCIETY ALSO OFFERS PROFESSIONAL DEVELOPMENT OPPORTUNITIES, INCLUDING THE NEWLY LAUNCHED ONLINE SEMINAR SERIES, AND A VARIETY OF RESOURCES FOR ARCHAEOLOGISTS TO USE IN THEIR OUTREACH ACTIVITIES. IN ADDITION, THE SOCIETY ANSWERS INQUIRIES FROM THE GENERAL PUBLIC, AND PROVIDES A VARIETY OF EDUCATIONAL MATERIALS TO TEACHERS AND STUDENTS INTERESTED IN ARCHAEOLOGY. 195588 35000 711295 MEMBERSHIP PROGRAM - THE SOCIETY FOR AMERICAN ARCHAEOLOGY'S MEMBERSHIP PROGRAM SERVICES TO UNITE THOSE IN THE ARCHAEOLOGICAL COMMUNITY UNDER A COMMON SET OF GOALS; TO STIMULATE INTEREST AND RESEARCH IN AMERICAN ARCHAEOLOGY; ADVOCATE AND AID IN THE CONSERVATION OF ARCHAEOLOGICAL RESOURCES; ENCOURAGE PUBLIC ACCESS TO AND APPRECIATION OF ARCHAEOLOGY; OPPOSE ALL LOOTING OF SITES AND THE PURCHASE AND SALE OF LOOTED ARCHAEOLOGICAL MATERIALS; AND SERVE AS A BOND AMONG THOSE INTERESTED IN THE ARCHAEOLOGY OF THE AMERICAS. MEMBERS CAN PARTICIPATE IN INTEREST GROUPS, TASK FORCES AND SAA COMMITTEES. 195588 35000 711295 1093205 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 21 0 1 9 1 1 1 0 0 0 0 0 0 0 0 0 X 10 10 0 0 0 0 1 1 0 1 0 0 0 1 1 1 1 1 1 1 1 0 DC AK AL AR AZ CA CO CT HI MA MI MN ND NC NH NY NM OK OR PA SC TN WA MS X TOBI A BRIMSEK 2027898200 SAA 1111 14TH ST NW STE 800 WASHINGTON DC 20005 JIM BRUSETH TREASURER- ELECT 1.00 X X 0 0 0 SUSAN TERRY CHILDS DIRECTOR 1.00 X 0 0 0 CHRISTINA B RIETH SECRETARY 1.00 X X 0 0 0 JEFFREY H ALTSCHUL PRESIDENT 1.00 X 0 0 0 ALEX W BARKER TREASURER 1.00 X X 0 0 0 SUZANNE K FISH DIRECTOR 1.00 X 0 0 0 KELLEY HAYS-GILPIN DIRECTOR 1.00 X 0 0 0 SARAH A HERR DIRECTOR 1.00 X 0 0 0 EDUARDO G NEVES DIRECTOR 1.00 X 0 0 0 RODRIGO LIENDO DIRECTOR 1.00 X 0 0 0 TOBI BRIMSEK EXECUTIVE DIRECTOR 40.00 X 166000 0 17330 166000 0 17330 1 0 1 0 THE SHERIDAN PRESS PO BOX 414784 BOSTON MA 022414784 PRINTING 131511 1 2851 18490 1636211 1657552 MEMBERSHIP DUES 900099 746999 746999 ANNUAL MEETING 541800 548890 548890 SUBSCRIPTIONS 900099 206900 206900 PUBLICATIONS 541800 66419 34926 0 31493 WEB ADVERTISING 541800 53472 53472 1622680 99353 99353 215800 142742 73058 73058 73058 0 2851 340 -340 -340 MISCELLANEOUS 900099 -19331 -19331 -19331 3432972 1518384 53472 203564 35000 35000 183330 102545 80785 374591 265964 108627 9488 9488 117906 117906 48598 18566 30032 10893 1340 9553 70505 70505 5723 5723 254323 127555 106953 19815 83875 83875 409 409 147806 147806 16442 111 16331 114893 114893 13265 13265 26194 26194 PRINTING 91907 91907 CONTRIBUTIONS 19000 4000 15000 SCHOLARSHIPS/AWARDS 4000 4000 OVERHEAD 0 277351 -277351 -9791 53973 -63764 1618357 1093205 505337 19815 81 157 2118148 2340179 7325 8400 7622 33403 73576 111105 389247 284263 118249 104984 2970787 4768881 11031 11031 5306819 7378140 33581 80296 1048995 1228707 1082576 1309003 X 3097435 3319302 317861 363320 808947 2386515 4224243 6069137 5306819 7378140 1814615 30279 0 X 0 1 X 1 0 X 65953 82274 57113 49106 1664549 1918995 1400504 1640651 1536267 1604621 1537715 7719758 1466457 1722925 1593380 1653727 3202264 9638753 0 3909 3909 3909 3909 9634844 118648 136654 113116 128702 203904 701024 118648 136654 113116 128702 203904 701024 -4500 -4500 -3905 3458 2511 -6936 9258 8127 34410 13858 -26328 39325 1589863 1863206 1737001 1799745 3382351 10372166 0.92890 0.91270 0.06760 0.07820 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 3002 3002 1653042 1656044 232802 58201 0 0 229178 230624 230710 232802 923314 1384971 4618 2157 2220 3002 11997 57295 57656 57678 58201 230830 346245 1088745 1577568 77967 40359 2703921 984768 24645 109091 29759 1088745 981309 31608 16786 44935 984768 840308 69863 91105 19967 981309 689384 42511 130058 21645 840308 0 0 36962 34927 2035 352285 249336 102949 104984 X 3500938 30279 37347 67626 3433312 -340 -340 3432972 1656044 37687 37687 1618357 0 1618357 PART V, LINE 4: SAA GENERAL ENDOWMENT AND LIFE MEMBER FUND - THE PURPOSE OF THIS FUND IS TO SUPPORT THE GENERAL OPERATIONS OF THE SOCIETY. SAA PUBLIC EDUCATION ENDOWMENT - THE PURPOSE OF THIS FUND IS TO SUPPORT SAA'S PROGRAMS IN PUBLIC EDUCATION AND TO ASSIST IN CREATING A FULL-TIME POSITION FOR THE MANAGER, EDUCATION AND OUTREACH. NATIVE AMERICAN SCHOLARSHIPS ENDOWMENT - THE PURPOSE OF THIS FUND IS TO ASSIST AND ENCOURAGE QUALIFIED NATIVE PEOPLES IN PURSUING EDUCATION IN THE FIELD OF ARCHAEOLOGY. ASSISTANCE IS PROVIDED IN THE FORM OF SCHOLARSHIPS. IN DECEMBER 2013, THE SOCIETY RECEIVED A BEQUEST TO ESTABLISH THE CHERYL L. WASE SCHOLARSHIP FUND AN ENDOWMENT FUND TO PROVIDE SCHOLARSHIPS TO WOMEN IN NEW MEXICO FOR THEIR UNDERGRADUATE STUDIES AS DECLARED ARCHAEOLOGY MAJORS. DOUGLAS C. KELLOGG FUND SUPPORTS AN ANNUAL SCHOLARSHIP IN GEOARCHAEOLOGICAL RESEARCH DIENJE KENYON MEMORIAL FELLOWSHIP SUPPORTS FELLOWSHIP IN SUPPORT OF RESEARCH BY WOMEN STUDENTS IN THE EARLY STAGES OF THEIR ARCHAEOLOGICAL TRAINING. LEWIS R. BINFORD FUND FOR TEACHING SCIENTIFIC REASONING IN ARCHAEOLOGY - THE PURPOSES OF THE LEWIS R BINFORD FUND FOR TEACHING SCIENTIFIC REASONING IN ARCHAEOLOGY ARE 1) TO ENCOURAGE CURRICULUM DEVELOPMENT IN ALL LEVELS OF ARCHAEOLOGY COURSES WITH A DELIBERATE FOCUS ON TEACHING CRITICAL THINKING AND SCIENTIFIC REASONING SKILLS, 2) TO REWARD INDIVIDUALS AND INSTITUTIONS THAT DEVELOP EXCELLENT EXAMPLES OF SUCH CURRICULA, AND 3) TO PROMOTE THE SHARING OF IDEAS AND MATERIALS RELATING TO THESE EFFORTS. PART X, LINE 2: FORM 990, PAGE 3, SECTION 11F - FOR THE YEAR ENDED DECEMBER 31, 2013, THE SOCIETY BELIEVES IT HAS APPROPRIATE SUPPORT FOR ANY TAX POSITION TAKEN AND AS SUCH DOES NOT HAVE ANY UNCERTAIN TAX POSITIONS THAT ARE MATERIAL TO THE FINANCIAL STATEMENTS. PART XI, LINE 2D - OTHER ADJUSTMENTS: DEPENDENT INSURANCE REIMBURSEMENT 37,347. PART XI, LINE 4B - OTHER ADJUSTMENTS: SILENT AUCTION EXPENSES -340. PART XII, LINE 2D - OTHER ADJUSTMENTS: DEPENDENT INSURANCE REIMBURSEMENT 37,347. SILENT AUCTION EXPENSES 340. 1 SAA NATIVE AMERICAN GRADUATE SCHOLARSHIP 1 10000 SAA NATIVE AMERICAN UNDERGRADUATE SCHOLARSHIP 1 5000 ARTHUR C PARKER SCHOLARSHIP 1 5000 NSF SCHOLARSHIPS FOR ARCHAELOGICAL TRAINING FOR NATIVE AMERICANS AND NATIVE HAWAIIANS 3 15000 PART I, LINE 2: SCHOLARSHIPS ARE MONITORED, FIRST BY THE EXECUTIVE DIRECTOR'S VERIFYING THE AWARDEE'S ENROLLMENT IN THE SPECIFIED INSTITUTION FOR WHICH THE FUNDS HAVE BEEN REQUESTED PRIOR TO ANY FUNDS BEING RELEASED. IN ADDITION, THERE IS A COMMITTEE ON NATIVE AMERICAN SCHOLARSHIPS WHICH THEN CONTINUES THE MONITORING PROGRESS AND RECEIVES THE FINAL REPORT FROM EACH AWARDEE ON A SPECIFIED DUE DATE. THE COMMITTEE REVIEWS THE REPORTS AND MAINTAINS THEM. X X 0 0 0 0 0 0 0 0 0 TOBI BRIMSEK EXECUTIVE DIRECTOR 166000 0 0 0 0 0 0 4980 0 12350 166000 17330 0 0 FORM 990, PART III, LINE 3 IN AUGUST 2013, THE SOCIETY LAUNCHED, "ADVANCES IN ARCHAEOLOGICAL PRACTICE", A JOURNAL OF THE SOCIETY FOR AMERICAN ARCHAEOLOGY. THIS NEW DIGITAL JOURNAL PREMIERED WITH THE AUGUST 2013 ISSUE. LARGELY FOCUSED ON PROBLEM SOLVING AND PRACTICE, THE JOURNAL CONTENT IS FOCUSED ON INNOVATIONS IN APPROACH, TECHNIQUE, METHOD, BUSINESS MODELS, COMPLIANCE, COLLABORATION, ETHICS, AND PUBLIC ENGAGEMENT, TO NAME A FEW EXAMPLES. THE SOCIETY ALSO LAUNCHED ITS ONLINE SEMINAR SERIES TO EXPAND ITS EDUCATIONAL REACH GLOBALLY. ONLINE SEMINARS COVER A BROAD IMAGE OF TOPICS AND ARE OFFERED THROUGHOUT THE YEAR EXCEPT IN SUMMER. FORM 990, PART VI, SECTION A, LINE 6 TYPES OF MEMBERS: STUDENT MEMBER - ANY PERSON MATRICULATING IN AN EDUCATIONAL INSTITUTION PURSUING CANDIDACY FOR A DEGREE (ASSOCIATE OR HIGHER) IN A FIELD OF STUDY RELATED TO SOME ASPECT OF ARCHAEOLOGY. RETIRED MEMBER- ANY PERSON WHO HAS RETIRED FROM REMUNERATIVE PROFESSIONAL LIFE. JOINT MEMBER- ANY PERSON WHO IS A SPOUSE OR DOMESTIC PARTNER OF A REGULAR, LIFE, RETIRED, OR STUDENT MEMBER AND WHO SUPPORTS THE OBJECTIVES OF THE SOCIETY. RECEIVES PUBLICATIONS VIA MEMBER SPOUSE OR PARTNER. ASSOCIATE MEMBER- ANY PERSON WHO IS NOT A PROFESSIONAL ARCHAEOLOGIST AND WHO SUPPORTS THE OBJECTIVES OF THE SOCIETY. NON-VOTING MEMBER WHO DOES NOT RECEIVE A JOURNAL. REGULAR MEMBER - ANY PERSON WHO IS ENGAGED IN ARCHAEOLOGY OR ANY RELATED ASPECT THEREOF OR ANY PERSON WHO SUPPORTS THE OBJECTIVES OF THE SOCIETY. LIFE MEMBER- ANY PERSON WHO SUPPORTS THE OBJECTIVES OF THE SOCIETY MAY BECOME A LIFE MEMEBR UNDER CONDITIONS DETERMINED BY THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 7A THE SOCIETY HAS MEMBERS WHO ELECT ALL VOTING MEMBERS OF THE GOVERNING BODY - THE BOARD OF DIRECTORS. THE EXECUTIVE DIRECTOR IS AN EX-OFFICIO MEMBER OF THE BOARD BUT HAS NO VOTING RIGHTS. THE EXECUTIVE DIRECTOR IS THE CHIEF STAFF OFFICER AND IS HIRED BY AND REPORTS TO THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 8B COMMMITTEES SERVE IN AN ADVISORY CAPACITY TO THE BOARD AND AS SUCH DO NOT TAKE ACTIONS INDEPENDENT OF THE BOARD. EVEN STANDING COMMITTEES WHICH ARE SPECIFIED IN THE BYLAWS HAVE CHARGES THAT ARE DEFINED BY THE BOARD OF DIRECTORS. EACH BOARD MEMBER SERVES AS A LIAISON TO A NUMBER OF COMMITTEES TO ENSURE OPEN COMMUNICATION BETWEEN THE BOARD AND ITS COMMITTEES. SHOULD A COMMITTEE WISH TO ACT, THEY WOULD NEED TO CONSULT WITH THE BOARD AND THOSE REQUESTS / ACTIONS / DISCUSSION WOULD THEN BE REFLECTED IN THE BOARD MINUTES.BOARD MINUTES, ONCE APPROVED, ARE DISTRIBUTED TO THE BOARD AND COMMITTEE AND TASK FORCE CHAIRS AS WELL AS POSTED FOR THE MEMBERSHIP ON THE MEMBER SIDE OF THE SAA WEBSITE. FORM 990, PART VI, SECTION B, LINE 11 THE 990 WILL HAVE BEEN SENT TO THE FULL BOARD OF DIRECTORS PRIOR TO ITS BEING FILED WITH THE IRS. MANAGEMENT WILL HAVE REVIEWED THE 990 PRIOR TO THE BOARD REVIEW. MANAGEMENT AND THE TREASURER WILL HAVE A CALL TO DISCUSS THE FILING. FORM 990, PART VI, SECTION B, LINE 12C IN THEIR CAPACITY AS OFFICERS AND DIRECTORS, THE MEMBERS OF THE BOARD OF DIRECTORS OF THE SOCIETY FOR AMERICAN ARCHAEOLOGY MUST ACT AT ALL TIMES IN THE INTERESTS OF THE SOCIETY FOR AMERICAN ARCHAEOLOGY. BOARD MEMBERS HAVE A FIDUCIARY RESPONSIBILITY TO CONDUCT THEMSELVES WITHOUT CONFLICTS TO THE INTERESTS OF THE SOCIETY FOR AMERICAN ARCHAEOLOGY. IN THEIR CAPACITY AS BOARD MEMBERS, THE WELFARE AND BEST INTERESTS OF THE SOCIETY FOR AMERICAN ARCHAEOLOGY MUST BE PARAMOUNT, AND ANY POTENTIAL CONFLICTS OF INTEREST THAT ARISE FROM, FOR EXAMPLE, PERSONAL, INDIVIDUAL BUSINESS, THIRD PARTY, AND EMPLOYMENT ACTIVITIES OF BOARD MEMBERS MUST BE DISCLOSED. ALL CONFLICTS ARE NOT NECESSARILY PROHIBITED OR HARMFUL TO THE SOCIETY FOR AMERICAN ARCHAEOLOGY. FULL DISCLOSURE OF ALL ACTUAL AND POTENTIAL CONFLICTS IS REQUIRED. THE INDIVIDUAL(S) DISCLOSING THE ACTUAL OR POTENTIAL CONFLICT(S) WOULD BE RECUSED FROM PARTICIPATING IN THE DISCUSSION AND VOTE ON THE DETERMINATION OF THE MATTER BY THE FULL BOARD. THE FULL BOARD, MINUS THE INDIVIDUAL(S) DISCLOSING THE ACTUAL OR POTENTIAL CONFLICTS, WILL DETERMINE WHETHER A CONFLICT EXISTS AND WHAT ENSUING ACTION IS APPROPRIATE, IF ANY. AT THE INCEPTION OF EACH BOARD MEMBER'S TERM, AND ANNUALLY THEREAFTER, FOR THE LENGTH OF THEIR TERM ON THE BOARD, EACH BOARD MEMBER WILL RECEIVE A COPY OF THE POLICY AND ACKNOWLEDGEMENT AND DISCLOSURE FORM, AND EACH BOARD MEMBER, INCLUDING THE NON-VOTING EX OFFICIO MEMBER, WILL BE REQUIRED TO COMPLETE AND SIGN THE FORM. COPIES OF THE POLICY AND THE FORM WILL ALSO BE DISTRIBUTED BY THE NOMINATING COMMITTEE CHAIR TO BOARD CANDIDATES PRIOR TO THEIR DECISION TO RUN. THERE WILL BE A STANDING AGENDA ITEM AT EACH BOARD MEETING WHICH WILL ALLOW THE BOARD TO INQUIRE AS TO WHETHER ANY BOARD MEMBER HAS ANY CONFLICTS. FORM 990, PART VI, SECTION B, LINE 15 THE EXECUTIVE DIRECTOR IS THE ONLY KEY EMPLOYEE. THE PROCESS DESCRIBED BELOW IS THE PROCESS FOR DETERMINING COMPENSATION FOR THE EXECUTIVE DIRECTOR. THE PROCESS IS ANNUAL, AT THE FALL MEETING OF THE EXECUTIVE COMMITTEE, GENERALLY IN SEPTEMBER/OCTOBER. THE LAST PROCESS WAS COMPLETED OCTOBER 2011. THE PROCESS FOR DETERMINING COMPENSATION FOR THE EXECUTIVE DIRECTOR INCLUDES ALL OF THESE ELEMENTS: (1) REVIEW AND APPROVAL BY THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS; (2) USE OF DATA AS TO COMPARABLE COMPENSATION; AND (3) CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING. 1.REVIEW AND APPROVAL: THE COMPENSATION OF THE EXECUTIVE DIRECTOR IS REVIEWED AND APPROVED BY THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS OF THE SOCIETY, PROVIDED THAT PERSONS WITH CONFLICTS OF INTEREST WITH RESPECT TO THE COMPENSATION ARRANGEMENT AT ISSUE ARE NOT INVOLVED IN THIS REVIEW AND APPROVAL. 2.USE OF DATA AS TO COMPARABLE COMPENSATION: THE COMPENSATION OF THE EXECUTIVE DIRECTOR IS REVIEWED AND APPROVED USING DATA AS TO COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS. 3. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING: THERE IS CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO THE DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT. 4. OUTLINE OF PROCESS: EACH YEAR THE PERFORMANCE OF THE EXECUTIVE DIRECTOR WILL BE EVALUATED AT THE FALL EXECUTIVE COMMITTEE MEETING. A. FOR THE FALL MEETING, THE EXECUTIVE DIRECTOR SHALL PREPARE A STATEMENT OF NO MORE THAN 3 PAGES TO BE PROVIDED TO THE EXECUTIVE COMMITTEE AT OR BEFORE THE MEETING. THE EXECUTIVE DIRECTOR'S STATEMENT WILL ADDRESS: 1) ANY ISSUES OF PARTICULAR RELEVANCE REGARDING THE EXECUTIVE DIRECTOR'S ACTIVITIES OVER THE PAST YEAR THAT ARE NOT EVIDENT TO THE EXECUTIVE COMMITTEE THROUGH OTHER REPORTING OR INTERACTION; AND 2) THE KEY CHALLENGES AND OPPORTUNITIES FACING THE SOCIETY AND HOW THE EXECUTIVE DIRECTOR PROPOSES THAT THEY BE APPROACHED. B. HAVING READ THE EXECUTIVE DIRECTOR'S STATEMENT, THE EXECUTIVE COMMITTEE WILL EVALUATE THE PERFORMANCE OF THE EXECUTIVE DIRECTOR. IN DETERMINING COMPENSATION, COMPARABLE DATA WILL BE STUDIED IN ORDER TO DETERMINE THE COMPENSATION LEVEL OF THE EXECUTIVE DIRECTOR. THE EXECUTIVE DIRECTOR PERFORMANCE IN THE FOLLOWING AREAS WILL BE TAKEN INTO CONSIDERATION: 1) THE QUALITY AND QUANTITY OF SERVICES SAA PROVIDES. 2). EFFECTIVE USE OF AND ACCOUNTABILITY FOR SAA'S FINANCIAL RESOURCES. 3) MAINTENANCE AND DEVELOPMENT OF STRONG INTERNAL ORGANIZATION OF THE SAA EXECUTIVE OFFICE IN WHICH SYSTEMS, STAFF PRODUCTIVITY, MORALE AND TEAMWORK ARE HIGH. 4) PRODUCTIVE WORKING RELATIONSHIPS WITH THE BOARD. 5) SIGNIFICANT ACHIEVEMENTS OR PROBLEMS ENCOUNTERED DURING THE PAST YEAR. C. THROUGH A PERSONAL DISCUSSION AT THE FALL EXECUTIVE COMMITTEE AND THOUGH A FORMAL LETTER FOLLOWING, THE PRESIDENT WILL CONVEY THE EXECUTIVE COMMITTEE'S EVALUATION. THE LETTER WILL BE INSERTED IN THE EXECUTIVE DIRECTOR'S PERSONNEL FILE. D. THE EXECUTIVE DIRECTOR HAS THE OPTION OF RESPONDING TO THE EVALUATION THROUGH A LETTER TO THE PRESIDENT, A COPY OF WHICH WILL BE MAINTAINED IN THE EXECUTIVE DIRECTOR'S PERSONNEL FILE. FORM 990, PART VI, SECTION C, LINE 19 THE BYLAWS ARE AVAILABLE TO THE PUBLIC VIA THE SOCIETY'S WEBSITE. THE ARTICLES OF INCORPORATION ARE AVAILABLE UPON REQUEST. THE FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC AS THE AUDITED FINANCIALS ARE PUBLISHED ANNUALLY IN THE SOCIETY'S MAGAZINE. BACK ISSUES OF THE MAGAZINE ARE STORED ON THE SOCIETY'S WEBSITE. THE CONFLICT OF INTEREST POLICY AS WELL AS ALL SOCIETY POLICIES ARE AVAILABLE TO THE MEMBERSHIP ON THE MEMBER SIDE OF THE SOCIETY'S WEBSITE. ALL MEMBERS RECEIVE THE MAGAZINE WITH THE AUDITED FINANCIAL STATEMENTS. ARTICLES OF INCORPORATION ARE AVAILABLE TO THE MEMBERSHIP UPON REQUEST.