2014-08-13T15:25:53-05:00 2013-12-31 GRANT THORNTON LLP 666 THIRD AVENUE NEW YORK NY 100174057 990 2013-01-01 454083198 Bethel Woods Center for the Arts Inc % ERIC FRANCES BETH 8452952400 PO BOX 222 Suite LIBERTY NY 12754 ERIC FRANCES treasurer 2125991000 2014-08-11 true 2125990100 2013 2015-11-30 17:44:51Z Darlene Fedun PO BOX 222 LIBERTY NY 12754 15886387 false X http://www.bethelwoodscenter.org/ X 2011 NY The Center's primary exempt purpose is to operate and maintain a performing arts center located in sullivan county, NY on the site of the historic 1969 woodstock festival site. 10 9 483 117 0 29948725 5253545 7608035 10171732 0 0 384783 438169 37941543 15863446 36846 47100 0 0 3284360 3725734 0 0 0 9878067 12029413 13199273 15802247 24742270 61199 26006166 26370862 1219183 1522680 24786983 24848182 X BETHEL WOODS CENTER FOR THE ARTS, INC.'S ("BWCA") PURPOSE IS TO OPERATE AND MAINTAIN A PERFORMING ARTS CENTER LOCATED IN SULLIVAN COUNTY, NEW YORK ON THE SITE OF THE HISTORIC 1969 WOODSTOCK FESTIVAL SITE. false false 13440125 47100 10844402 The Bethel Woods Center for the Arts is located at the site of the 1969 Woodstock festival in Bethel, NY. The Center is committed to inspiring expression, creativity and innovation through the arts. The center offers multiple stages featuring a diverse selection of popular artists and culturally-rich performances, an award-winning museum, and educational and community programs that provide meaningful experience in arts, history and civic engagement. The heart of the Center is the Pavilion Stage amphitheater that accommodates 15,000 patrons while offering unique backdrops including the original festival site and the majesty of the surrounding Sullivan County countryside. In the past few years, the stage has featured leading artists from rock to classical, and country to jazz, including headliners like Lynyrd Skynyrd, Tim Mcgraw, Bob Dylan, Yo-Yo-Ma, Zac Brown Band and many more. stage also ranked #15 in Worldwide Amphitheater Venues in the Pollstar Top 100 of 2011. Programmatic revenue reported in Part III includes all ticket sales and membership due revenue (inclusive of amounts reported as membership contributions in Part VIII, Line 1(b)). 13440125 true true false false false false false false false false true false false false false true false true false false false false false false true false false true false true false false false false false false false false false false false false true true true false false false true X 125 0 true 483 true false false false false false true true false false false true false X 10 9 true false false false false false false true true false false true true true true true true true true false DE NY X ERIC FRANCES 8452952400 PO BOX 222 LIBERTY NY 12754 Alan Gerry Board Chairman 1.0 X X 0 0 Stuart Salenger Trustee 1.0 X 0 0 Paul B Guenther Secretary 1.0 X X 0 0 DARLENE FEDUN CEO 40.0 X X 238156 0 22043 KATHY FROMMER Trustee 1.0 X 0 0 JOHN GALANTI Trustee 1.0 X 0 0 JEFFREY GERSON Trustee 1.0 X 0 0 RONALD GREENBERG Trustee 1.0 X 0 0 DW PORTO Trustee 1.0 X 0 0 KEITH G SUEHNHOLZ Vice Chairman 1.0 X X 0 0 Eric Frances Treasurer 40.0 X 227260 0 24410 Matt McNeil Marketing Director 40.0 X 154781 0 28439 Greg Lotorto Grounds Manager 40.0 X 110595 0 9564 John Farkas Chief Development Officer 40.0 X 212355 0 17237 Alfred D'Auria Facilities Manager 40.0 X 108799 0 10874 1051946 0 112567 6 false true false DelsenerSlater Enterprises 220 West 42nd St 11th Floor NEW YORK NY 10036 Promotional Services 3110855 EAGLES TOURING CO II 21650 OXNARD STREET WOODLAND HILLS CA 913674901 TALENT 924930 HOME GROWN MUSIC INC 1888 EMERY STREET SUITE 111 ATLANTA GA 30318 TALENT 417371 Ovations Food Services LP 18228 US Highway 41 North LUTZ FL 33549 Catering Services 369186 MAY 11 1991 INC 700 HARRIS STREET STE 201 CHARLOTTESVILLE VA 22903 TALENT 273869 9 672670 50285 4000000 39000 491590 5253545 TICKET SALES 900099 9454758 9454758 MEMBERSHIPS DUES 900099 716974 716974 10171732 0 0 281119 281119 95580 95580 0 95580 95580 0 23143 50280 22941 202 202 0 0 CELL-TOWER LAND LEASE RENTAL 900099 44251 44251 MISC. REIMBURSEMENTS 900099 5076 5076 MISCELLANEOUS INCOME 900099 11941 11941 61268 15863446 10171732 438169 47100 47100 0 0 0 465416 465416 0 2539623 1973350 566273 127517 84679 42838 447887 306568 141319 145291 76546 68745 113023 113023 51642 51642 38581 38581 0 0 0 0 696699 691993 4706 0 154179 63097 91082 8373 2773 5600 0 828402 416002 412400 121324 68875 52449 0 7906 5220 2686 0 0 1007290 1007290 87844 87844 DIRECT TALENT EXPENSES 5215400 5215400 PRODUCTION AND EVENT EXPENSES 2750711 2750711 DEVELOPMENT EXPENSE 359990 359990 REPAIRS AND MAINTENANCE 219673 191044 28629 368376 179487 188889 15802247 13440125 2362122 0 1293045 1072445 0 0 0 0 32106 1043664 0 0 0 0 0 0 0 0 53948 36167 28416601 5359991 23761138 23056610 0 0 0 0 0 0 0 0 865929 1161976 26006166 26370862 1187033 649427 0 0 32150 873253 0 0 0 0 0 0 0 0 0 0 0 0 1219183 1522680 X 24786983 24848182 0 0 0 0 24786983 24848182 26006166 26370862 61199 X false true X true false X 0 0 0 3884900 5253545 9138445 0 0 0 7608035 10171732 17779767 0 0 0 0 0 0 11492935 15425277 26918212 0 0 0 26918212 297530 376699 674229 0 297530 376699 674229 0 0 0 0 102905 84411 187316 0 0 0 11893370 15886387 27779757 X 0.00000 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 3711022 3711022 20140318 2444471 17695847 185513 67332 118181 2793763 1668617 1125146 1585985 1179571 406414 23056610 0 0 X 16997787 577705 1375026 1952731 15045056 818390 818390 15863446 17339967 577705 1802366 2380071 14959896 842351 842351 15802247 Schedule D, Part X, Line 2 The Center follows guidance that clarifies the accounting for uncertainty in tax positions taken or expected to be taken in a tax return, including issues relating to financial statement recognition and measurement. This guidance provides that the tax effects from an uncertain tax position can only be recognized in the financial statements if the position is more-likely-than-not to be sustained if the position were to be challenged by a taxing authority. The assessment of the tax position is based solely on the technical merits of the position, without regard to the likelihood that the tax position may be challenged. The Center is exempt from income tax under IRC section 501(c)(3), though it is subject to tax on income unrelated to its exempt purpose, unless that income is otherwise excluded by the Code. The Center has processes presently in place to ensure the maintenance of its tax-exempt status; to identify and report unrelated income; to determine its filing and tax obligations in jurisdictions for which it was nexus; and to identify and evaluate other matters that may be considered tax positions. The tax years ending December 31, 2010, 2011, 2012 and 2013 are still open to audit for both federal and state purposes. The Center has determined that there are no material uncertain tax positions that require recognition or disclosure in the accompanying consolidated financial statements. Form 990, Schedule D, Part XI, Line 2(d) Revenue of Related Party, the Museum at Bethel Woods, Consolidated into the Audited Financial Statements.....................$1,375,026 Form 990, Schedule D, Part XI, Line 4(b) Intercompany Eliminations(contributed Services).............$841,331 Special Event Expenses Reclassed to Form 990, Part VIII.....$(22,941) Total Line 4(b) reclasses...................................$818,390 Form 990, Schedule D, Part XII, Line 2d Expenses of Related Party, the Museum at Bethel Woods, Consolidated into the Audited Financial Statements...................$1,7179,425 Special Event Expenses Reclassed to Form 990, Part III......$22,941 Total Line 2(d) Reclasses................................$1,802,366 Form 990, Schedule D, Part XII, Line 4b Intercompany Eliminations(contributed Services)............$818,390 WINE PAIRING 73428 50285 23143 7944 9500 500 4997 0 73428 50285 23143 7944 9500 500 4997 22941 202 true Charolettesville Area Community Foundation PO Box 1767 Charlottesville VA 229021767 541506312 501(c)(3) 21764 CAMP SOUTHERN GROUND 1888 EMERY ST STE 111 ATLANTA GA 30318 273082862 501(c)(3) 15471 FAIRFIELD COUNTY FOUNDATION 523 DANBURY RD WILTON CT 06897 061083893 501(C)(3) 7515 3 Form 990, Schedule I, Part I, Line 2 The Center does not ordinarily provide grants to other organizations; however, it is not unusual for artists performing at the Center to have their own charitable organizations. As part of the contractual agreement between the artist and the Center, a portion of the event ticket price (as determined by the artist) will be remitted to a Section 501(c)(3) charity of the artist's choice. The Center may also make small donations to local organizations (that support the Sullivan County community). These small grants are determined by either the CEO or the CFO. No additional monitoring of these grants is undertaken by the Center. X X false false false false false false false true false DARLENE FEDUN CEO 183156 0 55000 12087 9956 260199 0 Eric Frances Treasurer 172260 0 55000 16087 8323 251670 0 Matt McNeil Marketing Director 139781 0 15000 0 8002 20437 183220 0 John Farkas Chief Development Officer 212355 0 17237 229592 0 Greg Lotoroto 98799 0 10000 667 10874 120340 0 667 Schedule J, Part I, line 7 Several individuals reported on the Form 990, Schedule J received bonuses in calendar year 2013. These amounts have been reported in Schedule J, Part II, Column (b)(ii). All bonuses were performance based. No individual that received a bonus had any input into either awarding the bonus or determining the size of the bonus. Form 990, Part V, Line 2a The Center does not issue any W-2s to its employees; all payroll is paid out of The Bethel Performing Arts Center, LLC (BPAC), a 100% owned subsidiary (deemed a disregarded entity for federal tax purposes (and disclosed on Schedule R, Part I)). Rather than create the impression that the Center has no employees (since the W-2s are not issued under its EIN#), the Center is reporting the employees as disclosed on the BPAC Form W-3. Form 990, Part VI, Section A, Line 2 Board Chairman, Alan Gerry, has a business relationship with Board of Directors Member, Keith G. Suehnholz. Form 990, Part VI, Section B, Line 11 The Center's Form 990 is prepared by a nationally renowned accounting firm in conjunction with the Center's financial department. Upon completion, a copy of the 990 is provided to management and each member of the Center's governing body for review and comment prior to its filing with the Internal Revenue Service. Form 990, Part VI, Section B, Line 12c BWCA has adopted a formal conflicts of interest policy and requires all Board Members and officers to annually comply with the terms of the Policy. Periodic reviews are conducted to ensure compliance with the conflict of interest policy. Annually, officers and directors are required to review the conflict of interest policy and submit a signed document indicating they have done so and that they are in compliance with the policy. To the extent that any conflicts exist, they are immediately investigated and resolved. Form 990, Part VI, Section B, Line 15 Bethel Woods Center for the Arts undertakes a thorough process to determine the compensation of the top management official, CEO, Darlene Fedun, as well as other compensated officers and key employees. The Center has established a compensation committee comprised of independent members (who are not compensated) to determine executive compensation. The committee utilizes various factors to set compensation including market data, geographical comparisons, like-sized organizations, and cost of living adjustments. Form 990, Part VI, Section C, Line 19 BWCA makes its annual Form 990 available to the public at its main place of business; it is also available on the internet at www.guidestar.org. BWCA's governing documents, conflict of interest policy, and financial statements are available upon request and at management's discretion. 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