2015-01-06T12:21:23-07:00 2014-06-30 990 2013-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 CENTRAL PARK AVENUE SCARSDALE NY 105831349 Kathleen Halas Executive Director 9147613456 2015-01-27 2013 2016-04-25 22:37:26Z Kathleen Halas 313 Central Park Avenue Scarsdale NY 105831349 4523604 0 X www.ChildCareWestchester.Org X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: * Linking parents to child care via information and referrals and help obtaining financial assistance; * Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; * Support to the workplace through on-site seminars, guidance on dependent care issues; * Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 18 18 42 22 0 0 3942425 4214558 139559 166481 13272 11867 1318 2152 4096574 4395058 1559426 1787309 0 0 1880659 1867683 0 0 63350 657577 611476 4097662 4266468 -1088 128590 1877977 2070495 680071 723297 1197906 1347198 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 0 0 697496 35257 119057 Professional Development - Training and technical assistance to improve child care quality * 3741 early care and education professionals attended 290 Council workshops * 17 students were enrolled in the Council's eCDA program (on-line CDA). * 28 early childhood professionals enrolled in the 2013-2014 class completed the Council's original, in-person CDA program. 24 completed the course. * 22 center-based classrooms in 9 center-based programs and 8 family/group family child care providers participated in our Early Literacy Book Bag program funded by the Sexauer Family Foundation and Carvel Foundation. The project was created to promote early literacy for low-income families by establishing lending libraries in the child care programs thereby strengthening the bridge between programs and homes. Participating programs received book bags filled with new books and manipulatives for children to borrow and use at home with their families. * 5 non-profit programs in Westchester County received 8 Young Explorer Computers, training on Kidsmart software and onsite technical assistance. * In October 2013, 97 early childhood professionals attended the annual Infant and Toddler Conference held at Burke Rehabilitation Center. In May 2014, 64 early childhood professionals attended an Infant and Toddler Conference held at SUNY-Purchase. * In November 2013, 67 school age professionals attended the School Age Conference held at Burke Rehabilitation Center. * 50 centers and family child care programs received intensive scale based technical assistance; 15 of those programs received a quality improvement grant. * 71 child care programs and community programs serving Westchester's children received gently used, high quality books from our 5th Annual Children's Book Drive. 2568273 1567726 27140 The Registration Department offers three main services to Child Care Providers: Processing Initial FDC & SACC Applications, Processing FDC & SACC Renewal Applications and performing "50% Inspections" of FDC/SACC Program. During the period of time starting July 1st, 2013 to June 30th, 2014: We served a total of 49 initial FDC applicants (24- FDC Approved and 25- FDC Withdrawn), and 25 SACC applicants (19- SACC approved and 6-SACC Withdrawn). All initial applicants where approved prior to 6 month contract deadline. The challenge with initial applications has been applicant follow through. Many applicants applied and found that they could not met OCFS guidelines in the required time period. The Registration Department also renewed 21 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (15-FDC and 6-SACC). All renewal applications where completed within the 120 day timeframe or submitted to enforcement with waivers granted. Due to the increase from a 2 year to a 4 year registration period for providers, the number of renewals was greatly reduced and our office is now required to complete mid-point inspections at the two year point of each provider's registration period. During this period we conducted a total of 93 midpoint inspections (47-FDC and 46-SACC). The challenge has been ensuring all providers complete the mandatory number of training hours. The Registration Department performed 154 "50% Inspections" of FDC/SACC Program (90-FDC and 64-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge in closing 50% inspections in a timely manner is provider delay in submitting required documents. Legally Exempt Department: The Legally Exempt Departments offers two main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct 20% inspections. During the period of time starting July 1, 2013 to June 30, 2014: We served a total of 1,078 legally exempt providers. We accomplished our goals due to the efficiency in work of the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover in providers. The challenge in processing the renewal enrollment applications has been the delay in providers submitting the renewal material on time and changes that are needed to be made to the enrollment. In addition, staff struggles to contact providers because provider's phone numbers frequently change and are not in service. The Legally Exempt Department performed 62 20% inspections. All inspections were conducted and closed within the approved timeframes. The biggest challenge in closing 20% inspections in a timely manner is provider's delay in submitting documents. Another challenge is providers were not consistent with keeping scheduled inspections. 261394 0 1629 Child care referrals for families and resources to guide in finding child care providers and health insurance enrollment for children and families *In 2013-14, over 2,800 families with more than 3,700 children received information and referral services. *Over 600 families and over 100 child care providers received information and/or assistance through the Child Care Council of Westchester's subsidy support services. *The Child Care Council of Westchester continued to monitor the impacts of the on-going economic downturn by conducting a survey of child care businesses on enrollment and financial status in May 2014. 34009 0 65 Institute for School Age Child Care - This department at the Council was folded into the Professional Development department early in the fiscal year. School age activities, specifically the School Age Conference are discussed in the Professional Development program service accomplishments. 148901 0 18590 Health Services - Medication administration training and healthcare consulting services. * MAT - There were twelve MAT courses conducted with a total of 89 participants attending the Council's Medication Administration Training Course * 34 programs signed on to the health care consultant service. 204375 184326 0 Child Care Scholarships - The Council administered two child care scholarship programs during this period. The Future Leader Scholarship Awards (FLA) and the Patricia Lanza LIKE Awards. Both scholarship programs provided tuition assistance to families whose income levels exceeded county subsidy levels. The awards were distributed directly to the regulated programs where the children were enrolled in child care. At any given time between July 2013 and June 2014 the Council awarded 9 to 11 families the FLA scholarship and 43 to 46 families the LIKE scholarship. 387285 184326 18655 3914448 1 1 0 1 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 12 0 42 1 0 0 0 0 0 0 0 0 0 0 X 18 18 0 0 0 0 1 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Kathleen Halas 9147613456 CHILD CARE COUNCIL OF WESTCHESTER 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Dr Mistie Eltrich Board President 1 0 X X 0 0 0 Felice Harris Board Vice President 1 0 X X 0 0 0 Steven Wysmuller Board Vice President 1 0 X X 0 0 0 Susan D'Emic Treasurer 1 0 X X 0 0 0 Michelle Ortiz-Soto Secretary 1 0 X X 0 0 0 Gregory Chartier PhD Director 1 0 X 0 0 0 Amy Echelman Director 1 0 X 0 0 0 Meg Gardinier Director 1 0 X 0 0 0 Andrew Karlen Esq Director 1 0 X 0 0 0 Korey Kross Director 1 0 X 0 0 0 Cecelia McKenney Director 1 0 X 0 0 0 Josephine Moffet Director 1 0 X 0 0 0 Camille F Murphy Director 1 0 X 0 0 0 Craig Ruoff Director 1 0 X 0 0 0 Rori Sagal Director 1 0 X 0 0 0 Jeffrey Samuelson Director 1 0 X 0 0 0 Byron Smalls Director 1 0 X 0 0 0 John E Sterbenz Director 1 0 X 0 0 0 Kathleen Halas Executive Director 35 0 X 110271 0 8155 Michael Goldman Director of Finance and Administration 35 0 X 73391 0 0 183662 0 8155 0 0 0 0 0 6000 32923 25599 0 3749799 400237 3900 4214558 Workshop/Professional Development 900099 153540 153540 0 0 Seminars and Conferences 900099 5182 5182 0 0 Resource and Referrals 900099 1629 1629 0 0 Management and Health Services 900099 6130 6130 0 0 0 0 0 0 166481 11867 0 0 11867 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 102528 0 102528 0 0 0 0 0 0 0 26018 25599 26018 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Miscellaneous 900099 2152 0 0 2152 0 0 0 0 2152 4395058 166481 0 14019 36703 36703 1750606 1750606 0 0 0 0 191817 159634 21665 10518 0 0 0 0 1339152 1150861 156172 32119 26540 23368 3172 0 192689 161028 21855 9806 117485 103446 14039 0 0 0 0 0 0 0 0 0 20722 18246 2476 0 653 575 78 0 0 0 0 0 0 0 166064 146219 19845 0 20430 17989 2441 0 92694 81617 11077 0 16388 14430 1958 0 0 0 0 0 210186 185069 25117 0 19697 17343 2354 0 0 0 0 0 17016 14983 2033 0 0 0 0 0 0 0 0 0 0 0 0 0 13732 12091 1641 0 Staff training and development 12698 11181 1517 0 Fundraising expense 10907 0 0 10907 Miscellaneous 10289 9059 1230 0 4266468 3914448 288670 63350 432902 437178 323333 218802 0 736812 910745 0 0 0 0 0 0 0 0 25317 7575 359613 496195 1877977 2070495 430062 550773 250009 172524 680071 723297 X 741976 808817 455930 538381 0 0 1197906 1347198 1877977 2070495 128590 20702 0 0 0 0 X X 0 1 X 1 1 1 X 4169587 3659976 3590136 3942425 4214558 19576682 0 0 0 0 0 0 0 0 0 0 0 0 4169587 3659976 3590136 3942425 4214558 19576682 0 19576682 6659 5596 13502 13272 11867 50896 0 0 0 0 0 0 0 405 8702 1318 2152 12577 19640155 1006194 0.99677 0.99701 X Schedule A, Part II, Line 10 Receipts from small non-operational activities such as sales of child care training books, reversals of immaterial accrual estimates. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 0 0 0 0 0 0 1 653 0 653 0 Schedule C, Part II-B, Line 1 Conference and rally to raise awareness of child care issues and the need for funding to address these issues. 0 Deferred Rent 172524 172524 X 4441778 20702 0 0 26018 46720 4395058 0 0 0 4395058 4292486 0 0 0 26018 26018 4266468 0 0 0 4266468 Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if those positions are more likely than not to be sustained. Management has determined that the Council had no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to June 30, 2011. Schedule D, Part XI, Line 2d Fundraising revenues associated with the Council's annual Awards Breakfast are being shown here net of fundraising expenses. Schedule D, Part XII, Line 2d Fundraising expenses associated with the Council's annual Awards Breakfast are being accounted for here by netting against fundraising revenues. Awards Breakfast 51617 25599 26018 0 0 4366 5074 0 16578 0 0 51617 25599 26018 0 0 4366 5074 0 16578 26018 0 Schedule G, Part II, Line 1 Awards breakfast to recognize leaders in the child care community. 1 Child and Adult Care Food Program 219 1567193 0 To provide nutritious meals for children in child care programs. The Patricia Lanza LIKE Awards 68 176302 0 Child care fee assistance on behalf of working families paid directly to registered child care providers. Future Leader Scholarship Awards 17 7111 0 Schedule I, Part I, Line 2 The Director of Finance and Administration and the Program Directors meet regularly to review the financial information, to ensure that only those expenses that are for the particular project or activity are included in the budget to actual reports, to determine if all activities are on track to completion or if any budget modifications are needed, and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. Form 990, Part VI, Section A, Line 6 The Council offers membership to child care providers for a nominal fee. This entitles members to receive discounted rates for training, but they receive no managerial or other governance rights with membership. Form 990, Part VI, Section B, Line 11b The Director of Finance and Administration (Director of F & A) prepares a draft of the Form 990 and forwards to the Council's independent auditors, the Board Treasurer and Executive Director for review and approval. Any questions are discussed and resolved and the Director of F & A makes all changes and resubmits to the audit firm, the Board Treasurer and the Executive Director for final approval and signing. All responses and documentation of preparation of the Form 990 are maintained in the Director of F & A's office. The Form 990 is scheduled to be completed and submitted to the IRS by the filing deadline. If for any reason the Form 990 cannot be filed by the filing deadline the independent audit firm submits extension forms to the IRS and provides proof of extension filing to the Director of F & A and/or Executive Director. Board review of the IRS Form 990 is performed by the Board Treasurer prior to filing the form with the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, Director of F & A or any board member an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council, over and above the interest of the Interested Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exit when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they related to such director or officer which may pose a potential conflict of interest. Such disclosure must be updated annually. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statement is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest, those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact-gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict; The director/officer to whom the potential conflict relates shall not attempt to influence other Directors regarding the matter; The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion; The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. Form 990, Part VI, Section B, Line 15 Working under the direction of the Council's Personnel Committee, the Council's Senior Staff updated the agency job classification framework and salary range guidelines over the course of almost a year overlapping 2007 and 2008. The approach involved (1) factoring in cost of living adjustments for the eight year period since the previous salary review; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge, problem-solving, supervision, latitude of decision-making impact, external contacts/relationships, policy involvement and scope of activity. Once defined by the Personnel Committee, the process was carried out by Senior Staff which consisted at that time of the Executive Director, Associate Executive Director, Director of Administration and Personnel, Controller, Director of Employer and Parent services, Institute of School Age Child Care Director, Director of Registration, Director of Health Services, Director of Professional Development and Director of Community Education. Consensus was reached by Senior Staff on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The new salary scale guidelines were used to make some initial salary adjustments in 2008 and since then, to guide salaries offered at hiring. Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statements are available to the public upon request. Form 990, Part XII, Line 2c The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process did not change from the prior year.