2015-11-16T07:41:54-06:00 2014-12-31 420714325 RSM US LLP 1 S WACKER DRIVE STE 800 CHICAGO IL 60606 990 2014-01-01 360540525 Medical Library Association MEDI 3124199094 65 East Wacker Place No 1900 Chicago IL 60601 Ray Naegele Director of Finance 3124199094 2015-11-11 1 Wayne Harder P00294296 3126343400 2014 2016-04-25 22:37:26Z Carla Funk 65 East Wacker Place No 1900 Chicago IL 60601 3327361 0 8112 X www.mlanet.org X 1898 MD The Medical Library Association (MLA) is a nonprofit, educational organization committed to educating health information professionals, supporting health information research, promoting access to the world's health sciences information, and working to ensure that the best health information is available to all. 12 12 16 500 279588 -10667 211598 70721 2731924 2554312 85810 61116 357421 288481 3386753 2974630 63658 62751 0 0 1472265 1430873 0 0 0 1609809 1600578 3145732 3094202 241021 -119572 4471386 4432961 1130146 1141362 3341240 3291599 X The Medical Library Association's mission is to provide lifelong educational opportunities to members and nonmembers, support a database of health information research, and promote the importance of quality information for improved health to the healthcare community and the public. 0 0 935312 1331083 Annual Meeting - The Annual Meeting educates members and nonmembers on the design, development and management of health information systems. Total attendance was 2,007 participants. 292448 250802 Publications - Publications produced by the Association educate the members and nonmembers on topics relating to the field of health information management and medical librarianship. Approximately 6,100 members and nonmembers receive the publications. The Association produces and distributes Consumer Health Information brochures called Medspeak. The brochure translates medical and scientific terminology into terms non-health care practitioners can understand. In 2014, approximately 1,200 brochures were distributed in English, 250 in Spanish, and 500 in French. The brochures are free to the public. 189202 226340 Educational and Professional Development Programs - The programs provide continuing education the medical library field. Approximately 1,500 members participate in the educational and professional recognition programs. 52020 Information Issues and Policies - The association maintains a government relation program and provides information on health information policy issues. 88116 ALISE Management Services 123014 62751 Awards & Scholarships 65735 Chapter Support 37508 34880 Credentialing 71199 Database & Mailing Lists 79675 631265 Dues & Membership Services 191373 4080 MLANET (website) 28435 MLA Services 62533 60862 Sections 799608 62751 731087 2216570 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 8 0 1 16 1 1 1 0 0 0 0 0 0 0 0 0 X 12 12 0 0 0 0 1 1 0 1 1 0 1 1 0 1 1 1 1 1 1 1 0 IL X Raymond Naegele 3124199094 65 East Wacker Place Suite 1900 Chicago IL 606017246 Michelle Kraft AHIP President 5.00 X X 0 0 0 Teresa L Knott AHIP President-Elect 5.00 X X 0 0 0 Linda Walton AHIP Immediate Past President 5.00 X 0 0 0 Dixie Jones Past President 5.00 X 0 0 0 Jane Blumenthal Past President 5.00 X 0 0 0 Heidi Heilemann AHIP Director 5.00 X 0 0 0 Melissa L Rethlefsen Director 5.00 X 0 0 0 Lisa K Traditi AHIP Director 5.00 X 0 0 0 Sandra G Franklin AHIP Secretary 5.00 X X 0 0 0 Kristine M Alpi Director 5.00 X 0 0 0 Melissa De Santis Director 5.00 X 0 0 0 Angela Dixon Chapter Council Liaison 5.00 X X 0 0 0 Marianne Comegys Director 5.00 X 0 0 0 Julia Esperza Director 5.00 X 0 0 0 Rikke Ogawa Director 5.00 X 0 0 0 Jodi L Philbrick Section Council Liaison 5.00 X X 0 0 0 Gabriel R Rios Director 5.00 X 0 0 0 Chris Shaffer AHIP Treasurer 5.00 X X 0 0 0 Julia Shaw-Kokot Director 5.00 X 0 0 0 Joy Summers-Ables Director 5.00 X 0 0 0 Carla Funk Executive Director 40.00 X 188776 0 23417 Ray Naegele Director of Finance & Admin 40.00 X 130531 0 25643 319307 0 49060 2 0 1 0 Hall-Erickson Inc 98 E Naperville Rd Westmont IL 60559 Event/Exhibit Services 170802 Production Resource Group LLC 200 Hastings Drive Buffalo Grove IL 60089 Audiovisual Services 140082 2 70721 70721 Annual Meeting 900099 1331083 1331083 Membership Dues 900099 631265 631265 Publications 511120 250802 94368 156434 Educational Program 900099 226340 226340 Section Revenue 900099 60862 60862 53960 53960 2554312 38690 38690 375157 352731 22426 22426 22426 Mailing List Revenue 511140 154698 154698 ALISE Management Servi 900099 90106 90106 MLA Services 900099 33048 33048 10629 10629 288481 2974630 2397878 279588 226443 25500 25500 35851 35851 1400 1400 368367 265059 103308 747250 537685 209565 131695 94320 37375 108060 77303 30757 75501 53861 21640 2376 2376 43963 43963 7834 5640 2194 15294 11012 4282 136192 125609 10583 59900 43552 16348 70 50 20 142966 101936 41030 55151 39649 15502 858810 614957 243853 41395 29604 11791 23779 1232 22547 Publications 115067 82448 32619 97781 69902 27879 3094202 2216570 877632 0 108 149 1404226 1119393 159697 215727 81561 149312 650411 570740 105252 79671 2709417 2859050 11125 9659 4471386 4432961 229780 108387 900366 1032975 1130146 1141362 X 1753011 1682625 429904 400516 1158325 1208458 3341240 3291599 4471386 4432961 -119572 69931 0 X 0 1 X 1 0 X 208705 72025 40478 211598 70721 603527 2442827 2323429 2490196 2556866 2397878 12211196 2651532 2395454 2530674 2768464 2468599 12814723 0 0 0 12814723 40664 40434 107096 43831 38690 270715 40664 40434 107096 43831 38690 270715 24193 34789 99760 38969 197711 74963 35095 35820 200230 165327 511435 2791352 2505772 2773350 3051494 2672616 13794584 0.92900 0.93620 0.01960 0.02140 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 0 0 0 1 7834 0 0 7834 0 Part II-B, Line 1: The Medical Library Association supports efforts to improve access to health information. MLA's Legislative Task Force consists of five volunteer MLA members who visit congressional offices about once a year to discuss and answer questions about the important role that the National Library of Medicine and health sciences libraries and librarians play in providing access to health information. In 2014, the task force addressed issues that include the important role that scientific communication plays in improving health and the need for health professionals and the public to have unrestricted, affordable, and permanent access to quality health information. 1388774 50133 61631 94352 1406186 1132942 160960 129790 34918 1388774 1075799 19699 76834 39390 1132942 1364551 13033 7979 68663 241101 1075799 1187349 196535 68943 88276 1364551 0.14060 0.85940 0 0 49599 38817 10782 66570 58437 8133 534242 473486 60756 79671 X 3044561 69931 69931 2974630 0 2974630 3094202 0 3094202 0 3094202 Part V, Line 4: Permanently restricted net assets consist of various endowment funds which are subject to the restrictions imposed by donors who require the principal of their contributions to be invested in perpetuity and the investment income to be used for specified purposes. These funds include the following: Cunningham Memorial International Fellowship Endowment Fund - supports the Annual Cunningham Memorial International Fellowship Program. C. Funk Government Relations Award Fund - supports an annual award to honor an outstanding individual in government relations. David A. Kronick Endowment Fund - supports The David A. Kronick Travelling Fellowship Estelle Brodman Award Endowment Fund - supports the Estelle Brodman Award for the academic medical librarian of the year. Hospital Libraries Section/MLA Professional Development Grants Endowment Fund - supports an award program conducted by the hospitals section for librarians working in hospitals and similar clinical settings. The awards generally are for educational and research activities. Janet Doe Lectureship Endowment Fund - supports the Jane Doe Lectureship. John P. McGovern Award Lectureship Endowment Fund - supports the John P. McGovern Lectureship. Joseph Leiter NLM/MLA Lectureship Endowment Fund - supports the Leiter NLM/MLA Lectureship. Lindberg Research Fellowship Endowment Fund - supports the Lindberg Research Fellowship. Lois Ann Colaiannia Award for Excellence and Achievement in Hospital Librarianship Endowment Fund - supports the Excellence and Achievement in Hospital Librarianship Award Program. Louise Darling Medal Endowment Fund - supports the Louise Darling Medal for Distinguished Achievement in Collection Development in the Health Sciences. Lucretia W. McClure MLA Excellence in Education Award Fund - supports a annual award to honor an outstanding educator for personal excellence in health sciences, librarianship and informatics, with demonstrated skills in teaching, curriculum development, mentoring, research or leadership in education. Majors/MLA Chapter Project of the Year Endowment Fund - Supports an annual award for the best project by chapter. The award recognizes excellence, innovation and contribution to the health sciences library profession. Scholarship Endowment Fund - supports the Association's various grants and scholarships. The goal of the Association's grants and scholarships committee is to raise money for this fund. Shaping Our Future Endowment Fund - supports initiative identified in the Association's annual business plan and is funded by annual allocations equal to 25 percent of net corporate membership dues. T. Mark Hodges International Service Award - supports individual achievement in promotion, enabling and/or delivering improvements in the quality of health information internationally through the development of health information professions, the improvement of libraries or an increased use of health information services. Part X, Line 2: The accounting standard on accounting for uncertainty in income taxes addresses the determination of whether tax benefits claimed or expected to be claimed on a tax return should be recorded in the financial statements. Under this guidance, the Association may recognize the tax benefit from an uncertain tax position only if it is more than likely than not that the tax position will be sustained on examination by taxing authorities, based on the technical merits of the position. Examples of tax positions include the tax-exempt status of the Association and various positions related to the potential sources of unrelated business taxable income (UBIT). There were no unrecognized tax benefits identified or recorded as liabilities for the reporting periods presented in these financial statements. The Association files Form 990 in the U.S. federal jurisdiction and the State of Illinois. The Association is generally no longer subject to examination by the Internal Revenue Service for years before 2011. 1 American Library Association 50 E Huron Street Chicago IL 60611 362166947 501(c)(3) 13000 Fund Minority Scholarship Northwestern University 633 Clark St Evanston IL 60208 362167817 501(c)(3) 10000 Funding for research to improve health care 2 MLA Minority Scholarships 2 5000 MLA Scholarships/Aid for Advanced Education 2 5000 Brodman Award 1 500 Annual Meeting Grants 4 3844 McClure Excellence in Education Award 1 500 Beatty/MLA Service Award 1 1000 Funk Governmental Relations Award 1 500 Lindberg Research Fellowshlip 1 5000 DeBakey Award 1 975 Colaianni Award/Leadership Award 1 500 MIS/MLA Career Grant/support career development activity 1 1350 Continuing Education Award 3 1205 Doe Lectureship/Honorarium 876 Rittenhouse Award/best unpublished scholarly work 1 500 Professional Development Grant 2 1600 Ida & George Elliot Award 1 200 Kronick Traveling Fellowshilp 1 2000 Eugene Garfield Research Fellowship 1 5000 Joseph Leiter Lecture Award 1 300 Part I, Line 2: Individuals to whom MLA grant money is rewarded are required to provide an accounting of how the money is spent. MLA verifies that the US organizations to whom it grants money to are bona fide 501(c)(3) organizations in good standing with the IRS. Recipients are required to prepare a written report of their experience. For the more material awards, volunteers prepare evaluations of both the recipient and the program. X X 0 0 0 0 0 0 0 0 0 Carla Funk Executive Director 188776 0 0 0 0 0 22653 0 764 0 212193 0 0 0 Ray Naegele Director of Finance & Admin 130531 0 0 0 0 0 15663 0 9980 0 156174 0 0 0 Form 990, Part VI, Section A, line 6 Classes of Membership A. The classes of membership shall be Voting and Nonvoting. B. The subclasses of Voting Members shall be Active and Institutional. Active Members shall be persons who at the time of qualification were actively engaged in, retired from, or interested in professional library or bibliographic work, or a health or information sciences profession. Institutional Members shall be libraries of the health sciences or professions or schools of library and information science. The authorized representative of an Institutional Member shall be any person designated in writing by the institution at the time of payment of dues, unless otherwise and later designated in writing by the institution at least five weeks before the Annual Meeting or distribution of ballots in which the representative is to vote. Elections A. Ballots, accompanied by the required biographical data, photographs, and statements of aims, shall be distributed to the voting membership by Headquarters not later than nine weeks prior to the Annual Meeting and received at Headquarters by the date previously announced for counting ballots, which shall be at least three weeks after ballots are distributed. Ballots received after the date announced for counting shall be destroyed. B. Candidates for President-Elect shall be declared elected upon receiving a majority of the votes cast. Where there are more than two candidates, a plurality shall elect. Candidates for the positions of Director and member of the Nominating Committee receiving the highest number of votes for the number of vacant positions shall be declared elected. If a tie occurs, selection from among the tied candidates shall be by lot. Form 990, Part VI, Section A, line 7a Annual Meeting The Association shall hold annually, usually in the spring, a regular meeting of the members for the transaction of general business. Except as otherwise stated in these Bylaws, Voting Members at the Annual Meeting shall be the final authority in governing the Association. Voting Body The voting body of the Annual Meeting or of a special meeting shall consist of all Voting Members who are in good standing and who are present at the business meeting. One person may cast two votes only if eligible as an Institutional Representative and also as an Active Member. Form 990, Part VI, Section B, line 11 The completed final version of Form 990 is emailed to each board member on the Finance Execuctive Committee. This group is comprised of the MLA President, Treasurer, Executive Director and Director of Financial and Administrative Services. Form 990, Part VI, Section B, line 12c Medical Library Association Disclosure Policy The Medical Library Association (MLA) requires affiliation/financial disclosure for any member of the MLA Board of Directors, committee chairs and chair-elects, liaisons to other organizations, authors who write for MLA publications, and instructors/presenters at MLA sponsored events and activities (know as "above-mentioned group"). MLa's disclosure policy is intended to protect all parties involved from any potential conflict of interest that may arise by serving/working with any association programs and services. The intent of this disclosure policy is not to prevent people with a significant financial or other relationships from serving in official capacities, writing, or presenting, but to provide decision-makers and participants with the information to form their own judgments in regard to exposition or conclusions reached in presentations, courses, publications, etc. Members of the above-mentioned group must prominently state all disclosure information for each activity. In the case of presenters, authors, or instructors, failure to disclose affiliations or financial arrangements may result in denial of MLA CE contact hours for the instructor's course, cancellation of the CE activity, and/or denial of instructor/presenter honorarium or author royalties. Affiliation/Financial Disclosure A conflict of interest may be considered to exist if a member of the above-mentioned group is: 1. Serving as an officer or director of another nonprofit organization in the general areas of interest to MLA. 2. Receiving compensation (e.g., consulting fees, speaking or writing honoraria, grant funds, research fees, salary, or other financial or material support, etc.) from a company offering products or services related to the interests of MLA. 3. Doing business with MLA or having a personal business interest in any company or organization doing business or wishing to do business with MLA. The users and/or participants in MLA programs and services must be made aware of any affiliations or financial arrangements between members of the above-mentioned group and a grantor and/or an organization(s). Any affiliation or financial arrangement that may cause embarrassment to MLA, members of the above-mentioned group, a grantor, or an organization, or could be perceived as unethical, must be disclosed. MLA will inform users and/or participants of any affiliations or financial arrangements of members of the above-mentioned group through appropriate means. Form 990, Part VI, Section B, line 15 MLA maintains a Salary Ranking and Classification System to guide salary administration. The plan is reviewed and approved annually by the board of directors with the business plan. Staff salary ranges are reviewed in the context of relevant industry salary survey data such as the data provided by ASAE and Association Forum. The Executive Director is reviewed annually in February by the MLA president with input as appropriate from the executive committee, full board and members. The director of financial and administrative services, similar to other manager level staff, has a formal review by the Executive Director at mid-year and at year-end. Form 990, Part VI, Section C, line 19 The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request pursuant to the period of disclosure indicated by IRC section 6104(d).