2015-03-17T09:53:36-05:00 2014-05-31 BKD LLP 910 E ST LOUIS 200/PO BOX 1190 SPRINGFIELD MO 658062523 990 2013-06-01 581344015 ALBANY AREA PRIMARY HEALTH CARE INC % MILTON JORDAN ALBA 2298886559 204 NORTH WESTOVER BLVD Suite ALBANY GA 31707 MILTON JORDAN CFO 2298886659 2015-01-07 true Brian D Todd P00422601 2298886659 2013 2016-03-07 17:11:31Z TARY L BROWN CEO 204 NORTH WESTOVER BLVD ALBANY GA 317072983 28222045 false X www.aaphc.org X 1978 GA TO PROVIDE PRIMARY HEALTH CARE TO THE UNDERSERVED, INDIGENT POPULATION OF ALBANY, GEORGIA AND SURROUNDING AREA AS A FEDERALLY QUALIFIED HEALTH CENTER. SEE SCH O. 16 16 265 16 6478 2433 5210657 4671369 21389534 23518786 22771 18443 3829 7363 26626791 28215961 0 0 0 0 16100468 16542722 21000 18831 18831 10637208 11449891 26758676 28011444 -131885 204517 13005334 15508203 3728505 6026889 9276829 9481314 X SEE SCHEDULE O. false false 17522522 19663155 ALBANY AREA PRIMARY HEALTH CARE PROVIDES A FULL COMPLEMENT OF COMPREHENSIVE PRIMARY HEALTH CARE SERVICES ACROSS THE LIFECYCLES. SIGNIFICANT EFFORT IS MADE TO REACH LOW INCOME, UNINSURED, UNDER INSURED, AND VULNERABLE POPULATIONS AS WELL AS MEDICAID AND MEDICARE PATIENTS. DURING FY 2014, THE ORGANIZATION HAD 107,831 CLINIC ENCOUNTERS. 3831784 3852461 ALBANY AREA PRIMARY HEALTH CARE OPERATES TWO RYAN WHITE PART C SERVICE DELIVERY LOCATIONS IN SOUTHWEST GEORGIA (ALBANY AND THOMASVILLE) PROVIDING HIV EARLY INTERVENTION AND PRIMARY CARE SERVICES. SERVICES INCLUDE CASE MANAGEMENT, COUNSELING, TESTING, PARTNER COUNSELING, LABORATORY SERVICES, PHARMACY ASSISTANCE, ELIGIBILITY ASSISTANCE, HOUSING ASSISTANCE, FOOD ASSISTANCE, ORAL HEALTH CARE, MENTAL HEALTH CARE, HEALTH EDUCATION, NUTRITIONAL COUNSELING, PERMANENCY PLANNING, TRANSPORTATION SERVICES, AND COMPREHENSIVE OUTREACH. DURING FY 2014, THE ORGANIZATION HAD 5,160 ENCOUNTERS OF THIS TYPE. 21354306 true true false true false false false false false false true false false true true false true false false false false false false true false false false false false true false false false false false false false false false false false false false false false false false true 38 0 true 265 true true true false false false false false false false false false X 16 16 false false false false false false false true true false false true true true true true true true true false GA X MILTON JORDAN 2298886659 204 NORTH WESTOVER BLVD ALBANY GA 31707 BILL ANDREWS DIRECTOR 1.0 0.0 X VICTORIA DARRISAW DIRECTOR 1.0 0.0 X MILTON FOSTER DIRECTOR 1.0 0.0 X CHRISTOPHER JONES SECRETARY 1.0 0.0 X X KUANITA MURPHY DIRECTOR 1.0 0.0 X DENNIS PARKER DIRECTOR 1.0 0.0 X DOUG PATTEN MD DIRECTOR 1.0 0.0 X JIM QUINN PRESIDENT 1.0 0.0 X X BRAD STAFFORD VICE PRESIDENT 1.0 0.0 X X MURRAY STEPHENS DIRECTOR 1.0 0.0 X ROBERT STERNENBERG DIRECTOR 1.0 0.0 X SYBIL THOMAS DIRECTOR 1.0 0.0 X CHARLES TIPPER DIRECTOR 1.0 0.0 X ELIZABETH WEST DIRECTOR 1.0 0.0 X BRENDA WILLIAMS DIRECTOR 1.0 0.0 X LARRY WILLSON TREASURER 1.0 0.0 X X TARY L BROWN CEO 40.0 0.0 X 207141 0 10893 SUSAN RAKEL CFO 40.0 0.0 X 109273 0 11257 SHELLEY SPIRES DEPUTY DIRECTOR 40.0 0.0 X 109874 0 9549 CLIFTON BUSH COO 40.0 0.0 X 70044 0 7763 JAMES HOTZ MD CLINICAL SERV DIR 40.0 0.0 X 221034 0 10582 BERNARD SCOGGINS MD MEDICAL DIRECTOR 40.0 0.0 X 229261 0 14434 FRANCIS KWARTENG MD PHYSICIAN 40.0 0.0 X 329877 0 5625 ESE EFEMINI MD PHYSICIAN 40.0 0.0 X 288015 0 10972 KEISHA CALLINS MD PHYSICIAN 40.0 0.0 X 259054 0 18289 WILLIAM MCPETERS MD PHYSICIAN 40.0 0.0 X 197740 0 14851 FRANCES FERGUSON MD PHYSICIAN 40.0 0.0 X 206446 0 14258 2227759 0 128473 41 false true false GENEVA'S CLEANING SERVICE CLEANING SERVICE 177355 1 4458479 212890 4671369 PATIENT SERVICES 624100 14850105 14850105 PHARMACY REVENUE 446110 7292035 7292035 OTHER INCOME 624100 401896 398726 3170 EHR INCENTIVE REVENUE 624100 408000 408000 CONTRACT REVENUE 624100 566750 566750 23518786 19643 19643 0 0 12247 4884 7363 0 7363 3308 4055 1200 -1200 -1200 -1200 0 0 0 0 28215961 23515616 6478 22498 X 0 0 0 0 1058618 493535 565083 0 0 13172080 9626617 3545463 0 220846 165650 55196 0 1208105 873319 334786 0 883073 630677 252396 0 0 34271 0 34271 0 82438 0 82438 0 0 18831 18831 0 2803355 2158008 645347 0 45945 0 45945 0 676462 297423 379039 0 0 0 337348 238174 99174 0 110966 31031 79935 0 0 205653 152371 53282 0 57073 31031 26042 0 0 560649 420108 140541 0 72724 0 72724 0 MEDICAL SUPPLIES & DRUGS 4400175 4400175 BAD DEBT 1769084 1769084 RECRUITING & RETENTION 125825 125825 LICENSES, DUES, SUBSCRIPTIONS 73203 73203 94720 67103 27617 28011444 21354306 6638307 18831 709638 1000677 2207040 2955342 86322 43298 2538356 1720550 0 0 0 0 0 0 347520 282621 136875 113647 9962846 4045654 6263461 5917192 18057 18287 0 0 0 0 0 0 698065 3456589 13005334 15508203 2074960 2408485 0 0 44467 30777 0 0 0 0 0 0 1609078 1521616 0 0 0 2066011 3728505 6026889 X 9276829 9431314 0 50000 0 0 9276829 9481314 13005334 15508203 204517 -32 X false true X true true true X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false false false false false false false false true false SCHEDULE C, PART II-B, QUESTION 1I A PORTION OF DUES PAID IN FY 2014 TO THE NACHC AND GAPHC MAY BE ATTRIBUTABLE TO LOBBYING. 438292 438292 6661893 2164893 4497000 2862661 1880761 981900 5917192 Other Receivables 1390578 DEFERRED PLAN ASSETS 2066011 3456589 0 457 (B) PLAN LIABILITY 2066011 2066011 26438479 -32 35550 -1769084 -1733566 28172045 43916 43916 28215961 26283994 35550 6084 41634 26242360 1769084 1769084 28011444 SCHEDULE D, PART X, LINE 2 UNCERTAIN TAX POSITIONS: MANAGEMENT HAS EVALUATED THEIR INCOME TAX POSITIONS UNDER THE GUIDANCE INCLUDED IN ASC 740. BASED ON THEIR REVIEW, MANAGEMENT HAS NOT IDENTIFIED ANY MATERIAL UNCERTAIN TAX POSITIONS TO BE RECORDED OR DISCLOSED IN THE FINANCIAL STATEMENTS. SCHEDULE D, PART XI, LINE 2D OTHER REVENUE INCLUDED ON LINE 1, BUT NOT FORM 990, PART VIII, LINE 12: $(1,769,084) BAD DEBT EXPENSE SCHEDULE D, PART XI, LINE 4B OTHER REVENUE INCLUDED ON FORM 990, PART VIII, LINE 12, BUT NOT LINE 1: $ (4,884) RENTAL EXPENSE (1,200) SALE OF FIXED ASSETS 50,000 TEMPORARILY RESTRICTED CONTRIBUTIONS --------- $ 43,916 TOTAL SCHEDULE D, PART XII, LINE 2D OTHER EXPENSE INCLUDED ON LINE 1, BUT NOT FORM 990, PART IX, LINE 25: $ 4,884 RENTAL EXPENSE 1,200 SALE OF FIXED ASSETS --------- $ 6,084 TOTAL SCHEDULE D, PART XII, LINE 4B OTHER EXPENSE INCLUDED ON FORM 990, PART IX, LINE 25, BUT NOT LINE 1: $ 1,769,084 BAD DEBT EXPENSE X true KR CONSULTING INC KALAMAZOO MI 49 GRANT WRITING false 4706919 18831 4688088 4706919 18831 4688088 X X false false false false false false false true false TARY L BROWN CEO 184258 0 5383 0 17500 0 6279 0 4614 0 218034 0 0 0 JAMES HOTZ MD CLINICAL SERV DIR 197134 0 6400 0 17500 0 6711 0 3871 0 231616 0 0 0 BERNARD SCOGGINS MD MEDICAL DIRECTOR 208523 0 3238 0 17500 0 6444 0 7990 0 243695 0 0 0 FRANCIS KWARTENG MD PHYSICIAN 274364 0 55513 0 0 0 0 0 5625 0 335502 0 0 0 ESE EFEMINI MD PHYSICIAN 239002 0 49013 0 0 0 5640 0 5332 0 298987 0 0 0 KEISHA CALLINS MD PHYSICIAN 210891 0 48163 0 0 0 5459 0 12830 0 277343 0 0 0 WILLIAM MCPETERS MD PHYSICIAN 187740 0 0 0 10000 0 6371 0 8480 0 212591 0 0 0 FRANCES FERGUSON MD PHYSICIAN 194146 0 12300 0 0 0 6438 0 7820 0 220704 0 0 0 SCHEDULE J, PART I, LINE 7 NON-FIXED PAYMENTS: APHC'S ANNUAL INCENTIVE PROGRAM WAS ESTABLISHED TO REWARD EMPLOYEES FOR MEETING BOTH INDIVIDUAL AND CORPORATE GOALS. TO BE ELIGIBLE TO PARTICIPATE, EMPLOYEES MUST HAVE COMPLETED ONE FULL YEAR OF SERVICE AS OF THE END OF THE FISCAL YEAR; PART-TIME EMPLOYEES ARE PAID ONE-HALF OF THE AMOUNT OF EMPLOYEES WHO ARE FULL-TIME. ANNUAL AWARD WILL NOT EXCEED $150,000 FOR THE ORGANIZATION. AAPHC ALSO AWARDS BONUSES TO MEDICAL PROVIDERS FOR ADDITIONAL SERVICES PROVIDED, SUCH AS OB DELIVERIES AND SEEING A DESIGNATED NUMBER OF PATIENTS DURING A CONTINUOUS TIME PERIOD. FORM 990, PART I, LINE 1 ORGANIZATION'S MOST SIGNIFICANT ACTIVITIES: AS THE LARGEST PRIMARY CARE PHYSICIAN PRACTICE IN SOUTHWEST GEORGIA, ALBANY AREA PRIMARY HEALTH CARE PROVIDES HEALTH CARE SERVICES TO MORE THAN 36,000 PATIENTS IN BAKER, CALHOUN, DOOLY, DOUGHERTY, LEE AND TERRELL COUNTIES. OUR RURAL MODEL CLINIC, SPECIALIZING IN HIV MANAGEMENT, HAS EARNED NATIONAL RECOGNITION AND WE TAKE PRIDE IN OUR ACCREDITATION BY THE JOINT COMMISSION ON ACCREDITATION FOR HEALTHCARE ORGANIZATIONS. FORM 990, PART III, LINE 1 ORGANIZATION'S MISSION: THE PURPOSES OF THIS CORPORATION ARE AS FOLLOWS: (A) TO MAKE HEALTH CARE DELIVERY AND ITS SUPPORTING ACTIVITIES A COMMON RESOURCE; (B) TO CARRY ON ANY EDUCATIONAL ACTIVITIES RELATED TO RENDERING CARE TO THE SICK AND INJURED, OR TO THE PROMOTION OF HEALTH, THAT IN THE OPINION OF THE BOARD OF DIRECTORS MAY BE JUSTIFIED BY THE FACILITIES, PERSONNEL, FUNDS, AND OTHER REQUIREMENTS THAT ARE, OR CAN BE, MADE AVAILABLE; (C) TO PARTICIPATE, SO FAR AS CIRCUMSTANCES MAY WARRANT, IN ANY ACTIVITY DESIGNED AND CARRIED ON TO PROMOTE THE GENERAL HEALTH OF THE COMMUNITY; (D) TO DEVELOP HEALTH SERVICES WHICH WILL MAKE QUALITY HEALTH CARE DELIVERY AVAILABLE, ACCESSIBLE AND ACCEPTABLE TO THE RESIDENTS OF THE AREAS SERVED; (E) TO PROVIDE PRIMARY HEALTH SERVICES, INCLUDING, BUT NOT LIMITED TO, THE FOLLOWING: (1) DIAGNOSTIC, TREATMENT, CONSULTATIVE, REFERRAL AND OTHER SERVICES RENDERED BY PHYSICIANS, AND, WHERE FEASIBLE, BY PHYSICIANS, PHYSICIAN ASSISTANTS, NURSE CLINICIANS AND NURSE PRACTITIONERS; (2) DIAGNOSTIC LABORATORY SERVICES; AND (3) PREVENTIVE HEALTH SERVICES, INCLUDING CHILDREN EYE AND EAR EXAMINATIONS, PRENATAL AND POSTPARTUM CARE, PRENATAL SERVICES, WELL CHILD CARE, AND VOLUNTARY FAMILY PLANNING SERVICES; (F) TO COOPERATE AND COORDINATE WITH ORGANIZATIONS, AGENCIES, AND INSTITUTIONS, WHETHER THE SAME BE PUBLIC, PRIVATE OR GOVERNMENTAL, WHICH HAVE AS THEIR OBJECTIVE IMPROVEMENT OF HEALTH AND GENERAL WELFARE; (G) TO IMPROVE AND DISSEMINATE UPON RESIDENTS EDUCATIONAL INFORMATION PERTAINING TO GOOD HEALTH PRACTICES; AND (H) TO ENCOURAGE AND FOSTER THROUGH COMMUNITY EDUCATION THE IMPROVEMENT OF HEALTH CONDITIONS IN THE AREA. FORM 990, PART VI, SECTION B, LINE 11B BOARD REVIEW OF FORM 990: THE FORM 990 IS PREPARED BY AN INDEPENDENT ACCOUNTING FIRM BASED ON THE AUDITED FINANCIAL STATEMENTS AND INFORMATION PROVIDED BY THE ACCOUNTING DEPARTMENT OF THE ORGANIZATION. THE CFO WILL REVIEW IN DETAIL WITH THE INDEPENDENT ACCOUNTING FIRM, THEN THE CFO WILL REVIEW WITH THE FINANCE COMMITTEE. A COPY OF THE 990 AND AN EXECUTIVE SUMMARY WILL BE PRESENTED TO THE FULL BOARD PRIOR TO THE RETURN BEING FILED. FORM 990, PART VI, SECTION B, LINE 12C MONITORING COMPLIANCE WITH CONFLICT OF INTEREST POLICY: THE ORGANIZATION REQUIRES WRITTEN DISCLOSURE CONFIRMATIONS TO BE SUBMITTED AND REVIEWED ANNUALLY WITH RESPECT TO CONFLICTS OF INTEREST. NO BOARD MEMBER MAY BE IN ANY MANNER INTERESTED, EITHER DIRECTLY OR INDIRECTLY, IN HIS OWN NAME OR ANY OTHER PERSON, ASSOCIATION, TRUST OR CORPORATION, IN ANY CONTRACT OR THE PERFORMANCE OF ANY WORK IN THE MAKING OR LETTING OF WHICH SUCH BOARD MEMBER MAY BE CALLED UPON TO ACT OR VOTE. NO SUCH BOARD MEMBER MAY REPRESENT EITHER AS AGENT OR OTHERWISE ANY PERSON, ASSOCIATION, TRUST, OR CORPORATION, WITH RESPECT TO ANY APPLICATION OR BID FOR ANY CONTRACT OR WORK IN REGARD TO WHICH SUCH BOARD MEMBER MAY BE CALLED UPON TO VOTE. NOR MAY ANY SUCH BOARD MEMBER TAKE OR RECEIVE, OR OFFER TO TAKE OR RECEIVE, EITHER DIRECTLY OR INDIRECTLY, ANY MONEY OR OTHER THING OF VALUE AS A GIFT OR BRIBE OR MEANS OF INFLUENCING HIS VOTE OR ACTION IN HIS OFFICIAL CHARACTER. ANY CONTRACT MADE AND PROCURED IN VIOLATION HEREOF IS VOID. NO EMPLOYEE SHALL TAKE OR RECEIVE, OR OFFER TO TAKE OR RECEIVE, EITHER DIRECTLY OR INDIRECTLY, ANY MONEY OR OTHER THING OF VALUE AS A GIFT OR BRIBE OR MEANS OF INFLUENCING HIS ACTION IN HIS OFFICIAL CHARACTER AND NO EMPLOYEE MAY BE IN ANY MANNER INTERESTED EITHER DIRECTLY OR INDIRECTLY IN HIS OWN NAME OR IN THE NAME OF ANY OTHER PERSON, ASSOCIATION, TRUST OR CORPORATION, IN ANY CONTRACT OR THE PERFORMANCE OF ANY WORK IN THE MAKING OR LETTING OF WHICH SUCH EMPLOYEE MAY BE CALLED UPON TO ACT. VIOLATION OF THIS RESOLUTION BY ANY EMPLOYEE WILL RESULT IN THE TERMINATION OF SAID PARTY'S EMPLOYMENT BY AAPHC. FORM 990, PART VI, SECTION B, LINES 15A & 15B PROCESS FOR DETERMINING COMPENSATION: SALARY SURVEYS FROM NACHC, MGMA, AND OTHER ONLINE RESOURCES ARE EVALUATED FOR ALL KEY POSITIONS ANNUALLY BY THE CEO AND THE DEPUTY DIRECTOR. IF THERE IS A RECOMMENDATION THE PAY SCALE BE ADJUSTED TO FALL WITHIN THE RANGE SET BY THE MARKET, THE RECOMMENDATION IS TAKEN BEFORE THE BOARD. THE BOARD DOES NOT APPROVE THE PAY SCALE ANNUALLY, ONLY WHEN ADJUSTMENTS ARE MADE. THE BOARD DOCUMENTS THE REVIEW AND APPROVAL OF ALL ADJUSTMENTS. THE MOST RECENT CEO SALARY WAS REVIEW WAS TAKEN BEFORE THE BOARD IN SEPTEMBER 2013. AFTER THE MEETING, THE BOARD HELD AN EXECUTIVE SESSION WHERE THEY APPROVED THE ADJUSTMENT OF THE CEO PAY SCALE. THE PROCESS IS DOCUMENTED IN THE PERSONNEL COMMITTEE MEETING MINUTES. FORM 990, PART VI, SECTION C, LINE 19 DOCUMENT DISCLOSURE: GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS WILL BE MADE AVAILABLE FOR VIEWING ON-SITE UPON REQUEST. FORM 990, PART IX, LINE 11G OTHER FEES FOR SERVICES: 340B PROGRAM SERVICE FEES 1,110,582 LAB FEES 308,679 JANITORIAL FEES 210,134 MAINTENANCE FEES 207,914 CONTRACT SERVICE FEES - NEOSHO 159,532 DENTAL FEES 152,742 STATEMENT CLAIM FEES 105,162 COLLECTION FEES 88,082 CONTRACTED PHYSICIAN SERVICES 84,532 PAYROLL SERVICES 82,973 LAWN MAINTENANCE FEES 71,238 CONSULTING/BOARD EXPENSES 51,218 BIOHAZARD REMOVAL EXPENSES 40,547 DRUG COUNT FEES 36,000 COPYING FEES 20,264 ANSWERING SERVICE FEES 19,853 RECORDS MANAGEMENT FEES 15,512 EXTERMINATION FEES 9,242 LAB COURIER FEES 8,218 SHREDDING FEES 7,227 FIRE ALARM SYSTEM SERVICES 5,337 PAGING FEES 5,120 TRANSCRIPTION FEES 3,247 ----------- TOTAL OTHER FEES FOR SERVICES 2,803,355