2015-11-16T10:26:06-06:00 2015-06-30 731293433 STANFIELD & O'DELL PC 1350 S BOULDER AVE STE 800 TULSA OK 74119 990 2014-07-01 730579279 THE PHILBROOK MUSEUM OF ART INC PHIL 9187485326 PO BOX 52510 TULSA OK 741520510 PAUL NELSON CHIEF OPERATING OFFICER 9187485326 2015-11-09 1 JUSTIN A MOORE CPA P00420306 9186280500 2015-11-09 2014 2016-02-25 16:41:14Z PAUL NELSON 2727 S ROCKFORD ROAD TULSA OK 74114 10317727 0 X WWW.PHILBROOK.ORG X 1939 OK ART MUSEUM COMPLEX & HISTORIC HOUSE,ART COLLECTIONS,GALLERIES,FORMAL GARDENS,2ND DOWNTOWN FACILITY 64 62 171 350 0 0 3733077 4006985 831627 1092807 8338783 2429026 2155190 787659 15058677 8316477 0 0 0 0 4316230 4474167 0 0 782086 3824563 3793991 8140793 8268158 6917884 48319 65806758 61753269 4854651 4314061 60952107 57439208 X USING OUR ART COLLECTIONS, HISTORIC STRUCTURES, EDUCATION PROGRAMS, EXHIBITIONS TO INSPIRE THE BROADEST POSSIBLE PUBLIC ENGAGEMENT, ACCESS, SERVICE 0 0 2060740 762756 MUSEUM OPERATIONS: MAINTAIN THE FACILITY FOR PUBLIC VIEWING OF ART COLLECTIONS. THE MUSEUM'S HISTORIC STRUCTURES AND STATE OF THE ART FACILITIES PROVIDE A UNIQUE PLATFORM OF EXPERIENCE FOR OUR VISITORS. OUR EFFORTS ALSO PRESERVE AN IMPORTANT ELEMENT OF TULSA'S HISTORY WHILE SERVING AS A DEFINING RESOURCE FOR OUR COMMUNITY AND REGION. 1351324 75231 EXHIBITS AND PERMANENT ART COLLECTION MAINTENANCE: ENSURE THE QUALITY OF PERMANENT ART COLLECTIONS AND PROVIDE SPECIAL TOURING EXHIBITS AND PROGRAMS TO ENHANCE ART APPRECIATION. THE MUSEUM'S PERMANENT COLLECTION OFFERS VISITORS A BROAD VIEW OF MAJOR ART MOVEMENTS IN WESTERN CIVILIZATION, AS WELL AS SUPERB EXAMPLES OF NON-WESTERN AESTHETIC EXPRESSION. IN ADDITION, THE MUSEUM PROVIDES APPROXIMATELY 8 SPECIAL/TEMPORARY EXHIBITIONS ANNUALLY. THESE EXHIBITIONS STRIVE TO PRESENT THE FINEST EXAMPLES OF ARTISTIC ACHIEVEMENT AVAILABLE WHILE PROVIDING A FOIL OR COMPLEMENT TO THE WORKS ON SEMI-PERMANENT DISPLAY WITHIN OUR GALLERIES. 920621 115440 DOWNTOWN FACILITY: PHILBROOK DOWNTOWN IS LOCATED IN TULSA'S HISTORIC BRADY DISTRICT WITHIN APPROXIMATELY 30,000 SQUARE FEET OF RENOVATED WAREHOUSE SPACE. COMPLETED IN 2013, IT INCLUDES TWO DISTINCT BUT INTERRELATED INITIATIVES. THE FACILITY'S FIRST LEVEL IS DEDICATED TO MODERN AND CONTEMPORARY ART. THE SECOND LEVEL PRESENTS THE MUSEUM'S NATIVE AMERICAN COLLECTION AND THE EUGENE B. ADKINS COLLECTION AND STUDY CENTER. 2511982 402628 ALL OTHER PROGRAM SERVICES 2511982 402628 6844667 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 0 1 1 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 1 1 0 0 1 0 0 0 0 1 61 0 1 171 1 0 0 0 0 0 1 1 0 0 0 0 X 64 62 1 0 1 0 1 1 0 1 1 0 0 0 1 1 1 1 1 1 1 0 OK X DONNA DURRIN DIRECTOR OF FINANCE 9187485324 2727 S ROCKFORD ROAD TULSA OK 74114 HOLBROOK LAWSON CHAIRMAN 0.30 X X 0 0 0 RAND SUFFOLK CHIEF EXECUTIVE OFFICER 35.00 X X 259745 0 30711 DAVID SINGLETON CHIEF OPERATING OFFICER 35.00 X X 244445 0 25759 SUSIE COLLINS HENTSCHEL DIRECTOR 0.30 X X 0 0 0 BARBARA HEYMAN VICE-PRESIDENT 0.30 X X 0 0 0 ROBERT LAFORTUNE VICE-PRESIDENT 0.30 X X 0 0 0 LARRY LEE VICE-PRESIDENT 0.30 X X 0 0 0 WILLIAM LOBECK VICE-PRESIDENT 0.30 X X 0 0 0 ROBERT LORTON VICE-PRESIDENT 0.30 X X 0 0 0 SANDRA NORMAN VICE-PRESIDENT 0.30 X X 0 0 0 CATHRYN MOORE SECRETARY 0.30 X X 0 0 0 WILLIAM THOMAS TREASURER 0.30 X X 0 0 0 WILLIAM ALLEN DIRECTOR 0.30 X 0 0 0 JONATHAN ANTHONY DIRECTOR 0.30 X 0 0 0 ALAN ARMSTRONG DIRECTOR 0.30 X 0 0 0 ROBIN BALLENGER DIRECTOR 0.30 X 0 0 0 CATHERINE BARKLEY DIRECTOR 0.30 X 0 0 0 HOWARD BARNETT DIRECTOR 0.30 X 0 0 0 TREY BIGGS DIRECTOR 0.30 X 0 0 0 DIANA BENIEN DIRECTOR 0.30 X 0 0 0 IRENE BURNSTEIN DIRECTOR 0.30 X 0 0 0 DOUG CAMPBELL DIRECTOR 0.30 X 0 0 0 JOSEPH CAPPY DIRECTOR 0.30 X 0 0 0 INDIA CARTER DIRECTOR 0.30 X 0 0 0 CHRIS CHANDLER DIRECTOR 0.30 X 0 0 0 PATRICIA CHERNICKY DIRECTOR 0.30 X 0 0 0 LAURA COLGAN DIRECTOR 0.30 X 0 0 0 THERESA COLLINS DIRECTOR 0.30 X 0 0 0 CARLIN CONNER DIRECTOR 0.30 X 0 0 0 R CASEY COOPER DIRECTOR 0.30 X 0 0 0 JW CRAFT DIRECTOR 0.30 X 0 0 0 JEFF CRONK DIRECTOR 0.30 X 0 0 0 ROBERT DOENGES DIRECTOR 0.30 X 0 0 0 ERIN DONOVAN DIRECTOR 0.30 X 0 0 0 MARGO DUNBAR DIRECTOR 0.30 X 0 0 0 GAYLE EBY DIRECTOR 0.30 X 0 0 0 CHARLES ESLICKER DIRECTOR 0.30 X 0 0 0 AMY HERNDON DIRECTOR 0.30 X 0 0 0 STEPHEN HEYMAN DIRECTOR 0.30 X 0 0 0 GREGORY HOLT DIRECTOR 0.30 X 0 0 0 WILL IHLOFF DIRECTOR 0.30 X 0 0 0 MARCI JOHNSON DIRECTOR 0.30 X 0 0 0 BONCILLA KLEIN DIRECTOR 0.30 X 0 0 0 T BENJAMIN LATHAM DIRECTOR 0.30 X 0 0 0 PHILIP LAUINGER DIRECTOR 0.30 X 0 0 0 ROXANA LORTON DIRECTOR 0.30 X 0 0 0 BLAKE LOVELESS DIRECTOR 0.30 X 0 0 0 CARLISLE MABREY III DIRECTOR 0.30 X 0 0 0 NANCY MEINIG DIRECTOR 0.30 X 0 0 0 SANJAY MESHRI DIRECTOR 0.30 X 0 0 0 STEVEN MITCHELL DIRECTOR 0.30 X 0 0 0 ROBERT PETERSON DIRECTOR 0.30 X 0 0 0 SUSAN PETERSON DIRECTOR 0.30 X 0 0 0 JULIE PUCKETT DIRECTOR 0.30 X 0 0 0 JANA SHOULDERS DIRECTOR 0.30 X 0 0 0 RITA SINGER DIRECTOR 0.30 X 0 0 0 JOHN C SMITH DIRECTOR 0.30 X 0 0 0 MELINDA STINNETT DIRECTOR 0.30 X 0 0 0 JON STUART DIRECTOR 0.30 X 0 0 0 SUZANNE WARREN DIRECTOR 0.30 X 0 0 0 DON WELLENDORF DIRECTOR 0.30 X 0 0 0 MONICA WILLIFORD DIRECTOR 0.30 X 0 0 0 STEVE WRIGHT DIRECTOR 0.30 X 0 0 0 MEGAN ZETIK DIRECTOR 0.30 X 0 0 0 MARLO DUFFY-TURNER EMPLOYEE 35.00 X 101649 0 264 605839 0 56734 4 0 1 0 0 441183 12750 99782 3453270 583385 4006985 MUSEUM SERVICES 900099 480052 480052 MUSEUM ADMISSIONS 900099 366726 366726 MUSEUM OTHER 900099 152699 152699 MUSEUM EDUCATION 900099 93330 93330 1092807 2436967 2436967 1625086 1633027 -7941 -7941 -7941 656388 12750 131977 524411 524411 499494 236246 263248 263248 8316477 1356055 0 2953437 374231 299385 29938 44908 3200432 2556026 257196 387210 136404 108162 11880 16362 494906 392413 43104 59389 268194 212652 23359 32183 18912 862 18050 32035 543 28555 2937 247139 247139 50235 17031 26463 6741 113114 98591 1891 12632 12919 9007 2294 1618 9802 5471 3834 497 588857 563655 17476 7726 59571 42642 8231 8698 3257 1002 2075 180 79769 79769 1007908 997609 6866 3433 165404 161917 1791 1696 CONTRACT SERVICES 219170 219170 DISCOUNTS 195279 195279 FREIGHT & DELIVERY 191036 191036 ENTERTAINMENT AND PROMO 76597 76597 722987 445305 158403 119279 8268158 6844667 641406 782086 0 160020 2981597 2933714 4028078 2023005 154351 152952 34835889 17508521 18164465 17327368 38574130 37470925 1904137 1685285 65806758 61753269 707806 759450 4146845 3554611 4854651 4314061 X 7830282 6545082 26491864 23162860 26629961 27731266 60952107 57439208 65806758 61753269 X 48319 -2977679 -583539 X X 0 1 X 1 0 X 7205722 11340671 4162201 3733077 4006985 30448656 7205722 11340671 4162201 3733077 4006985 30448656 3773044 26675612 714002 811209 884778 1070170 2436967 5917126 36365782 5917126 0.73350 0.78670 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X 0 38574130 1321548 -552525 1872228 37470925 33633534 1672488 5048037 1779929 38574130 30243795 1299748 3675366 1585375 33633534 32002622 -252098 1506729 30243795 27228164 432553 5800069 1458164 32002622 0.05190 0.73450 0.21370 0 0 85000 85000 15770351 11927245 3843106 6128677 2734779 3393898 2756916 2107234 649682 2327477 7767468 739263 9355682 17327368 EXECUTIVE DEFERRED COMPENSATION PLAN 87704 NOTES---CAPITAL LEASE OBLIGATION 3466907 3554611 5575044 -2977679 236246 -2741433 8316477 0 8316477 8504406 236248 236248 8268158 0 8268158 PART XI, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD SCHEDULE D, PARTIII, LINE 1A: WORKS OF ART IN PHILBROOK'S COLLECTION ARE NOT RECOGNIZED AS ASSETS ON THE STATEMENT OF FINANCIAL POSITION. PURCHASES OF ARTWORKS ARE RECORDED AS DECREASES IN UNRESTRICTED NET ASSETS IN THE YEAR IN WHICH THE ITEMS ARE ACQUIRED, OR AS TEMPORARILY RESTRICTED NET ASSETS IF A DONOR MAKES A CONTRIBUTION INTENDED TO FUND A SUBSEQUENT PURCHASE OF ARTWORK. CONTRIBUTIONS OF WORKS OF ART ARE NOT REFLECTED ON THE FINANCIAL STATEMENTS. PART III, LINE 4: PHILBROOK IS A GENERAL FINE ARTS MUSEUM COMMITTED TO COLLECTING AND EXHIBITING ART FROM A BROAD RANGE OF PERIODS AND CULTURES. THE SIZE (APPROXIMATELY 13,000 OBJECTS, INCLUDING LONG-TERM LOANS) AND VARIETY OF THE COLLECTION HAS MADE PHILBROOK A UNIQUE RESOURCE FOR THE STATE AND REGION. COLLECTION AREAS INCLUDE: AMERICAN AND EUROPEAN PAINTING AND SCULPTURE; NATIVE AMERICAN ART, PRINTS AND DRAWINGS; ASIAN ART; AFRICAN SCULPTURE; AMERICAN AND EUROPEAN DECORATIVE ART; AND ANTIQUITIES. PHILBROOK ADOPTED A COMPREHENSIVE COLLECTIONS MANAGEMENT POLICY IN 1981 WHICH WAS REVISED AND UPDATED WITH STAFF INPUT AND COLLECTION COMMITTEE APPROVAL IN 1992 AND 2006. THIS POLICY ADDRESSES PROCEDURES FOR ACCESSIONING, DEACCESSIONING, DOCUMENTATION AND OTHER ASPECTS OF COLLECTION MANAGEMENT. PHILBROOK'S COLLECTION POLICY PROVIDED THAT PERMANENT COLLECTIONS ARE 1) HELD FOR PUBLIC EXHIBITION, EDUCATION OR RESEARCH IN FURTHERANCE OF PUBLIC SERVICE RATHER THAN FINANCIAL GAIN; 2) PROTECTED, KEPT UNENCUMBERED, CARED FOR AND PRESERVED; AND 3) SUBJECT TO A POLICY THAT REQUIRES THE PROCEEDS FROM SALES OF COLLECTION ITEMS TO BE RESTRICTED TO THE ACQUISITION OF OTHER ITEMS FOR COLLECTIONS. GARDEN PARTY 310177 310177 22039 650 19170 FESTIVAL OF TREES 196371 10750 185621 2724 695 45326 3 162590 2000 160590 7911 1648 5709 26105 669138 12750 656388 7911 26411 7054 90601 131977 524411 X X X X 0 1 0 0 0 0 0 0 0 RAND SUFFOLK CHIEF EXECUTIVE OFFICER 259745 0 0 0 0 0 17500 0 13211 0 290456 0 0 0 DAVID SINGLETON CHIEF OPERATING OFFICER 138898 0 0 0 105547 0 15000 0 10759 0 270204 0 105547 0 X 16 N/A - SEE EXPLANATION X N/A - SEE EXPLANATION X 3 583385 FMV - DATE OF TRANSFER 0 1 0 PART I, LINE 33: SCHEUDLE M, LINE 33: THE ORGANIZATION HAS NOT INCLUDED ANY REVENUE FOR DONATED WORKS OF ART OR HISTORICAL TREASURES IN PART VIII, LINE 1G. IN ACCORDANCE WITH ITS ELECTION NOT TO REPORT REVENUES OR ASSETS UPON RECEIPT OF CONTRIBUTIONS OF WORKS OF ART AND HISTORICAL TREASURES UNDER SFAS 116, NO REVENUE OR ASSETS WERE INCLUDED ON THE 990 FOR THESE CONTRIBUTIONS. FORM 990, PART VI, SECTION A, LINE 2 ROBERT E. LORTON, DIRECTOR AND ROXANA LORTON, DIRECTOR ARE HUSBAND AND WIFE. STEPHEN J. HEYMAN, DIRECTOR AND BARBARA HEYMAN, DIRECTOR/VP ARE HUSBAND AND WIFE. SANDRA NORMAN, DIRECTOR AND LAURA COLGAN, DIRECTOR ARE MOTHER AND DAUGHTER. JON STUART, DIRECTOR/VP AND SUSAN PETERSON, DIRECTOR ARE FATHER AND DAUGHTER. FORM 990, PART VI, SECTION A, LINE 4 INVESTMENT POLICIES: ORIGINAL FINANCIAL POLICIES APPROVED JUNE 28, 2000 HAVE BEEN SUPERCEDED BY AMENDED AND RESTATED INVESTMENT POLICIES, APPROVED BY THE EXECUTIVE COMMITEE DECEMBER 9, 2013. BYLAWS: AMENDED AND RESTATED BYLAWS APPROVED BY BOARD OF TRUSTEES ON MAY 20, 2015. FORM 990, PART VI, SECTION A, LINE 6 THE ORGANIZATION HAS PAID MEMBERSHIPS AT LEVELS FROM $55-$10,000 PER YEAR. FORM 990, PART VI, SECTION A, LINE 7A ONE-THIRD OF TRUSTEES ARE ELECTED EACH YEAR BY MEMBERSHIP AT THE ANNUAL MEETING FOR A 3-YEAR TERM. THERE MAY BE SPECIAL ELECTIONS TO FILL AN OPEN POSITION WHEN A TRUSTEE HAS RESIGNED. FORM 990, PART VI, SECTION B, LINE 11 THE FORM 990 DISCLOSURE VERSION IS MADE AVAILABLE TO THE BOARD OF TRUSTEES BY AN E-MAIL NOTICE AND LINK TO THE ELECTRONIC COPY. THE AUDIT COMMITTEE (SUB-COMMITEE OF THE BOARD), COMPRISED OF MEMBERS FROM THE BOARD OF DIRECTORS, MEETS WITH THE MUSEUM STAFF AND OUTSIDE TAX PREPARERS FOR REVIEW AND APPROVAL BEFORE FINALIZING AND FILING THE FORM 990. FORM 990, PART VI, SECTION B, LINE 12C THE COMPLIANCE COMMITTEE MONITORS COMPLIANCE WITH THE CONFLICTS OF INTEREST POLICY ON AN ANNUAL BASIS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT 3RD PARTY COMPENSATION CONSULTANT REVIEWS JOB DESCRIPTIONS, ASSIGNS POSITIONS TO GRADES, AND ASSIGNS PAY RANGES TO GRADES BASED ON COMPARABLE PAY DATA. THE MUSEUM HAS THE COMPENSATION POLICY APPROVED BY THE BOARD OF DIRECTORS, CEO AND CFO SALARIES ARE ALSO DISCLOSED IN ANNUAL BUDGET PRESENTATION THAT IS APPROVED BY THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. FORM 990, PART XI, LINE 9: ART ACQUISITIONS -583,539. FORM 990, PART VIII, LINE 1H THE PROCESS HAS NOT CHANGED FROM PRIOR YEAR. LA VILLA RESTAURANT INC 2727 S ROCKFORD ROAD TULSA OK 74114 731447505 HOLDS A MASTER LEASE OK 0 0 N/A