2015-11-02T17:32:35-07:00 2014-12-31 990 2014-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEER SOCI 3606763290 1000 20th Street Bellingham WA 98229 Brad Ferguson CFO 3606855454 2015-11-02 2014 2016-03-07 17:11:31Z SPIE Brad Ferguson 1000 20th Street Bellingham WA 98229 85287130 0 X www.spie.org X 1955 WA SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 20 20 199 5767 288125 0 36002 7635 33913227 36062833 6065713 5912701 601299 441698 40616241 42424867 1522895 1655202 0 0 14103357 14903335 0 0 0 16070917 18264092 31697169 34822629 8919072 7602238 98219065 104454357 20809283 21490733 77409782 82963624 SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 11471499 59544 20698306 Technical Events - SPIE organized technical/scientific and engineering meetings with approximately 38,000 attendees at 12 locations in 4 countries. Included in the content of these Technical Events are basic research, research technology methods and applications. Many of our Technical Events also include Exhibits and a Career Center. There were 344 conferences held at the events in 2014 where scientists presented their research findings and collaborated on their work. In addition to the conferences offered at the 2014 Technical Events, there were 184 educational courses. Some of the names of the 2014 Technical Events were: Photonics West, Medical Imaging, Remote Sensing and Optics and Photonics. 6091508 26139 13057240 Publications - SPIE helps the scientist authors publish their work via Publications and Journals. The technical publications include: books, Journals, conference proceedings, CD-ROMs and website products. Proceedings of the conference are technical books that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. Approximately, 31,000 books were shipped in 2014. SPIE is also the publisher of 10 technical journals: Optical Engineering, Journal of Biomedical Optics, Journal of Micro/Nano Lithography, MEMS and MOEMS, Journal of Nanophotonics, Journal of Applied Remote Sensing, Journal of Photonics for Energy, Journal of Astronomy Telescopes, Journal of Medical Imaging, Journal of Neurophotonics and SPIE Reviews. SPIE is also a Co-publisher of Journal of Electronic Imaging with Society for Imaging Science and Technology. Total circulation of journals during 2014 was 19,400 subscriptions, print and online. 2883118 926069 1329872 Education - SPIE awarded 165 scholarships, 28 Education Outreach grants and supported 23 science fairs. More than 11,500 outreach posters were distributed and 4,000 copies of the Optics Education Directory were printed and distributed. We held the annual Optics Outreach Games, in addition to 2 Student Chapter Leadership Workshops and 6 Student Lunch with the Experts. 5,000 Women in Optics Planners were printed and distributed. SPIE also presented 184 short courses and issued 923 Continuing Education Credits (CEU's) and supported 78 visiting lecture talks. SPIE also distributes educational videos each year. As of 2014, SPIE has distributed a total of 18,000 copies of our popular educational DVD "Light at Work" to educators and middle school students and 8,600 copies of our other educational DVD, "Light in Action: Lasers, Cameras & Other Cool Stuff". 1610833 643450 1288835 Membership - In 2014 SPIE provided $432,533 in student chapter travel support for 178 student chapters and $187,515 in activity grants for 204 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 1610833 643450 1288835 22056958 1 0 0 1 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 339 0 1 199 1 1 1 1 UK 0 0 0 0 0 0 0 0 X 20 20 0 0 1 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 CA MD OR WA X Brad Ferguson 3606763290 1000 20th Street Bellingham WA 98225 Philip Stahl President 4 1 X X 0 0 0 William Arnold Immediate Past President 0.9 1 X X 0 0 0 Toyohiko Yatagai President-Elect 4 1 X X 0 0 0 Robert Lieberman Vice President 0.9 0.1 X X 0 0 0 Brian Lula Secretary/Treasurer 4 1 X X 0 0 0 John Bruning Director 0.9 0.1 X 0 0 0 Ronald Driggers Director 0.9 0.1 X 9110 0 0 Michael Eismann Director 0.9 0.1 X 5000 0 0 Judy Fennelly Director 0.9 0.1 X 0 0 0 James Fujimoto Director 0.9 0.1 X 1480 0 0 Maryellen Giger Director 0.9 0.1 X 4000 0 0 John Greivenkamp Director 0.9 0.1 X 7527 0 0 James Grote Director 0.9 0.1 X 0 0 0 Christophe Gorecki Director 0.9 0.1 X 0 0 0 Keith Lewis Director 0.9 0.1 X 0 0 0 Anita Mahadevan-Jansen Director 0.9 0.1 X 0 0 0 Seung-Han Park Director 0.9 0.1 X 0 0 0 Demetri Psaltis Director 0.9 0.1 X 0 0 0 Kathleen Richardson Director 0.9 0.1 X 0 0 0 Din Ping Tsai Director 0.9 0.1 X 0 0 0 Eugene Arthurs Executive Director/CEO 36 4 X 535685 0 54255 Brad Ferguson Finance Director/CFO 36 4 X 208768 0 50891 Andrew Brown Sr. Director, Global Business Development 36 4 X 178334 0 47854 Marybeth Manning Director, Digital Library Sales & Product 36 4 X 172230 0 40019 Eric Pepper Director, Publications 36 4 X 164344 0 28361 Stephen Anderson Science and Technology Strategist 36 4 X 152323 0 39404 Scott Ritchey Director, Information Technology 36 4 X 147776 0 41405 Peter Hallett Director, Marketing & Industry Relations 36 4 X 139425 0 40616 Robert Hainsey Science & Technology Strategist 36 4 X 137447 0 30485 Marilyn Gorsuch Director, Technical Programs & Proceedings 36 4 X 136618 0 24125 2000067 0 397415 20 0 1 0 PSAV Presentation Services 925 Freeport Parkway Suite 100 Coppell TX 75019 Audio Visual 1178450 Freeman PO Box 650036 Dallas TX 752650036 On-Site Decorator 471639 Lumina Datametrics Dept CH 16508 Palatine IL 600556508 Publishing Services 422128 UBS Private Wealth Management 2000 Ave of the Stars/7th Floor N Los Angeles CA 90067 Portfolio Management Fees 395906 Applied Digital Imaging 1803 N State Street Bellingham WA 98225 Printing 383610 23 0 0 0 0 0 7635 0 7635 Membership 541900 1302702 1240677 62025 0 Technical Events 541900 21445640 10944925 199830 10300885 Education 541900 271118 256528 14590 0 Publications 541900 13043373 13031693 11680 0 0 0 0 0 36062833 2329088 0 0 2329088 0 0 0 0 106841 0 0 106841 1450 0 8231 0 -6781 0 -6781 0 0 -6781 46435598 2047 42854032 0 3581566 2047 3583613 0 0 3583613 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subsidiary Management 561000 302177 302177 0 0 Misc Merchandise Sales 453220 30218 0 0 30218 Misc Revenue 900099 9243 9243 0 0 0 0 0 0 341638 42424867 25785243 288125 16343864 360687 360687 357660 357660 936855 936855 0 0 1480740 688748 791992 0 0 0 0 0 9559724 5386627 4173097 0 891885 499760 392125 0 2069636 1159702 909934 0 901350 505476 395874 0 0 0 0 0 7252 2118 5134 0 134611 0 134611 0 215451 215451 0 0 0 0 395906 0 395906 0 798985 440757 358228 0 861072 688767 172305 0 1841080 708452 1132628 0 2127778 989954 1137824 0 198837 193410 5427 0 418786 38027 380759 0 1180569 623435 557134 0 0 0 0 0 7491915 6990870 501045 0 0 0 0 0 0 0 0 0 1171710 117527 1054183 0 189830 82406 107424 0 Pub Printing Cost 481627 481627 0 0 Commissions 538402 538402 0 0 Taxes 34774 1203 33571 0 Recruitment Expense 26734 102 26632 0 148773 48935 99838 0 34822629 22056958 12765671 0 3647385 4339202 6053452 5475218 0 0 460540 278957 0 0 0 0 0 0 706089 692370 2908445 2914162 20449369 13645385 6530665 6803984 75058851 80537522 0 0 0 0 47222 13889 2806416 3399053 98219065 104454357 3642662 3901409 0 0 17166621 17589324 0 0 0 0 0 0 0 0 0 0 0 20809283 21490733 X 77130020 82666126 91824 106876 187938 190622 77409782 82963624 98219065 104454357 7602238 -2048396 0 0 0 0 X 0 1 X 1 0 X 11876 19952 14962 36002 7635 90427 23149500 24484038 24623160 23856862 25785244 121898804 8371270 9008907 9597877 10081674 10331103 47390831 31532646 33512897 34235999 33974538 36123982 169380062 169380062 1492206 1924906 2134716 2243567 2437379 10232774 0 1492206 1924906 2134716 2243567 2437379 10232774 33024852 35437803 36370715 36218105 38561361 179612836 0.94303 0.9471 0.05697 0.0529 X 215451 0 215451 34607178 34822629 1000000 250000 0 0 1000000 1000000 1000000 1000000 4000000 6000000 16357 7409 5723 215451 244940 250000 250000 250000 250000 1000000 1500000 16357 7409 5723 215451 244940 0 2030610 2030610 0 5132122 5128559 3563 0 0 0 0 0 12592281 8516826 4075455 0 694356 0 694356 6803984 40384704 -2048394 0 0 0 -2048394 42433098 0 -8231 -8231 42424867 34830860 0 0 0 8231 8231 34822629 0 0 0 34822629 Schedule D, Part XI, Line 4b This is the rental expense that is reported as an offset to rental income on 990 part VIII. Schedule D, Part XII, Line 2d Rental Expense reported on 990 Part VIII. 1 East Asia and the Pacific 0 0 Grantmaking Grantmaking 216785 East Asia and the Pacific 0 0 Program Services Contract Work 504176 Europe (including Iceland and Greenland) 0 0 Grantmaking Grantmaking 230242 Europe (including Iceland and Greenland) 0 0 Program Services Contract Work, Commissions 596478 Middle East and North Africa 0 0 Grantmaking Grantmaking 34304 Middle East and North Africa 0 0 Program Services Contract Work 847 North America (including Canada and Mexico, but not the United States) 0 0 Grantmaking Grantmaking 136500 North America (including Canada and Mexico, but not the United States) 0 0 Program Services Contract Work 549235 Russia and the newly independent States 0 0 Grantmaking Grantmaking 114690 South America 0 0 Grantmaking Grantmaking 53172 South Asia 0 0 Grantmaking Grantmaking 134367 Sub-Saharan Africa 0 0 Grantmaking Grantmaking 16795 Europe (including Iceland and Greenland) 1 6 Program Services Investment in Subsidiaries 3377245 1 6 5964836 Europe (including Iceland and Greenland) General Support 7001 Wire Transfer 0 Europe (including Iceland and Greenland) General Support 10000 Wire Transfer 0 Europe (including Iceland and Greenland) General Support 5500 Wire Transfer 0 East Asia and the Pacific General Support 9500 Wire Transfer 0 Europe (including Iceland and Greenland) General Support 6393 Wire Transfer 0 South Asia General Support 5500 Wire Transfer 0 Europe (including Iceland and Greenland) General Support 20000 Wire Transfer 0 7 0 Awards East Asia and the Pacific 19 20310 Wire Transfer 0 Awards Europe (including Iceland and Greenland) 30 17640 Wire Transfer 0 Awards Middle East and North Africa 1 1500 Wire Transfer 0 Awards North America (including Canada and Mexico, but not the United States) 15 12585 Wire Transfer 0 Awards South America 1 1500 Wire Transfer 0 Awards South Asia 3 775 Wire Transfer 0 Scholarship and Outreach Grants East Asia and the Pacific 14 36000 Wire Transfer 0 Scholarships and Outreach Grants Europe (including Iceland and Greenland) 14 29000 Wire Transfer 0 Scholarships and Outreach Grants Middle East and North Africa 4 10000 Wire Transfer 0 Scholarships and Outreach Grants North America (including Canada and Mexico, but not the United States) 15 48000 Wire Transfer 0 Scholarships and Outreach Grants Russia and the newly independent States 23 48000 Wire Transfer 0 Scholarships and Outreach Grants South America 4 8000 Wire Transfer 0 Scholarships and Outreach Grants South Asia 11 26000 Wire Transfer 0 Student Travel Grants East Asia and the Pacific 14 6565 Wire Transfer 0 Student Travel Grants Europe (including Iceland and Greenland) 36 14273 Wire Transfer 0 Student Travel Grants Middle East and North Africa 3 1849 Wire Transfer 0 Student Travel Grants North America (including Canada and Mexico, but not the United States) 11 4595 Wire Transfer 0 Student Travel Grants Russia and the newly independent States 5 1995 Wire Transfer 0 Student Travel Grants South America 5 2512 Wire Transfer 0 Student Travel Grants South Asia 11 6428 Wire Transfer 0 Student Travel Grants Sub-Saharan Africa 2 1400 Wire Transfer 0 Chapter Travel Grants East Asia and the Pacific 42 100087 Wire Transfer 0 Chapter Travel Grants Europe (including Iceland and Greenland) 42 82281 Wire Transfer 0 Chapter Travel Grants Middle East and North Africa 4 7699 Wire Transfer 0 Chapter Travel Grants North America (including Canada and Mexico, but not the United States) 43 39322 Wire Transfer 0 Chapter Travel Grants Russia and the newly independent States 23 38744 Wire Transfer 0 Chapter Travel Grants South America 11 21774 Wire Transfer 0 Chapter Travel Grants South Asia 24 54549 Wire Transfer 0 Chapter Travel Grants Sub-Saharan Africa 4 8095 Wire Transfer 0 Early Career Professional Support Europe (including Iceland and Greenland) 2 699 Wire Transfer 0 Chapter Support Europe (including Iceland and Greenland) 1 500 Wire Transfer 0 Travel Funds North America (including Canada and Mexico, but not the United States) 4 3673 Wire Transfer 0 FOCUS Conference Grants South America 1 7000 Wire Transfer 0 Conference Grant South Asia 1 2000 Wire Transfer 0 1 0 1 0 0 1 Schedule F, Part I, Line 2 Recipients of Travel Grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Recipients of Scholarships must apply and be selected after a thorough review by an independent selection committee. 1 Ithaka General Post Office PO Box 30959 New York NY 100870959 133857105 501c3 6460 0 0 0 General Support Science Counts Inc PO Box 11678 Fort Worth TX 76110 464747662 10000 0 0 0 Support to launch science promotion effort University of Arizona Foundation University of Arizona College of Optical Sciences PO Box 1630 Tucson AZ 85721 866050388 501c3 100000 0 0 0 Scholarship Donation 2 1 Awards 109 58774 0 0 Scholarships and Outreach Grants 81 198000 0 0 Student Travel Grants 52 17705 0 0 Chapter Travel Grants 75 79981 Digital Library Travel Stipend Award 1 1200 Student Conference Grant 1 2000 Schedule I, Part I, Line 2 We ask how the funds will be spent on applications and provide examples of approved uses for scholarship funds. Also, the recipient is required to fill out an annual report disclosing how the funds were used. Recipients of SPIE Outreach Grants are required to submit a report to the Society on how the Outreach Grant was used within one year of receiving the funds. Recipients of SPIE Travel Grants must submit receipts which are reviewed by SPIE staff prior to disbursement. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 0 Eugene Arthurs Executive Director/CEO 393333 0 119320 0 23032 0 31650 0 22605 0 589940 0 0 0 Brad Ferguson Finance Director/CFO 192480 0 10881 0 5407 0 26403 0 24488 0 259659 0 0 0 Andrew Brown Sr. Director, Global Business Development 167105 0 9792 0 1437 0 21370 0 26484 0 226188 0 0 0 Marybeth Manning Director, Digital Library Sales & Product 156612 0 7400 0 8217 0 19831 0 20188 0 212248 0 0 0 Eric Pepper Director, Publications 147562 0 8725 0 8057 0 18377 0 9984 0 192705 0 0 0 Stephen Anderson Science and Technology Strategist 140750 0 9010 0 2563 0 17793 0 21611 0 191727 0 0 0 Scott Ritchey Director, Information Technology 139202 0 8062 0 513 0 16989 0 24416 0 189182 0 0 0 Peter Hallett Director, Marketing & Industry Relations 127042 0 8703 0 3681 0 16006 0 24609 0 180041 0 0 0 Robert Hainsey Science & Technology Strategist 135819 0 1088 0 539 0 13152 0 17333 0 167931 0 0 0 Marilyn Gorsuch Director, Technical Programs & Proceedings 120692 0 6980 0 8946 0 13935 0 10190 0 160743 0 0 0 Schedule J, Part I, Line 1a Travel for companions: Up to a maximum $600 annually is allowed for senior staff (director level and higher) companion travel, which is added to W2 wages. Employees are responsible for all applicable taxes. In 2014, 3 directors took advantage of this program: Bradley S. Ferguson, Andrew Brown and Stephen Anderson. Tax indemnification and gross up payments: The cost of extensive business calls on employee personal cell phones is reimbursable when accompanied with approved substantiation and authorization. These reimbursement payments are added to W2 wages and grossed up to include the amount of taxes due. Schedule J, Part I, Line 7 The bonuses are not set specific amounts. They are not directly tied formally to any metric, but instead are left to the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get of the department's allotment. Form 990, Part VI, Section A, Line 4 There were 2 changes to SPIE Bylaws: Membership Classifications: There were changes to the requirements for Senior and Fellow membership classifications. In order to become a Fellow member, you must be a Senior Member. In order to become a Senior member, you must be a voting member for 5 years. CFO Duties: There were clarifications on a few of the CFO duties. Form 990, Part VI, Section A, Line 6 Membership - SPIE is a membership based society with 17,964 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on all matters that are required to be approved by the members: 1) Regular Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - A member who has become distinguished through outstanding contributions in the relevant technologies, service to the Society, and service to the general optics and photonics community who has been a voting member of the society in any grade for a cumulative period of a minimum of ten years may be elevated to the rank of Fellow. 3) Senior Member - A member who is a voting member of the Society for a cumulative period of a minimum of five years and has become distinguished through significant contributions in one or more of the following areas: active involvement with the Society, service to the general optics and photonics community, and contributions in relevant technologies. 4) Early Career Professional member - Designated for individuals just entering the workforce. Recent college and university graduates are eligible for up to three years of Early Career Professional Membership. Non-voting Members include Student Members - receive discounted membership and must be a full time student to qualify. Form 990, Part VI, Section A, Line 7a Annual elections are held by mail and email each year to elect the Board of Directors with the results announced at the Annual General Meeting. Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officers, directors and member directors are elected by the membership. Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors in person at a Board meeting prior to filing. Form 990, Part VI, Section B, Line 12c Each January, the Board of Directors are asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is a perceived conflict of interest. Accounting reviews transactions with any of our related parties and questions any transaction that may appear to be a conflict of interest. The CFO and the Board of Directors determine if it is a true conflict. If it were to occur, there would be a recusal from any related voting activity on the Board of Directors. SPIE also complies with all proper transparency requirements that are applicable. Form 990, Part VI, Section B, Line 15 Executive Level Staff: Annually 4-6 different salary surveys to benchmark our Executive Director and Sr. Director of Finance and Administration positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant reviews the surveys and provides assistance in ensuring that the data used provides a good benchmark for the positions being reviewed. The comparison data for the Executive Director is provided to the SPIE's Treasurer who reviews it and makes the appropriate salary recommendation. The comparison data for the Sr. Director of Finance and Administration is provided to the Executive Director, who makes recommendations for compensation for that position. Both recommendations are reviewed and approved by an independent salary review committee. SPIE's Executive Committee performs these duties. Director Level Staff: Annually data from 6 different salary surveys (3 regional & 3 non-profit) are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for director level staff. The Senior Directors suggest merit amounts, which are then reviewed by the Executive Director and brought to the salary review committee (SPIE's Executive Committee performs these duties) for final review and approval. Staff: Every year, we take data from 6 different salary surveys (3 regional & 3 non-profit) and benchmark 63% (73 of our 117 different positions) of our jobs to the market data. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for staff. The managers suggest merit amounts, which are then reviewed and approved by executive staff. Form 990, Part VI, Section C, Line 19 SPIE makes its governing documents, conflict of interest policy and financial statements available to the public upon request. SPIE Europe Ltd #5085639 2 Alexandra Gate Ffordd Pengam Cardiff UK CF242SA Scientific Conferences UK Society of Photo Optical Engineers 1 SPIE Events Europe #5099292 2 Alexandra Gate Ffordd Pengam Cardiff UK CF24 DSA Scientific Tradeshows UK N/A C -149034 541552 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 0 0 SPIE Europe Ltd #5085639 b 306743 Cash Value SPIE Events Europe #5099292 b 272366 Cash Value SPIE Europe Ltd #5085639 l 249792 Cost SPIE Events Europe #5099292 l 52385 Cost