2015-05-12T16:44:01-05:00 2014-06-30 GRANT THORNTON LLP 8300 THORN DRIVE SUITE 300 WICHITA KS 672262708 990 2013-07-01 741233796 Southwestern University % BRENDA THOMPSON SOUT 5128631956 PO Box 770 Suite Georgetown TX 786270770 Craig Erwin VP for Finance & Administration 5128631956 2015-05-12 true Rebecca Zecha P00648970 5128631956 2013 2016-03-07 17:11:31Z Dr Edward Burger 1001 E University Ave Georgetown TX 78626 184438989 false X www.southwestern.edu X 1875 TX Fostering a liberal arts educational community whose values and actions encourage contributions toward the well-being of humanity 40 39 1408 684 222515 -137020 14192031 5833781 57291536 64233322 11830022 15863617 1632775 2464713 84946364 88395433 23952413 28127004 0 0 39434134 34365353 0 0 1256299 22728238 21204879 86114785 83697236 -1168421 4698197 381371833 395241871 45780277 35212176 335591556 360029695 X FOSTERING A LIBERAL ARTS EDUCATIONAL COMMUNITY WHOSE VALUES AND ACTIONS ENCOURAGE CONTRIBUTIONS TOWARDS THE WELL-BEING OF HUMANITY false false 24491848 37544562 Instructional Services: The University's primary mission is fostering a liberal arts educational community of the highest caliber. The University seeks to develop a community of scholars in both its faculty and student body that is self-critical and tough-minded, and that maintains rigorous academic standards. Through its Paideia program, the University transcends conventional approaches to teaching and learning through a student-driven, faculty-led experience. The program emphasizes intellectual curiosity, promotes connections between academic courses, offers intercultural and diversity experiences, encourages civic engagement, and supports collaborative or guided research and creative works. For the year, the University enrolled 1,489 full-time equivalent students in its academic instructional programs. Most of the University's enrollment is traditional college-age students, and for the Fall 2013 semester 98.96% were enrolled full-time (12 or more credit hours for the semester). The student-teacher ratio was approximately 11.4:1 in the current year. 28127004 28127004 Financial Assistance: The University seeks to support its primary program services through financial assistance to students. Institutional financial assistance includes both need-based assistance and merit-based assistance. The primary funding sources for institutional financial assistance are restricted and unrestricted endowments and gifts, and general operating budget support. Approximately 95% of university students receive institutional financial assistance. Approximately 63% of university students receive need-based financial assistance. The University does not discriminate on the basis of sex, race, color, religion, age, disability, national or ethnic origin, or any other impermissable factor, in the management of its institutional financial assistance program. 10137921 15448122 Student Services: The University seeks to support its primary academic mission through robust student services for its primarily residential liberal arts campus. Student services includes the Police department, Academic Success and Records department, student activities, residential life administration, career counseling and services, student health and counseling services, NCAA III athletics, intramural sports, and other services vital to support a residential academic community of the highest caliber and quality. 6991604 13102399 Auxiliary Enterprises 6991604 13102399 69748377 true true false false false false false true false true true false false false true true false true true true true false true false true false false false true true true false false false false false false true false true false true false false false false true true true false false true 2595 0 true 1408 true true true false false false true true false false false false false X 40 39 false false false false false false false true true false false true true true true true true true true false X X BRENDA THOMPSON 5128631956 1001 E UNIVERSITY AVE Georgetown TX 78626 X Daryl M Allen Trustee 1.7 X 0 0 0 Mary Delmore Balagia Trustee 1.4 X 0 0 0 L James Bankston Trustee 1.4 X 0 0 0 Douglas M Benold Trustee; term March 2014 1.4 X 0 0 0 Suzanne Blake Trustee 1.4 X 0 0 0 W Earl Bledsoe Trustee 1.4 X 0 0 0 Tim Bruster Trustee 1.4 X 0 0 0 Pam Slaughter Bush Trustee 1.4 X 0 0 0 John S Curry Trustee 1.4 X 0 0 0 James E Dorff Trustee 1.4 X 0 0 0 Robert W Dupuy Trustee 1.4 X 0 0 0 Thomas A Forbes Trustee; term March 2014 1.4 X 0 0 0 Jack Garey Trustee 1.4 X 0 0 0 Roberto L Gomez Trustee 1.4 X 0 0 0 Robert H Graham Trustee 1.7 X 0 0 0 Kay Granger Trustee 1.4 X 0 0 0 Larry J Haynes Trustee 1.4 X 0 0 0 Ronald D Henderson Trustee 1.4 X 0 0 0 Janice Riggle Huie Trustee 1.4 X 0 0 0 Jean Janssen Trustee 1.4 X 0 0 0 Henry C Joyner Trustee & Vice Chair 1.7 X X 0 0 0 Robert W Karr Trustee & Chair 1.9 X X 0 0 0 Ethan Lane-Miller Trustee; term March 2014 1.4 X 0 0 0 R Griffin Lord Trustee & Sec/Treas 1.7 X X 0 0 0 J Michael Lowry Trustee 1.4 X 0 0 0 Red McCombs Trustee 1.4 X 0 0 0 Michael McKee Trustee 1.4 X 0 0 0 Mary Medley Trustee 1.4 X 0 0 0 Laura A Merrill Trustee 1.4 X 0 0 0 Charles R Millikan Trustee; term March 2014 1.4 X 0 0 0 Merriman Morton Trustee 1.4 X 0 0 0 Barbara Prats Neely Trustee; term March 2014 1.4 X 0 0 0 Ernesto Nieto Trustee 1.4 X 0 0 0 Austin Painchaud Trustee 1.4 X 0 0 0 Steven A Raben Trustee 1.4 X 0 0 0 Robert T Rork Trustee 1.7 X 0 0 0 Henry A Santana Trustee; term March 2014 1.4 X 0 0 0 Pete Sessions Trustee 1.4 X 0 0 0 Thomas V Shockley III Trustee 1.5 X 0 0 0 H Blake Stanford Trustee 1.4 X 0 0 0 Dan R Stultz Trustee 1.4 X 0 0 0 Stephen G Tipps Trustee 1.4 X 0 0 0 Donald W Underwood Trustee 1.4 X 0 0 0 James V Walzel Trustee 1.7 X 0 0 0 Kathryn Yeager Trustee 1.4 X 0 0 0 Edward Burger Trustee & President 40.0 X X 194577 0 70659 Richard L Anderson VP of Fiscal Affairs 40.0 X 235390 0 26066 C Richard McKelvey VP Institutional Advancement 40.0 X 233632 0 27088 James W Hunt Provost/Dean of Faculty 40.0 X 224292 0 23918 Gerald D Brody VP of Student Life 40.0 X 163149 0 25826 Pamela A McQuesten VP of Info Services & CIO 40.0 X 208099 0 26471 Paul J Gaffney Dean Sarofim School Fine Arts 40.0 X 145534 0 20110 David J Voskuil VP Enrollment Services 40.0 X 143871 0 21989 Craig Erwin Associate VP of Finance 40.0 X 137372 0 19867 Ronald L Swain Sr Advr-Strategic Plan&Assess 40.0 X 126427 0 70226 Jake B Schrum Former Trustee & President 0.0 X 362492 0 95710 2174835 0 427930 31 true true false Skyline Ventures Inc 4801 Spicewood Springs Rd Ste 100 AUSTIN TX 78759 Construction 5266758 Sodexo Services Texas LLP PO Box 536922 ATLANTA GA 30353 Food Services 2243189 Group Two Architecture Inc 1801 S MoPac Expy Ste 350 AUSTIN TX 78746 Architecture 812964 Great Lakes Colleges Association 535 W William Ste 301 ANN ARBOR MI 48103 NITLE Contract 503788 FORE Construction 150 Texas Ave Ste 100 ROUND ROCK TX 78664 Construction 489298 14 X 4500 36070 563220 5229991 2283847 5833781 TUITION & FEES 611310 52992684 52992684 AUXILIARY ENTERPRISES 713910 11240638 10873803 366835 64233322 9598778 -147864 9746642 0 0 14772 17944 -3172 0 -3172 -3172 102197390 70216 95981984 20783 6215406 49433 6264839 6264839 20290 36070 22845 -2555 -2555 0 0 MINORITY SCHOLARSHIP REPAYMENT 900099 1000000 1000000 NITLE EDUCATION PROGRAM 611710 318979 318979 CAR REGISTRATION FEES 812930 238300 238300 913161 909617 3544 2470440 88395433 66095083 222515 16244054 0 27893340 27893340 233664 233664 0 1383124 300801 890785 191538 0 25530014 19905850 4945470 678694 1628918 1218514 363921 46483 3765322 5334144 -1626915 58093 2057975 1433819 563955 60201 0 172549 172549 153918 153918 0 0 3767976 3767976 2636414 2473275 160918 2221 29509 9167 20342 841218 579229 222792 39197 1104686 221199 883487 0 2523839 2301989 210883 10967 1200119 1051306 90890 57923 0 246494 80477 162225 3792 287058 250573 34527 1958 0 3093507 2657173 415566 20768 640649 270393 369496 760 LIBRARY SUPPORT 677940 677940 MAINTENANCE & FACILITIES 553973 424660 126007 3306 ATHLETICS 510288 506320 3968 HOUSING 213604 157916 55688 2551138 1766628 704112 80398 83697236 69748377 12692560 1256299 41748390 689676 11127378 26786043 9502109 6210340 5370424 5294610 0 0 0 0 1685167 659966 193180 192168 914190 937952 194295722 94061949 92815668 100233773 204872372 248093294 4859607 5043051 0 0 0 0 8283348 1100998 381371833 395241871 6551078 5885731 3322554 3279360 1457525 1717840 24513947 4065000 0 0 0 0 0 10000000 0 0 9935173 10264245 45780277 35212176 X 94267543 102296310 161792187 177412017 79531826 80321368 335591556 360029695 381371833 395241871 X 4698197 22935355 -3195413 X false true X true true true X 7937401 10747779 13188700 14192031 5833781 51899692 0 0 7937401 10747779 13188700 14192031 5833781 51899692 18877343 33022349 6251871 9185639 6458148 7011468 9537736 38444862 0 15784 20069 6121 5724 20290 67988 90412542 281336185 0.36524 0.34130 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 3801950 X X X false 252949637 603835 32668376 15115640 5515642 265590566 250622946 2165441 18954236 11494038 7298948 252949637 268982899 745477 -6611292 12176057 318081 250622946 241783693 3579072 36381338 13711328 -950124 268982899 226899360 2454066 25562015 14073195 -941447 241783693 0.11003 0.30043 0.58954 true false 6455893 111509 6567402 138350761 54316191 84034570 176993 8336 168657 31889188 26771829 5117359 17311378 12965593 4345785 100233773 0 ACCRUED POST RETIREMENT BENEFITS 9904403 DEFERRED COMPENSATION 359842 10264245 X Schedule D, Part III, Line 4 Description of Organization's Collections Southwestern University has 19 collections within the Special Collections of the A. Frank Smith, Jr. Library Center that contain a variety of books, records, papers, maps, and manuscripts that are maintained for historical purposes, public exhibition, and student educational research. Schedule D, Part V, Line 4 Intended Uses of Endowment Funds Southwestern University endowments include donor restricted endowment funds and board-designated funds functioning as endowment funds. All donor restricted endowments are used only as the donors intended per the donor restrictions. The board-designated funds support general program services of the University. Schedule D, Part X, Line 2 Liability for Uncertain Tax Positions (ASC 740) The University claims exemption from federal income tax under Section 501(c)(3) of the Internal Revenue Code. The University files unrelated business income tax and other information returns as required by government authorities. There were no unrelated business income taxes for the years ended June 30, 2014 and 2013. The University has concluded that it does not have any unrecognized tax benefits resulting from current or prior period tax positions. Accordingly, no additional disclosures have been made on the consolidated financial statements regarding uncertain tax provisions. true true true true true true true false false false false false false false false true false true Schedule E, Part I, Line 3 Publication of Racially Nondiscriminatory Policy An annual notice is published in the following newspapers: Williamson County Sun, Austin American Statesman, Houston Chronicle, and Dallas Morning News. Policies are included in all student, faculty, and staff handbooks. Schedule E, Part I, Line 6a Government Assistance The University receives financial aid from both the federal government and the State of Texas, which is awarded to students using the Department of Education methodology. The main federal financial assistance programs for students include: Federal Direct Loans, Federal Perkins Loans, Federal Pell Grants, Federal Work-Study, and Federal SEOG. The main state financial assistance grant is the Tuition Equalization Grant. The University also receives federal financial assistance for academic grants and research. true Central America and the Caribbean Grantmaking 7808 East Asia and the Pacific Grantmaking 7485 Europe (Including Iceland and Greenland) Grantmaking 32700 South America Grantmaking 2878 Sub-Saharan Africa Grantmaking 4910 Europe (Including Iceland and Greenland) 4 Program Services Study Abroad Program 88760 South America 1 Program Services Study Abroad Program 2497 Central America and the Caribbean Program Services Research 1450 East Asia and the Pacific Program Services Research 1156 Europe (Including Iceland and Greenland) Program Services Research 43831 Middle East and North Africa Program Services Research 2335 North America Program Services Research 9165 Russia and the Newly Independent States Program Services Research 1136 South America Program Services Research 27461 South Asia Program Services Research 92 5 5 233664 233664 Housing Europe (Including Iceland and Greenland) 2 22993 Check or CC Faculty/Staff Development and Research Central America and the Caribbean 2 1450 Check or CC Faculty/Staff Development and Research East Asia and the Pacific 1 1156 Check or CC Faculty/Staff Development and Research Europe (Including Iceland and Greenland) 11 39384 Check or CC Faculty/Staff Development and Research Middle East and North Africa 2 2335 Check or CC Faculty/Staff Development and Research North America 10 9165 Check or CC Faculty/Staff Development and Research Russia and the Newly Independent States 1 1136 Check or CC Faculty/Staff Development and Research South America 4 4990 Check or CC Faculty/Staff Development and Research South Asia 1 92 Check or CC Faculty/Staff Private Grants Europe (Including Iceland and Greenland) 5 4447 Check or CC Faculty Federal Grants South America 1 22471 Check or CC Paideia Scholarship Central America and the Caribbean 3 2103 Check or CC Paideia Scholarship East Asia and the Pacific 1 1000 Check or CC Paideia Scholarship Europe (Including Iceland and Greenland) 12 12000 Check or CC Paideia Scholarship South America 2 1928 Check or CC Paideia Scholarship Sub-Saharan Africa 2 2000 Check or CC true false true true true false Schedule F, Part I, Line 2 Procedure for Monitoring Use of Grant Funds Outside U.S. All students at Southwestern University are required to apply for the study abroad program at The Office of Intercultural Learning. Students then meet with the Director of Intercultural Learning to discuss their major, eligibility, best options and goals, and to identify the appropriate study abroad program. Both the Office of Financial Aid and the Office of Intercultural learning meet to review all the students accepted in the study abroad program and to determine financial aid eligibility. Scholarships are awarded to the students based on financial need and participation in approved programs. The Office of Financial Aid and its operations are subject to internal control review by the University's external auditors as part of the financial statement audit. Funds are also monitored by the review and oversight of Senior Management, Senior Staff, the Vice President of Enrollment Services, and the Business Office; all of which are under the purview of the Audit Committee and the Fiscal Affairs Committee of the Board of Trustees. Payments for certain scholarships are made directly to the institutions sponsoring the study abroad program. Payments related to the Paideia program are made to the students on a reimbursement basis. Students are required to complete a request for reimbursement that includes the approval/signature from an assigned faculty mentor and attach proof of prior payment of study abroad expenses. The forms are then reviewed by the Assistant Dean of Faculty Development and Sponsored Projects and the Assistant Controller before processed for payment. Payments for faculty members' room and board related to study abroad programs were made by the Controller via wire transfer directly to the owner of the rental property. Southwestern University's method of accounting for these expenditures includes using different account numbers to track some of the different study abroad programs, scholarships expenses, and all foreign travel. Jameson 5k 20252 18474 1778 5597 Pirate Golf 19412 14788 4624 5300 1468 411 2 16696 2808 13888 500 1407 3463 4699 56360 36070 20290 5800 2875 3463 10707 22845 -2555 true MOOD SCHOLAR AWARD 423 6944459 RUTER SCHOLAR AWARD 404 5751804 CODY SCHOLAR AWARD 153 2986203 FEDERAL PELL GRANT 449 1924316 PIRATE AWARD 174 1909700 SOUTHWESTERN GRANT 310 832617 SU SCHOLARSHIP (NEED-BASED) 146 708556 DISTINCTION AWARD 277 696935 FACULTY/STAFF SCHOLARSHIP 26 662319 EQUALIZATION GRANT 161 580017 FINCH SCHOLARSHIP 37 571750 ROCKWELL SCHOLARSHIP 123 560037 BARCUS SCHOLARSHIP 44 524500 AP/IB RECOGNITION AWARD 347 502765 BROWN SCHOLARSHIP 11 457638 PRESIDENT'S ACHIEVEMENT SCHOLARSHIP 53 451375 DISTINCTION BONUS AWARD 188 359125 TUITION EXCHANGE SCHOLARSHIP 11 341640 WILLIAM & ABBIE ALLEN SCHOLARSHIP 34 319448 HYER SCHOLARSHIP 27 264500 UPWARD BOUND SCHOLARSHIP 7 229060 JONES SCHOLARSHIP FOR MEN AND WOMEN 12 131592 FINE ARTS DISTINCTION AWARD - MUSIC 22 117500 FEDERAL SUPPLEMENTAL GRANT 121 111832 PHI THETA KAPPA RECOGNITION AWARD 41 100245 PRESIDENT'S ACHIEVEMENT AWARD 17 91000 HATTON SUMNERS SCHOLARSHIP 8 80000 PARTNERSHIP GRANT 54 74175 CULLEN ENDOWED SCHOLARSHIP 8 73768 SU MUSIC SCHOLARSHIP 15 72750 JENNIE TAPP PRE-MINISTERIAL SCHOLARSHIP 7 71685 BILATERAL TUITION EXCHANGE SCHOLARSHIP 2 70480 SU SCHOLARSHIP 10 69737 FINE ARTS DISTINCTION AWARD - THEATRE 13 61500 J. N. R. SCORE, II ESTATE SCHOLARSHIP 5 59996 SU MUSIC PERFORMANCE GRANT 31 53000 JOHN SMITH CAIN ENDOWED SCHOLARSHIP 6 52591 FINE ARTS DISTINCTION AWARD - ART 12 49500 BISHOP ERNEST T. DIXON SCHOLARSHIP 21 48000 T. L. NORA DOUGLAS ENDOWED SCHOLARSHIP 10 45382 HOWARD SIDES SCHOLARSHIP 8 43618 SU THEATRE SCHOLARSHIP 6 42202 GOODRICH SCHOLARSHIP 6 40992 NATIONAL MERIT COMMENDED SCHOLAR RECOGNITION AWARD 43 39915 SU YELLOW RIBBON SCHOLARSHIP 10 39357 SU ART SCHOLARSHIP 8 38000 FRANCES LOVE SCHOLARSHIP 6 37664 BEI SCHOLARSHIP 1 35240 LUCILLE L. FOWLER - MOOD SCHOLAR AWARD 5 35000 HOWARD SIDES - MOOD SCHOLARSHIP 3 34000 JOHN N. SCORE SCHOLARSHIP 1 33511 BENEFICIARY GRANT 6 33000 KEMPER FOUNDATION SCHOLARSHIP 4 33000 GEORGE SALLADAY SCHOLARSHIP 4 30450 WILLIAM GROGAN LORD SCHOLARSHIP 4 28282 KAHLER STUDY ABROAD SCHOLARSHIP 7 27950 BISHOP JOE AND ZOE WILSON SCHOLARSHIP 1 26595 GEORGE FOUNDATION SCHOLARSHIP 4 26133 NATIONAL MERIT SCHOLARS 13 26000 JENNIE TAPP - CODY SCHOLAR AWARD 2 25356 M. D. ANDERSON PRE-MED SCHOLARSHIP 10 24764 NATIONAL HISPANIC SCHOLAR RECOGNITION AWARD 13 23830 JUDGE MARVIN JONES SCHOLARSHIP 3 23453 C. HOWARD/E. CRAWFORD SCHOLARSHIP 1 23403 BROTHER AND SISTER GREEN SCHOLARSHIP 2 23375 O. P. HAIRGROVE EDUCATIONAL TRUST SCHOLARSHIP 1 23000 EMILY BELL GIBSON FUND SCHOLARSHIP 2 20714 NATIONAL HISPANIC INSTITUTE SCHOLARSHIP 11 19500 TUMCA - CODY SCHOLAR AWARD 1 19000 DAVID W. CARTER, JR. SCHOLARSHIP 4 18651 WILL MANN RICHARDSON SCHOLARSHIP 4 18542 JRA CARROLL ENDOWED SCHOLARSHIP 3 17490 DAVIDSON FAMILY SCHOLARSHIP 2 16654 ROE FAMILY ENDOWED SCHOLARSHIP 2 15454 PAULA PEARCE SCHOLARSHIP 4 15195 MILDRED & WALTER CUMMINGS ENDOWED SCHOLARSHIP 4 15186 CHANCE-KREUGER FAMILY ENDOWED SCHOLARSHIP 7 15034 HOWARD SIDES - CODY SCHOLAR AWARD 1 14644 VERA M. BARRETT BRITT MUSIC SCHOLARSHIP 2 14019 ORGAIN MEMORIAL SCHOLARSHIP 4 13994 SOUTHLAND PAPER SCHOLARSHIP 6 13831 HURST MEMORIAL/SCIENCE SCHOLARSHIP 3 13161 TUMCA - SOUTHWESTERN GRANT 2 13109 TUMCA - RUTER SCHOLAR AWARD 1 13000 JOHN SCORE ENDOWED SCHOLARSHIP 1 12739 S. W. SCOTT ENDOWED SCHOLARSHIP 3 12693 JEAN SHOLARS HALL SCHOLARSHIP 2 12622 L. FITZGERALD SHAW SCHOLARSHIP 3 12618 HYMAN ENDOWED SCHOLARSHIP 1 12503 LARRY HANKS SCHOLARSHIP 2 12478 HERMAN BROWN SCHOLARSHIP 2 12167 WILLIAM RANDOLPH HEARST SCHOLARSHIP 5 11308 LATIMER & KATHRYN MURFEE E. SCHOLARSHIP 2 10942 PAULINE L. STILES PRE-MINISTERIAL SCHOLARSHIP 3 10476 ALICE PRATT BROWN SCHOLARSHIP 2 10018 JOHN L. & GAYL BRADFIELD SCHOLARSHIP 1 10003 INTERNATIONAL DISTINCTION AWARD 2 10000 TUMCA - PIRATE AWARD 1 10000 SAROFIM SCHOLAR AWARD - ART 1 10000 CLASS OF 1942 SCHOLARSHIP 1 9739 FEAGIN SCHOLARSHIP 1 9591 BRYAN HANKS SCHOLARSHIP 2 9533 KAPPA SIGMA IOTA SCHOLARSHIP 2 9469 DOUG AND NELL BENOLD SCHOLARSHIP 2 9340 WILLIAM STAMPS FARISH SCHOLARSHIP 2 9054 LUCILLE F. FOWLER PRE-MINISTERIAL SCHOLARSHIP 2 9000 LOKEY SCHOLARSHIP FOR STUDY-ABROAD 12 8800 JOHN D. RICHARDS SCHOLARSHIP 2 8447 PAULINE L. STILES - MOOD SCHOLAR AWARD 3 8433 TURNER M. CALDWELL, III PRE-MED SCHOLARSHIP 1 8413 HOWARD SIDES - RUTER SCHOLARSHIP 1 8361 RALPH E. WHITMORE SCHOLARSHIP 3 8305 GODBEY MEMORIAL SCHOLARSHIP 4 8009 JANICE G. ONSTOTT SCHOLARSHIP 2 7693 MARY SHIPP & SAMUEL C. SANDERS SCHOLARSHIP 4 7684 ERNEST ROPER PRE-MINISTERIAL SCHOLARSHIP 1 7645 FRANK & AMANDA FERGUSON MOOD SCHOLARSHIP 1 7567 LUCY BEDINGER FINCH SCHOLARSHIP 2 7504 MARION MALLARD/LANGUAGES SCHOLARSHIP 1 6424 JAYSN JAMESON SCHOLARSHIP 2 6371 CHINQUAPIN SCHOOL SCHOLARSHIP 1 6316 TOUCHSTONE-JORDAN SCHOLARSHIP 1 6107 TUMCA - BENEFICIARY GRANT 1 6000 JOHN & GEORGIA WHEELER SCHOLARSHIP 2 5910 DOUGLAS HOOKER ENDOWED SCHOLARSHIP 5 5887 HISPANIC LEADERSHIP AND SERVICE AWARD 1 5834 DAN RATHER SCHOLARSHIP 1 5737 CARL BURKART, JR. SCHOLARSHIP 1 5505 JUDGE RICHARD CRITZ SCHOLARSHIP 2 5325 FAIRY C. ROPER SCHOLARSHIP 1 5284 IRAQ AND AFGHANISTAN SERVICE GRANT 1 5239 KEITH & MARY DAVIS SCHOLARSHIP 1 5171 W. CLYDE BLUNDELL SCHOLARSHIP 2 5161 GEORGE W. PIRTLE SCHOLARSHIP 2 5009 ALMA THOMAS FOUNDATION SCHOLARSHIP 1 5000 Other Scholarships 234 372247 Schedule I, Part I, Line 2 Procedure for Monitoring Use of Grant Funds Inside U.S. The University made need-based and merit-based grants and scholarships to 1,511 students in fiscal 2014, totaling $30,939,476. Additionally, the University awards various federal, state, and private scholarship, loan, and student work programs as part of its overall financial aid program. The University Financial Aid office is responsible for management of all financial aid programs. The University uses the Department of Education methodology to determine family need for awarding need-based awards. Merit-based awards are determined based on various academic (GPA, rank in class, etc.) as well as other qualitative measures. It is the responsibility of the Financial Aid office to ensure compliance with federal and state regulations on financial aid, and the University policy and internal control objectives. The financial aid office and its operations are subject to internal control review by the University's external auditors as part of the annual financial statement audit. Additional monitoring is also provided through the review and oversight of Senior Management, Senior Staff, the Vice-President of Enrollment Services, and the Business Office; all of which are under the purview of the Audit Committee and the Board of Trustees' Fiscal Affairs Committee. Additionally, the University's awarding and management of financial aid awards is subject to an annual Single Audit (Circular A-133) and State of Texas audits (for various state financial aid programs). Results of these audits are reported to the University Senior Staff, the Board of Trustees' Audit Committee, and the Board of Trustees Fiscal Affairs Committee. X X X X X true true X X X false false false false false false false false false Jake B Schrum Former Trustee & President 183388 0 150000 0 29104 0 12290 0 83420 0 458202 0 0 0 Edward Burger Trustee & President 174699 0 0 0 19878 0 12250 0 58409 0 265236 0 0 0 Richard L Anderson VP of Fiscal Affairs 220264 0 0 0 15126 0 15593 0 10473 0 261456 0 0 0 C Richard McKelvey VP Institutional Advancement 218139 0 0 0 15493 0 15605 0 11483 0 260720 0 0 0 James W Hunt Provost/Dean of Faculty 216378 0 0 0 7914 0 15283 0 8635 0 248210 0 0 0 Gerald D Brody VP of Student Life 158620 0 0 0 4529 0 11629 0 14197 0 188975 0 0 0 Pamela A McQuesten VP of Info Services & CIO 206044 0 0 0 2055 0 14774 0 11697 0 234570 0 0 0 Paul J Gaffney Dean Sarofim School Fine Arts 143702 0 0 0 1832 0 10187 0 9923 0 165644 0 0 0 David J Voskuil VP Enrollment Services 142022 0 0 0 1849 0 10292 0 11697 0 165860 0 0 0 Craig Erwin Associate VP of Finance 137372 0 0 0 0 0 9849 0 10018 0 157239 0 0 0 Ronald L Swain Sr Advr-Strategic Plan&Assess 122322 0 0 0 4105 0 12159 0 58067 0 196653 0 0 0 Schedule J, Part I, Line 1a Housing allowance or residence for personal use The University requires the President to reside in the Turner Fleming House, located on campus, for the convenience of the University, as part of his employment contract with the University. The Turner Fleming House is used by the President for personal residence, hosting various meetings and business-related social events and other University functions. The University provides housekeeping, grounds keeping and maintenance service consistent with other University buldings. The valuation for personal usage of the Turner Fleming House, as reported in housing allowance on Schedule J, Part II, Column (d), nontaxable benefits, includes the estimated fair market rental value, utilities, housekeeping, and grounds keeping services. Travel for companions On occasion the President's spouse attends business meetings in conjunction with the President's travel in representing the University. All University-funded travel expenses for the President's spouse are treated as taxable compensation and reported on IRS Form W-2. Tax indemnification and gross-up payments The University reimburses certain officers and key employees for income tax obligations related to university-reimbursed travel for companions, social and club dues, and personal use of University automobile. These gross-up payments are treated as taxable compensation and reported on IRS Form W-2. Health or social club dues or initiation fees The University provides country club memberships and other social club memberships for certain key employees of the University. These memberships are used primarily for hosting guests during fund-raising meetings and other business related meetings. University-provided memberships are treated as taxable compensation and reported on IRS Form W-2. Personal services The University provides housekeeping and ground services for the President's home. The value of these services is included in the President's housing allowance on Schedule J, Part II, Column (D), nontaxable benefits. A Riesel Education Facilities Corporation 205312407 2006-08-11 5000000 Construct on-campus housing false false false A 0 0 5000000 0 0 0 53150 0 0 4946850 0 0 2008 false false true true A false false false false 0.00000 0.00000 0.00000 false false 0.00000 false false A false false false false false false 0 false 0 false true A true Students 93375 Scholarships EDUCATION Students 5880 Tuition Remis EDUCATION Lisa Anderson Spouse of Officer 40729 Employment false X 3 $1 per donation X 2249712 High-Low Avg X 4 20958 FMV X Equipment 2 1365 $1 or value stated X Other Misc 15 11809 $1 or value stated 0 false true true Schedule M, Line 32b Third Party Assistance of Noncash Contributions Regions Bank is the custodial bank of Southwestern University. Gifts of securities are transferred by the donor to various brokers hired by the University. The brokers then contact the controller at Southwestern University to inform her of the gift receipt. Southwestern then instructs the brokers to sell the securities at current market value. The proceeds from the sale are transferred to the University's operating, restricted or endowment accounts, for use in accordance with the donor's restriction, if any. Form 990, Part III, Line 4d Other Program Services Other program services include auxiliary enterprises, including student residential center operations and food service operations. Approximately 75% of the student body lives on campus in residential centers. Residential centers include living/learning centers which integrate classroom and other experiences into the residential environment. Food service is provided primarily for residential and non-residential student usage, faculty, staff, and guests of the university. Auxiliary enterprise expenses include depreciation, interest, and physical plant expense allocations. Other program services include various student, faculty, and staff campus services, such as the post office, information technology, help desk, network support, and other similar services, as well as various other essential program services in support of the primary academic mission of the university. Total auxiliary enterprise revenue and expenses are $11,237,094 and $6,991,604, respectively. Form 990, Part VI, Line 1a Delegation of Authority All trustees elected to the Board of Trustees have the same voting rights. In between scheduled meetings of the trustees, the University's Bylaws empower the Executive Committee of the Board of Trustees to act on a broad range of issues and matters. The Committee shall, subject to the control of the Board of Trustees, have authority to: Exercise supervision and control over the investment of endowment funds; Exercise supervision and control over erection of buildings; Negotiate and procure loans; Designate those employees and officers for whom dishonesty insurance is required; Have the right to sell, lease, convey, or transfer both real and personal property belonging to the University, except that the Executive Committee shall not sell any of the property used for the University purposes proper; and Perform other duties and exercise such other powers as the Board of Trustees may delegate. All actions of the Executive Committee are recorded in official record meeting minutes which are reported at the next meeting of the Board of Trustees. Form 990, Part VI, Line 11b Form 990 Review Process Per the Board approved resolution, the Audit Committee prepares an annual timeline for the preparation, review, and filing of Form 990. The Administration and other staff complete sub-certification statements addressing their individual areas of responsibilities. The University's external counsel prepares the Form 990. The completed and reviewed return, along with sub-certification statements, is reviewed by the chief financial officer (Vice President for Fiscal Affairs). The Vice President for Fiscal Affairs presents the completed return to the Board of Trustees Audit Committee, which has oversight responsibility for the Form 990. After review by the Audit Committee, a copy of the return is made available to the full Board of Trustees for their review before filing. Board Members review the return and return a confirmation of their review. Any comments are submitted in writing to the Audit Committee. The return is then filed electronically with the IRS. The University's external auditing firm reviews the prior year return for completeness and accuracy relevant to the scope and due diligence requirements of the auditing process, and reports any significant or material weaknesses noted to the Board of Trustees Audit Committee. The Audit Committee has oversight responsibility and authority to ensure noted weaknesses or errors are corrected. The Audit Committee reports regularly to the full Board of Trustees. Form 990, Part VI, Line 12c Conflict of Interest Policy Monitoring & Enforcement The Board of Trustees has delegated ongoing oversight of the University's Conflict of Interest Policy to the Board of Trustees Audit Committee as a permanent duty of the Audit Committee's Charter. The Audit Committee is responsible for proposing changes in the University Conflict of Interest Policy to the full Board of Trustees, and for monitoring compliance with the policy approved by the Board of Trustees. All members of the Board of Trustees, Board committee members, Officers, key employees, members of the Financial Aid office and all professional financial accounting staff annually complete and submit a questionnaire on possible conflicts of interest and independence. Employees of the University other than the President submit conflict of interest information to the President. The President determines if an actual conflict of interest exists and determines the appropriate mitigating action. The President reports on an annual basis, to the Audit Committee, all identified possible conflicts of interest and mitigating actions taken. The President and the members of the Board of Trustees submit conflict of interest and independence questionnaires to the Board of Trustees Audit Committee. The Audit Committee is responsible for reviewing the situation and recommending to the Board Chairman appropriate mitigating actions. If it is determined that a conflict exists then the Chair of the Board of Trustees or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the Board of Trustees or committee shall determine whether the University can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest. If a more advantageous transaction or arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the Board of Trustees or committee shall determine by a majority vote of the disinterested Trustees whether the transaction or arrangement is in the University's best interest and for its own benefit and whether the transaction is fair and reasonable to the University and shall make its decision as to whether to enter into the transaction or arrangement in conformity with such determination. The University also has a whistle-blower policy and process under the oversight and authority of the Board of Trustees Audit Committee. Form 990, Part VI, Lines 15a & 15b Process for Determining Compensation The Board of Trustees Compensation Committee is responsible for setting compensation for the Senior Staff of the University. Senior Staff includes the President and all vice president-level staff. Additionally, each year any employees listed in IRS Form 990 Part VII, officer, key employee, and highly paid employee, not already within the scope of the Compensation Committee, are added to the Committee's scope of oversight. The Compensation Committee includes only independent Board of Trustees members as voting members plus the Associate Vice President for Human Resources, as a non-voting ex officio member. The Committee compiles industry-wide salary surveys, benchmark institutional data from peer institutions, and other external, objective data, to determine the appropriateness of compensation for employees under its review. The Associate Vice President for Human Resources is responsible for compiling a complete list of all compensation, taxable and non-taxable fringe benefits, and any other relevant data for the Committee. The Compensation Committee reports on the salary administration process to the Board of Trustees on an annual basis for approval by the Board. Full disclosure of compensation is reported on Form 990 for full Board of Trustee review. All the information used by the Compensation Committee is retained by the Associate Vice President of Human Resources in the personnel office. Form 990, Part VI, Line 19 How Documents are Made Available to the Public The University publishes its Articles of Incorporation and/or Certificate of Formation, Bylaws, Conflict of Interest Policy, Independence Policy, the most current three years of audited financial statements, and IRS Forms 990 and 990-T on the University website. The information may be accessed at http://www.southwestern.edu/businessoffice/budget.php and at www.southwestern.edu/newsroom/finances/. Form 990, Part XI, Line 9 Other Changes in Net Assets Change in Value of Split-Interest Agreements $102,745 Post-retirement related changes $(3,298,158) ------------ TOTAL $(3,195,413) Southwestern Foundation 1001 East University Avenue Georgetown TX 78626 742736740 Property TX 501(c)(3) 11-I SU true false false false false false false false false false false false false false true true true false true false Southwestern Foundation o 753077 FMV